Phd Handbook

IIT Bombay

PhD Handbook 2012-13

Compiled and Edited by

PG Academic Council

And

Research Scholar Forum (RSF)

Message from Dean AP

Research is one of the most important activities that the institutes like IIT Bombay

engage themselves in. The international status of an academic institute depends most

importantly on its research output. This research output, on the other hand, is obtained

mainly from the hard work of research scholars. In that sense the research scholars

contribute most directly to the image of the institute. Further, research scholars be-

come a part of close family of not only the institute but also the department and most

importantly supervisors. A lifelong relationship gets developed between the supervi-

sors and their Ph.D. students. We always remember our Ph.D. supervisor and our

Ph.D. students always remember us. With these words I welcome all the Ph.D. stu-

dents to IIT Bombay family.

The institute have provided excellent facilities to carry out research in every depart-

ment. It has also provided a large number of central facilities, which can be used for

carrying out research. This included online access facility of most important research

journals in the world and to the hard copies of books and journals in the library. The

institute tries its best that the Ph.D. students have an all-round development in addition

to becoming a good researcher. It provides opportunities of a lot of co-curricular and

extra-curricular activities, including cultural and sport facilities where you could take

part.

I understand that during Ph.D. there are moments when you may need help. IIT Bom-

bay provides an excellent system by which there would be volunteers who would be

ready to help to redress it. Do not hesitate to contact them in case you face any diffi-

culty. You could also contact Academic office or me or associate dean personally in

case there is still some issue, which is unsolved.

All the best for your stay in IIT Bombay.

Prof. Shiva Prasad

PhD Handbook 2012, IITB ii

Message from Associate Dean AP

It gives me immense pleasure to know that the Research Scholars' Forum of IIT Bom-

bay is bringing out the third edition of the PhD handbook, compiling almost all the

information needed by incoming research scholars on academics, accommodation,

health facilities, extracurricular activities, safety, and security.

The PhD programme is the most valuable component of the academic activities of the

Institute and our research scholars are very significantly contributing in our endeavor

of extending the frontiers of knowledge. We are continuously working on reviewing

and revising the academic programme, enhancing the research facilities, and improv-

ing other facilities for reducing research related stress and improving the quality of on

-campus life. The PhD handbook is a contribution in this direction, and it is so much

more valuable because it is prepared by research scholars themselves. In addition to

helping incoming students, it will lead to increased interaction among research schol-

ars

We wish the research scholars' community further growth and progress.

Prof. P.C.Pandey

PhD Handbook 2012, IITB iii

PhD Handbook 2012, IITB iv

CONTENTS

Message from IDR............................................................................................................. .vi About Research Scholar Forum———————————————————-viii 1 Academic Information..................................................................................................01

1.1 First Year at IITB ...................................................................................................... ..........01 1.2 Annual Progress Seminar ...............................................................................................01 1.3 Pre synopsis ............................................................................................................ .............02 1.4 Thesis Submission........................................................................................................ ......03 1.5 Defense.................................................................................................................. ..................03

2 Job Related Information........................................................................................ .......04 2.1 Job in a Public/ Private Sector Company.................................................................04 2.2 The Entrepreneurial Spirit.............................................................................................05 2.3 Post Doctoral Fellowship.............................................................................................. 05 2.4 Teaching in a Government/ Private Institution....................................................06

3 Scholarships and Fellowships........................................................................................07 3.1 Categories of Ph.D. Candidate……………….…............................................................07

3.1.1 Full-time Research Scholar….......................................................................07 3.1.2 Part-time Research Scholar..........................................................................08

3.2 Scholarship/Fellowships………………………………..…..............................................09 3.2.1 Institute Teaching Assistantship (TA).....................................................09 3.2.2 Research Assistants (RA)…….…………...................................................... 10 3.2.3 National Doctoral Fellowship (NDF)…....................................................11 3.2.4 Other Scholarships/ Fellowships……………........................................... 11 3.2.5 Department Specific Scholarships/Fellowships.…...…………….….13

4 Publications & Travel Assistance......................................................................................... 14

4.1 Travel Funding….................................................................................... ..................... ...14 4.1.1 National Conferences......................................................................................15 4.1.2 International Conferences……................................................................... 15 4.1.3 Journals............................................................................................................... 16 4.2 Other Funding Agencies for International Travel…....................................... 16 4.3 International Travel/ Visa/ Financial Assistance Tips .................................16

5 Accommodation............................................................................,.............................. 18 5.1 Hostels.................................................................................................................. .. 18 5.2 Tulsi and Type-1Quarters............................................................................. 21 5.3 QIP Quarters.........................................................................................................21

6 Students’ Activity Center (SAC) Activities........................................................... 23 6.1 Cultural Activities ….....……………………........................................................23 6.1.1 Clubs under cultural council ........................................................24 6.2 Sports................................................................................................................... ... 26 6.3 Student Technical Activity Body (STAB)..................................................27 6.3.1 Clubs under STAB..............................................................................27 6.4 Cells.................................................................................................................... ......29 6.5 Events .................................................................................................................. .. 30 6.6 Institute Magazines ...........................................................................................31

7 Library Facilities......................................................................................................... 32

7.1 Library Hours..................................................................................................... 32 7.2 Circulation .......................................................................................................... 3 2 7.3 E-Resources......................................................................................................... 32 7.4 Libraries Outside IIT Bombay ..................................................................... 33

8 Hospital........................................................................................................................ 34

8.1 Important Rules .............................................................................................. 34 8.2 Cases Referred to other Hospitals............................................................ 34 8.3 Entitlement of students for the approved Hospital...........................35 8.4 Hospital Ambulance ....................................................................................... 35 8.5 Reimbursement of the cost of artificial appliances............................36 8.6 Crutches / Walker.............................................................................................36 8.7 Dental Treatment..............................................................................................36

9 Miscellaneous ............................................................................................................37

9.1 Security................................................................................................................ 37 9.2 Computer Center (CC) .....................................................................................37 9.3 Transportation Facilities............................................................................... 38

Post Graduate Academic Council Structure

PG Council 2012-13

RSF Team 2012-13

Institute Research Scholar Companion Programme

PhD Handbook 2012, IITB v

PhD Handbook 2012, IITB vi

Dear Friends,

Congratulations to all of you for getting selected to IIT Bombay, most of you were

having the dream to study here and finally you made it. Now the real challenge starts

for you to come up to the expectations of this elite institute. The institute is going to

provide you world class research facilities including advanced and well equipped

laboratory, most sophisticated characterization tools and of course enriched library

both online as well as offline.

The life in IIT Bombay starts with sweet and fresh morning, marked by chirping of

birds outside your window. Here you will get the nice non polluted environment

which is something unusual for this crowded and heavily polluted city of Mumbai;

however, most of the PhDs being nonchalant to this unique feature of the campus,

like to wake up just before the end of breakfast time and manage to reach the lab

before the guide arrives. Pretty soon you will start finding lab as first home where

you burn your sweat (of course in ACs!!) for the sample preparation/data analysis /

report writing and what not.....

Out of all persons you are going to meet here in the institute your guide will be the

most important one. Most of the time the discussion with your guide goes on for

several hours, wherein s/he tries to pour off all the skills and knowledge inside you,

which s/he has gained over the years through their experience. Sometimes you may

agree other time may not, in that case you have to give your arguments based on the

facts. In nut shell, your guide helps you in shaping up your research in appropriate

direction.

The beginning of the your journey to PhD is marked by course work, you should

consult the faculty advisor before finalizing the courses you opt for; Moreover,

every department has several SCPs to help you out. If you find any problem regard-

ing choosing suitable courses feel free to contact them. It is worth mentioning that in

final year the companies shortlist job application based on CPI earned during course

work, so be attentive from day one itself.

Preface

PhD Handbook 2012, IITB vii

Every individual is provided an official LDAP Id, develop a habit to check it fre-

quently. Most importantly don‟t delete mails with subject “EVENTS” or

“STUDENTS NOTICES” without reading, as this will lead you to miss some good

events/seminars etc. which you may regret later.

Enjoy the research, but don‟t miss the excellent facilities of gymkhana like world

class swimming pool, badminton, Lawn tennis, squash courts and well equipped

gyms (in every hostel and in SAC). You will also get ample opportunity to explore

your talent through different cultural events taking place round the year.

In this handbook we have tried our best to compile all the information which you

may need during your stay here in IITB. For any help/assistance you can contact any

of the council or RSF members.

Once again PG Council welcome you all to the IITB family.

Wish you all the very best

PG Academic Council 2012-13

PhD Handbook 2012, IITB viii

Research Scholar Forum (RSF)

Welcome Friends!

For more than 10 years, Research Scholar‟s Forum, a crew of few is striving to make

the stay of research scholars at IIT Bombay a better one. In the recent past, the forum

gained momentum in organizing various useful events which catered the PhD commu-

nity in gaining hope for a future career, confidence in facing audience while presenting

his/her research work, in encouraging entrepreneurial aspirants and bring into campus

some unusual events such as „PhD movie‟.

The reason you are reading this segment of PhD handbook is to know what RSF does

and what it can do for you!

