PhD SLAT Student GradPath Presentation

Nancy Lindsay

GradPath Main Features

Easy to Use

All main forms are now electronic rather than paper

Students who began with paper forms can continue/finish out in GradPath

Main Features - Continued

Easier for students/staff/faculty to track status and progress of submitted forms

Prevents many common problems

Forms are routed electronically for approval via email request

Navigation

In Student Center, you can access GradPath from the drop-down menu on the left side of the screen.

Follow the links to the GradPath information screens

Click on the My GradPath Forms button

Landing Page Sample

PhD Student Forms in GradPath RCR – Responsible Conduct of Research

Required for each different program; pre-requisite to subsequent forms

Transfer Coursework Evaluation (only if using coursework from another institution)

Doctoral Plan of Study

Oral Comprehensive Committee Appointment

Announcement of Oral Comps Exam

PhD Student forms in GradPath, Cont’d. Comps Exam Results (submitted by Chair)

Prospectus / Proposal Verification (submitted by Graduate Coordinator)

Final Oral Defense Committee Appointment

Announcement of Final Oral Defense

Results of Final Defense (submitted by Chair)

Committees and Special Members Comps Committees require a minimum of 4 members from

your major and minor(s). A minimum of 3 members must be in Tenured or Tenure Eligible status. The 4th (or more) member(s) may be a Special Member.

Final Defense committees require 3 members; all 3 must be in Tenured or Eligible status. Additional members may be Regular or Special Members. The minor may opt out.

GSAS keeps a list of approved Special Members. If yours is not yet approved, Shaun or Kelley will submit a Special Member Request online.

When the Special Member is approved, they will then be available to select on your Committee Appointment forms.

How Forms Function Each form has a description and general instructions.

All forms except Transfer Credit form are specific to a degree.

Forms with pre-requisite forms are not available to student until pre-requisites are satisfied.

Student can always save a form and come back to it before submitting.

Many common errors eliminated – e.g. incorrect course number on Plan of Study, illegible committee names.

Forms check for data that violates policies – violations either trigger alert messages/comments or may prevent submission.

Forms with Validation Warnings may still be submitted and may be approved with a petition. (Note: Petition is not yet in GradPath.)

Forms Routed Electronically for Approval Forms must go through approval routing in

order to be approved

Each individual approver receives an approval request via email

You will be able to track where your form is in the approval process

Routing Details

Once student submits a form, it is routed for electronic approval.

Next approver receives e-mail notifying them form is awaiting review.• Comments may be entered by all approvers for all to see• If a reviewer denies a form, a comment must be entered.

Graduate coordinator is pre-reviewer for all forms (before faculty reviewers).

Graduate Degree Certification is final reviewer/approver. The form may not be modified until final approval is done.

Notification sent to student upon final approval or denial of form.

Sample Approval Routing

Sample routing from PhD plan of study

Email Notification Example

Student’s notification of Plan of Study approval:

Email Information Your @email account is your official UA

email address and will be used for all forms

It is very important that you check your email on a regular basis as this is the way you are notified when forms are approved or denied.

If you use an email account other than @email, be sure to forward your UA account to the other address

GradPath vs Paper forms GradPath has been ‘live’ since October 1, 2012.

Any forms that were done by you on paper prior to that date DO NOT need to be re-done in GradPath unless the information has changed significantly.

If you cannot access a Grad Path form, please contact Nancy to check your milestones and troubleshoot the problem.

These forms are to go-live at a later date: Graduate Petition LOA Request Change of Program – they will remain as paper forms for

the present

Future A version of a Graduate Student Academic report,

similar to the Undergraduate SAPR is also in the works.

At this time, when a plan of study is submitted, it is locked and remains static. If it contains courses with open grades, they do not automatically update after the grades are assigned; the grades are entered manually in the Comments section of the form.

The new GSAPR will take care of this issue and show at a glance the items pending on your POS.

Common Troubleshooting If you have two SLAT minors with different foci – e.g.

Pedagogy and L2, GradPath will not let you submit the same minor twice. You may either enter all coursework into one minor section and then

enter a comment to clarify, or You may use the Multidisciplinary minor as the second minor and use

Comments to clarify.

On the exam announcements, select the buildings from the drop-down menu. If a building name is typed in, an error message occurs.

When selecting Advisors and Committee Members, just enter the first letters of the Last Name and select from the list.

Questions?

Frequently asked questions for GradPath issues can be found here: http://grad.arizona.edu/GradPath - look under Student FAQ

If you have questions, please call or email your SLAT degree counselor in the GSAS office, Nancy Lindsay, 626-1930, nlindsay@grad.arizona.edu