Peter Construction Guidelines 1

1.0 PRE –CONSTRUCTION PHASE

1.1 Site Visit/Turn-over of Office Unit

1.1.1 Site Visit – It is strongly recommended that the tenant and its designer/architect visit the unit to verify actual conditions prior to the preparation of Preliminary Designs and plans.

1.1.2 Turnover and Remeasurement of Space – On the scheduled date, the

Owner’s representative and / or the Building Administrator shall turn over the Leased Premises to the Tenant’s representative and/or its Designer Architect. The provisions of the space, as well as the condition and any deficiencies, shall be noted in the Turnover Checklist, found in Annex C.

During the turnover, the Leased Premises shall be re-measured following the procedure described in Annex C. Common area charges shall commence on the date of turn-over. Likewise, the tenant shall be responsible for its security upon turn-over date and must abide by all guidelines set by 6750 Joint Venture, the Owner, and the Building Administrator.

A fixed rate for the use of utilities (electricity, water, portalets, etc.) shall also be charged to the tenant during construction. During the turnover, the lease space shall undergo a leased re-measurement procedure described in Annex “A”.

1.1.3 Technical meeting – It is imperative that prior to any design, the tenant,

its designer and contractors, Owner and Building Administrator meet to discuss pertinent matters regarding construction.

1.2 Submission of Plans (see Annex “D”) – All drawings shall conform to the

guidelines specified hereinafter and shall be forwarded to :

Building Administrator Building Administration Office Basement 1, 6750 Ayala Ave., Makati City Ayala Center, Makati Philippines

1.2.1 Schedule of Receiving Plans

TIME DAY

8:00 – 12:00 AM Mon.-Fri. 1:00 – 5:00 PM Mon.-Fri.

1.2.2 Schedule of releasing plans – The Building Administrator shall notify the tenant/ unit owner when the plans are available for pick-up.

TIME DAY 1:00 – 5:00 PM Mon. – Fri.

• PROCESSING AND EVALUATION PERIOD FOR PLANS IS

10 WORKING DAYS.

6750 FIT—OUT GUIDE LINE 1

• PLANS RECEIVED AFTER 3:00 PM SHALL BE CONSIDERED SUBMITTED THE FOLLOWING DAY.

1.2.3 Plans requirement – All drawings submitted to the Building

Administrator for review must

a) Be signed by the tenant ; b) Be signed and sealed by the respective designers;

c) Be complete (refer to item 1.4 below); and

d) Shall comply with the guidelines on sheet presentation and

contents to facilitate evaluation.

e) All working drawings shall be in standard size sheets measuring 20 inches by 30 inches and shall follow the front/cover sheet format, margins and title block standard as stipulated in the latest edition of the National Building Code.

1.3 Reviewing Fee

1.3.1 A fee shall be charged in respect of the involvement of the Owner’s

nominated reviewing consultants in the review and approval of fitting-out plans, and coordination with the contractors for any alteration with and/or additional works required. This fee is fixed at Php 13.00 per square meter of the gross leasable area or Php 10,000.00 per floor per tenant which ever is greater. The fee involved will be solely borne by the tenant.

1.3.2 The review fee shall be paid directly to the Owner’s reviewing

Consultant, together with the submission of the fit-out plans.

1.4 Format for Preliminary and Final Plans

1.4.1 All sheets of drawings submitted must be properly labeled.

For example: XYZ Company, Inc. 6750 Ayala Ave. Makati City Fifth Floor, Unit 501

1.4.2 All working drawings submitted for review must be properly collated, arranged, and stapled on the upper-middle and lower-left side of each set of drawings to enable the Building Administrator to immediately:

a) Establish the number of sets of drawings, b) Determine how many sheets per set have been submitted, and c) Ensure that no sheets are detached from the set so as to avoid

misplaced drawings/sheets

1.4.3 The tenant/unit owner shall submit the following:

a) Preliminary Plans – three (3) complete sets made up of: Architectural Plans and Drawings


• • • • • • • •

•

•

• Specifications •

• • •

•

• • • • • • •

• Specifications

• • • • • Specifications • Legend •

• •

A plan showing the location of the office unit Floor Plan Longitudinal and Cross Sections Four (4) Elevations ( if applicable) Reflected Ceiling Plan Structural Details and location of wall partitions The location of furniture and furnishings (fixed & movable) Location of any heavy equipment, its weight, loading, dimensions and specifications Signage Details

Structural Plans and Drawings (If Applicable)

Design and Computations (duly certified by a licensed Structural or Civil Engineer)

Floor Framing Plan

Plumbing Plans and Drawings (If Applicable)

Design & Specifications Isometric Drawings Drainage Systems / Vent (indicate, if any existing floor clean out) Cold Water Line Systems

Mechanical Plans and Drawings (If Applicable)

Air-conditioning Plan Air Ductworks System Piping system Ventilation System Piping system Isometric Drawings Fire protection System including smoke detectors, fire sprinklers, and fire extinguishers

Electrical Plans and Drawings

Riser Diagram Load Schedule and Design Computation Power Layout / Illumination Proposals Auxiliary System Layout (telephone, fire alarm etc.)