RSF helps in transforming any informal grievance into an active formal issue, which

can be raised in the senate meetings, through proper channel for a possible solution. If

there are any issues related with academic and non-academic upliftment of scholars

then RSF is always there to help you. Feel free to meet the RSF representative of your

department and discuss the issue. Moreover, there are open-house for PhD Scholars

which RSF keeps conducting on a regular interval. You may come and discuss issues

which are of concern to all of us. Keep giving your feedback and valuable suggestions

to improve the over-all quality of research at IIT Bombay.

This year we are planning to organize PhD symposium which will be a unique plat-

form to showcase and discuss your research work with fellow scholars from all IITs,

IISERs and IISc.

Keep a regular tab on our website (http://gymkhana.iitb.ac.in/~rsf), we will keep you

updated and help in a more productive stay @IITB.

To stir up your interest, let us take a look at RSF Initiatives in last session (2011-12),

1. Initiated “Technopreneureship: Technology oriented entrepreneur-

ship” for scholars in association with E-Cell, SINE, and SOM.

2. Instrumental in arranging funding and Screening of PhD Movie at

IIT Bombay (First screening in India)

3. RAIN (Research Augmented Innovation@IITB)

This session was all about solving problems in complex situations/finding novel solu-

tions whether in real life or R & D challenges.

PhD Handbook 2012, IITB ix

Workshops and other events

Panel Discussion on Options after PhD (How to write applications for PDF)

Two talks on What is Research- By Prof Uday Khedkar

Research Ethics – panel discussion

Idea to Business – IITB Alumnus Vishal Gupta (Seclore Technology) and Prof

Shevare from Aerospace Department

Idea generation and opportunity Evaluation – NEN chief Mentor (Mr Raj)

Communication skills Lecture – By Prof RB Sunoj

Nuclear energy panel discussion

Workshop on Intellectual property right with IPR Cell (SOM)

PhD Open house

Work place exercise for neck and back Lecture (To avoid Neck and back Pain)

RAIN (Research Augmented Innovation) Workshop

DST-Lockheed Martin India Innovation Growth programme Workshop

Discussion on Humboldt fellowships in coordination with The Alexander von Hum-

boldt Foundation (Germany)

Lecture on Journey from Idea Protection to Commercialization

Facilitated participation of young women in Training Programme for women Entre-

preneur (Organized by ISB, Goldman sachs) – Coordinated with Ecell

Helped in formation of teams for Innovative Ideators Challenge-2011 in association

with E-cell

Aryan Invasion theory Lecture

There will be lot of similar and new events organized by RSF.

Keep checking your inbox for updates from us!

Have a fun trip through your PhD..

With warm regards and wishes,

RSF Team

PhD Handbook 2012, IITB 01

1 Academic Information

1.1 First Year at IITB

Joining the Department: Research scholars have to sign the joining form

available in the “kit provided during orientation programme” and submit the

same in the office of concern department.

Registration for Courses: Research scholars should register for the required

number of courses and seminar(s) after consulting their faculty advisers or

guides. Successful completion of stipulated number of course credits, which

varies from department to department, is a pre-requisite for registration for

Ph.D. programme. The minimum course credit required also depand upon the

qualifying degree viz M.Tech./B.Tech./B.E./M.Sc or equivalent. For detail refer

to Ph.D. rulebook.

Communication Skills (HS 699): This is a four credit, pass/fail (PP/NP)

course that is to be taken in the first semester of joining the Ph.D. program. This

course is compulsory for all research scholars.

Registration for Ph.D.: After successful completion of course work, students

are eligible for registering for Ph.D. program. The registration form should be

submitted to the department office with guide’s signature. The registration

form contains the research topic and the list of Research Progress Committee

(RPC) members for review of annual progress seminars and thesis.

1.2 Annual Progress Seminar

Every 12 months after joining the Ph.D. program, a Ph.D. student must present

an Annual Progress Seminar (APS) to the Research Progress Committee (RPC)

describing the work that has been carried out throughout the past one year.

The APS is usually presented in August/January depending on the semester

(Autumn/Spring) of joining the Ph.D. program. Some departments have differ-

ent rules about the date of progress seminars. For example, the last date of pre-

senting progress seminars in Mechanical Engineering is 31st July/31st Dec.

Chemical Engineering, a research scholar has to present a progress seminar

every six months after first year of the Ph.D.


In Chemical Engineering, a research scholar has to present a progress seminar

every six months after first year of the Ph.D.

In the first APS, a generic list of points that are to be covered are as follows:

Literature survey

Problem definition

Date of Joining the Ph.D. program

Paper published, if any

In the second and third APS, a generic list of points that are to be covered are as follows:

Problem definition

Work done so far

Preliminary/Secondary data collection and results obtained

Papers published, if any

1.3 Presynopsis

Prior to submission of Ph.D. thesis and synopsis, a comprehensive internal as-

sessment of the research work is made in the presynopsis seminar. All the

work that is carried out by a research scholar during his/her Ph.D. is examined

and only after the permission of the RPC, one is allowed to submit the thesis

and synopsis within four months from the date of presynopsis seminar.

Presynopsis is different from annual progress seminars, because in each APS,

one can show the work that is done in the previous one academic year, whereas

in presynopsis seminar, one has to compile the work and show it in complete

totality. Presynopsis seminar can be considered as rehearsal for your Ph.D.

Defence.


1.4 Thesis Submission

After presenting the presynopsis seminar and incorporating the changes sug-

gested by RPC members, one submits the final thesis and synopsis with multi-

ple copies in department office. Before submitting the thesis, the RS has to get

clearances from hospital, department, accounts section and hostel. You have to

submit 4 copies of the thesis to the department, central library, adviser and

yourself! Abstract needs to be submitted to the library as well as one is re-

quired to submit an electronic copy of thesis to central library using Electronic

Theses and Dissertations (ETD) submission link on library webpage http://

www.library.iitb.ac.in/

1.5 Defense

After the Ph.D. thesis is reviewed by referees (both from India and abroad) and

approved, your Ph.D. adviser (guide) arranges for the Ph.D. Defense (viva

voce). Ideally, the Ph.D. Defense should occur within 6 months of submitting

the thesis. This is an open seminar (lasting 60-90 minutes) and you are sup-

posed to defend your work and answer the queries that are raised by examin-

ers and audience.


2 Job Related Information

After graduation, a Ph.D. student (research scholar) has several career options:

Job in a public/private sector company

Post Doctoral Fellowship (PDF) abroad or in India

Teaching in a government/private institution

Entrepreneurship (starting his/her own company)

2.1 Job in a Public/Private Sector Company

A Research Scholar (RS) applies for jobs either via placement office in the IIT

Bombay campus (“on campus”) or by forwarding his/her resume to his/her

contacts in industry (“off campus”).

An RS who is in the final stage of his/her work is eligible for campus place-

ments. All campus placements are handled by the Placement office, 4th floor,

Gulmohar Building, IIT Bombay. The placement office comprises the Professor

in charge -Placements, placement office staff, placement manager and com-

pany coordinators. The placement season usually begins in the month of De-

cember in the current academic year and goes on till the month of June.

Only those research scholars who are in the Teaching Assistant (TA), Research

Assistant (RA), Project Staff (PS), Fellowship Categories and Full Time Self Fi-

nanced category are eligible for campus placement, since research scholars

from other categories (Sponsored, QIP, DRDO, Army/Navy/Air Force) usually

have to work for their employer after their Ph.D. program. A research scholar

can apply for placements for a maximum of two placement seasons (two years).

Usually, a prospective employer hires a research scholar for a Research & De-

velopment (R&D) position. It is advisable to prepare your resume carefully,

clearly indicating the abstract of your thesis, publications, patents, talks and


TA/RA/PS responsibilities. After examining the resumes carefully, a company

shortlists candidates for a written test, followed by group discussion and few

rounds of interviews (both technical and non-technical). You may also be

called to appear for the interview at the company’s office (outside Bombay).

The following students are responsible for handling the placements of re-

search scholars:

Institute Ph.D. Placement Manager

Company Coordinator for Sciences

Company Coordinator for Engineering

Company Coordinator for Inter Disciplinary Programs (IDPs)

For more information, visit: http://placements.iitb.ac.in/

Email: [email protected]

2.2 The Entrepreneurial Spirit

Research scholars who have achieved good results after in-depth research for 4

-6 years should also consider starting his/her own company (“be your own

boss”). The Society for Innovation and Entrepreneurship (SINE) administers a

business incubator which provides support for technology based entrepreneur-

ship at IIT Bombay. SINE extends the role of IIT Bombay by facilitating the con-

version of research activity into entrepreneurial ventures. The SINE office is

located at 3rd floor of CSRE building, IIT Bombay.

For more details, visit: http://www.sineiitb.org/


2.3 Post Doctoral Fellowship

After graduation, a research scholar can be employed by a university abroad

(usually USA or Europe) or in India for a fixed duration of time, usually be-

tween 1 and 3 years this is termed as Post Doctoral Fellowship (PDF). The du-

ties of a post doctoral researcher include performing active research in collabo-

ration with his/her employer (a professor or a researcher), guiding doctoral/

masters students and also taking lectures. A research scholar should consider

for Post Doc option, if s/he aims to be professor in a reputed institute.


A research scholar can apply for post-doctoral fellowship directly by sending

his/her resume to the concerned professor, who will then take the process for-

ward.

Another method is to directly apply to a foundation which supports interna-

tional fellowships.

