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Page 1 of 2 HR – Forms/ Administrative/Professional Job Description Revised 08/2012

PHCC From here, YOU can go anywhere! Human Resources Dept.

ADMINISTRATIVE/PROFESSIONAL JOB DESCRIPTION

Angeline Godwin

Position Title: President Position #:

00010

Division/Department: President’s Office

Supervisor Title: VCCS Chancellor

Supervisor Position #:

Purpose of Position:

The President is responsible to the Chancellor of the Virginia community College System for

organizing and operating the community college in accordance with the policies, procedures, and regulations of the State Board for Community Colleges and the Virginia Community College System.

Duties & Responsibilities:

Provide principle‐centered leadership and supervision for the community college, including: a. occupational/technical education, college transfer education, general education, and developmental education b. continuing education, workforce education, and community services c. student access and student services, including counseling programs, student admissions and records, financial aid, disability services, and student activities d. budget planning and fiscal management e. management and development of all campus sites and facilities and technology f. recruitment, selection, and professional development of the college’s human resources g. serving as secretary to the Local College Board

Assume responsibility for student enrollment growth relative to the growth of the college’s service area.

Develop effective regional and community relations with other organizations and individuals for the benefit of the college and community

Provide leadership for institutional resource development including serving as institutional liaison to the Foundation and active involvement in fundraising, grants, gifts, and other resources

Serve as legislative advocate for the college and the Virginia Community College System

Lead an institutional effectiveness program for the purpose of continuous improvement

Represent the college at appropriate local, state, and national events

Maintain an active program of professional development

Serve as a member of the VCCS Advisory Council of Presidents to study, analyze, and recommend policies and procedures to the Chancellor in the areas of budget and finance, human resources, technology, academic and student affairs, public and governmental affairs, and workforce development

Support the work of the Virginia community College System by actively participating in events and initiatives as requested by the Chancellor

Minimum Qualifications (Knowledge, Skills, Abilities [KSAs]):

Page 2 of 2 HR – Forms/Administrative/Professional Job Description Revised 08/2012

An understanding of the mission and goals of a comprehensive community college in the 21st century

A clear commitment to instruction, student success, and community involvement

Proven leadership abilities

Excellent communications skills

A strong belief in a collaborative administrative style

A broad vision for the college, together with the skills and energy for implementation in addition to the demonstrated ability to work with business, industry, government, and the community at large

Minimum Qualifications (Education, Experience, Certifications):

Earned doctorate

Successful senior executive experience at the highest levels

Experience must include significant responsibility for programs, budgets, personnel, facilities, and other

Preferred Qualifications (KSAs):

Preferred Qualifications (Education, Experience, Certifications):




Jack Hanbury

Position Title: Vice President, Financial and Administrative Services Position #:

FA001

Division/Department: Financial and Administrative Services

Supervisor Title: President

Supervisor Position #: 00010


Manage, supervise, and provide leadership to all administrative and financial functions of the

College.


The Vice President for Financial and Administrative Services is the college’s chief financial and administrative officer, responsible for managing the college’s human, financial and physical resources. The Vice President for Financial and Administrative Services manages budget and fiscal operations; facilities planning and capital outlay programs; the establishment, maintenance, execution and control of accounting records and procedures including accounts payable and accounts receivable; accounting and fiscal management of federal, state and private grants; financial records and other administrative services for student organizations; fixed assets inventory; risk management; real property management; buildings, grounds and equipment maintenance, improvement and operation; housekeeping; safety and security; campus police department; trip pool fleet; auxiliary enterprise services including bookstore, dining hall, vending and parking; procurement of college goods and services; contractual services; human resources services for all employees including recruitment, selection, evaluation, training, payroll and benefits. Reporting to the President, the Vice President for Financial and Administrative Services is responsible for the following: Supervises and evaluates the Business Office Manager, Director of Human Resources, Police Chief, Budget & Facilities Manager and Administrative Assistant. Serves as Fiscal Officer for Commonwealth of Virginia financial reporting and approvals. Meets management standards prescribed by the Commonwealth and the State Comptroller. Establishes and maintains a college chart of accounts for revenues and expenditures. Manages receipts and disbursements through the Commonwealth Accounting and Reporting System (CARS). Prepares and manages budgets including the Education & General (E&G) Budget, aka Operation & Maintenance (O&M) Budget, the Local Fund Budget, the Auxiliary Enterprise Budget, College Activities Budget, and the biennium Capital Outlay and Maintenance Reserve Budgets. Advises the President, vice presidents, deans and department heads in the preparation of all budgets. Submits new and revised budgets to the President, Local College Board and VCCS.


