Proposed Amendment for Clause 49 Regarding

Proposed Amendment for Clause 49 of the Statutes Regarding Doctorate Committee

(After Clause 48(5))

Doctoral Committee49. (i) There shall be a Doctoral Committee for each candidate enrolled as per provision of regulation 17(iii) for the award of Ph.D. degree comprising of the following members:

(a) Dean of the concerned Faculty Chairman.

(b) Head of the concerned Department/Director of School-Convenor

(c) Supervisor(s) (not exceeding two) of the candidate. (d) One faculty member of the Department/School to be decided by (a), (b) and the supervisor belonging to this University. In case a school does not have a permanent faculty member, it can opt for faculty member(s) from an associated Department. (e) One faculty member from another Department in the related field to be decided by (a), (b) and the supervisor belonging to this University.(f) (i) One external expert in the related field from other recognized educational institution/research institutes/industry to be decided by (a), (b) and (c). (ii) Another external expert common to all the Doctoral committees of a Department/School belonging to the Faculty of Engineering and Technology will be nominated by the concerned Dean on the basis of recommendation of the Department/School. A Department/School belonging to the Faculty of Basic and Applied Sciences or the Faculty of Social and Management Sciences may opt for such an external expert.

(ii) The Doctoral Committee shall have the following powers and duties:

(a) To recommend the subject(s) of the course work to be taken by

by an enrolled candidate.

(b) To decide the name of a sister Department of the University/

Other recognized institute for carrying out the course work, if necessary.

(c) To arrange for pre-registration presentation of a candidate after

completion of the course work.

(d) To recommend to the Registrar the fitness of the candidate for registration.(e) To cancel registration for infringement of rules or to remove the name of a registered candidate from the register if the report of the Supervisor(s) is not favourable or for any other cause which the committee may consider just for the purpose. (f) To arrange for an annual presentation of the progress of work after registration on a regular basis prior to pre submission presentation.(g) To arrange for pre submission presentation of the candidate and

recommend modifications in the draft thesis if necessary.(h) To approve the title of the thesis prior to the pre submission presentation.(i) To permit submission of the thesis. (j) To recommend to the Vice Chancellor the names of the

examiners for evaluation of the thesis.(k) To recommend to the Vice Chancellor the names of the experts for viva-voce examination of the candidate if the reports of the examiners of the thesis be satisfactory.(l) To recommend to the Vice Chancellor an extension of the period of registration beyond five years by one year at a time on the merit of individual cases and on recommendation by the supervisor(s) on sufficient grounds provided such extension shall not exceed two years. (m) To recommend the award of the degree. (n) To decide if any thesis submitted for a Doctoral degree is to be

resubmitted or rejected after scrutinizing the reports of the

examiners. (o) To decide on all other matters related to registration and

examination of the thesis.

(p) To carry out any other related work as assigned by the Vice

Chancellor.(iii) Meeting of the Committee

(a) The Committee shall meet as often as necessary.

(b) One third of the total members of the committee rounded to

the nearest whole number shall constitute the quorum, the

presence of the external expert(s) being mandatory except for

cases when he or she may not be available for a considerable

period. In such cases a written approval of the Vice Chancellor

will be necessary.

Proposed Amendment in Regulations Regarding

Doctorate Degree

Chapter XVI

17. Doctorate Degrees:(1) Provisions Relating To Doctorate Degrees: The Bengal Engineering and Science University, Shibpur, hereinafter referred to as the University will award the following Doctorate Degrees:-

(i) Ph.D. (Engineering).

(ii) Ph.D. (Architecture, Town and Regional Planning).

(iii) Ph.D. (Science).

(iv) Ph.D. (Humanities and Social Sciences).

(v) Ph.D. (Management).

(vi) D.Sc. (Engineering).

(vii) D.Sc. (Architecture, Town and Regional Planning). (viii) D.Sc. (Science).

(ix) D.Litt. (Humanities and Social Sciences).