The following foundations support international fellowships:

1. Alexander von Humboldt Foundation: For details, visit

http://www.humboldt-foundation.de/en/

2. Max Planck Institutes: For details, visit http://www.mpg.de/english/

2.4 Teaching in a Government/Private Institution

After defending his/her Ph.D. thesis, a research scholar can directly apply for a

teaching position (assistant or associate professor) in reputed institute in India.

The following institutes/organizations actively look for candidates with doc-

toral degrees for teaching or teaching cum research positions:

1. Indian Institutes of Technology (IIT) at Mumbai, Madras, Kanpur, Delhi,

Kharagpur, Guwahati, Roorkee, Rupnagar, Patna, Bhubaneswar, Hyderabad,

Gandhinagar, Jodhpur, Mandi, Indore and Varanasi.

2. National Institutes of Technology (NIT).

3. All India Council for Technical Education (AICTE).

4. Indian Institutes of Information Technology (IIIT) at Hyderabad, Pune,

Allahabad, Bangalore, Gwalior, Kerala and Jabalpur.

For more details, contact the Head of Department of the institution in which you are in-

terested in.


3 Scholarships and Fellowships

3.1 Categories of Ph.D. Candidates

IIT Bombay admits Ph.D. candidates under the following categories:

3.1.1 Full-time Research Scholar

Institute Research Scholars with Teaching Assistantship (TA) Students under

this category are entitled for Institute Teaching Assistantship (Please refer

Item No. A.9 for financial support).

Government / Semi Government Fellowship Awardees (QIP, CSIR, UGC, DAE,

DST, DBT, NBHM) These candidates are financially supported under vari-

ous Government / Semi Government schemes. The admission procedure

and other requirements are same as applicable to Institute Research Schol-

ars.

Sponsored candidates These candidates are sponsored by recognized R&D

organization for doing research work in the institute on a full time basis.

Candidates are expected to execute full time research work at the institute

for a minimum period of three years. They will not receive any financial

support from IITB. Sponsorship letter (Given in Appendix of phd brochure)

should be attached to the application form.

Self Financed (Indian) This category refers to Ph.D. candidates with work

experience and with good research / industry track record to join the doc-

toral program. They are admitted along with the regular research students

through the usual admission procedure but they would not get any

financial support from the institute.

Self Financed (Foreign) These students are admitted through Embassy of

the government of a foreign country after obtaining approval from the Min-

istry of External Affairs and No Objection Certificate from Ministry of Hu-

man Resources Development, Department of Education, Govt. of India. Oth-

erwise rules specified in the previous point are applicable here also.


Study Leave This category refers to candidates who are sanctioned with

study leave from a governmental or educational institution for a period not

less than three years for pursuing research at IIT Bombay. Employer’s let-

ter (Appendix II) should be produced at the time of joining, if selected for

admission.

Indian Council for Cultural Relations (ICCR) Awardees (Foreign Students)

These students are sponsored by their respective governments and

awarded scholarship by them. They should apply for admission through

the Indian Embassy in their country.

3.1.2 Part-time Research Scholar

Institute Faculty / Staff (IS) This category refers to Ph.D. candidates who are

permanent employees of the institute with more than 2 years of service re-

maining before their retirement.

Project Staff (PS) This category refers to candidates who are working on vari-

ous projects undertaken by the institute and admitted to the Ph.D. program, if

the duration of the project at the time of admission is around 3 years.

Research Assistants (RA) Depending upon the requirements, each Department /

Centre / School may induct one Research Assistant every year. Students under

this category are entitled for Institute Research Assistantship

Sponsored External candidates (EX) After completing one semester (M.Tech/

M.E./ equivalent) or two semesters (B.E./ B.Tech./ M.Sc. or equivalent) of resi-

dential requirement at the Institute, these candidates will be allowed to regis-

ter for Ph.D. with a supervisor from the Institute (Internal) and other from

their parent organization (External) where they will be doing the research

work. Sponsorship certificate from the organization must be attached to the

application form.

College Teachers (CT) /Candidates from Educational Institutes They carry out

research work during weekends, holidays and vacations, at IIT Bombay. After

completing one (M.Tech./ M.E./ equivalent) or two semesters (B.E./ B.Tech./

M.Sc. or equivalent) of residential requirement at the institute, these candi-

dates will be allowed to register for Ph.D. with a supervisor from


the institute (Internal) and other from their parent organization (External)

which is optional based on recommendations of the supervisor and respective

DPGC / IDPC / PGC. Sponsoring certificate from the organization (Appendix III)

must be attached to the application form. Candidates admitted under this cate-

gory will be treated at par with Self Finance category so far as payment of fees

and deposits are concerned. Place of work will be IIT Bombay even though the

candidate may be carrying out part of work at their college/institute. These

candidates are to be available to the supervisor (Internal) during weekends,

holidays and vacations.

3. Scholarship/Fellowships

3.2.1 Institute Teaching Assistantship (TA)

Students having B.E. / B.Tech. / B.Arch. / M.Phil. / B.Sc. (Engg) / M.Sc. / M.A. /

M.Com. or equivalent and who have either a valid GATE or National Level test /

UGC / CSIR / NBHM / DBT etc. (Junior Research Fellowship) will be considered

for monthly assistantship of Rs. 16,000 p.m. for first 2 years and at an enhanced

rate of Rs. 18,000 p.m. for remaining 3 years.

Students having M.Tech. / M.E. / M.Arch / M.Sc. (Engg) or equivalent /

M.B.B.S. / M.Pharm. / M.D. / M.S. and Management students with M.B.A. qualifi-

cation with Engineering / Technical background will be considered for monthly

assistantships of Rs. 18,000 p.m. for first 2 years and at an enhanced rate of Rs.

20,000 p.m. for remaining two years.

Management students with M.B.A. qualification with Science / Commerce back-

ground will be considered for monthly assistantships of Rs. 16,000 p.m. for first

2 years and at enhanced rate of Rs. 18,000 p.m. for remaining three years.

The assistantship is payable for maximum period of 5 years for candidates

with B.E./ B.Tech. / M.Sc. as qualifying degree & maximum period of 4 years for

candidates with M.E. / M.Tech. / M.S. as qualifying degree or till date of submis-

sion of thesis, whichever is earlier.

The above assistantship requires that the students must assist in teaching or

research, as assigned by the institute, to the extent of 8 hours of work per

week.


The continuation of the assistantship (TA/RA) will be subject to satisfactory

performance of the duties assigned by the Department / Centre / School as

well as satisfactory academic performance.

As per MHRD directives, the employees of any organization undergoing Ph.D. /

Post Graduate Programs by availing study leave with or without pay are not

eligible for Teaching/Research Assistantships. Such candidates, if found suit-

able, will have to complete their program as Self Finance/ Sponsored full time

or part time, as the case may be.

Students getting assistantships (TA/RA) from the Institute can join projects

sponsored by external agencies like Aeronautics Research & Development

Board (ARDB), Department of Science & Technology (DST) and Council for

Scientific & Industrial Research (CSIR), and obtain corresponding fellowships

in lieu of TA/RA ship.

3.2.2 Research Assistants (RA)

Students with B.E. / B.Tech. / M.Sc. or equivalent qualification and valid

GATE / CSIR / UGC / NBHM / DBT (Junior Research Fellowship) offer will only

be considered for research assistantship.

The amount of monthly assistantship for students who have B.E./ B.Tech./

M.Sc. or equivalent qualifications: Rs. 18,000 p.m. for first two years and Rs.

20,000 p.m. for next three years. The amount of assistantship for students who

have M.E./ M.Tech. or equivalent qualification: Rs. 20,000 p.m. for first two

years & Rs. 22,000 p.m. for next three years.

The assistantship is payable for maximum period of 5 years (irrespective of

qualifying degree) or till date of submission of thesis, whichever is earlier.

These research assistants have to maintain/supervise the laboratories and also

assist in teaching or research or other work assigned by the Head of the De-

partment / Centre / School or Convener IDPC. They are required to work for

about 16 to 20 hours a week. They have to complete the Ph.D. program in five

years.


The continuation of the assistantship (TA/RA) will be subject to satisfactory

performance of the duties assigned by the Department / Centre / School as

well as satisfactory academic performance.

3.2.3 National Doctoral Fellowship (NDF)

All India Council for Technical Education (AICTE) offers 50 scholarships per

year. Amount of scholarship is Rs. 12,000 p.m. for 3 years and is extended to

one more year after MHRD approval. Contingency grant of Rs. 25,000 p.a. is

also provided.

An overhead charge of Rs. 20,000 p.a. is provided per candidate to the host in-

stitution, i.e., institution where the candidate will be pursuing Ph.D./Doctoral

Program.

Eligibility: The candidate should be less than 35 years of age. However age re-

laxation of 5 years would be given to candidates belonging to SC/ST, Women &

Physically challenged categories. The candidate must have secured admission

on or after 1st September (refer to advertisement for exact details) during the

academic year as a full time candidate and be in the first year of his/her doc-

toral program.

Selection is based on the performance of the candidates in the interview con-

ducted by AICTE at New Delhi.

For details, visit: http://www.aicte-india.org/dipndf.htm

3.2.4 Other Scholarships/Fellowships

IIT Bombay - Monash University Joint Program

Starting in 2007, applicants to Ph.D. program at IIT Bombay will also have an

opportunity to opt for a co-badged Ph.D. Program offered jointly by IIT Bom-

bay and Monash University, Australia. Exceptional students will be enrolled at

both the institutions and they will have at least two supervisors, one in each

Institute.