Maintains a current Facilities Master Plan and advises the President and Local College Board on planning and development of all college facilities. Plans, develops and constructs Capital Outlay and Maintenance Reserve projects by working collaboratively with VCCS Facilities Management staff, regulatory and review agencies, architects, engineers, testing firms, inspectors, contractors and campus stakeholders. Maintains Emergency Response Plan and Continuity of Operations Plan (COOP). Serves as the college’s co‐incident commander in the event of an emergency. Manages procurement of goods and services through programs or systems that include the Commonwealth’ electronic procurement system Electronic Virginia (eVA), the small purchase charge card program, the travel charge card program, and the women‐owned and minority business (SWAM) program. Manages personnel management and information, payroll and fringe benefits with the VCCS and Commonwealth through the Personnel Management and Information System (PMIS), Commonwealth Integrated Payroll/Personnel System (CIPPS), the Benefits Eligibility System (BES), and the PeopleSoft Human Resource Management System (HRMS) that includes Time and Labor, Payroll/Benefits, and Absence Management. Manages evaluation of classified personnel in accordance with the evaluation procedures set forth by the Commonwealth of Virginia. Maintains inventory of fixed assets in the Fixed Asset Accounting and Control System (FACCS). Maintains buildings, contents and vehicle insurance valuation information in Risk Management’s Virginia Agency Property System (VAPS) and Virginia Auto Count & CarCare System (VACCS). Prepares Certificates of Insurance and loss claims. Manages decisions and communications for inclement weather and other college closing and delayed openings. Approves on behalf of the president contracts, procurement releases and emergency authorizations, exceptions related to travel, position and payroll transactions authorizations and leases. Performs other duties as directed by the President.

Minimum Qualifications (Knowledge, Skills, Abilities [KSAs]): Knowledge of accounting, budgeting, facilities

operations, maintenance, and capital outlay planning. Have knowledge of all operations dealing with human

resources, business and finance, facilities management, safety and security operations in an educational setting.

Strong interpersonal skills and ability to interact with various constituencies. Working knowledge of computer

applications that include spreadsheets and word processing.


Master’s degree in business management or related area. Five years of successful leadership.


Management in an educational setting preferred.


Earned doctorate in business, education, or public administration field preferred; Experience in education



preferred;




Position Title:

Vice President for Institutional Advancement Position #:

FA044

Division/Department:

Institutional Advancement




The Vice President for Institutional Advancement reports directly to the President and administers all programs and activities undertaken by the college to secure the resources needed to achieve its mission and goals. Specifically, such programs include private sector fundraising, development, grants, public information, public relations, publications, media relations, governmental/legislative relations, marketing, special events, internal and external communications, and alumni affairs. This position has a significant level of external responsibilities and contacts including serving as the college representative on community boards and in community organizations; representing the college in leadership positions in local, state, and national professional and educational organizations; managing comprehensive private and government grant projects; and providing consultative assistance and professional development training to other colleges, advancement professionals, and community organizations.


70%: Serves as Chief Development Officer. Works directly with the Local College Board, the Foundation Board, the College President, and the President's Staff to determine resource needs for the institution and implements a plan to secure resources for need not satisfied by state and local funding. Manages activities designed to cultivate and solicit donors and prospects. Directs, plans, and executes capital campaigns. Maintains comprehensive donor/prospect records. Serves as the Executive Director and Chief Executive Officer of the Patrick Henry Community College Foundation with management responsibilities for the thirty‐member Board of Directors. Represents the college in leadership positions in such professional organizations as the Virginia Organization for Resource Development (VORD), the Council for Resource Development (CRD), and the Council for the Advancement and Support of Education (CASE).

Directs external funding activities in the form of federal, state, corporate, and foundation grants as well as any other revenue producing initiatives. Serves as project director for major college grant projects including responsibilities for budget management; personnel supervision; internal and external reporting; and relations with local, state, and national officials. Manages all institutional applications for external funding. Supervises and collaborates with grant proposers to develop appropriate projects for potential funding. Manages and supervises special events that advance the college.

10% Directs and supervises the public information office activities: dissemination of all institutional information for the print and non‐print media, all college publications, public relations, media relations, governmental/legislative relations and marketing.

10% Manages institutional alumni affairs: alumni events, alumni newsletter, alumni relations, and maintenance of


alumni records. 10% Participate as a member of the President’s Staff along with the VP of Academic and Student Development

Services and the VP of Financial and Administrative Services for overall college planning, budgeting, staffing, organization, and direction.

Performs other duties as assigned by the President.


The successful candidate must demonstrate direct fundraising success.

The candidate must demonstrate commitment to student‐centered leadership.

Candidate must demonstrate the ability to coordinate internal and external resources; ability to manage

multiple assignments concurrently; knowledge of fundraising program development; ability to establish,

maintain, and enhance professional relationships; sound professional judgment, integrity, and

resourcefulness.

Familiarity with a variety of giving structures (planned giving, annual giving, giving clubs/societies).


The successful candidate must possess a master’s degree and a minimum of three years of experience in

fundraising

Successful experience in major gifts required


Knowledge of the community college environment and needs of community college students is desirable

Leadership of successful advancement efforts

Effective relationship building

The ability to write and speak clearly, passionately, and persuasively

The ability to effectively utilize data to make informed decisions

The ability to articulate and execute a comprehensive, systematic approach to philanthropy

The ability to work effectively with partners on and off campus

Awareness of current trends in philanthropy and willingness to pursue promising approaches

The ability to cultivate a culture of philanthropy across the College and its constituencies

The ability to build and lead an effective, results–oriented advancement team

Strong organizational skills, including the ability to create the structure and processes that meet appropriate

regulations and best practices

Multicultural competency: the awareness, knowledge, and skills needed to work with others who are

culturally different from self in meaningful, relevant, and productive ways.