Details of any Electrical Equipment (if applicable)

b) Final Plans – (After preliminary plans have been approved) four (4) complete sets made up of:

Architectural Plans and Drawings

A plan showing the location of the office unit Floor Plan


• • • • • •

•

•

• Specifications • •

• • • •

• • • • •

• Specifications

• •

• • • • Specifications • Legend •

• • •

Longitudinal and Cross Sections Four (4) Elevations (if applicable) Reflected Ceiling Plan Structural Details and location of wall partitions The location of furniture and furnishings (fixed & movable) Location of any heavy equipment, its weight, loading, dimensions and specifications Signage Details

Structural Plans and Drawings (If Applicable)

Design and Computations (duly certified by a licensed Structural or Civil Engineer)

Floor framing Plan Location Layout of heavy fixtures / equipment (indicate weight, loading, dimensions and specifications)

Plumbing Plans and Drawings (If Applicable)

Design & Specifications Isometric Drawings Drainage Systems / Vent (indicate if any, existing clean out) Cold Water Line Systems

Mechanical Plans and Drawings (if Applicable)

Air-conditioning Plan Air Ductworks System Piping system Isometric Drawings Fire Protection System including smoke detectors, fire sprinklers, and fire extinguishers

Electrical Plans and Drawings

Riser Diagram Load Schedule and Design Computations (Normal & Emergency Power) Power Layout Lighting Layout/Illumination Proposals Auxiliary System Layout (telephone, fire alarm, etc.)

Details of any Electrical Equipment (if Applicable)

Other Plans (If Any)

Details of Security / Burglar Alarm Systems IT rooms fire suppression system Other plans as required by the Building Administrator

THESE DRAWINGS SHALL BE THE BASIS FOR A MORE DETAILED EVALUATION OF THE SUBMITTED DESIGN PROPOSAL. ALL COMMENTS SHALL BE PLACED ON THE


DRAWINGS BY THE CONSULTANTS AND BUILDING ADMINISTRATOR. TWO SETS SHALL BE RETURNED TO THE TENANT. PLANS MUST BE SUBMITTED AS SOON AS POSSIBLE. PLEASE ENSURE YOUR PLANS ARE AS CLEAR AS POSSIBLE AND INCLUDE ALL THE DETAILS REQUIRED. THIS WILL AVOID ANY DELAYS. NO EXTRA FIT-OUT PERIOD WILL BE ALLOWED ON ACCOUNT OF PLANS NOT BEING READY OR APPROVED FOR FAILURE TO COMPLY WITH THESE RULES. IT IS ADVISABLE THAT THE TENANT / TENANT’S DESIGN CONSULTANTS CONSULT WITH THE BUILDING ADMINISTRATOR AND ACCREDITED DESIGN CONSULTANTS OF THE OWNER PRIOR TO PREPARATION OF FIT-OUT DESIGN PLANS TO AVOID DELAYS.

IMPORTANT NOTES

•

•

•

•

Incomplete plans shall not be received for evaluation.

The Owner, through the Building Administrator and design consultants reserve the right to approve, disapprove or give conditional approval to the submitted plans and drawings.

The efficiency of the design and the performance of the materials used shall be the responsibility of the tenant / designer / contractor.

Approved plans must always be at the construction site. These plans are considered the construction plans and must be followed by the respective contractor. Any deviation from the approved plan is considered a violation. The Building Administrator reserves the right to issue a work stoppage order if this requirement is not met.

1.5 Accomplishment of Activity List (See Annex “B”) – The tenant/unit owner shall

accomplish the activity list accordingly.

1.6 City Permits – The tenant shall secure the following permits from the Office of the Building Official of Makati City at its cost:

1.6.1 Building Permit 1.6.2 Electrical Permit 1.6.2 Structural, Mechanical, Sanitary Permits (when applicable) 1.6.3 Other government mandated applicable permits

The tenant / unit owner shall properly display / post all necessary city permits on the exterior of the barricade / board up at all times. Copies of these permits must be submitted to the Building Administrator.