The student admitted in IIT Bombay will be governed by the rules and regula-

tions of the Senate of the Institute. The scholarship will be paid by the Monash

University. The joint Ph.D. program will initially apply to the Engineering and

Science disciplines.


Candidates selected for the joint Ph.D. program will be required to spend a

minimum of 3 months for research work in Australia after they have completed

the required course work at IIT Bombay and the first Annual Progress Seminar

report formalities of the program.

Scholarship support will be available for the IITB-Monash Ph.D. scholars for a

maximum of 4 years in the program. English language proficiency is an addi-

tional requirement of this program.

Microsoft Research Fellowship

For each academic year, Microsoft Research India will award five Ph.D. Fellow-

ship awards (maximum of one per institution). Each award will amount to USD

25,000 to be disbursed over a period of 4 years (that is the equivalent of ap-

proximately USD 5000.00 per year for tuition, books, stipends, and/or any

other expenses, plus the equivalent of an additional USD 5000.00 for travel to

conferences and seminars during the term of the Fellowship). In addition, the

Fellow will have the option of a 3 to 6 month internship at Microsoft Research

India, the terms of which will be decided at the discretion of Microsoft Re-

search India.

The provisions of the award, eligibility criteria and application process are dis-

cussed with the university that the Fellow will be enrolled in. Nominations for

the Microsoft Research India Ph.D. Fellowships are invited from select schools

in India from the Mathematics, Computer Science/Engineering and Electrical

Engineering departments at an university (a maximum of two nominations per

department).

For details, visit

http://research.microsoft.com/en-us/collaboration/global/india/

phdfellowships.aspx


3.2.5 Department Specific Scholarships/Fellowships

Department of Metallurgical Engineering & Materials Science

Few fellowships (stipend Rs. 14,000 p.m.) are also available in the department

of Metallurgical Engineering & Materials Science, sponsored by the Interna-

tional Advanced Research Centre for Powder Metallurgy & New Materials.

Department of Electrical Engineering

One fellowship for two years and two fellowships for one year duration are

provided with amount of Rs. 15,000 p.m. (+ Travel + Contingency + Book

Grant) by Phillips India. Microsoft Research Fellowship is also available to Elec-

trical Engineering Research Scholars as discussed earlier.

Shailesh J. Mehta School of Management

Few Shailesh J. Mehta School of Management (SJMSOM) Endowment Fund

Scholarships are provided up to four years with an amount of Rs. 10,000 p.m.

to full-time Ph.D. students of SJMSOM who have CPI of 8.0 or above during the

coursework.

For details of all scholarships available, visit: http://www.iitb.ac.in/academic/

rsrchprgm.html

To know more about private PhD scholarships

http://www.iitb.ac.in/newacadhome/phdscholar.jsp

To know more about government PhD scholarships

http://www.iitb.ac.in/newacadhome/gphd.jsp


4 Publications & Travel Assistance

As per the instructions after the 177th meeting at the senate (held on 19th Octo-

ber, 2005), a research work must be carried out at the Institute under the guid-

ance of Supervisor(s) for at least two years in the case of all students

(except external students) and three years in the case of external students

after their date of registration. Prior to submission of the synopsis and thesis

a researcher must have completed one of the following requirements:

At least two papers published/accepted for publication in refereed journals of

repute Or at least one paper published/accepted for publication in a refereed

journal of repute and at least one paper published/accepted for publication in

the proceedings of an international conference.

The concerned Post Graduate Committees (PGCs) will have the authority to

decide upon the quality of journal and standard of publications and its equiva-

lence. The list of reputed journals and conferences are usually available in the

office in each department. The pdf version of complete Rules & Regulations for

the Ph.D. program can be found in the following url:

http://www.iitb.ac.in/academic/rules/RulesforPh.D.201128june.pdf

The pdf version of guidelines for preparation of thesis/dissertation is available

online in this url:

http://www.iitb.ac.in/academic/downloadForms/

RevisedThesisSynopsisSubmissionformat19March.pdf

or http://www.iitb.ac.in/academic/downloadForms/phdforms.jsp

4.1 Travel Funding

IIT Bombay encourages research scholars to attend national and international

conferences / workshops / seminars by providing partial / full funding. Fund-

ing is also available for the registration fees of conferences. For details of insti-

tute funding, visit:

http://www.iitb.ac.in/academic/International_Conferences.pdf

http://www.iitb.ac.in/academic/downloadForms/RevisedThesisSynopsisSubmissionformat19March.pdf

http://www.iitb.ac.in/academic/downloadForms/RevisedThesisSynopsisSubmissionformat19March.pdf

http://www.iitb.ac.in/academic/downloadForms/phdforms.jsp


The necessary forms and instructions are available at the website. One can also

approach to Dean R&D for travel grants. For details visit IRCC website: http://www.ircc.iitb.ac.in/ The details of funding schemes available for research scholars for attending

conferences are described in the following subsections.

4.1.1 National Conferences

For national conferences, the students need to apply to Dean Academic Pro-

grams (Dean AP), with the approval of their thesis adviser and Head of the De-

partment. One can obtain funding for more than one conference / workshop /

seminar per year.

Students can also avail travel assistance from the department development

fund. For this, they have to contact the Head of the concerned department.

4.1.2 International Conferences

For international conferences, one can avail funding from IIT Bombay once in

the first three years of his/her Ph.D. Funding for a second time and in the 4th

year of the Ph.D. program is possible only if the student has published at least

one article in the first three years of his/her research. The exact details of the

application process along with the necessary documents are available online:

http://www.iitb.ac.in/academic/finalAsstWeb/financialAsst.htm

Other than IIT Bombay, various other funding agencies, namely, CSIR, INSA,

DST, IARCS and J.N. Tata Memorial Trust can be approached for international

travel grant.

Students can also avail travel assistance from the department development

fund. For this, they have to contact the Head of the Department of the respec-

tive department.

Research scholars who have been awarded external fellowships (For example,

IBM, Infosys, Philips India, Microsoft Research India etc) can avail the travel

grants available to them in the fellowship scheme.


4.1.3 Journals

As per the discussion and assurance of Dean R&D and Deputy Director in the

RS Open Session held in the academic year 2005-06, if required, IRCC will pay

the fees for journal publication. One should apply to Dean R&D for this.

4.2 Other Funding Agencies for International Travel

Department of Science and Technology (DST)

http://www.serc-dst.org/application_for_travel_support.htm

Council of Scientific and Industrial Research (CSIR)

http://csirhrdg.res.in/sy.htm

Indian Association for Research in Computing Sciences (IARCS)

http://www.iarcs.org.in/activities/grants.php

Indian National Science Academy (INSA)

http://insaindia.org/download.htm

Sir Dorabji Tata Trust

http://www.dorabjitatatrust.org/id/75/Young Researcher Award/

Mahindra Trust

http://www.mahindra.com/How-We-Help/Education/Grants-and-

Scholarships

Private Companies (like Infosys, IBM and TCS). One has to apply to the

university relations / HR section of the respective companies.

4.3 International Travel/Visa/Financial Assistance Tips

Make sure that your passport is ready with ECNR (Emigration Check Not Required)

stamp. While applying for visa, one needs to fill up the form with confidence and

correct information. The following are important documents that you must keep

ready before applying for any financial assistance and/or visa:


1. An invitation letter from the organizer

2. A visa assistance letter from the organizer

3. A copy of your paper

4. A copy of the call for papers of the conference

5. A copy of the list showing your talk/paper

6. No objection certificate from Dean AP/ Head of the Department

7. Some countries, especially USA, UK, require details of funding during the

visa interview. You should have a confirmation letter showing adequate

assistance for the travel from any organization during the interview.

8. Some European countries require police verification before granting any

visa. Since po-lice verification is a tedious process and is time consuming,

one should keep enough time in hand for the visa process.

9. It is better to have a proper travel plan before the visa interview. Tentative

booking of air tickets is also advisable before the interview.

10. If you are applying to government funding agencies like DST, CSIR, INSA,

etc., make sure to submit a travel plan from Air India for the flight fares

(through Air India, most possibly) and also for other associated flights.

11. For the visa interview, you should reach in time with all necessary docu-

ments. There is no need to panic during the interview. Sensitive terms like

“bio”, “nuclear”, etc., should be avoided to speed up the visa process. Be-

fore answering the queries/questions, you should carefully and patiently

“listen” to the questions.


5 Accommodations

5.1 Hostels

Hostels at IIT Bombay are one of the best hostels around to stay in. They

double up as living and refreshing place for all students. There are total 14

hostels including 2 women‟s hostel in the campus, with two more hostels

likely to come up this semester. New PhD students are expected to co-

operate in sharing room in their first year. Please note that consumption of

liquor/narcotics substance is strictly prohibited inside the campus/hostel

premises, and considered as a serious offence.

For details of hostels, visit: http://www.iitb.ac.in/students/hostels.html

Allotment of Hostel

During admission procedures one should tick the hostel required column in

application form of admission to the institute. They would be directly allot-

ted a hostel.