Doctorate degree preferred

Two or more years of experience in a higher education setting is preferred

Candidate should have evidence of a successful track record of securing funding




Kristen Westover

Position Title:

Vice President for Academic & Student Development Services Position #:

FA034

Division/Department: Academic and Student Development Services



Purpose of Position: The Vice President (VP) serves as the chief academic officer, reports directly to the president, and serves on the President’s Staff as a member of the senior management team with the Vice President for Financial & Administrative Services and the Vice President for Institutional Advancement, with responsibility for overall college planning, budgeting, staffing, organization, and direction. Reporting to this position are five deans, the Director of Information Technology Services, and the Coordinator of Institutional Research and Assessment.

Duties & Responsibilities: The function of the VP is to oversee the planning, scheduling, implementation, and evaluation of all credit and non‐credit courses and programs, academic support activities, and student development services activities at the college. This includes the preparation, management, and analysis of instructional and student development services budgets. Additionally, the VP works with local economic development groups, the public schools, state and local agencies, other higher education institutions, as well as other stakeholders, to fulfill the mission of the institution.


Required areas of knowledge and skill include faculty and student relations; collaborative leadership style characterized by excellent communication skills and positive interpersonal relations.


An earned doctorate degree from an accredited institution, administrative experience, and proven leadership and management skills; experience and demonstrated success in strategic planning, team building, budgeting, and curriculum development; and a thorough understanding of and commitment to the mission of the community college.


Required areas of knowledge and skill include faculty and student relations; collaborative leadership style characterized by excellent communication skills and positive interpersonal relations.


An earned doctorate degree from an accredited institution, administrative experience, and proven leadership and management skills; experience and demonstrated success in strategic planning, team building, budgeting, and curriculum development; and a thorough understanding of and commitment to the mission of the community college.




Steve Branch

Position Title: Dean, Science, Technology, Engineering, & Math Position #:

FA003

Division/Department: Science, Technology, Engineering, & Math (STEM)

Supervisor Title: VP, Academic and Student Development Services

Supervisor Position #: FA034


Administer the overall organization, procedures, and resources of the Science, Technology, Engineering and Math Division: including biology, chemistry, computer science, information systems technology, computer aided design, engineering, electronics, environmental science, geosciences, life sciences, mathematics and physics.


Provide leadership to implement college procedures for the assessment of student learning outcomes for all programs within the division

Collaboratively develop, implement, and evaluate the division strategic plan to support the college mission and goals with a strong focus on student learning

Ensure compliance with college and state policies, regulations and procedures including VCCS, SACS and SCHEV

Communicate division needs to the Vice President for Academic & Student Development Services

Work closely with other deans

Provide student advising

Serve on and recommend faculty and staff for appropriate college committees

Provide input into the college planning process

Investigate feasibility of, develop, and administer new program and degree offerings in STEM related fields

Focus on a strong culture of evidence through assessment and use of data to improve programs and services

Represent the division/College at meetings of learned and professional societies

Foster professional development of each faculty and staff member within division

Encourage faculty to participate in regional and national professional meetings and organizations

Provide leadership for all aspects of the STEM unit

Oversee the design, delivery and scheduling of courses

Hire faculty as needed and prepare VCCS‐10 forms for full‐time and adjunct faculty

Verify that instructional personnel possess appropriate credentials, and document justification for exceptional circumstances

Ensure the use of cooperative/active learning strategies among faculty

Stimulate faculty research to improve student learning

Prepare annual budget proposal and administer budget to ensure that college and state regulations are in compliance

Set priorities for use of funds and prepare annual reports

Coordinate program reviews

Coordinate the selection and application of instructional equipment and materials


Assist in providing comprehensive professional development for the entire college

Directly supervise and formally evaluate all faculty and staff assigned to the division

Recommend to the Vice President for Academic & Student Development Services personnel actions including employment, promotions, salary, and dismissal of both full‐time and part‐time personnel assigned to the division

Direct administration of special grants assigned to area and ensure that grant activities are carried out

Perform other duties as assigned by the Vice President for Academic & Student Development Services



Master’s degree, preferably in STEM related discipline, higher education administration, or a related field; excellent writing and oral communication skills; budget experience; knowledge of state‐of‐the‐art teaching and learning techniques; working knowledge of STEM disciplines and their applications; knowledge of technological applications and distance learning; understanding of grants including federal Title IV grant requirements; strong interpersonal skills; and demonstrated experience/ability in the knowledge of the theory and practices in the field of developmental education and educational technology.


Experience in higher education administration; at least 5 years teaching experience, preferably at a community college; a demonstrated commitment to the community college mission; strong understanding of curriculum needs in the STEM disciplines; experience in developing and administering new program and degree offerings in STEM related fields; and proven commitment to high academic standards and integrity.





Bob Clary

Position Title: Dean, Humanities, Social Sciences & Business Technology Position #:

FA004

Division/Department: Humanities, Social Sciences, & Business Technology

Supervisor Title:

Vice President for Academic & Student Development Services



Responsible for all division activities related to humanities, social sciences and business technology, including hiring personnel, supervision and evaluation of personnel, budgeting, curriculum changes, committee responsibilities, class scheduling, promotion of college activities, approval of various activities, and other duties in administering the operations of the division.