1.7 Construction Bond

A refundable construction bond equivalent to one month’s rent or Php 75,000.00 (which ever is higher) is required to cover deductions for violations/sanctions of construction rules and regulations. The Building Administrator shall release the Construction Bond net of deductions (as may be necessary) after issuance of clearance and compliance of the 6750 Construction Guidelines.

1.8 Comprehensive General Liability Insurance

The tenant shall secure Comprehensive General Liability Insurance from an Owner – approved insurance company for bodily injury, property damage to the


building and any third party for the duration of construction. A copy of the insurance coverage must be submitted to the Building Administrator.

1.9 Work / Access Permit

Any work carried out should secure a work permit from Building Administrator Office from Monday to Friday, 8:00 AM to 5:00 PM. The tenant is required to submit, for security reasons, the particulars of his contractors / authorized representatives so that their access into and departure from the building can be monitored by the security personnel.

1.10 Other requirements – The following additional requirements must be submitted to the Building Administrator.

1.10.2 List of Workers (2 copies) 1.10.3 Worker’s I.D.’s – The tenant shall provide Identification Cards for the

proper identification of his construction workers / personnel. The ID’s must be properly filled out and sealed to avoid tampering. These should be worn at all times within the construction site. Access to the premises during the construction phase will not be granted to persons without these cards.

1.11 Notice to Proceed – This is the written notice from the Building Administrator

signifying the go-signal to start construction. The Notice to proceed shall only be released after: 1.11.1 The space has been properly boarded-up and accepted by the Building Administrator. 1.11.2 All items from number 1.1 to 1.11 of the Activity List (Annex “B”) have

been complied with. A copy of the Notice to Proceed must be prominently displayed at the construction site at all times.

2.0 CONSTRUCTION PHASE

2.1 Board Up

2.1.1 Before any construction is allowed, construction premises must be properly boarded up.

2.1.2 The Board-up shall be constructed of plywood, painted white (unless

there is specific design for the building) with a provision for an access door. This door shall swing inwards the office unit so as not to obstruct corridor traffic. It shall remain closed at all times during construction and shall be properly padlocked during non-construction hours.

2.2 Schedule of Construction

2.2.1 Construction hours are from 8:00 AM until 5:00 PM. However, a 24-hour construction schedule may be allowed upon securing the proper clearance from the Building Administrator.

2.2.2 The space shall not be used as sleeping quarters by the workers.


2.2.3 Since the building is operational, the following construction activities, shall follow this schedule.

a) Any time:

• Minor carpentry work (provided no hammering, drilling and other noise generating works are involved)

• Masonry • Laying of electrical circuits

b) Non-operating hours (5:00 PM – 5:00 AM):

• Major carpentry work (heavy hammering, etc.) • Demolition • Spray painting • Welding • Sanding • All other works which disturb operations of adjacent spaces

and which endanger the safety of the building and its occupants.

c) The Building Administrator or its authorized representative reserves

the right to issue a temporary work stoppage order in case of any violation and/or any relevant complaints from adjacent units.

d) A compromise agreement between the Building Administrator and

the tenant/tenant’s contractor must be agreed upon before the lifting of the work stoppage order.

2.3 Access to the Building

2.3.1 All workers, supervisors , and other parties involved in the construction of the space must log in with the building security guard upon entry into the building. The location of designated entry / exit points shall be announced by the Building Administrator.

2.3.2 Identification cards must be worn at all times while inside the building

premises. Those without ID’s shall not be allowed to enter.

2.3.3 All construction workers must be in plain yellow T-shirts or uniform T-shirts bearing the contractor’s logo, long pants and shoes. Workers must wear hard hats at all times. Sandos, short pants, sandals or slippers and the like are prohibited. Those not properly attired shall not be allowed to enter the premises.

2.3.4 Workers and their supervisors are not allowed to loiter within the building

premises.

2.4 Delivery of Construction Materials

2.4.1 Delivery of construction materials by vehicles larger than private cars shall be as follows: 7:00 PM – 5:00 AM from Monday to Friday 24 HRS. from Saturday to Sunday All overtime pay for the elevator operator shall be charged to the tenant’s account


2.4.2 Sand, gravel, cement and the like must be delivered in closed sacks. 2.4.3 All deliveries, including equipment, must be logged in with the building

security guard, who then issues a gate pass for the said purpose. Any item which is not properly logged shall not be allowed to be brought in to or out of the building.