Students who have not mentioned hostel accommodation in appliction form,

but are desirous of getting hostel at any stage during their Ph.D. program,

can contact Hostel Coordination Unit (HCU, contact number 2572-8900).

You may give your preference for a particular hostel. However, it may not

always be possible to allot you the preference.

Hostel Fees

Students desiring hostel accommodation have to pay fees every semester for

Hostel rent (included in the semester fees)

One time payable security deposit (refundable)

Mess advance

Hostel Management

Each hostel has an administrative body which includes the warden, assistant warden, hall manager and mess manager. Almost all day to day hostel

matters are sorted out and managed by the students. The elected stu-

dents‟ body is composed of the general secretary, council members and


secretaries. They are available to address the problems of students. Election

is held every year during March-April to elect hostel‟s council body. Any

hostel inmate may take part in this process. A council body usually consists

of the following:

The Warden and the associate Warden.

General Secretary: Responsible for an overall co-ordination and func-

tioning of the whole council.

Maintenance Council: Takes care of maintenance related issues in the

hostel premises.

Cultural Council: It organizes various cultural activities throughout

year in the hostel.

Mess Council: Responsible to manage mess related issues.

Sports Council: Manages sports related activities and makes sure hos-

tel‟s representation in inter hostel sports events.

Tech. Council: Organizes workshop/orientations program in technical

areas and also encourages hostel participation in Institute/Hostel tech

events.

Web/Comp/Syscon Council: Maintains computer center and web page/

forum of the hostel.

Hostel Facilities

The hostels are well equipped with various facilities. The rules governing

the use of these facilities vary from hostel to hostel and can be obtained from

the hostel council.

1. Hostel mess: Food is provided four times a day: breakfast, lunch, tiffin

and dinner. The food menu varies for every hostel and is decided by the

hostel managements and student body. Mess menu is expected to

change every month to provide different regional/seasonal food flavors

to the inmates.

2. TV room: Common TV room with cable connection, large TV screen

and mostly high quality sound system is available in each hostel, and


can be used anytime round the clock. Some occasion is marked by

screening of Movies/Sport matches by the hostel council.

3. Computer Room: Number of computers with high speed Internet ac-

cess, headphones, speakers etc. is available in each hostel for common

use. It can be accessed 24x7. But you should contact the System admin-

istrator, a member of the student body of the hostel, for your account in

the hostel computer room. Generally every newcomer is provided one

account during the hostel orientation program.

4. Xerox/Printer: Open till late night, can really be a lifeline during exams

and project submission days. Photocopying and printing is done at

nominal charges with discounts on bulk order.

5. Canteen: Apart from hostel mess, a separate canteen is present in each

hostel to care for your late night hunger pangs. They remain open till

the wee hours of the night catering to most of the food items one can

think of. They say these are life-savers when you are so bored of the

regular mess foods. These are private food joints and are to be paid

separately from the hostel expenses as per personal expenses. Com-

monly hostels also store utility items for regular use. Apart from the

canteens, one coffee shop is situated in Hostel 8, Sunrise dhaba in front

of Hostel 1, and a restaurant near Hostel 5 is also present.

6. Gymkhana: Equipped with most equipments, it is a busy place for all

health freaks. Student Activity center (SAC) also has one centralized

gymnasium.

7. Hostel Library: Each hostel has a good collection of books which can

be issued for a prescribed period. The days and timings for book issue

vary from hostel to hostel. Apart from newspapers books and maga-

zines in different languages are also available.

8. Sports Equipment: Equipments for various games and sport activities,

e.g., cricket, football, basketball, hockey, volleyball, badminton, car-

rom and chess are available in hostels. These can be get generally

against individual identity card.


5.2 Tulsi and Type -1 Quarters

These quarters are given only to married research scholars for staying with

their spouse and children.

Allotment: The quarters are allotted by Hostel Coordination Unit (HCU) on

first come first serve basis. Those who have joined PhD program under some

project should approach IRCC instead of HCU for the accommodation.

Those who are unable to get at first attempt are placed in waiting list and get

accommodation as and when vacancy arises. The allotment is done after ap-

plication in prescribed form at HCU.

Charges: The charges include house rent, water, electricity charges etc.

These charges have to be paid every month and are termed as Estate office

bills. These will be dispatched every month to the concerned department

where the research scholar can collect the same.

Duration of Stay: The quarters are allotted for maximum period of three

years. Two extensions of three months each may be given after that.

5.3 QIP Quarters

Quality Improvement Program (QIP) aims upgrading the expertise and capa-

bilities of the faculty members of the degree-level institutions in the country

by allowing them to pursue their further studies in various departments of

IIT Bombay.

Contact number of QIP Office -25767048,

Email: [email protected], [email protected]

The accommodation information is available at

http://www.sites.google.com/site/iitbqipforum/resources/GHRule_New.pdf?

attredirects=0&d=1


QIP also has a forum for research scholars which extend all possible help to

make the stay of students comfortable. The website for QIP forum is:

http://www.sites.google.com/site/iitbqipforum/


6 Students’ Activity Center (SAC)

6.1 Cultural Activities

IIT Bombay is known not only for the excellence in academics but also in extra-

curricular activities both cultural as well as sports. The institute provides excellent

facilities to promote cultural activities among students. The Institute Cultural Coun-

cil caters various cultural activities throughout the year, and students show interest

in all of them, in large number, with equal zeal and enthusiasm. For the new comers,

several orientation programs are also conducted by the council to encourage the

fresh talent in the beginning of a fall semester, followed by the workshops in the end

of spring semester. For the PG community, a special cultural event PG cult is also

organized in March every year. The council is broadly categorized in the following

area.

Dance

Debate

Dramatic

Literary Arts

Music

Photography and Fine Arts

Film and Media

Web

For efficient handling of different aspects, student nominees are appointed every

year. The student nominee posts include:

Dramatics Secretary

Music Secretary

Dance Secretary


Literary Arts Secretary

Fine Arts Secretary

Debating Secretary

Photography Secretary

The institute also has various cultural associations like Bengali, Oriya, Malayalam,

Marathi, Tamil Kannada and Telugu cultural association which conduct specific

cultural activities year around. For more details of cultural activities, visit: http://

gymkhana.iitb.ac.in/~cultural/

6.1.1 Clubs under Cultural Council

Rang: Rang, The fine arts club of IIT Bombay, was founded in 2003 with a purpose

to promote and increase the student participation in fine arts. It serves as a platform

for armatures inmates to showcase their work, and to develop skills as well. In the

past, use of eco-friendly materials was encouraged to make Ganesh idol during

Ganapti Utsav.

For further details visits http://gymkhana.iitb.ac.in/~finearts/index.html)

Pixel: Pixel, the photography club of IIT Bombay, encourages participation of pho-

tography enthusiastic both novice and experienced alike. It conducts photography

session to the beginners by experts in the field. It hosts, together with Rang, Kal-

adarshan (KD) the annual photography and fine art exhibition, to showcase and pro-

mote the club activities.

For further details visit: http://pixelsiitb.wordpress.com/)

Silverscreen: SilverScreen is the film making club of IIT Bombay. Started in 2008

by a few film enthusiasts, the club has ever since promoted the culture of film mak-

ing and film appreciation amongst the student community of IIT-Bombay. The club

has won several prestigious awards at various Inter-College competitions across

India, Film Festivals and has had its movies screened at high profile

platforms. The flagship event of the club is the 'IIT-Bombay Film


Festival' where several of the movies shot by the club during the year

are screened along with acclaimed movies from outside and interac-

tive sessions with the industry professionals.

For further details visit: http://gymkhana.iitb.ac.in/~cultural/silverscreen)

FourthWall: Fourth Wall is the dramatics club of IIT Bombay. Although a hub

for all fun lovers and armature each year it produces a wide variety of performances

ranging from one act plays to street plays and mimes to broad ways and each time it

astounds us all with it‟s creativity and heart winning acts. The club has won several

awards and recognition in the past. It also organizes various acting workshop by

various eminent theater personalities.

For further details visit: http://www.youtube.com/user/fourthwalliitb)

Saaz: "Saaz", the Indian Music Club of IIT Bombay is aimed at improving the over-

all scene of Indian music in the institute. The club is proud of the diverse forms of

music that it portrays including classical, semi-classical, ghazals, folk, fusion, light

vocals, indi pop & various instrumentals. It is open to any form of music ranging

from classical to famous Bollywood. The club hosts its flagship event Swar

Sandhya in March every year which sees huge students show up.

For further details visit: http://sites.google.com/site/iitbmusic/saaz)

Staccato: Staccato, the western music club of IIT Bombay, is one of the oldest

clubs here, founded about 15 years ago. Staccato literally means a form of musical

articulation, signifying an unconnected note, which is separated or detached from its

neighbours by a silence. The club typically has the band as it's basic functional unit.

Over the past years there have been bands playing genres ranging from the blues,

fusion and funk to progressive rock, thrash and metal. The club believes that 'the

three ingredients for good music are pitch, pocket and passion'.

For further details visit: http://gymkhana.iitb.ac.in/~cultural/music/stac.html)

In Sync: In Sync is the dance club of IIT Bombay. Classical, hip-hop, folk or con-

temporary, In Sync has it all. The “Annual Insync Dance Show (AIDS)” held in

January is a must watch. The club conducts several workshop targeting both novice

and experienced dancer round the year.