Provides direct supervision for full and part‐time employees assigned to the Division (includes faculty (full‐time and adjunct) and staff). Recommends personnel actions to Vice President for Academic and Student Development Services. Provides personnel evaluations for employment, promotions, dismissal, disciplinary actions, and recognition. Ensures faculty credentials for full‐ and part‐ time faculty, including off campus and dual enrollment. Conducts division meetings for faculty input into operational issues and to inform faculty and staff of college policies and procedures. Provides coordination and support of program review requirements. Conducts environmental scans and other data gathering efforts to support existing program budgetary needs and implementation of new programs. Assures division program offerings and courses meet PHCC, VCCS, SCHEV, SACS, and other accrediting bodies regulations. Encourages faculty and staff professional development planning and participation. Secures resources for professional development activities and professional licenses. Establishes and publishes course schedules based on student need and facility availability. Advises students and ensures academic advisement processes are provided to all students by faculty advisors. Coordinates with PHCC advisement and assessment center to assure proper initial placement of students. Works with exterior constituencies to gather data for curricular resource needs and ensure program viability through external accreditation agencies, if applicable. Provides long‐term and short‐term budgetary planning and oversight. Manages division resources to meet college goals and departmental needs for operational, facilities, and major equipment purchases. Seeks additional funding or resources through grants, gifts, and donations. Prepares division and departmental budgets through collaboration with faculty members’ projected needs and budget history data. Adjusts budgets at the end of the year to zero balance accounts. Provides input into college planning process. Provides a liaison between senior administration and division faculty to communicate resource needs and to receive administrative guidance. Cooperates with and coordinates activities among other college divisions and departments. Manages division facilities and equipment, including inventory, maintenance, repair, replacement, and coordination among work units.


Provides public relation and marketing programs through college Institutional Advancement Department. Provides leadership and direct services to public agencies through presentations, participation on committees and councils, and other civic duties as requested. Performs other duties as assigned by Vice President for Academic and Student Development Services.


Requires analytical, problem‐solving, and conflict management skills. Knowledge of computer systems related to student information, including analysis and generation of data. Ability to be flexible and work non‐standard hours and manage time effectively and efficiently.


A Master’s Degree in a field related to the divisional purpose of delivering transfer programs and technical programs in Business‐related fields, including workforce and economic development.






David Deal

Position Title: Dean, Technology Position #:

FA033

Division/Department: Technology

Supervisor Title:

Vice President for Academic and Student Development Services



This position serves as the Chief Information Technology Officer of Patrick Henry Community College. This position is responsible for managing an advanced and evolving information system that supports academic and administrative technology. This position is responsible for the overall administration of the Distance Learning program, Instructional Technology, Information Technology, Library Services, Learning Lab and Testing Center. Additional duties include the administration of the College Information Security program, management of the design, installation, pilot testing, and refinement of the campus network infrastructure and managing the operations of the academic and administrative information systems.

Duties & Responsibilities: Provide input into the college planning process. Collaboratively develop and implement the unit strategic plan to support the college mission and goals with a strong focus on student learning. Provide leadership to implement college procedures for the assessment of student learning outcomes for all programs within the unit. Recommend changes as needed to provide compliance with college and state policies, regulations and procedures including VCCS, SACS, and SCHEV regulations. Collect data as needed. Ensure data is used in decision making whenever possible. Communicate division needs to the Vice-President and interact with upper-level administrators. Ensure library collection and services support College programs, faculty and student needs for on- and off-campus and distance learning. Guarantee the success of a Quality Matters program where a faculty-centered, peer review process is in place to certify the quality of online courses. Coordinate the selection and application of instructional equipment and materials. Designs, develops, and administers activities that improve the quality and quantity of information resources and computing services at the college. Such activities include the campus infrastructure, computer network, enterprise systems, and support. Assure that college personnel are trained to take optimal advantage of information resources. Position is responsible for staffing, budgeting, and evaluation within the areas of Distance Learning, Instructional Technology, Information Technology, Library Services, Learning Lab and Testing Center. Collaborate with academic and administrative functions as one-on-one and in groups to customize the new technology and to meet operational needs for improvement of programs and processes. Serve as the Chair of the College Technology Committee which serves as a forum for reviewing, recommending and approving technology to fulfill the College’s mission. Position serves on college and state committees and task forces such as the Virginia Community College System Technology Council. Position serves as the backup College Information Security Officer for PHCC and administrator of the


PHCC Information Technology Security Program. Position is responsible for the Information Technology Departmental procedures, and annual PHCC Technology Plan, and Long-term Information Technology Strategic Plan. Position assures that all programs and services of the Information Technology, Distance Learning, Instructional Learning, Library Services, Learning Lab and Testing Center units adhere to college, VCCS, SACS, and SCHEV policies and procedures. Prepare reports and maintain accurate records as related to area of responsibility for the college’s Board of Directors and PHCC Senior Management Team. Recommend an annual budget and administer budget in adherence to college and VCCS policies and procedures. Serve as Ex Officio on the Patrick Henry Community College Planning and Evaluation Committee to periodically evaluate the effectiveness of unit activities and programs. Provide input into the planning process as related to the area. Responsible for institutional research activities on an interim basis and performs other duties as assigned by the Vice President for Academic and Student Development Services.