2.4.4 All deliveries shall immediately be brought to the construction site.

2.4.5 Deliveries shall not be received by the building guard or any of the

building personnel. An assigned representative of the tenant should be present to receive all the deliveries.

2.5 Pull-out of Excess Materials

2.5.1 The schedule of pull-out of construction debris, excess materials, and equipment which will no longer be used is the same as the Delivery Schedule.

2.5.2 Construction debris must be hauled out of the building every night.

2.6 Conformity with Plans

2.6.1 All construction works must be done in accordance with the plans evaluated by the Building Administrator and reviewing consultant. It is highly recommended that the existing utilities (smoke detector, sprinkler heads, etc.) remain in their original locations. However, should the tenant wish to relocate the utilities, it should be noted that this relocation is still subject to the approval of the Engineering and Design consultants and the Building Administrator.

2.6.2 Any proposed revision of the tenant space must be approved in writing

by the Building Administration prior to construction.

2.6.3 For minor revisions, written approval may be given on site (during routine inspection) by the Building Administrator or his authorized representative.

2.6.4 For major revisions, four (4) copies of the shop drawing must be

submitted for approval prior to any implementation of changes.

2.7 Fire Safety

2.7.1 One (1) unit-20-lb. ABC type fire extinguisher must be provided within an 11.40m radius. An extinguisher must be provided and a fire watch assigned where welding and /or gas cutting operations are performed.

2.7.2 Smoking is strictly prohibited within the construction site. 2.7.3 Cooking is strictly prohibited within the construction site.

2.7.4 Water supply and distribution for fire fighting purposes shall be provided

and maintained by the tenant in the construction site in accordance with the Local Fire Code.

2.8 Works By Accredited Contractor (Original Building Contractor)


2.8.1 Accredited contractors are nominated by the Building Administrator to carry out specific work required for fit out works. Tenants shall be responsible for making all arrangements with the Accredited Contractors for carrying out of all works required by their fit-out proposals, including the negotiation of costs, rates and programs of works. The Building Administrator or its agents takes no responsibility for the works or any unsatisfactory discharge of delay arising from such works carried out by the Accredited Contractor. The Owner and/or the Building Administrator and/or their respective agents shall not also be held responsible for the acts of neglect or omissions of the Accredited Contractors.

2.8.2 The following works are to be carried out by the Accredited Contractors

and Consultants appointed by the Building Administrator, at the tenant’s own and exclusive expense. These include: a) Fire Detection and Alarm System – Multi-Line facilities

• •

• •

Alteration or addition to the installation to suit tenant’s layout. Testing and Certification

c/o Melvin Clarin Tel no. 929-9911

b) Air Conditioning Automation System – All System Matrix

Alteration or addition to the system to suit tenant’s layout Testing and Certification

c/o Jun Balatbat Tel no. 8430048 to 49

c) Public Address System - Metropolitan Industrial Marketing

• Alteration and/or addition to the system to suit tenant’s layout

• Testing and Certification c/o Gregg Grainger

Tel no. 831-1741

d) Fire Suppression System – PhilSafety System Equipment, Inc. • Alteration and/or addition to the system to suit tenant’s

layout • Testing and Certification

c/o Henry Batacan Tan Tel. no. 735-8529, 735-8269

e) Technical Consultants • Architectural : RMJM Philippines, Inc.

c/o Arch. Caryl Silva Tel no. 758-8888

• Structural : Trans Asia Philippines c/o Engr. Rochelle Elep

Tel no. 631-5176, 632-0452 • Mechanical : LR Punsalan and Associates

c/o Engr. George Palafox Tel no. 8430718, 8449125

• Electrical : DCCD Engineering Corp. c/o Engr. Delyoma, Raul

tel no. 892-4586 to 87

2.9 Others


2.9.1 Tapping of Utilities – Tapping of electrical, mechanical, fire protection, and plumbing utilities must be done in coordination with the Building Administrator.

2.9.2 Security – Security within the space is the sole responsibility of the

tenant. The tenant may hire its own security guard, from any of the security agencies accredited by the Building Administrator. However, for more efficient coordination, it is highly recommended that the tenant hire a security guard from the agency serving the building.

2.9.3 Coordination

All contractors employed by a tenant shall, if required by the Building Administrator, coordinate their work with other contractors employed by other tenant and contractors employed by the Building Administrator or their agents. The tenant and its consultants and contractors must ensure that free access to the common areas, staircases, entrances, elevators and parking areas from the premises is provided to all persons present in or working on the premises. Such free access may not be blocked, unless specifically authorized in writing by the Building Administrator. Neither the Owner nor the Building Administrator nor their agents shall be responsible for the act, neglected or omission of any tenant, its consultants or contractors.