The Lit Club: Litzkrieg, the Literary club of IIT Bombay. It organizes Panel de-

bates, JAMs, extempore, radioplays round the year. The club hosts to the IIT Bom-

bay National Debate, a prestigious event that has been participated by National Law


Universities, St. Xaviers Mumbai to name a few institutions. On National level

club‟s members have won several national level awards in the past.

For further details visit:http://gymkhana.iitb.ac.in/~cultural/lit/)

Vaani: This club works to promote and expand the use of Hindi in the campus. The

club encourages Hindi writing and speaking. It conducts workshop on Hindi debate.

For further details visit:http://www.youtube.com/user/VaaniIITB)

IIT BBC: It is the student wing to broadcast the happening in the campus. IIT-

Bombay Broadcasting Channel, the online video channel of IIT-Bombay is aimed at

giving the viewers a sneak peak into the events, activities and life at IIT-Bombay. It

is a joint venture by the Institute Cultural Council and Insight, the media body of IIT

-Bombay. Updates from cult, sports, tech and academics among others are put up on

regular basis, on this channel.

For further details visit: http://www.youtube.com/user/IITBBC)

The Group for Rural Activities (GRA): This is a group of service minded people

dedicated to uplifting rural India. Child education at the Phulenagar slum just out-

side the campus, is one of the GRA activities. The GRA also maintains a wall maga-

zine outside the Central Library to create rural awareness. The group also holds dis-

cussions, seminars, and attends various camps regarding the NGOs and rural activi-

ties.

For details, visit http://gymkhana.iitb.ac.in/~gra/


6.2 Sports

IIT Bombay Sports encompasses recreational, training and competitive activities

round the year, in various sports and games. Be it formal participation in sports/

games like athletics, football, basketball, volleyball tennis and cricket, or such ac-

tivities as walking, jogging, cycling, mountaineering, or going to the gymnasium,

you will find something to match your interests and abilities. There are also

indoor games like badminton, squash, boxing and weight-lifting and board

games as chess and carom that are well participated in the competitions. Stu-

dent nominees are selected each year that along with sports coaches give you

every input and help so that you can excel in your field. Different sports events

that are organized include:


An Inter Hostel General Championship (GC)

Intra Hostel and Open events

For post-graduates, a PG sports event is organized every year which includes both

individual and team games.

Workshops and camps for different sports where anyone on the campus can register

and participate.

The best in the institute also get a chance to represent IIT Bombay at various local

tournaments/leagues and inter-university competitions and at the Inter IIT Sports

Meet.

For details, visit: http://gymkhana.iitb.ac.in/~sports/

6.3 Students Technical Activities Body (STAB)

Student technical activities body (STAB) supports and promotes technical activities

as a hobby in the campus. If you are interested in astronomy, or you are a Linux/

Unix geek, always wanted to make robots but could not due to lack of resources,

then STAB is the right place for you. STAB encompasses several clubs of diverse

interests to facilitate enthusiastic student. It also organizes various orientation and

specialized workshops to the interested students. Tech GC is also held once in a

year, which is an inter hostel technical event, to encourage the quality and healthy

competition among hostels.

For details, visit: http://stab-iitb.org/

6.3.1 Clubs under STAB

Krittika: Krittika, the astronomy club of IIT Bombay, a common platform for ar-

mature astronomers and star gazers. The club has fortnightly lectures and discussion

sessions on various topics in Astronomy. Whenever the skies are clear observation

sessions are conducted. Krittika boasts of a

http://gymkhana.iitb.ac.in/~sports/


few telescopes, which are used during the astronomical events like Eclipses/

Occultations etc. Also, every semester the club conducts trips to Observational

sites, Planetarium which are an amazing experience.

Web 'n Coding Club: One of the biggest technical clubs of IIT Bombay to promote

web and coding skills. It organizes workshops, hands-on session, and various inter

hostel competition to train coding enthusiast for international/national coding com-

petition. It also encourages beginners to take part in discussion with experienced

seniors which help in clearing doubts and developing skills. In the past, several in-

teresting workshops on Android-SDK, HTML-CSS, Python, JavaScript, PHP,

JavaApplets, Scilab, Perl, Bash Scripting were held that helped both beginners and

experienced equally.

Aeromodelling club: The Aeromodelling Club is a group for aviation and aero-

modelling enthusiasts in the institute. The activities of the club include RC Plane

making , lectures and talks on various aermodelling and aviation topics and simula-

tor flying. Lectures and discussions are held every fortnight and are open to all. The

club also supports the freshers in making their first model airplanes. Over the years

many projects have been undertaken including hovercrafts , and an underwater

glider.

Electronics Club: This club serves students interested in the electronics either pur-

suing it as a career or as a hobby under a common platform. Round the year several

interesting workshops, hands-on session, and lectures are organized by the faculty

and the students. In this club, students get a chance, to build their own circuits, to

work in images processing to name a few cool stuffs to learn and work with. Every

summer challenging projects are floated to the students which provide a great op-

portunity to learn and develop new skills.

Maths and Physics Club: This is IIT Bombay‟s hobby club for students who are

interested in the Maths and Physics. It is a platform for students to fulfill their desire

to unlock the mysteries and the laws of nature. The club conducts many lectures by

eminent speakers on both the subjects. There are also quizzes and puzzle solving

sessions conducted every year by the club. Club activities also include various

workshops like Rubik's cube workshop, Latex workshop etc.


Robotics Club: The Robotics Club is a community of students who derive pleasure

in creating robots that is potent to work without human intervention. Each member

of this family is provided insight into mechanical, basic electronic, monetary and

informatory aid besides the indispensable guidance of experienced members. Club

will support and foster interest in various aspects related to robotics in particular,

mechanical design through workshops and projects. Robo-geeks will be provided a

workspace, tools and other amenities to let their imagination loose. Competitions of

various levels like Formula-1, Maze solver are held under this club which will de-

velop your interest in Robotics.

Each of these clubs has a manager to co-ordinate the club activities. Clubs encour-

ages you to join their respective Google group to start and take part in a discussion.

6.4 Cells

E-Cell: The Entrepreneurship Cell, IIT Bombay is a place for all those who avoid

taking beaten paths and believe in leaving trails in all walks of life. The Cell at IIT

Bombay aims at manifesting the latent Entrepreneurial spirit of young students. The

cell not only gives budding entrepreneur the doors of opportunity, but also helps

them to walk through it by providing resources such as seed, funding mentoring,

networking with other entrepreneurs‟ frequent interactive sessions and Competi-

tions.

For more info, visit: http://ecell.in/

Student Alumni Relations Cell (SARC): The formation of this cell aims at main-

taining relations with the alumni. The club is a common platform for current and

past students to know each other better, to exchange opinions, to define a path of

unceasing progress. Several events have been organized in the past to contact and

meet the alumni.

For more info, visit: http://www.sarc-iitb.org)


6.5 Events

Although you will see some event or other is organized in the campus round the year. However, there are some flagship events not only popular among campus resi-

dents also are equally awaited by the outside institutes also. They are listed below:

Mood Indigo: IIT Bombay‟s annual cultural festival, Mood Indigo (or commonly

mentioned as Mood I, MI), is about competitions, workshops, professional perform-

ances by renowned musicians and theater personalities, aqua games, exhibitions,

fashion shows, informal events – all this and a lot more. Thousands of students from

hundreds of different colleges come to MI each year and set the campus afire with

their zing and talent. Pt. Hari Prasad Chaurasiya, Ustad Zakir Hussain, Lucky Ali,

Euphoria, Parikrama, Shankar Mahadevan and several other maestros of our time

have weaved their magic on the swaying audiences of Mood Indigo. Quizzes, de-

bates, dramas, music and fine arts competitions set up a platform for the very best amongst the youth talent to slug it out for fame and cash! Vogue, the fashion show

at Mood I, has provided a break to many a budding model and designer. Mood I is

one of the largest and most awaited fest in the college calendars of India. Surely you

won‟t like to miss out on Mood Indigo!!.

For details, visit: http://www.moodi.org

Techfest: An independent body run by students of Indian Institute of Technology

Bombay, Mumbai, is the pioneer of science and technology festivals in India. It is

Asia's largest annual science and technology festival. Apart from this, it has been

involved in taking many path breaking initiatives to promote eco-friendly technol-

ogy and revolutionize the present day Indian society. Techfest started in 1998

with the aim of providing a platform for students to showcase their talents in

the field of science and technology and in the short period of 15 years has

grown to become Asia's largest festival of its kind. The last few editions of

Techfest have seen more than 85,000 participants from more than 2100 col-

leges across India along with teams from countries like the USA, Australia,

Thailand, Singapore, Nepal, Iran, Bangladesh, SriLanka, UAE, Den-

mark ,Venezuela and Canada. Apart from student involvement, Techfest 2011

also saw more than 6,000 faculty members and corporate executives.


For details, visit: http://www.techfest.org

PAF: Every year in March, a Performing Arts Festival (PAF) is organized. PAF is

also known as the “Mother of all cultural events”. Typically three or four hostels

(out of fourteen) are grouped together to compete from one another. From

script to dance, music to dram, everything is handled by the students. PAF is

renowned for its “Prod work” which involves the making of sets and backdrops.