Excellent communication skills. Project management skills. Budget planning skills. Strategic planning skills. Knowledge of network infrastructure. Knowledge of network server technology. Knowledge of desktop computing technology. Knowledge of computer operating systems and software applications. Knowledge of IP Telephony. Knowledge of higher education Distance Learning programs. Knowledge of higher education Library Services functions. Experience with Information Technology Security policy and standards. Skills in developing, implementing, maintaining and troubleshooting network infrastructure, network

server, desktop computing, telephony, computer operating systems and software applications. Ability to supervise. Ability to organize work and set priorities. Ability to coordinate and direct the work assignments. Ability to work on multiple, complex projects independently.


Required: Education, training, and/or work experience equivalent to a Master’s degree in a related area that demonstrates the ability to perform the essential functions of the job required. Certification with networking systems preferred. Experience with project management, budget planning, strategic planning, supervision, Information Technology security programs, network infrastructure, network and desktop operating systems and applications, telephony.


Knowledge of Quality Matters for Distance Learning

Experience with higher education Distance Learning programs

Experience with Library Services




Certification with networking systems

Certification with Information Technology Security Standards




Jeff Fields

Position Title:

Dean, Professional Technologies, Health Sciences, Accelerated Learning & Off‐Campus Sites Position #:

Division/Department: Professional Technologies, Health Sciences, Accelerated Learning & Off‐Campus Sites

Supervisor Title: VP, Academic and Student Development Services



Administer the overall organization, procedures, and resources of the Professional Technologies, Health Sciences, Accelerated Learning & Off‐Campus Sites Division: including automotive, building trades, dual enrollment, welding, CNA, LPN, and ADN nursing, EMT, photography, agriculture, and horticulture, early childhood education, criminal justice, pharmacy technology, motorsports, and instructional programming at the Franklin and Patrick County instructional sites.


Provide leadership to implement college procedures for the assessment of student learning outcomes for all programs within the division

Collaboratively develop, implement, and evaluate the division strategic plan to support the college mission and goals with a strong focus on student learning

Ensure compliance with college and state policies, regulations and procedures including VCCS, SACS and SCHEV

Communicate division needs to the Vice President for Academic & Student Development Services

Work closely with other deans

Provide student advising

Serve on and recommend faculty and staff for appropriate college committees

Provide input into the college planning process

Investigate feasibility of, develop, and administer new program and degree offerings

Focus on a strong culture of evidence through assessment and use of data to improve programs and services

Represent the division/College at meetings of learned and professional societies

Foster professional development of each faculty and staff member within division

Encourage faculty to participate in regional and national professional meetings and organizations

Provide leadership for all aspects of the academic division

Oversee the design, delivery and scheduling of courses

Hire faculty as needed and prepare VCCS‐10 forms for full‐time and adjunct faculty

Verify that instructional personnel possess appropriate credentials, and document justification for exceptional circumstances

Ensure the use of cooperative/active learning strategies among faculty

Stimulate faculty research to improve student learning

Prepare annual budget proposal and administer budget to ensure that college and state regulations are in compliance


Set priorities for use of funds and prepare annual reports

Coordinate program reviews

Coordinate the selection and application of instructional equipment and materials

Assist in providing comprehensive professional development for the entire college

Directly supervise and formally evaluate all faculty and staff assigned to the division

Recommend to the Vice President for Academic & Student Development Services personnel actions including employment, promotions, salary, and dismissal of both full‐time and part‐time personnel assigned to the division

Direct administration of special grants assigned to area and ensure that grant activities are carried out

Perform other duties as assigned by the Vice President for Academic & Student Development Services



Master’s degree, preferably in STEM related discipline, higher education administration, or a related field; excellent writing and oral communication skills; budget experience; knowledge of state‐of‐the‐art teaching and learning techniques; working knowledge of STEM disciplines and their applications; knowledge of technological applications and distance learning; understanding of grants including federal Title IV grant requirements; strong interpersonal skills; and demonstrated experience/ability in the knowledge of the theory and practices in the field of developmental education and educational technology.


Experience in higher education administration; at least 5 years teaching experience, preferably at a community college; a demonstrated commitment to the community college mission; strong understanding of curriculum needs in the applied and professional disciplines; experience in developing and administering new program and degree offerings; and proven commitment to high academic standards and integrity.





Rhonda Hodges

Position Title: Dean, Workforce Development & Continuing Education Position #:

FA041

Division/Department: Workforce Development & Continuing Education

Supervisor Title:

Vice President, Academic and Student Development Services


Purpose of Position: Provides leadership for developing and administering specialized training programs for business, industry, and community development which includes credit and noncredit courses, workshops, and seminars.

Duties & Responsibilities: Directly supervise and formally evaluate all faculty and staff assigned to the division for

credit and noncredit programs. Prepare VCCS‐10 forms for all full‐time and part‐time faculty; assure that

instructional personnel possess appropriate credentials; and document justification for exceptional circumstances.

Meet with area business, industrial, and government representatives to assess training needs and develop

delivery plans to implement those needs. Develop contracts for special activities and for part‐time faculty.

Research community, organizational, training, and service needs for program development. Assure that all programs and services of the unit adhere to college, VCCS, SACS and SCHEV policies and procedures.

