Pgcps Grade Check_handbook

Family PortalSchoolMAX

Version 1.0.2Updated 1/16/2009

[email protected] Page 2

Contents

Getting Started ...................................................................................................... 3Registering for the Family Portal ..................................................................................................... 3

Accessing the Family Portal ............................................................................................................. 5

Attendance Records ................................................................................................ 7Scheduling ............................................................................................................. 9Grades ................................................................................................................ 11

Current Gradebook ...................................................................................................................... 11Viewing Grades ....................................................................................................................11Viewing Assignments ..........................................................................................................12

Unofficial Transcript ..................................................................................................................... 14

Progress Reports .................................................................................................. 15Discipline ............................................................................................................ 16Profile ................................................................................................................. 17

Changing Your Password .............................................................................................................. 17

Changing Your Address and Phone Number .................................................................................... 18

Adding or Changing Your Email Address ......................................................................................... 19

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Getting Started

Prince George’s County Public Schools uses an online student information system called SchoolMAX. This system keeps track of nearly all student data, including:

Contact Information•

Attendance•

Grades•

Discipline•

The Family Portal is a feature of SchoolMAX that allows designated family members to view this information for their children.

Registering for the Family Portal ThefirsttimeyouaccesstheFamilyPortalyoumustregisterusingyourParentAccessKey:

Go to 1. https://family.sis.pgcps.org or click the Family Portal link on the PGCPS.org home page.

To change the Family Portal to Spanish, select 2. Spanish from the Choose Language to Display drop-down menu. This changes the page text, but not the student data, to Spanish.

Click I need to register.3.

www1.pgcps.org/sis Page 4

Technology Training TeamPrince George’s County Public Schools

SchoolMAX Family Portal

Enter the 4. Parent Access KeyyoureceivedintheFamilyPortalnotificationletter.

Click 5. Submit.

Enter a 6. Username if one has not already been created for you.

Enter a 7. Password. Be sure to follow the requirements listed on the screen.

Retype the password in the 8. Confirm Passwordfield.

Choose three questions from the Password Hint drop-down menu and enter the answer in the 9. text box beneath. If you forget your password later, you can answer these questions to verify your identity.

Whenfinished,click10. Create Account.




Accessing the Family PortalOnce you register, you can login with the username and the password.

Go to 1. https://family.sis.pgcps.org or click the Family Portal link on the PGCPS.org home page.

Enter the 2. Username and Password.

Click 3. Log In.

If you have more than one child in the school system you see the option to select which student 4. record you want to view. If you only have one child in the system, you go directly to the General Information page.




It is a good idea to check and verify that all information is correct. If you see incorrect informa-5. tion, contact the school.

NOTE: Do not use the back button on your browser when using SchoolMAX. To return to the previous page, press the BACKSPACE key on your keyboard.

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Attendance Records

Elementary schools take daily attendance and Secondary schools take attendance for every period. Absences and tardies are all recorded with reason codes that specify whether the absence or tardy is excused, or not excused.

To view attendance records:

Click 1. Attendance.

At the top of the page, you can see if the child was absent or tardy today. Prince George’s County 2. Public Schools does not take Hourly Attendance so that section is always blank.

You can view the summary of attendance records by class in the3. Summary Attendance For The Year section. It shows you:

Term Code• -Specifiesthelengthof thecourse(Fullyear,Semester,orQuarter)

Course Name• - The name of the course

Period• -thespecificperiodintheday(appliesonlytoMiddleandHighSchools)

Educator• - the teacher’s name

# of Absences• - how many days the child was absent from the course

# of Tardies• - how many days the child was late for the course




To sort by a different column, such as 4. # of Absences, select the column title from the Sort by drop down menu and click Go.

To see detailed records, scroll down.5.

The6. Absences This Year section shows you every absence record for the school year. In addition totheinformationlistedaboveinthesummary,youcanalsoseespecificdatesandthereasonlisted for the absence. Absences are marked Unexplained when there is no note sent in from the parent or caretaker.

The 7. Tardies This Year sections shows you every time the child was late for a class. In addition totheinformationlistedaboveinthesummary,youcanalsoseespecificdates,thereasonlistedfor the tardy, and the time the child actually arrived. Tardies are marked Unexplained when there is no note sent in from the parent or caretaker. Time Out means the child left the class before dismissal.

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Scheduling

Prince George’s County Public Schools keeps all scheduling records in SchoolMAX. To view the child’s schedule:

Click 1. Schedule.

You can view information about the classes the child takes, including:2.

Period• -Whichperiodinthedaytheclassis(appliesonlytoMiddleandHighSchools)

Start Time• - When the class begins

End Time• - When the class ends

Course• - The name of the class

Room• - the room the class is located

Educator• - the person who teaches the class

By default, the class list is set to show only 3. Today’s Classes. If your child’s school schedule has A and B days, you do not see all classes. To see all classes, select All from the Change Term Code drop-down menu and click Go.