2.9.4 Sanitation, Waste, Rubbish – The construction area as well as the common areas must be kept clean and free of foul odor. Garbage and construction debris must not remain lying outside the office unit. Such material must be hauled out of the building every night.

a.) No refuse will be allowed to accumulate in the leased spaces or in the common areas.

b.) The tenant shall ensure that its contractors remove all

waste and rubbish from the leased areas at the end of each work day and as required or as directed by the Building Administrator.

c.) General cleaning of any debris in the ceiling void and

meter room shall be made upon completion of the fit-out works. The Building Administrator shall inspect the areas before a refund of the construction bond is made. Any debris found on the Premises shall be removed by the Building’s cleaning contractor at the tenant’s own cost.

d.) The Building Administrator reserves the right to charge the

tenant for any cleaning work deemed necessary. 2.9.5 Portable Toilets – Portable toilets shall be available for the use of all

workers. These shall be placed in an area accessible to all. The cost of the rental of the toilets shall be to the tenant’s account.

2.9.6 Medical Facilities – First Aid Kits must be provided by each tenant at the

construction site for the use in case of emergency.

2.9.7 Protective Apparel – Personal protective devices (hard hats, gloves, boots, etc.) shall be furnished by the contractor as needed.


2.9.8 Safety Materials & Equipment – The contractor shall provide safety measures such as construction nets, sheeting, shoring etc., whenever necessary.

2.9.9 Obstruction – Work will not be permitted outside the office unit.

Construction materials will neither be allowed to lie outside the unit nor in any other common area of the building.

2.9.10 Damage to Common Area and/or to other Tenant’s Area

a.) The tenant and/or its contractors should provide adequate

protection for the fixtures, fittings and finishes in the common areas of the building in accordance with the specifications of the Building Administrator. This is to ensure that the same are not damaged in any way by reason of the fit-out works of the tenant. All costs incurred to repair any damages to the said common areas shall be borne by the tenant concerned. The Building Administrator is authorized to deduct the same from the construction bond.

b.) No waste materials shall be discharged into toilets or hand

basins. The tenant shall be made liable for any damage caused to the fixtures or fittings in the common areas as a result of violation of this provision.

c.) The tenant shall indemnify the Owner and the Building

Administrator against any claim for damages suffered or incurred by other tenant of the building or any other third person caused by or due the conduct by the tenant of its fit-out work.

2.9.11 Behavior of Workers –The tenant is responsible for controlling the

conduct of his contractors and workers. The Building Administrator shall decide on all disputes, the decision of which shall be final.

2.9.12 Routine Inspection – The Building Administrator or its assigned

representative/s shall make routine inspection of all construction sites as often as necessary. All observations and instruction given by the inspectors (indicated on the construction checklist – See Annex “C”) must be taken note of and strictly followed. The Owner reserves the right to issue construction changes on approved plans when deemed necessary.

2.9.13 Pre-Final Inspection – The tenant shall request the Building

Administration (through a written request) at least three(3) days in advance, to conduct a pre-final inspection prior to the following critical construction activities :

a.) Permanent closure of ceiling b.) Pouring of concrete

2.9.14 Testing and Commissioning – The tenant shall inform the Building

Administrator (in written form) at east 3 days in advance to witness and make record of the following :

a.) Electrical


• • • • • • • • •

• •

•

•

• • •

Megger Test Voltage Test Grounding Continuity Test Manual Transfer Switch Test Kilowatt-Hour Test Smoke Detector Test and Alarm Test Load test Other Test required by the Building Administrator Design Guidelines implementation and compliance

b.) Mechanical and Fire Protection

Smoke Test (for new and existing ductwork/system) Hydro Test (300 psi for 24 HRS for all sprinkler system, A/C piping and waterline) Nitrogen Pressure Test (for LPG line system at 300 psi for 24 hrs) Air Balancing (actual air parameter measurement using Balometer instrument)

c.) Plumbing and Sanitary

Flood Test (water proofing) Flow Test (sanitary line) Pressure Test (cold water line)

2.9.15 Supervisors – The tenant shall assign a key person (Project Manager,

Supervisor or Foreman) to be present at all times at the construction site for coordination purposes. All communications related to tenant construction will be directed to designated key personnel. A safety Engineer must be at the construction area and must be present during the entire duration of the construction. He shall be responsible and shall be held liable for any fire safety, electrical safety and other construction related safety incidents and/or issues. He must submit daily safety compliance report to the Building Administrator and ensure 100% compliance at the construction site.