A tremendous mixture of art and cultural skills combined with life sized sets is

what makes PAF an event to remember. During PAF, the legendary hostel spirit

which we talked earlier, will flare you up.

6.6 Institute Magazines

The institute publishes various magazines, both hard copies and soft copies.

Magazines like Raintree is published by the institute, whereas Awaaz and In-

sIghT are published by the students. The details of the magazines can be found

at:

1. InsIghT: http://gymkhana.iitb.ac.in/~insight/

2. Aawaaz: http://gymkhana.iitb.ac.in/~aawaaz/

3. Raintree: http://www.iitb.ac.in/Raintree.html

http://www.google.com/url?sa=D&q=http://gymkhana.iitb.ac.in/%7Eaawaaz/

http://www.google.com/url?sa=D&q=http://www.iitb.ac.in/Raintree.html


7 Library Facilities

IIT Bombay library is one of the finest libraries in the country. It caters to the

needs of students and common man, in and out of the campus. To browse

through the list of available books and access electronic copies of various jour-

nal and conference papers, visit: http://www.library.iitb.ac.in/

7.1 Library Hours

The library remains open on all days of the year as follows, except on 26th Janu-

ary, 15th August and 2nd October (National Holidays).

7.2 Circulation

General books: At any time, a maximum of 15 books can be issued by a re-

search scholar. A book is typically issued for 30 days, after which it can be reis-

sued if no one else has a claim on it. The timings for issuing books are:

Reference books: Reference books are marked R and Rare Reference books

are marked RR. Only one reference book can be issued at a time from the first

floor issue counter, between 0900–1800 hrs. Reference books can be issued for

a period of 1 day only.

7.3 E-Resources

The Central Library provides web-based access to over 450 books, 10,000 full

text journals and 10 databases 24*7 on institute-wide network as per the

Monday through Friday 0900-2300 hrs

Saturdays / Sundays 0900-1700 hrs

Monday through Sunday 0900-0100 hrs (during examination)

Monday through Friday 0900-2000 hrs

Saturdays 1100-1300 hrs


following details:

1. Books: http://www.engineeringvillage.com/

2. Journals: To know the list of all journals to which IIT Bombay has elec-

tronic electronic access, visit the Central Library homepage: http://

www.library.iitb.ac.in; some representative examples are:

IEEE Explore: http://ieeexplore.ieee.org

Elsevier’s Science Direct: http://www.sciencedirect.com

ACM Digital Library: http://portal.acm.org/portal.cfm

JSTOR - The Scholarly Journal Archive: http://

www.jstor.org

Project MUSE -Scholarly Journals Online: http://muse.jhu.edu

3. Electronic Databases

4. Multimedia (Intranet, CD-net)

5. Electronic Theses & Dissertations: http://etd.library.iitb.ac.in

6. Institutional Archive: http://dspace.library.iitb.ac.in/dspace/

7.4 Libraries Outside IIT Bombay

(Other IIT Libraries, TIFR, BARC, Mumbai University Library) -The Central Li-brary offers inter-library loan service to its users for the books and periodicals not available in the IIT Library by procuring them from other libraries within Mumbai. The IIT Bombay Library, in turn, also lends its resources to the librar-ies of other government and academic institutions including IITs, BARC, NITIE, NCST, IISc, IIG, TIFR, IGIDR, TISS and NICT on reciprocal basis. Under a col-laborative arrangement, transport is available every Wednesday to visit BARC library. However, visitors need to register before hand for BARC security entry. The IIT Libraries already have an ongoing inter-library cooperation program. Under the program, the photocopies of research articles are exchanged on re-quest amongst several libraries.

The document procurement service is also made available from NISCAIR, Brit-

ish Library Lending Division and other document delivery services if the user is

willing to bear the expenses involved. Members interested in borrowing books

or obtaining photocopies of articles from other libraries may contact Circula-

tion Counter for details.


8 Hospital

IIT Bombay has a 60-bed hospital with full time doctors and visiting specialists.

The hospital has its own pathological labs, X-ray and ECG facilities and a

physiotherapy section. The OPD timings on weekdays are from 8 am to 6 pm

(holidays 8 am to 1pm). The doctor on duty in the wards will see you at other

times in cases of emergency. The medical facilities are available free of cost to

the students.

All full time Medical Officers are entitled to provide medical certificates when

medical leave is indicated. Certificates should be collected within 7 days.

The hospital has a website: http://www.iitb.ac.in/hospital/. The website con-

tains all the information about the hospital including OPD schedules for doctors

and specialists.

8.1 Important Rules

All students of the institute are entitled to free medical attendance & treatment

available in the institute hospital in the campus. Cost of medicines purchased

from the market as well as pathological / radiological charges incurred in rec-

ognized hospitals on the advice of the AMA is reimbursable.

Expenditure on indoor treatment, under the advice of the AMA in a recognized

hospital in an entitled class of accommodation equivalent to Group C employ-

ees will be reimbursed by the Institute subject to a ceiling of Rs.50,000 at a

time (for one illness episode), For further details see website as given above.

8.2 Cases Referred to other Hospitals

The following hospitals have been empanelled for the students for treatment.

Godrej Memorial Hospital

P. D. Hinduja National Hospital

Fortis Hospital (Wockhardt)

L. H. Hiranandani Hospital.

Treatment of chronic cases or prolonged illness requiring special medical treat-

ment for a long period will be responsibility of the parents/guardians.


Note: Prolonged illness may be that which requires treatment in any author-

ized hospital for a period of over 30 days.

Any treatment taken outside the headquarters during vacation will be the re-

sponsibility of the parents. The institute will not reimburse any such ex-

penditure.

2.The medical facilities (OPD only) are extended to the spouse and children

of full-time married research scholars, on the basis of certification of de-

pendence issued by the Hostel Co-ordinating Unit.

3.QIP Research Scholars are treated at par with the other students of this Insti-

tute. They are entitled to Medical attendance/treatment and reimbursement as

other students, as stated in the previous paragraphs. The Spouse and Children of QIP Scholars are treated as entitled persons so far as the treatment/facilities available in the Institute Hospital. No reimbursement is admissible to them.

8.3 Entitlement of students for the approved Hospital

Shushrusha Hospital : General Ward

Lions Club Diagnostic Centre : General Ward

Tata Memorial Hospital : General/Free Ward

Kaushalya Hospital, Thane : General Ward

The reimbursement of Medical Claims on account of accidents should be made

from Medi-cal Insurance for students through Dean SA (Students’ Affairs).

8.4 Hospital Ambulance

Ambulance is provided for in-patients and for emergency transport of campus

residents / students to the IIT Hospital.

For transfer of patient from IIT Hospital to other hospital and other hospi-

tal to IIT Hospital.


Invalid patients on bed rest who need transfer in lying down position. (The

decision will be taken by the Medical Officer on a case to case basis).

On Call for any Campus emergency. (1110)

If hospital ambulance is not available for any emergency, outside ambu-

lance is called as decided by AMA on case-to-case basis.

8.5 Reimbursement of the cost of artificial appliances

Reimbursement of the cost of Artificial Appliances, as approved by the Govt. of

India, is admissible for purchase/replacement/repair and adjustment of the

approved items of appliances. Travelling Allowance to visit the approved Cen-

tres under the advise of the AMA is also reimbursable. (For List of approved

artificial appliances please check in hospital web site for Annexure II)

8.6 Crutches / Walker

The Hospital lends crutches on a payment of deposit of Rs.300/- or Rs.600/-

(depending upon type of crutches) and walker on a payment of deposit of

Rs.1000/- Per walker for a specific period as advised to the patients by the Or-

thopedic Surgeon/Specialist. The amount is refunded on return of the

crutches/walker at the end of the prescribed time. A nominal penalty is

charged if the crutches or walker is not returned in time.

8.7 Dental Treatment

The facilities available in the Hospital is extended free of charge to entitled per-

sons except Dental Prosthesis. Dental treatment from a private Dentist or Hos-

pital even under the advice of AMA or under emergency is not admissible. Ma-

jor Dental operations done in Govt. /Municipal Hospital under the advice of

AMA will be reimbursed. Cost of dentures as well as treatment for Orthodontia

is inadmissible.

9.1 Security

IIT Bombay has a large and efficient security force, offering its services to all

the buildings, including the residential areas, the gates, etc. Security kiosks

are present at accessible distance from all points in the campus. The tele-

phone numbers of security are as follows:

Security Control Room: 1100, 1122, 1112, MTNL: 2576 7912, 2572 8000

(24 hrs)

Security Officer: 8987 (Office), 8017 (Residence)

9.2 Computer Center (CC)

Computer Centre provides computational facilities to all users in the Insti-

tute. Eligible students, staff and faculty from all Departments, Schools and

Centres in the campus can obtain accounts on the High End Systems. CC pro-

vides electronic mail, world wide web, DNS, FTP and other services. CC also

provides various advanced and special purpose software such as Ansys, Mat-

lab, Mathematica for all the campus users.

For details, visit: http://www.cc.iitb.ac.in/

Computing Facilities: Computer centre provides exhaustive computing fa-

cilities round the clock. Users with a valid identity card can use the computer

centre any time without any difficulty. Computer centre also provides Com-

paq HPC Server Machine, Linux Clusters, FTP Services, etc. for computation

and for various other purposes.