Now the schedule is split into two columns. 4. Cycle Day 1 indicates A days, and Cycle Day 2 indi-cates B days.

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Grades

Prince George’s County Public School teachers maintain electronic gradebooks that list every assign-ment, the score the student received for the assignment, and other information as well. SchoolMAX Family Portal allows you to view student scores as teachers post them. You can also view an unof-ficialversionof thechild’scompletetranscript.

Current GradebookTo view grades:

Click 1. Gradebook.

Here you can view general information about the courses the child takes, including:2.

Course• - the name of the course

Term• -thelengthof thecourse(FYforFullYear,S1forSemesterOne,etc)

Period• - the period of the day for the course

Instructor(s)• - the person or people who teach the course

Click 3. Grades to view the current grade percentage total for the course.

Click 4. Assignments to view the detailed list of assignments and scores.

Viewing GradesIf you click Grades from the main Gradebook page:

You see the Current Grade Period Weighted Average.1.




NOTE: Please note that this percentage is not an official grade and can be updated or changed at any time. Official grades are published on the child’s report card.

You can also see information about individual assignments, such as:2.

Assignment• - the assignment name

Due• - the date the assignment is due

Max Points• - the maximum number of points the child can receive for the assignment

Score• - the score the student earned for the assignment

Grade Period• - the quarter the course takes place

Notes• - any additional notes left by the teacher about the child’s score for the assignment.

Viewing Assignments

If you click Assignments from the main Gradebook page:




You see the complete list of assignments for the course. Here you can view:1.

Assignment• - the assignment name

Start Date• - if the assignment takes place over an extended time period, there may be a beginning date listed.

Due Date• - the date the assignment is due

Max Points• - the maximum number of points the child can receive for the assignment

Score• - the score the student earned for the assignment

Comments• - any additional notes left by the teacher about the child’s score for the assign-ment.

Tosortbyaspecificcolumn,selectthecolumnnameinthe2. Sort By drop-down menu and click Go.

Sometimes a teacher may choose to add additional information to an assignment, such as required 3. materialsorrecommendedreading.Toviewthesedetailsforaspecificassignment,clicktheAssignment name link.




Unofficial TranscriptFromthemainGradebookpage,youcanchoosetoviewanunofficialtranscriptof thechild’scom-pletegradehistory.Thesearenotfinalgradesandsubjectchange,buttheymaygiveyouageneralidea of the child’s overall performance.

Toviewtheunofficialtranscript:

Click 1. Unofficial Transcript.

On this page you can view general transcript information, such as:2.

Year•

School•

Grade Level•

Course Name•

Grade•

Attempted Credits•

Earned Credits•

To sort by a different column, select the column name in the 3. Sort By drop-down menu and click Go.


Progress Reports

PrinceGeorge’sCountyPublicSchoolspublishprogressreportsaswellasfinalquarterlyreportcardgrades in SchoolMAX. To view these grades:

Click Progress Report.1.

Here you can view progress and quarter grades, as they are published throughout the year.2.

To view a previous school year, select the year from the 3. Change Academic Year from the drop-down menu and click Go.


Discipline

Prince George’s County Public Schools records all discipline incidents in SchoolMAX. to view disci-pline incidents associated with the child:

Click 1. Discipline.

Here you can view:2.

Incident Date•

Incident time•

Event• - A brief description of incident, selected from a standard list.

Response• - A brief description of the response taken by school staff, selected from a stan-dard list.

Response From Date• - The start date if the response took place over a span of more than one day.

Response To Dat• e - The end date if the response took place over a span of more than one day.


Profile

Prince George’s County Public Schools uses SchoolMAX to keep a record of your contact infor-mation. This includes a mailing address, a phone number, and email address. You can use the My Profilepagetorequestachangeoradditiontoyourcontactinformation.Youcanalsochangeyourpassword.Toviewyourprofilepage,clickMy Profile.

Changing Your PasswordTo change your password, click the 1. Change Password link next to User ID.

Enter the old password in the 2. Passwordfield.

Enter the new password in the 3. New Password and Confirm Passwordfields.

Click 4. Change Password.




Changing Your Address and Phone NumberTo request a change to your mailing address or phone number:

FromtheMyProfilepage,clickEditPhone/Address.1.

Enter your street address in Mailing Address.2.

Enter your City.3.

Select the State from the drop-down menu.4.

You can enter up to three 5. Phone Numbers. You can also select the Phone Type from the drop-down menu and select whether you prefer to be contacted during the daytime or evening at that number.

Whenfinished,click6. Update Phone/Address.

NOTE: This process does not change your information. It sends a request to the contact information administrator at your school. That admin-istrator must approve the request before the change is made.




Adding or Changing Your Email AddressTo add or edit your email address:

FromtheMyProfilepage,click1. Edit Profile.

Enter your email address in the 2. E-mailaddressfield.

NOTE: At this time, the Communication medium preferences are not func-tional, so any selection you make to this field will have no effect.

Documents

Pgcps Grade Check_handbook