2.9.16 Compliance – Violations and/or non-compliance with any or all of the

above guidelines and requirements and deviations from approved plans shall constitute grounds for the stoppage of construction especially when previous notices remain uncorrected or unresolved. A written Work Stoppage shall be issued for this purpose. The tenant shall be responsible for the communication and implementation of all Construction Guidelines to his assigned alternate or contractor.

2.9.17 Monetary Penalties – Monetary penalties shall be imposed on the tenant

for any and all violations and/or non-compliance with the above Construction Guidelines and deviation from approved plans: First Offense - Php 500.00/violation/person One week ID confiscation Second Offense - Php 1,000.00/violation/person Two weeks ID confiscation Third Offense - Php 2,000.00/violation/person


Permanent ID confiscation/ejection of offending party Succeeding Offenses - Double the monetary penalty per

violation and work stoppage

3.0 POST – CONSTRUCTION PHASE

3.1 Written Notice of Completed Construction – The tenant shall inform the Building Administrator in writing of the completion of construction works for the office unit. This shall also serve as a written request for final inspection by the Owner / Building Administrator/APMC-TSG.

3.2 Submission of ‘As-Built’ Plans – The tenant shall submit ‘As-Built” drawings in

reproducible original, electronic file in CD-ROM format (refer to Building Administrator for acceptable CADD format) and 3 sets of prints signed and sealed by their respective licensed designer. These submission shall become the property of the Owner. No final inspection will be conducted without the ‘As-Built’ Plans.

3.3 Final Inspection – An inspection of the office unit shall be conducted by the Owner together with the Building Administrator and the unit tenant or his alternate, or his duly authorized representative. Should the Owner or Building Administrator find items not in accordance with the set standards after the final inspection, the tenant or his alternate will be given a set time to effect rectification works. Another Final Inspection shall then be scheduled and conducted.

3.4 Acceptance Letter – After all requirements have been complied with by the

tenant or his authorized representative a Final Acceptance Letter shall be released by the Building Administrator on behalf of the Owner.

3.5 Release of Construction Bond – The Building Administrator shall release the

tenant’s construction bond only after the issuance of the Final Acceptance Letter. All applicable monetary penalties, cost of repair for damages, rectification cost for non-compliance to the tenant guidelines shall be automatically deducted to the tenant’s construction bond.

3.6 Operating Permits / Certifications – Copies of the following must be submitted to

the Owner / Building Administrator :

3.6.1 Occupancy Permit (City Engineer’s Office) 3.6.2 Business Permit (Mayor’s Permit)

3.6.3 Certificate of Final Electrical Inspection

(City Engineer’s Office)

3.6.4 Fire Safety Inspection Certificate (Fire Department) 3.6.5 Other government mandated permits

3.7 Permit to Operate (PO) – After the office unit has been inspected and accepted

by the Building Administrator, the Permit to Operate (PO) shall be issued by the Building Administrator.


3.8 Submission of Occupant / Owner Information – Each occupant shall submit to the Owner / Building Administrator the following information :

3.8.1 Company name (tenant)

3.8.2 Name of Company Representative and sample signature

3.8.3 Name of office administrator and other authorized representatives, if any (Only the signatures of the tenant and authorized representatives shall be honored for permit purposes.)

3.8.4 Company telephone number

3.8.5 Emergency telephone number(s) (This shall be used in case of any

emergency during non-operating hours.)

3.8.6 Name of Unit Owner/s

ANNEX ‘A’

STANDARD GUIDELINES FOR CONDUCTING

SPACE RE-MEASUREMENTS 6750 Ayala Avenue Office Building

1.0 GENERAL PROCEDURE

1.1 Required to be present on the day of re-measurement are the tenant or his/her duly authorized representative and Building Administrator / Owner. The re-measurement shall not begin if any of the aforementioned parties are absent.

1.2 The Building Administrator / Owner representative shall proceed to get

dimensions of the perimeter walls as witnessed by the tenant and as specified hereinafter. All dimensions shall be indicated on the plan.

1.3 Once the re-measurement exercise is completed, all representatives shall affix

their signatures on the plan as witnesses.

1.4 The occupant is given a period of 5 working days upon receipt of the CADD drawing from Building Administrator to contest the validity of the floor area presented. Absolutely no complaints regarding the plan and floor area shall be entertained after this period.