Prepare reports and maintain accurate records as related to area of responsibility.

Recommend an annual budget and administer budget in adherence to college and VCCS policies and procedures.

Coordinate program and course offerings with division deans to insure effective utilization of college resources.

Develop and oversee off‐campus offerings and facilities at The Artisan Center.

Provide input into the planning process as related to the area and work with the Planning & Evaluation Committee

to periodically evaluate effectiveness of unit activities.

Supervise, evaluate, and promote staff performance. Actively promote the services of the unit, working with the Public Relations department to develop appropriate

media and communication materials.

Performs other duties as assigned by the Vice President of Academic and Student Development Services.


responsible work experience relative to continuing education, workforce development,

or community College; Outstanding communication and conflict management skills


Master’s degree in continuing education, workforce development, or related field


Preferred Qualifications (KSAs): Direct experience in writing and managing grants through local,

state, or national agencies

Preferred Qualifications (Education, Experience, Certifications): Doctorate degree in continuing education,

workforce development or related field




Position Title:

Dean of Developmental Education and Transitional Programs Position #:

FA045

Division/Department: Developmental Education and Transitional Programs

Supervisor Title:

Vice-President of Academics and Student Development



The purpose of the Dean of Developmental Education and Transitional Programs is to supervise the division and serve as one of the members of the Vice-President’s leadership team. This position also serves as the building coordinator for the Learning Resource Center (LRC).


- Provide leadership to implement college procedures for the assessment of student learning outcomes for all programs within the division; Collaboratively develop and implement the division strategic plan to support the college mission and goals with a strong focus on student learning; Ensure compliance with college and state policies, regulations and procedures including VCCS, SACS and SCHEV; Communicate division needs to the Vice President for Academic & Student Development Services; Work closely with other deans; Provide student advising; Serve on and recommend faculty and staff for appropriate college committees; Provide input into the college planning process; Conduct a comprehensive assessment of all programs and services provided through the LRC; Focus on a strong culture of evidence through assessment and use of data to improve programs and services; Represent the division/College at meetings of learned and professional societies; Foster professional development of each faculty and staff member within division; Encourage faculty to participate in regional and national professional meetings and organizations; Provide leadership for all aspects of the Developmental Education Program; Oversee the design, delivery and scheduling of courses; Hire faculty as needed and prepare VCCS-10 forms for full-time and adjunct faculty; Verify that instructional personnel possess appropriate credentials, and document justification for exceptional circumstances; Ensure the use of cooperative/active learning strategies among faculty; Stimulate faculty research to improve student learning; Prepare annual budget proposal and administer budget to ensure that college and state regulations are in compliance; Set priorities for use of funds and prepare annual reports; Assist in the implementation and evaluation of a quality information literacy program; Assist in providing comprehensive professional development for the entire college; Direct the activities of the learning, writing, and math labs in support of student learning; Directly supervise and formally evaluate all faculty and staff assigned to the division; Recommend to the Vice President for Academic & Student Development Services personnel actions including employment, promotions, salary, and dismissal of both full-time and part-time personnel assigned to the division; Direct administration of special grants assigned to area and ensure that grant activities are carried out; Perform other duties as assigned by the Vice President for Academic & Student Development Services



Excellent writing and oral communication skills; budget experience; knowledge of state-of-the-art teaching and learning techniques, including technological applications and distance learning; understanding of grants including federal Title IV grant requirements; strong interpersonal skills; demonstrated experience/ability in the knowledge of the theory and practices in the field of developmental education and educational technology; and demonstrated ability to plan, develop, and implement developmental and academic support and instructional media services.


Master's degree, preferably in higher education leadership, developmental education, or a related field;


Experience in higher education administration; at least 5 years teaching experience, preferably at a community college; a demonstrated commitment to the community college mission; understanding of and appreciation for the needs of disadvantaged students; and proven commitment to high academic standards and integrity.





Position Title: Dean of Student Services Position #:

Division/Department:

Student Services

Supervisor Title:

Vice President of Academic and Student Development Services



The function of the Dean of Student Development Services is to plan, organize, develop, supervise, and maintain a comprehensive student service program within the philosophical and legal framework of Patrick Henry Community College. Responsible for the administration of Student Development Services including the following: Counseling; Financial Aid; Orientation; Recruitment; Student Government and Activities; Admissions & Records; Testing; Placement; Articulation with high schools, with colleges, with community, with faculty; Educational Planning; Professional Development; Professional contributions; Cultural Events; Student Discipline; and Special Services.

Duties & Responsibilities: Provide personal, social, and academic advising to students.

