Natalya Ruzanova,

PetrSU’s Vice-Rector on Informatization, Director of RCNIT, RF Government Prize Laureate

Information-Analytical Integrated System of University

Management

Realized using DBMS

Realized using DBMS

PetrSU’s INFORMATION ENVIRONMENT

Software-technical environment

Business information environment

Oriented towards university teaching staff, students, and entrants

Oriented towards specialistsand managerial staff

Research and educational environment

The network unites 12 buildings and 6 student hostels (network, hardware and software support)

Organization of managerial accounting and analysis

Information space extension

Integration of PetrSU’s information environment into unified information environment of Russian education

Business processes

Managerial solutions

Automation and rationalization of accounting and analytical functions

Changes

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2

3

4

Realized using DBMS

INFORMATION ENVIRONMENT DEVELOPMENT STRATEGY

Information-analytical integrated system of

university management

Realized using DBMS

Realized using DBMS

COMPLEX OF IAIS SUBSYSTEMS

BASIC COMPONENT “Organizational structure” subsystem EDUCATIONAL PROCESS MANAGEMENT

“Admission campaign” subsystem “Educational process planning” subsystem “Studies timetable” subsystem “Dean’s office” subsystem “Postgraduate studies” subsystem “Student hostels” subsystem “2nd department” subsystem

“Graduate” subsystem“Studies department” subsystem

PERSONNEL MANAGEMENT“List of members of staff” subsystem“Staff management” subsystem

PAPER WORK MANAGEMENT“Documents circulation” subsystem

SCIENTIFIC RESEARCH ACTIVITIES“Accounting of research work” subsystem

COMPLEX OF IAIS SUBSYSTEMS

FINANCIAL MANAGEMENT “Financial planning” subsystem “Accounting of education agreements” subsystem “Accounting of agreements on dwelling renting” subsystemMATERIAL FLOWS MANAGEMENT “Purchase management” subsystem “Warehouse accounting” subsystem Materially responsible person’s workstationBUSINESS ACCOUNTING “General ledger” subsystem “Cash operations accounting” subsystem “Accounting of settlement accounts operations” subsystem “Accounting of settlements with debtors/creditors” subsystem “Sales management” subsystem “Fixed assets/Stock of materials” subsystem “Accounting maintenance of project” subsystem

“Accounting maintenance of education agreements” subsystems “Accounting maintenance of agreements on dwelling renting” subsystem

“Tax accounting” subsystem

Realized using DBMS

Realized using DBMS

CENTRALIZED DBMS – DISTRIBUTED PROCESSING

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11

Карелия

PetrSU’s Branches:1 – Belomorsk Branch,

town of Belomorsk2 – Kostomuksha Branch,

town of Kostomuksha3 – Ladoga Lakeside Branch,

town of Sortavala

PetrSU’s Branches:1 – Belomorsk Branch,

town of Belomorsk2 – Kostomuksha Branch,

town of Kostomuksha3 – Ladoga Lakeside Branch,

town of Sortavala

Ladoga Lakeside Branch

Kostomuksha Branch

Belomorsk Branch

North Research Institute of Fish Industry

North European Open University

Karelian Research Institute of Timber Industry

Publishing Unit

Sanatorium-preventorium

Dining-halls

Kola Branch

Karelian Regional Institute of Management, Economics and Law

Regional Resource Centre of RK

PetrSU

Educational activitiesResearch activitiesFinancial-economic activitiesProduction activities

Since 2006 - Online

University Information Environment

Realized using DBMS

Realized using DBMS

IAIS DEVELOPMENT STRATEGY

• Development of services for all educational process actors

• Providing access to personal data

• Development of electronic interaction of all educational process actors

• Providing openness of university activities, transparency of management procedures realization

INFORMATION ENVIRONMENT for entrant

Realized using DBMS

Provides information about educational standards, progress of admission campaign: check-up lists of entrants; reports on documents submitted; lists of those accepted for enrolment competition; lists of those enrolled as students.