2.0 SPECIFIC GUIDELINES

The floor area computation guidelines for all units shall be as specified below: 2.1 Multiple Tenant Floors:

2.1.1 Units on multiple-tenant floors shall be measured from the center line of:

a.) Permanent outer building walls; b.) Walls directly facing corridor areas;


c.) Walls directly facing other common areas

(e.g. service areas);

d.) Walls specifically designated by Building Administrator

2.1.2 Units on multiple-tenant floors shall be measured from the center line of:

a.) Partition walls that separate the premises from adjoining office areas;

b.) Walls specifically designated by Building Administrator

2.1.3 No deductions shall be made for columns located within the premises.

2.2 Single Tenant Floors

2.2.1 Office areas for single-tenant floors shall include all areas within outside walls excluding :

a.) Stairs b.) Elevator shafts

c.) Air-conditioning rooms

d.) Electrical rooms/closets

e.) Other rooms not actually available to the tenant for its

furnishings and personnel, and enclosing walls of such rooms.

2.2.2 Toilets within and exclusively serving only that floor shall be measured

from the outside finish of the toilet walls. 2.2.3 No deduction shall be made for column and projections necessary to the

building.

Construction Charges

We would like to inform you that 6750 Administration is charging construction and/or fit-out related fees to cover additional operating & utilities expenses incurred by the building as follows:

I. Construction CUSA Charges. The Common Utilities, Services and Amenities (CUSA) charges will be levied to all tenants during their construction and/or fit-out period at a cost of Php 60.00 per sqm per month (base on tenants proposed construction area). This will cover the following:

1. Additional power requirement of service elevator operation during non-office hour (for hauling and delivery of construction materials);


2. Additional Manpower that will serve as service elevator operator during non-office hour;

3. Extra security service for monitoring workers access and at the same time ensure safety in our building;

4. Maintenance assistance in common area machine room access (during electrical tapping, termination and testing);

5. More frequent common area cleaning & Maintenance (stairs, service elevators, carpet cleaning);and,

6. Air-conditioning & Ventilation equipment general cleaning due to dust and fume accumulation during construction;

II. Draining of Sprinkler System. A recovery cost of Php 1,500.00 per floor will also

be imposed to all tenants that requires draining of the sprinkler system in their area. This will cover for the additional water, power (fire pump operation), and manpower expenses.

III. Gondola Operation. For the use of our Gondola equipment, we will also collect Php

150.00 per hour to all tenant requests intended to repair and/or rectify your equipment and or facility as follows;

1. Service or maintenance of tenant owned air-conditioning equipment 2. Access of curtain wall during fit-out/renovations. 3. Service, rectification, repair, installation and other works related to individual tenant

equipment and/or facility.

Charges will be based on the existing “work order policy” of the building (kindly refer to the existing work order request form and concierge rate).

1. Manpower rate (Gondola Operator) = Php 100.00 per hour per person 2. Gondola Usage (power & equipment) = Php 50.00 per hour

Gondola Rate = Php 150.00 per hour

The tenants fully understand the use of the Gondola by its contractor and/or its company representative is under the tenant instruction and the tenants have full knowledge of an option to perform alternative solution other that using the building gondola. Therefore, the tenants fully understand that 6750 Administration/ALI/APMC is not liable for any damages that may be caused in the performance of or incidental to the tenant gondola usage request.

However, other charges related to life and property damage due to negligence of the tenant’s contractor, non compliance of 6750 Design & Construction Guidelines, 6750 House rules & regulation, 6750 administration instruction & comments on the plans will be billed separately and deducted to the tenants construction bond and security deposits.


ANNEX ‘B’

ACTIVITY LIST 6750 Ayala Avenue Office Building

TENANT / UNIT OWNER :

FLOOR : The Activity List which enumerates the steps the tenant / unit owner has to accomplish before, during, and after the construction of its space, must be properly signed by the authorized representatives listed on the right. 1.0 PRE-CONSTRUCTION PHASE

1.1 AWARD LETTER (Applies to tenant Only)

Manager, Corporate Business Division Ayala Land, Inc.

1.2 CONTRACT OF LEASE

Manager, Corporate Business Division


Ayala Land, Inc. 1.3 TURN- OVER OF UNIT

Lease re-measurement Building Administrator (if applicable) 6750 Ayala Ave., Office Building

1.4 PRELIMINARY PLANS

1.4.1 Coordination/Submission at the proposed plans to the Building Consultants

Architectural Consultancy RMJM Philippines, Inc.