Responsible for the recruitment, supervision, and evaluation of the Student Development staff which includes the Coordinator of Admissions and Records, Coordinator of Financial Aid & Veterans’ Affairs, Early Warning Coordinator, Title III Coordinator, Counselor/Coordinator of Dual Enrollment & Recruitment, and Coordinator of Talent Search and respective staffs of each. Recommends student development personnel for employment and/or contract renewal. Approves requests for leave, requisitions & purchase orders for student development personnel. Initiates appropriate procedures for handling student discipline. Develop/implement grant proposals to meet special student needs and needs of Student Development Services, in general. Coordinate The Honors programs such as Who’s Who. Assure that all programs and services of the unit adhere to college, VCCS, SACS, and SHEV policies and procedures. Prepare reports and maintain accurate records as related to area of responsibility. Recommend an annual budget and administer budget in adherence to college and VCCS policies and procedures. Responsible for implementation of institutional policy pertaining to the student development services program. Work with the Planning and Evaluation Committee to periodically evaluate the effectiveness of unit activities. Provide input into the planning process as related to the area. Actively promote the services of the unit. Work with the Public Relations Specialist to develop appropriate fliers, brochures and bulletins describing departmental services and activities. Special duties as directed by the VP of Academic and Student Development Services.






Page 1 of 2 HR – Forms/ Administrative/Professional Job Description Position Effective 9/1/2012



Position Title: Director of Human Resources Position #:

FA009

Division/Department: Financial & Administrative Services

Supervisor Title: Vice President Financial & Administrative Services


Purpose of Position: Serve as the College’s Director of Human Resources and manage the day-to-day

operations of the Human Resource Office; serve as the College’s Payroll Manager and Affirmative Action Officer.

Work with executive management to determine strategic human resource goals consistent with the vision of the

College.

Duties & Responsibilities: Manage the operations and functions of the Human Resource and Payroll Office:

Employee Relations: Serve as a resource to employees and supervisors of the College on all Standards of Conduct,

employee grievances, and EEO complaints. Investigate and respond to complaints from internal and external

sources on behalf of the College; prepare statistical data to meet Federal and State requirement pertaining to

affirmative action.

Counseling: counsel employees and supervisors concerning employment related issues including guidance on

provisions of PHCC, VCCS, DHRM, Federal and State laws, policies and guidelines; serve as liaison between employees

and supervisors.

Disciplinary Actions: advise supervisors on disciplinary action and preparation of appropriate documentation to

support those actions.

Manage and monitor the recruitment process: Ensure compliance with EEO/AA guidelines and all applicable laws

and policies; provide guidance and direction to managers and supervisors for recruitment sources for qualified

candidates; develop and establish policies and procedures related to employment that comply with VCCS, DHRM,

State and Federal laws and/or guidelines. Monitor the interview and selection practices for compliance with all

applicable laws and policies; develop, administer, and monitor policies and procedures for the employment of all

hourly wage employees and adjunct faculty. Supervise human resource analyst (#00056) in the management of the

Recruit Management System (RMS).

Manage and conduct orientation for all full‐time employees on policy and procedures ; supervise the administrative

office specialist III (#00050) in the orientation process of hourly wage employees; supervise the benefits

administrator (#00051)in benefits orientation.

Supervise Payroll and Benefits Administration Function: supervise human resource analyst (#00051)in the processing

of full‐time payroll, and hourly wage employee (#W0295) in the processing of hourly wage, adjunct, and student

payrolls, and maintenance of pay data in HRMS system; reporting requirements, tax and benefit calculations, within

established administration of employee benefits including the preparation, reconciliation, of benefit bills, payments ,

Page 2 of 2 HR – Forms/Administrative/Professional Job Description Position Effective 9/1/2012

new enrollments, employee benefit changes, and the multiple VRS Modernization roles.

Performance Management: Manage and direct the performance management for classified staff to ensure

consistency in the application of policy and procedure.

Classification and Compensation: Review employee work profiles, research, and evaluate for appropriate role and

pay according the DHRM classification policy and ensure consistency in the application of policy and procedure and

conduct equity reviews to ensure consistency in application of salary and classification.

Evaluate faculty credentials and calculate salary, and conduct equity review for full time faculty pursuant to the

VCCS‐29 Guidelines. Prepare annual faculty salary plan and notify Deans, Vice Presidents and President of multi‐year

status and eligibility.

Transactions and Records Management: supervise administrative office specialist III (#00050) in entering and

processing PMIS, BES, and HRMS transactions and the reconciliation of employee data. Ensure confidentiality of

employee data is maintained and reports are submitted within appropriate timeframes. Supervise administrative

office specialist III (#00056) in on‐boarding new employees and maintenance of personnel files.

Training and Development: Conduct needs assessments of training requirements for classified and part‐time staff.

Develop and/or conduct programs through presentation of in‐house and external programs. Monitor and ensure

fair access to Educational Assistance and Continuous Learning programs. Supervise position #00056 in the

management of the Knowledge Center (KC).

Workers’ Compensation: Supervise position #00056 in the management of the Workers’ Compensation program.

Leave Administration: Supervise position #00056 and #W0295 in leave management, preparation, and submission of

leave liability report.


Comprehensive knowledge of State and Federal employment laws and compliance, affirmative action, policies and

procedures such as benefits and payroll; classification and compensation administration; human resources best

practices; ability to counsel employees and supervisors and provide guidance on policies and procedures;

excellent analytical and problem solving skills; knowledge and ability to investigate complaints from internal and

external sources and prepare responses on behalf of the College concerning complaints to outside agencies such

as the EEOC, DOL, OCR, etc. ability and knowledge to conduct training for management and employees.


Master’s degree in human resources, business management/administration or related area.