(x) D.Litt. (Management).The requirement, programme of work, rules of enrolment, registrations etc. in respect of the above Degrees are specified below:-

(2) Degree of Doctor of Philosophy (Ph.D) (i) Award of the Ph.D. Degree

(a) Ph.D. Degree shall be awarded to a candidate on the basis of research work on one or more problems in a field through submission and successful defence of a thesis describing such work. (b) A candidate may take up research work leading to Ph.D Degree in a field of the branch in which he obtained Masters degree or in a

related field or in an interdisciplinary area under any appropriate branch subject to his/her qualifying for enrollment in that branch of

study.

(c) The thesis for the Ph.D. Degree shall demonstrate that the candidate has thorough knowledge of the field and is capable of undertaking advance research independently and has made some commendable contribution towards extension of knowledge in the field. (ii) Eligibility (a)To be eligible for enrollment in a Department/School belonging to the Faculty of Engineering and Technology or the Faculty of Basic and Applied Sciences, a person should have a Masters Degree in Engineering/Architecture/Town and Regional Planning/any branch of Science or any related branch of Science or Engineering or an equivalent Degree recognized by the U.G.C/A.I.C.T.E./M.Phil in a branch of Science or any related field. (b) In exceptional cases, the concerned faculty council may allow enrollment to candidates with B.E/B.Tech Degree or equivalent. Such candidates will require undertaking additional course work in subjects covering not less than two semesters. However, the additional course work may be completed, if possible, in a single semester. (c) For enrollment in a Department/School belonging to the Faculty of Social and Management Sciences, a person should have a Masters Degree in any branch of Humanities/Social Sciences/Management or any other related branch of study/M.Phil in any related branch of study or any equivalent Degree recognized by U.G.C/A.I.C.T.E.

In special cases the concerned Faculty Council may allow enrollment of a candidate possessing Masters Degree or equivalent in a branch of Science/Engineering in the Faculty of Social and Management Sciences.

(iii) Selection and Enrolment

(a)A candidate shall be enrolled in a Department/School through an entrance test followed by an interview.

(b) The entrance test will be conducted by the University twice an academic year at interval of six months.

(c) Candidates who have qualified for U.G.C./C.I.S.R (JRF/NET) Examination/SLET or SET/GATE/M.Tech or who have passed M.Phil programme or who are the holders of teacher Fellowship or who are regular faculty members of this University will be exempted from appearing in the entrance test but will have to appear for interview. (d) A candidate may apply for enrolment to the Registrar by filling up a form prescribed by the University and deposition of appropriate fees.

(e) The number of University Fellowships to be allotted to the different Faculties will be decided by the Executive Council. The number of such fellowships to be allotted to the different Departments/Schools will be decided by the concerned Faculty Councils. (f) The concerned Dean of the Faculty Council will arrange to notify in the newspapers and the University website the number of candidates that may be admitted to different departments/schools for Ph.D. programme which will include (a) the number of candidates with University fellowship. (b) The number of candidates without University fellowship. The

total number of seats will be decided by the concerned Faculty Council keeping in view that at any point of time there shall not be more than eight Ph.D students enrolled under any supervisor. The

reservation policy of the Government shall be taken into account while determining the number of candidates. (g) The Registrar will forward to the concerned Deans the applications for enrolment. The Dean will arrange to conduct the entrance tests with the help of the concerned Department/School as per procedures decided by the University. (h) The Dean will publish the list of candidates qualified in the entrance test in the university website and on the notice board and fix up the dates for interview in consultation with the department/school.

(i) The Department /School will arrange the interview of the candidates by a board whose members will be decided by the Department/School and may include a nominee of the fundingagency in case of a project fellow who has applied to enroll for Ph.D.

(j) At the time of the interview the candidates are expected to discuss their research interest/area.

(k) The Dean will publish the merit list of candidates recommended for University fellowship by the concerned Department and also the list of other candidates recommended for enrolment in the University website and the University notice board and forward the same to the Registrar. (l) Within fifteen days from the date of publication of the list, the selected candidates shall have to enroll his/her name by paying the requisite non refundable enrolment fee. The date of enrolment shall be deemed to be the date of depositing the enrollment fee.