Bighome Storage: Computer Centre has decided to allot a fixed disk space

for any LAN user who has a Roll number, for personal use. This storage

server is called BIGHOME, and it also contains all the files and settings from

your CC user hall. CC has decided to allot 250 MB for under graduate students

(includes all B.Tech, Dual Degree and Int. M.Sc.), 300 MB for post graduates,

400 MB for research scholars (Ph.D. students), 400 MB for project staff and

500 MB for faculty use.

9 Miscellaneous Facilities



The most useful thing about this space available to you, is that, instead of be-

ing a static storage that you can access only from fixed points in network, this

space can be used from any computer inside the LAN. In order for any com-

puter to recognize this space of yours, you have to connect to the storage

server BIGHOME, a process known as MOUNTING in Linux and Mapping a

network drive in Windows parlance. For details visit: http://

www.cc.iitb.ac.in/component/content/article/31-articles/55-faq-bighomw-

storage-facility.html

3. Web Page Upload: Users with bighome account can create webpages and

can upload their webpages through computer centre. The details of home

page creation and upload is available at: http://www.cc.iitb.ac.in/

component/content/article/31-articles/60-how-to-create-hompage-on-

homepagesiitbaci.html

9.3 Transportation Facilities

Internal Transport: For moving around within IITB, one may avail local

transport ser-vice (popularly known as “Tum-Tum”). These mini-buses run

on predetermined routes and charge a fixed charge for going from any point

to any other point on the route. Monthly passes are also available for using

tum-tums.

Motorized Vehicles: Students are not permitted to operate and maintain

motorized vehicles of any type in the campus, except on medical grounds.


The IIT Bombay Post Graduate Council Structure

Bandana Singha

General Secretary, Academic

Affairs

(Member of Senate, PGPC and

Department of Energy Science and Engg.

e-mail: [email protected],

Mobile: 09833722559,H-11/A-57

Ashish Kumar Saxena

Institute Doctoral

Representative

(Member of Senate and PGPC)

Department of Metallurgical Engineering

& Materials Science

e-mail: [email protected], [email protected]

Mobile: 07498702083, H-14/C-314

Meenakshi Tripathi

Institute Master Representative

(Member of Senate and PGPC)

Electrical Engineering

e-mail: [email protected],

Mobile: 09004030142,

Vivek Pandey

Executive Member, PhD

ME & MS

[email protected],Mob:7498156286

Devendra Pratap Singh

Executive Member, PhD

CRNTS,

[email protected], Mob :9769047401

Academic Unit Representative

of Academic Affairs

Academic Unit Representative

of Academic Affairs

Executive Member PhD/

Masters

Institute Master

Representative

Institute Doctoral

Representative

General Secretary PG

Academic Affairs

mailto:[email protected]


Ph.D. Academic Unit Representative of

Academic Affairs (AURAA) Member, 2012-13

Name

Department/

Center/

School

Mail ID Mobile

Chetan Mistry Aerospace Engg. [email protected] 9819239939

Edna George Bio Sciences and

Bio Engg. [email protected] 8268428669

Shashi Kant Chemical Engg. [email protected] 9757417593

Atanu Sarkar Chemistry [email protected] 9930781939

Sasane G. S. Civil Engg. [email protected] 8828162569

Satyendra Kumar

Verma Earth Science [email protected]

Anukool Rajoriya Electrical Engg. [email protected] 9769075895

Archana Sinha Energy Science

and Engg. [email protected] 8828847942

Karilemla Humanities &

Social Sci. [email protected] 9987086149

Vivek Barnwal Mechanical Engg. vivekkumar.barnwal@gmail.

com 9833997296

Eswara Vara Prasad

Rao

Metallurgical

Engineering &

Materials Science [email protected] 8828169128

Atul Kumar Singh CRNTS [email protected] 9167645192

Vikas Varekar CESE [email protected] 9860460202

Gouri School of Man-

agement [email protected] 9869112675

Vikram Vincent Educational Tech-

nology [email protected] 9969249984

Ratnaji Vanga IEOR [email protected] 992031326


Research Scholar Forum (RSF) members 2012-13

Coordinator – Surender Varma

Public Relations Manager – Arun Kumar P

Web Developer – Joe Cheri Ross, Seminar Coordinator – Asifkhan Shanavas

Name Department

Mail id Mobile Hostel/

Room no

Asifkhan

Shanavas

Bio Sci. and

Bio Engg. asifkhan@ 9820708660 H14/B109

Sathish D ME & MS sd17nano@ 8879006044 H12/B709

Surender

Varma G CSRE gsvarma@ 9867088943 H1/123

Aditya

Maheshwari Mathematics aditya@ 9022095022 H12/D101

Ankit Mittal Climate

Studies IDP ankit@, 9930092403 H12/C401

Arun kumar CRNTS arunku-

mar205@ 8879006065 H14/C312

Tamali

Chakraborty HSS tamali_hss@ 9930231901 H11/D165

Jaiveer

Singh ME & MS jaiveer@ 9022080900 H12/D602

Joe Cheri

Ross Comp Sci.

[email protected].

in 9167648284 H12/C113

Maheswaran

S

Bio Sci. and

Bio Engg. maheshiitb@ 9768180275 H12/D414

Eranki L N

Kiran

Educational

Technology erankikiran@ 9820693810 H14/B230

Kaushik Choudhury

Earth Sci. [email protected]

7738985032 H13/A320

Swetha PT Srinivasan

Comp Sci [email protected]

9967071560 H10/O266

Kesav Dev

Singh Earth Sci.

kdsingh@ 9699226471 H12/A710

Institute Research Scholar Companion Programme,

(IRSCP)

Institute Research Scholar Companion Programme, (IRSCP) is a programme for the

Ph.D. Community of IIT Bombay with the primary objective is to cater to the needs

of Research Scholars.

Companion is a form of kinship relation designed to provide academic or non-

academic support to each individual Research Scholar of the institute. This relation-

ship will give PhD students a platform to facilitate interaction amongst each other and

to express their thoughts and feelings easily. PhD life is an completely different chap-

ter of a student life. Almost, PhD Students are different in culture, socio-economic,

academic etc. They face many problems related to academic/non-academic during their first semester. Companions will try to make IITB life as „Home Away From

Home‟ for them. They will help them to cope up with IITB life in both academic and

non-academic way. Companions will use their experience to facilitate fresher‟s in

choosing courses based on their strength and background (in case of interdisciplinary

department), as well as guide them regarding research area based on their interest.

They are always here to aware students about academic issues like research going on

in the institute, what are the TA/RA responsibilities, internship program, research fa-

cilities available etc., and to make them familiar with other facilities like sports, cul-

tural, annual festival, hostel culture, institute events etc. Generally, it believes that

student‟s needs guidance in first year, it will continue to provide help them at every

point during Ph.D.

Under this program, a group of people is available in each department called compan-ions group of the respective department. A group of PhD students entered in that de-

partment will assign to that companions group. They are to help the new entrants irre-

spective of the issue academic or non-academic. They will guide them by conducting

regular interactive sessions. Also, new entrants can approach them anywhere, any time

without any hesitation.

Apart from the companionship, RSCP has few ideal activities like Study group, and

Open Course Ware. Study group at departmental level is to discuss about department

activities, research facilities, to exchange of ideas among research scholar‟s, to im-

prove presentation skill by conducting weekly presentations by the PhD students on

different topics, to discuss problems facing by new entrants in course work, to aware

about utilization of the department facilities etc. Open Course Ware will provide study material to fresher‟s related to their courses like tutorial notes, slides presenta-

tion, video clips, documentary notes, video links etc. to assist them in fulfilling their

academic requirement. The main aim of the programme is to find out the various issues faced by Research

Scholar‟s, academic or non-academic and to solve them at primary stage. Smooth tran-

sition of new entrants to IIT Bombay life. It will be beneficial not only to fresher‟s but



also to senior students, by enhancing the quality of research/academics at individual

level. Formation of study groups by companions at departmental level will ultimately

improve the research output of the institute. To sum up, the role of research scholar com-

panion is overall growth of the Ph.D. community.

Gulshan Kumar

Overall Coordinator, RSCP

[email protected]

+91-8268925266

+91-9220164992

Mriganka Sekhar Biswas

Overall Coordinator, RSCP

[email protected]

+91-8828835772

A List of Forms

Available at http://gymkhana.iitb.ac.in/~rsf

Form 1: Registration for Ph.D.

Form 2: Annual Progress Seminar Form

Form 3: Rescheduling of APS

Form 4: Leave Form

Form 5: Medical Reimbursement Form

Form 6: Guest House Booking Form

Form 7: HCU Guest Room Form

Form 8: Leave Travel Allowance Form

Form 9: Travel Funding Form

Form 10: Fellowship Advance Form

Form 11: RSIC/SAIF Facilities

Form 12: Extension of Ph.D. Form

Form 13: Pre synopsis Form

Form 14: Thesis Submission Form

Form 15: RSF Award Form


EAT, DRINK AND SLEEP RESEARCH!!

HOW MANY DAYS CAN I TAKE LEAVE?


THE IMPORTANCE THAT ONE GIVES TO THE OTHER

DIFFERENCE LIES IN THE EYES OF THE BEHOLDER


Courtesy: Mr Jorge cham, www.phdcomics.com

And finally after few years (nobody knows how many, till you are there


Documents

Phd Handbook