PHR or SPHR certification; experience working with human resource management systems such as HRIS, Banner,

or HRMS PeopleSoft and/or payroll management and/or leave systems; experience working in a higher education

and/or State government environment; experience in management and supervision.

Coordinator of Institutional Research & Effectiveness, #FA007 Patrick Henry Community College is a comprehensive two‐year college of the Virginia Community College System, serving the City of Martinsville, Henry, Patrick and portions of Franklin County. We are seeking applicants for the position of Coordinator of Institutional Research & Effectiveness. This is a 12‐month administrative faculty ranked appointment with an anticipated begin date of August 16, 2010. Responsibilities: Provides reliable information using various research methodologies to improve and document institutional effectiveness. Collaborates with faculty and academic administrators to design, develop and implement continuous and systematic processes for the assessment of student outcomes, academic and student support programs. The individual provides reports of surveys of graduates, job placement rates, transfer rates and other information needed to make judgments about the success of academic programs; maintains accessible documentation of all research and assessment activities; communicates results of studies in a timely and understandable manner; coordinates activities related to institutional strategic planning; and serves as the institutional liaison for SACS. Position requires strong statistical analysis ability. Salary: Minimum $57,545, plus excellent benefits package. Rank and salary are dependent upon education and experience. Application Deadline: Review of applications begins July 19, 2010. Serious applicants should have all materials submitted by this date; however, applications will be accepted until position has been filled. Minimum Qualifications: Master’s degree from an accredited institution with an emphasis on acquisition of research and evaluation skills required. Past experience with SACS re‐accreditation desired. Thorough understanding of statistics with SAS or other programming experience preferred. Strong interpersonal skills are a must. Special Requirements Selected applicant must pass a criminal records background check. Documents verifying identity and eligibility to work in the United States must be presented upon employment. Individual will be required to complete the Commonwealth’s Statement of Economic Interest. Only applications submitted through the Virginia Jobs online application process will be accepted. Submission of application must also include a resume, cover letter and copies of all college undergraduate and graduate transcripts. Unofficial transcripts will suffice for initial screening. The resume should provide names, addresses and telephone numbers of three professional references, education, skills, and professional experience related to the responsibilities of this position. If the transcripts are not attached to the online application, please provide as the "other document" a written letter to indicate that the transcripts will be mailed. Official transcripts will be required upon employment. Special Instructions to Applicants Reference letters submitted by a third party or transcripts can be sent to the attention of the HR Department, Patrick Henry Community College, 645 Patriot Avenue, Martinsville, VA 24112.

Patrick Henry Community College complies with E‐Verify which is an internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

Patrick Henry Community College is an Equal Opportunity Employer. The College does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age.

Coordinator of Institutional Research & Effectiveness, #FA007 Patrick Henry Community College is a comprehensive two‐year college of the Virginia Community College System, serving the City of Martinsville, Henry, Patrick and portions of Franklin County. We are seeking applicants for the position of Coordinator of Institutional Research & Effectiveness. This is a 12‐month administrative faculty ranked appointment with an anticipated begin date of August 16, 2010. Responsibilities: Provides reliable information using various research methodologies to improve and document institutional effectiveness. Collaborates with faculty and academic administrators to design, develop and implement continuous and systematic processes for the assessment of student outcomes, academic and student support programs. The individual provides reports of surveys of graduates, job placement rates, transfer rates and other information needed to make judgments about the success of academic programs; maintains accessible documentation of all research and assessment activities; communicates results of studies in a timely and understandable manner; coordinates activities related to institutional strategic planning; and serves as the institutional liaison for SACS. Position requires strong statistical analysis ability. Salary: Minimum $57,545, plus excellent benefits package. Rank and salary are dependent upon education and experience. Application Deadline: Review of applications begins July 19, 2010. Serious applicants should have all materials submitted by this date; however, applications will be accepted until position has been filled. Minimum Qualifications: Master’s degree from an accredited institution with an emphasis on acquisition of research and evaluation skills required. Past experience with SACS re‐accreditation desired. Thorough understanding of statistics with SAS or other programming experience preferred. Strong interpersonal skills are a must. Special Requirements: Selected applicant must pass a criminal records background check. Documents verifying identity and eligibility to work in the United States must be presented upon employment. Individual will be required to complete the Commonwealth’s Statement of Economic Interest. Application Process: PHCC is now using the <a href="https://jobs.agencies.virginia.gov/applicants/jsp/shared/frameset/Frameset.jsp?time=1176923942652"target="_blank">Virginia Jobs </a> online application process. Only applications submitted through this process will be accepted. Submission of application must also include a resume, cover letter and copies of all college undergraduate and graduate transcripts. Unofficial transcripts will suffice for initial screening. The resume should provide names, addresses and telephone numbers of three professional references, education, skills, and professional experience related to the responsibilities of this position. If the transcripts are not attached to the online application, please provide as the "other document" a written letter to indicate that the transcripts will be mailed. Official transcripts will be required upon employment.

Special Instructions to Applicants: Reference letters submitted by a third party or transcripts can be sent to the attention of the HR Department, Patrick Henry Community College, 645 Patriot Avenue, Martinsville, VA 24112.

Patrick Henry Community College complies with E‐Verify which is an internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

Patrick Henry Community College is an Equal Opportunity Employer. The College does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age.