(m) In case a candidate selected for University fellowship fails to enroll within the stipulated date mentioned in Regulation 17(iii)(l), his/her candidature for the same shall stand cancelled and the offer will be made to the next candidate in the merit list.(iv) Supervisor and External Expert:

(a) All Faculty members of the University holding Ph.D. Degree shall be eligible to act as supervisors of the enrolled candidates. (b) A Faculty member of other Department of the University/ other recognized Educational Institute/ research Institute holding Ph.D. Degree can act as Joint Supervisor subject to recommendation of the Dean and H.O.D./ Director of School to which a candidate is enrolled and the supervisor allotted to a candidate. In exceptional cases eminent experts from the Industry/R&D Organizations not holding Ph.D. Degree may be allowed to act as a Joint Supervisor if recommended by the Dean and the HOD/Director of School and approved by the Vice Chancellor.(c) The H.O.D/Director of School will formally allocate the supervisor(s) to an enrolled candidate on the basis of recommendation of the Department/School. While recommending the names, the Department/School will keep in view the available expertise and resources and also the area of interest of the candidate. It must also be ensured that a supervisor does not have more than eight Ph.D. students enrolled under him/her at any point of time.(d) The external expert(s) shall be decided as per provisions of clause 49(i)(f) of the statutes. (e) For a project fellow undertaking Ph.D programme the P.I. /C.I shall act as one of the supervisor(s). (v) Course work and Registration:

(a) Every enrolled candidate shall have to undertake a course work for one semester which shall ordinarily contain at least two papers. The concerned Doctoral Committee will decide the subjects of the papers and may decide on additional papers depending on the area of research of the candidate. (b) At least one paper of the course work shall include research methodology which may include quantitative methods, computer applications, reviewing of published research works in the relevant field etc. The course curriculum will be recommended by the concerned Department/School and approved by the concerned Faculty Council. The other papers may be waived for faculty members of this University under recommendation of the concerned Doctoral Committee. (c) The Doctoral Committee may allow the candidate to under take the course work in a sister Department of the University or other Educational/ research institute for additional subjects, if necessary. (d) The Department/School where the candidate has under- taken the course work will assess the candidate through written examination/viva-voce or both and certify him/her to have successfully completed the course work. (e) A candidate undertaking course work in other institute shall have to produce a certificate from that institute to the effect that he/she has successfully completed the course work.

(f) After successful completion of the course work and approximately within one year of enrolment but not later than six months of the completion of the course work, the candidate shall present before the Doctoral Committee the future plan of work and a preliminary report of the progress made by him/her in his/her works in the related field. This will be known as the pre-registration presentation. (g) The Doctoral Committee if satisfied with the presentation shall recommend to the Dean the fitness of the candidate for registration.

(h) If the Committee is not satisfied with the presentation, the candidate may be asked for a second presentation within three months. If the committee is still not satisfied the enrollment is liable to be cancelled.

(i) The Dean will forward to the Registrar the names of candidates declared fit for registration by the Doctoral Committee.

(j) The candidate will deposit the requisite fee for registration and the Registrar will issue Registration Certificate to the candidate indicating the date of Registration which shall be the date of declaration of fitness of the candidate by the Doctoral Committee.

(k) The Ph.D. programme shall be pursued for a minimum period of two years after registration under the supervisor(s) allotted to the candidate before submission of the thesis.However, a candidate may be allowed to submit thesis earlier if the Doctoral committee is satisfied that the work done by the candidate is sufficient for submission of the thesis and recommend the same to the concerned Faculty Council. The Faculty Council may forward the recommendation to the Vice Chancellor who may permit such earlier submission. (l) If at any point of time the Supervisor/Joint Supervisor be unable to continue in their capacity or the candidate applies to the Chairman, Doctoral Committee for a change in Supervisor, the Doctoral Committee may recommend to the H.OD./Director of School for allotment of new Supervisor(s) to the candidate considering the merit of the case.

(m) Under special circumstances, the Doctoral Committee may allow the candidate to pursue research work independently with intimation to the Faculty Council. (n) Registration shall remain valid for a period of five years from the date of registration. The Doctoral Committee may allow the candidate an extension of one year at a time on valid grounds after receiving an application from the candidate and endorsed by the supervisor, provided such an extension will not exceed two years. Such an extension shall be reported to the Faculty Council. For extension of registration, the candidate shall have to pay the requisite fee. (o) The Registrar shall maintain a register of candidates enrolled and registered for the Ph.D. programme Department wise in each Faculty Council.

