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Millstone Township Public Schools Millstone Township, New Jersey

A meeting of the Millstone Township Board of Education was held on Monday, March 12, 2018 7:00 p.m. in the Millstone Middle School Media Center, 5 Dawson Court, Millstone Township, NJ. Notice of the meeting had been made in compliance with PL. 1975, CH. 231 the Open Public Meetings Act, to the Asbury Park Press, Trenton Times, and Township Clerk and posted at each school.

I. CALL TO ORDER The meeting was called to order at 7:02 p.m. by David DePinho, President.

A. Sunshine Law Statement – Presiding Officer’s Statement In compliance with the Open Public Meetings Law of New Jersey, P.L. 1975, CH. 231, adequate notice of this meeting was provided on January 18, 2018, by sending notification to the:

1. Asbury Park Press 2. Trenton Times 3. Posting at each district school 4. Township Clerk

B. Pledge of Allegiance

C. Roll Call

Present: Absent: Sal Casale Melissa Riviello Pete Bonafide Amy Jacobson David DePinho Kevin McGovern Billy Hanson Cynthia Bailey John Sico, Jr. Also Present: Dr. Christopher Huss, Superintendent Mr. Bernard Biesiada, Business Administrator/Board Secretary Mr. Ken LeCompte, Roosevelt Public School Board President

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II. REPORT OF BOARD SECRETARY Mr. Biesiada

Mr. Hanson moved the following:

A. Business Administrator/Board Secretary Report

B. That the Board approve the minutes from the Board of Education meeting of February 26, 2018. The motion was approved by unanimous voice vote of those present. Motion carried.

C. Old Business

D. New Business

III. ADMINISTRATORS REPORTS Dr. Huss

Mr. McGovern moved the following:

A. Superintendent’s Report

1. HIB Report, February 2018

On the recommendation of the Superintendent of Schools the Board consider the following proposed motion:

That the Board approve the HIB Report for the Month of February, 2018

The motion was seconded by Mrs. Bailey and approved by unanimous voice vote of those present. Motion carried.

2. Shared Services Meeting - Roosevelt Board of Education

Mrs. Riviello moved the following:

3. That the Board approve the revised 2017-2018 School Calendar.

The motion was seconded by Mr. Hanson and approved by unanimous voice vote of those present. Motion carried.

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Dr. Huss spoke about the Middle School Play “Anything Goes” and how the kids did a great job. He also spoke about the partnership with the Township for the Memorial Day parade, the wrestling champions and the Elementary School STEM night.

IV. PRESENTATIONS

A. NJ School Boards Association Superintendent Evaluation Kathy Winecoff,

NJSBA Kathy presented the new Superintendent Evaluation process in a PowerPoint presentation and took questions from the Board.

B. Budget Discussion Dr. Huss, Mr. Biesiada

Mr. Biesiada gave a PowerPoint presentation and update on the budget process to the Board. He then answered questions.

V. PUBLIC COMMENTS AS PER BOARD BYLAW 0167

There were no public comments at this time. VI. PERSONNEL


A. Action Items On the recommendation of the Superintendent of Schools, the Board consider the following proposed motions:

1. That the Board approve the following appointment according to the

procedures set forth in NJSA 18A:67 et seq for the following personnel.Approval pending statutory requirements:

Name Position Salary Effective

a.Nicole Muraski

Substitute Teacher Per Board Approved Rates 2017-2018 School Year

Substitute Instructional Aide

$ 9.50/hour 2017-2018 School Year

b.Marcy Mason


Substitute Instructional $ 9.50/hour 2017-2018 School Year

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Aide

2. That the Board approve the following extracurricular appointment:

Name Position Salary/Stipend Effective Account #

Nicole Muraski

Aide for Band Before School; Middle School

Degree 1, Step 1; $13.69/hour; 2 mornings/week; Up to 36 hours

March 13, 2018- June 30, 2018

11-401-100-100-040-00-0

3. That the Board approve the following professional development for the 2017-2018 School year:

Date Submitted Name Workshop/Location Date Total Cost

March 2, 2018 Emily Lurie NJSHA Convention; Long Branch, NJ

April 27, 2018 $250.00

TOTAL $250.00

4. That the Board ratify the following leave:

Name Position Leave Effective

Amy Kostyz Middle School; Special Education

Intermittent FMLA

March 6, 2018- June 30, 2018

The motion was seconded by Mr. McGovern and approved by unanimous roll call vote of those present. Motion carried.

B. Old Business

C. New Business

VII. CURRICULUM & INSTRUCTION Mrs. Riviello

A. Action Items

B. Old Business

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C. New Business

Mrs. Riviello stated that the Curriculum Committee meeting was held on March 1st and the next meeting will be on March 29th. Professional development was discussed including Thomas Murray who did an in-service with the teachers. She thanked the administration for providing these high quality candidates for professional development days. Discussed curriculums being looked into for math and social studies. Advanced accelerated math program was discussed. Green initiative was brought into the discussion by Dr. Jacobson. 5th grade got a presentation by a female detective from the Prosecutor’s office on online safety and digital citizenship. The 8th grade students are working on scheduling for Allentown High School.

VIII. POLICY Mr. McGovern



1. That the Board approve the following revised policies:

P7440 School District Security P7441 Electronic Surveillance in School…School Grounds

2. That the Board approved the following bylaw for the first reading:

P0169.02 Board Member Use of Social Networks

3. That the Board approve the follow policies for the first reading: P5516.01 Student Tracking Devices P7425 Lead Testing of Water in Schools P9242 Use of Electronic Signatures

The motion was seconded by Mr. Bonafide and approved by unanimous roll call vote of those present. Motion carried.