Competition

List of those enrolled

INFORMATION ENVIRONMENT for student

Realized using DBMS

Access to curricula and work plans, studies and examinations timetables, vacancies, etc.

Studies timetable

Examinations timetable

INFORMATION ENVIRONMENT for student

Realized using DBMS

FURTHER PLANNED:

• providing regulated access to personal data:

• student’s record-book, • results of inter-examination periods control,• testing results, etc.

• providing access to individual curricula and work plans, • electronic services on creating and receiving:

• personal reports/information, • extracts from orders, • scholarship calculations, • deductions for living in hostels, etc.

INFORMATION ENVIRONMENT for dean

Realized using DBMS

Allows receiving analytical reporting on faculty’s financial and economic activities: report on cash assets flows, expenses interpretation, monitoring of executing requisitions for purchasing inventory holdings, list of tuition-fee debtors.

Faculty economics

INFORMATION ENVIRONMENT for postgraduate

Realized using DBMS

Contains information about admission rules for postgraduate studies, examinations timetable, documents needed to be admitted, dissertation councils available at the university, and specialties offered. Provides access to electronic version of individual plan and to information about exams passed. Provides maintenance of personal publications, accounting of the work done (participation in conferences and the like).

http://aspirant.karelia.ru

INFORMATION ENVIRONMENT for postgraduate

Realized using DBMS

FURTHER PLANNED

• extension of the user circle by including registrars and interns

• extending capabilities of electronic information interaction of postgraduates with all those involved in the process of brainpower training

INFORMATION ENVIRONMENT for academic adviser

Realized using DBMS

Provides structured information on postgraduates’ research and educational activity. Makes it possible to visa this information as well as to track timeliness of postgraduates’ accomplishing the tasks scheduled.

http://aspirant.karelia.ru

INFORMATION ENVIRONMENT for academic adviser

Realized using DBMS

FURTHER PLANNED

• providing electronic interaction betweenacademic adviser, his/her postgraduates, as well as all those involved in the highly-skilled brainpower training process,

• extension for the faculties and departments staff system, providing an opportunity to track the results of postgraduates’ work and visa their activities.

INFORMATION ENVIRONMENT for member of staff

Realized using DBMS

Provides general information about the university: main university documents (University Statutes, Licenses, forms of documents, etc.), university reports on various lines of activities. Provides an opportunity to search information about university teaching and other staff.

Who is who

INFORMATION ENVIRONMENT for member of staff

Realized using DBMS

FURTHER PLANNED

• providing access to information from personal card, personal extracts from orders, plans and results of certification, study tours, salaries, etc.

• providing access for teaching staff to their own and their department’s curricula, to information about students studying these subjects, and personal publications,

• participation in the university documents circulation,

• providing electronic interaction with the personnel department.

INFORMATION ENVIRONMENT for managerial officer

Realized using DBMS

Provides information support to specialists from university subdivisions involved in the university management process.

Auctions

INFORMATION ENVIRONMENT for managerial officer

Realized using DBMS

FURTHER PLANNED

• ensuring work of materially responsible persons,

• providing services for maintaining unified register of agreements,

• ensuring processes of accounting and monitoring of the work implemented at the university.

INFORMATION ENVIRONMENT for project leader

Realized using DBMS

Provides economic maintenance of projects: research work, grants, missions given by Federal Agency on Education, etc. Accounting

of Research Work

INFORMATION ENVIRONMENT for project leader

Realized using DBMS

FURTHER PLANNED

providing project leader at each stage with services on project resources management.

INFORMATION ENVIRONMENT for Rector

Realized using DBMS

Allows receiving information on organizational, educational, scientific, personnel, financial-and-economic activities for both structural subdivisions and the university as a whole.

Rector’s workstation

INFORMATION ENVIRONMENT for Rector

Realized using DBMS

FURTHER PLANNED

• monitoring of the quality of university faculties’ and subdivisions’ activities,

• evaluation of the university activity quality using the system of ‘state and development’ indices, the values of which are based on the information system data and expert evaluation.

Thank you for your attention!

ruzanova@petrsu.ru