(p) The candidate must submit an annual report every year after registration regarding his / her progress of work to the Convenor, Doctoral committee and the Doctoral committee will arrange for an annual presentation of the work. The Doctoral Committee will review the progress of work and suggest improvements to the candidate if necessary. This yearly presentation for continuous evaluation may be waived by the Doctoral Committee on sufficient ground and has to be reported to the Faculty Council.(vi) Privileges and Obligations of the Registered Candidates:

(a) The registered candidates shall have such privileges as to use the library, laboratories, computers and other facilities as admissible to the post graduate students.

(b) A registered candidate shall abide by such regulations as may be prescribed by the University from time to time.

(c) A registered candidate must submit to the Deans office clearances from library, mess and the concerned Department/School before the final Viva Voce examination.(vii) The Thesis:

(a) A candidate shall have to submit a thesis within permissible time as per Regulation 17(v)(n) that will demonstrate his/her thorough knowledge of the field and that commendable contributions have been made towards extension of knowledge in that field. The candidate must mention the references that have been used in the work and report on improvements made and new facts obtained.

(b) A candidate cannot submit thesis on any work for which a degree or diploma or any other academic award has been conferred upon him/her by this University or any other academic/research institute.

(c) At least three months prior to submission of thesis, the candidate shall apply through the Supervisor(s) to the Dean for approval of the title of the thesis. (d) The Doctoral Committee will then finalise the title of the thesis and arrange for a pre-submission presentation in the Department/School. The presentation shall be open to all faculty members and research scholars. The candidate may get feedback and comments which may be suitably incorporated into the draft thesis under the advice of the Supervisor(s). (e) The candidate shall publish research paper(s) in refereed journals before submission of the thesis and produce evidence for the same in the form of acceptance letter or reprint.

(f) Immediately after the pre-submission presentation and subject to the approval of the Doctoral committee, the candidate will submit five hard copies and one soft copy of the synopsis of the thesis to the Convenor of the Doctoral Committee.(g) For examination of the thesis, the Doctoral committee shall recommend to the Vice Chancellor a panel of at least three examiners from within India and at least three examiners from foreign countries who have proven research acumen in the related field.(h)The Vice Chancellor will nominate one examiner from India and one from a foreign country for examination of the thesis. The supervisor(s) shall be examiners of the thesis by default.(i)The Dean will write to the experts along with a copy of the synopsis and also send a soft copy of the same seeking their consent for acting as examiners. In case an examiner is not available, the Vice Chancellor shall nominate another examiner from the panel provided to him and the process will be repeated till the panel is exhausted in which case, the Doctoral committee will be requested to submit a fresh panel of examiner.

(j) After completion of thesis work, each candidate will submit four(five in case there is a Joint Supervisor) typed or printed copies of the thesis properly bound and five copies of synopsis to the Deans office. The thesis should be forwarded by the Supervisor in prescribed form countersigned by the H.O.D./ Director of School on a separate forwarding note.

(k) The candidate shall also submit a soft copy of the thesis to the Deans office. (l) While submitting the thesis, the candidate shall deposit the requisite submission fee.

(viii) Examination of the Thesis:

(a) On receipt of the thesis and consent of the external experts, the

Dean will request the Vice Chancellor to appoint a board of examiners. (b) The Vice Chancellor shall appoint a Board of Examiners consisting of (a) the Supervisor(s) under whom the candidate has carried out the research work, (b) one examiner from within the country and (c) one examiner from foreign country whose consent has already been obtained. In case a candidate is pursuing research work independently, the Boardof examiners will consist of two examiners from within the country, and one from a foreign country nominated by the Vice Chancellor from the panel recommended by the Doctoral Committee. (c) The Dean shall make arrangements to send the hard and soft copies of the thesis to all the examiners.

(d) The Examiners shall send their reports in prescribed format separately to the Dean under sealed covers. (e) The Dean will forward the sealed Examiners reports to the Convenor of the concerned Doctoral Committee.

(f) The Doctoral Committee will consider the reports of the Examiners. If all members of the Board of Examiners are of the opinion thatthe candidate is fit for being awarded the Ph.D Degree, the DoctoralCommittee will inform the Vice Chancellor accordingly and recommend a panel of three external examiners for conducting the Viva-Voce examination of the candidate.