Structural Consultancy Trans – Asia Philippines Mechanical Consultancy LR Punsalan & Associates Electrical Consultancy DCCD Engineering Corp.

1.4.2 Submission of three (3) sets

Building Administrator 6750 Ayala Ave., Office Building


1.4.3 Evaluation APMC – TSG Glorietta 4, 5th Floor

1.5 FINAL PLANS

1.5.1 Submission of four (4) sets Building Administrator 6750 Ayala Ave.,Office Building 1.5.2 Evaluation

Staff Architect APMC – TSG

1.6 CITY PERMITS

Building Administrator

6750 Ayala Ave., Office Building

1.6.1 Building Permit OR # 1.6.2 Electrical Permit 1.6.3 Structural, Mechanical, Sanitary Amount

(where applicable) 1.6.4 Any other applicable

Government/ Ayala Center Assoc. (ACA) Mandated permits

1.7 COMPREHENSIVE GENERAL LIABILITY Insurance – one (1) copy



1.8 CONSTRUCTION BOND

(check made out to 6750 Joint Venture) Cashier, Treasury Department

Ayala Land, Inc O.R # _______________

Amount ______________ 1.9 SECURITY & ADVANCED RENTAL DEPOSITS (check made out to 6750 Joint Venture) Cashier, Treasury Department Ayala Land, Inc. O.R# _________________ Amount ________________

1.10 OTHER REQUIREMENTS:


1.10.1 List of Workers – 2 copies 1.10.2 Workers’ ID’s with pictures

(signed by tenant/unit owner) 1.10.3 Copy of Official Receipt of

Security & Rental deposits 1.10.4 Copy of Official Receipt of

Construction Bond 1.10.5 Copy of Official Receipt of payment of

Review fees

1.11 NOTICE TO PROCEED




2.0 POST-CONSTRUCTION PHASE

2.1 Submit Written Notice of Completed Construction



2.2 Temporary Permit to Operate


2.3 Submission of Complete As-Built Plans


2.4 Operating Permits / Certifications



2.4.1 Occupancy Permit (City Engineer’s Office) 2.4.2 Business Permit (Mayor’s Office) 2.4.3 Certificate of Final Electrical Inspection

(City Engineer’s Office) 2.4.4 Fire Safety Inspection Certificate

(Fire department)

2.5 Inspection of Compliance with Punch list items indicated in the Temporary Permit to Operate Building Administrator 6750 Ayala Ave., Office Building

2.6 Acceptance Letter



2.7 Release of Bonds

Manager, Corporate Business Division Ayala Land, Inc.


ANNEX ‘C’ TURN OVER CHECKLIST

6750 Ayala Avenue Office Building Company Name Unit Number:

PARTICULARS DEFICIENCY NOTED ACTION REQUIRED TIME TABLE I. CIVIL & ARCHITECTURAL A. Exterior 1. Main entrance door 2. Service entrance door

3. Hallway 4. Signage 5. Others B. Interior 1. Floors 2. Ceiling 3. Partition walls/columns

4. Others II. MECHANICAL A. Air-conditioning System Ductwork Fan Coil Unit Packaged – Type Unit Performance Test B. Fire Protection System

Fire Sprinkle Smoke/Heat Detector Fire Extinguisher C. Ventilation System Exhaust Fan Fresh Air Fan Duct Works D. Gas System Centralized Temporary LPG System

III. SANITARY


A. Drain System Stub-out Connection Clean-out Maintenance Flow Testing B. Sewer System Stub-out Connection Grease Trap Provision Clean-out Maintenance Flow Testing C. System Waterproofing Flood Testing

ANNEX ‘C’ TURNOVER CHECKLIST

6750 Ayala Avenue Office Building Company Name : Unit Number :

DEFICIENCY NOTED ACTION REQUIRED TIME TABLE D. Water Line Supply Pipe Line Calibrated Water Meter IV. ELECTRICAL A. Materials Used Neon Lighting Conduits Ballasts Cove Lighting Open/Dangling Wires Boxes Cover Fan Coil Power Source

ECR Power Source Allocated Feeder Size :

Normal Emergency B. Insulation Testing V. TELEPHONE SYSTEM A. Wire Size B. Conduits C. Grounding Required D. Splicing VI, OTHERS


INSPECTED BY :

REVIEWED BY : NOTED BY:

Tenant Contractor Tenant NOTE: The tenant’s contractor is deemed responsible for transmitting this document to the tenant and informing the latter of the findings / observations indicated herein.


Documents

Peter Construction Guidelines 1