(g) If any member of the Board of Examiners be of the opinion that the thesis work is not satisfactory, the Doctoral Committee may allow the candidate to resubmit the thesis after revision as suggested by the examiners within a period of one year, with requisite resubmission fee as may be decided by the Executive Council. The period for resubmission may be extended by the Doctoral Committee on special grounds. (h) The re-submitted thesis shall be examined by the original board

of examiners. If however any examiner is unable to examine the thesis, the Vice Chancellor may appoint a new examiner from the panel originally recommended by the Doctoral Committee. (i) The Doctoral Committee may reject the Thesis if all the external examiners are of the opinion that the work is not fit for the award of the Ph.D. Degree. In such a case, the candidate shall have to apply for fresh enrollment. (ix) Viva Voce Examination:

(a) The Vice Chancellor will appoint a Board of Examiners consisting of one external expert from the panel recommended by the Doctoral Committee as per Regulation 17(viii) (f), the Convenor of the Doctoral Committee and the Supervisor(s) for conducting the viva-voce examination of the candidate. In case the Supervisor(s) be not available, the Vice Chancellor will appoint another examiner in his place in consultation with the Convenor, Doctoral Committee. The Convenor of the Doctoral Committee shall act as Chairman of the Board.

(b) The Viva Voce examination shall be open to all faculty members and research workers of the University. The Viva Voce examination shall be arranged by the Department/School only after the candidate submits the clearances mentioned in Regulation 17(v) (c) to the Deans office. (c) The board of Examiners shall submit their recommendation in a prescribed form based on the performance of the candidate in a sealed cover to the Deans office. The Dean will then put up the recommendation to the Vice Chancellor for his consideration. If the Board of Examiners of the Viva Voce Examination be of the opinion that the candidate is fit to be awarded the Ph.D. Degree, the Vice Chancellor may approve the recommendation.

(d) The Dean will then forward to the Registrar the approval of the Vice Chancellor and formally report to the Faculty Council.

(e) The candidate shall be provided with a provisional certificate immediately by the Registrar informing him/her that the candidate has been provisionally admitted to the Ph.D. Degree from the date of the viva voce examination.

(f) In the provisional certificate the Registrar shall mention: the Degree has been awarded in accordance with the provisions of the University Grants Commission (minimum standards and procedure for award of M.Phil/ Ph.D. Degree), Regulation 2009.

(g) An appropriate diploma, duly signed by the Vice Chancellor will be awarded to the successful candidate at the time of next convocation of the University.

(h) If the performance of the candidate in the vive voce examination is not satisfactory, the candidate may be permitted to appear again at the Viva Voce examination within one year. Such a candidate shall submit an application to the Chairman, Doctoral Committee for re-appearing at the Viva Voce Examination.

(i) The Viva Voce re-examination shall be conducted by the original Board of Examiners. If, however any examiner be unable to attend, the Vice Chancellor may appoint a new examiner in his/her place on recommendation of the Doctoral Committee.

(j) Following the successful completion of the evaluation process and announcement of the award of the Ph.D. Degree, the Dean shall submit a soft copy of the Ph.D. thesis to the University Grants Commission within a period of thirty days, for hosting the same in INFLIBNET, accessible to all institutions/Universities. The Dean will also forward a soft copy to the University Library for record. (k) Any difference of opinion regarding conferment of Ph.D. Degree may be referred to the Executive Council. The decision of the Executive Council will be final.(x) Fees and Honorarium: (a) The candidate shall pay the requisite fees for enrolment, registration, submission etc. as per University rules.

(b) The thesis examiners and the viva-voce examiners will be paid honorarium as per University rules. The rates of all fees or honorarium may be revised by the University from time to time.

(xi) Interpretation of Regulations: For interpretation of any clause of the Regulation, the matter may be referred to the Executive Council through the Dean of the concerned Faculty Council.

(xii) Rates of Fees to be charged from the Candidate for Ph.D. Work. a) Application Form and Regulation Rs. 300/-

b) Enrolment/Re enrolment Rs. 1000/-

c) Registration/Extension Rs. 3000/-

d) Thesis Submission/Re Submission Rs. 5000/-

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