B. Old Business

C. New Business IX. UFRSD REPRESENTATIVE REPORT Mr. Hanson

A. March 7, 2018 cancelled, will add to March 21, 2018 meeting

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B. UF Rep Report - N/A

Mr. Hanson stated that there will be a special meeting on March 21st at 7:15 for the public to discuss school taxes and the possibility of another referendum. X. OPERATIONS Mr. Casale

Mr. Casale moved the following:

A. Action Items (Budgeted)

1. That the Board approve the attached agreement with Phoenix Advisors for the 2018-2019 school year.

2. That the Board accept the December 2017 cafeteria financial report as follows:

DECEMBER Income Expenses Net

Income/Loss

Month $ 3,541.84 $ 37,357.52 $ 40,899.36

Year to Date $170,522.73 $ 167,652.01 $ 2,870.72

3. That the Board accept the January 2018 cafeteria financial report as

follows:

JANUARY Income Expenses Net Income/Loss

Month $ 45,941.88 $ 37,538.55 $ 8,403.33

Year to Date $ 216,464.61 $ 205,190.56 $ 11,274.05

B. Action Items (Un-Budgeted)

1. That the Board accept the following donation:

NAME DONATION VALUE USE

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a. The Laday Family 59 used books $133 Middle School

Library

The motion was seconded by Mrs. Riviello and approved by unanimous voice vote of those present. Motion carried. C. Old Business

D. New Business

XI. EXECUTIVE SESSION

Mr. Hanson moved the following: WHEREAS, Chapter 231, PL. 1975, also known as the Open Public Meetings Act, authorizes a public body to meet in executive private session under certain limited circumstances, and,

WHEREAS, said law requires the Board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE MILLSTONE TOWNSHIP SCHOOL DISTRICT:

A. That it does hereby determine that it is necessary to meet in executive session on

March 12, 2018, to discuss matters involving:

1. Legal

2. Negotiations

3. Personnel

B. That the matters discussed will be made public if and when confidentiality is nolonger required and action pursuant to said discussion would take place at a public

meeting. The motion was seconded by Mr. Casale and approved by unanimous voice vote of those present. Motion carried. At 10:45 pm, Mrs. Bailey moved to adjourn Executive session. The motion was seconded by Mrs. Riviello and approved by unanimous voice vote of those present. Motion carried and the meeting was returned to public session.

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XII. NOTEWORTHY DATES:

March 26, 2018 BOE Mtg.; Budget Discussion March 30, 2018-

April 6, 2018 Schools Closed-Spring Recess April 16, 2018 BOE Mtg.; April 30, 2018 BOE Mtg.; Public Budget Hearing May 28, 2018 Schools Closed

XIII. ADJOURNMENT

At 10:46 pm, Mr. Casale moved to adjourn the meeting. The motion was seconded by Mr. Bonafide and approved by unanimous voice vote of those present. Motion carried and the meeting was adjourned. Respectfully submitted, Bernard Biesiada Business Administrator/Board Secretary

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Millstone Township Public Schools Millstone Township, New Jersey

A meeting of the Millstone Township Board of Education was held on Monday, February 26, 2018 7:00 p.m. in the Millstone Middle School Media Center, 5 Dawson Court, Millstone Township, NJ. Notice of the meeting had been made in compliance with PL. 1975, CH. 231 the Open Public Meetings Act, to the Asbury Park Press, Trenton Times, and Township Clerk and posted at each school.

I. CALL TO ORDER The meeting was called to order at 7:09 p.m. by David DePinho, President.

A. Sunshine Law Statement – Presiding Officer’s Statement In compliance with the Open Public Meetings Law of New Jersey, P.L. 1975, CH. 231, adequate notice of this meeting was provided on January 18, 2018, by sending notification to the:

1. Asbury Park Press 2. Trenton Times 3. Posting at each district school 4. Township Clerk

B. Pledge of Allegiance

C. Roll Call

Present: Absent: Sal Casale Melissa Riviello Pete Bonafide Amy Jacobson David DePinho Kevin McGovern Billy Hanson Cynthia Bailey John Sico, Jr. Also Present: Dr. Christopher Huss, Superintendent Mr. Bernard Biesiada, Business Administrator/Board Secretary

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II. EXECUTIVE SESSION


WHEREAS, Chapter 231, PL. 1975, also known as the Open Public Meetings Act, authorizes a public body to meet in executive private session under certain limited circumstances, and,

WHEREAS, said law requires the Board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE MILLSTONE TOWNSHIP SCHOOL DISTRICT: A. That it does hereby determine that it is necessary to meet in executive session on

February 26, 2018, to discuss matters involving:

1. Legal

2. Negotiations

3. Personnel

B. That the matters discussed will be made public if and when confidentiality is no

longer required and action pursuant to said discussion would take place at a public meeting. The motion was seconded by Mr. Casale and approved by unanimous voice vote of those present. Motion carried. At 7:42 p.m., Dr. Sico moved to suspend Executive session. The motion was seconded by Mr. McGovern and approved by unanimous voice vote of those present. Motion carried and the meeting was returned to public session.

III. REPORT OF BOARD SECRETARY Mr. Biesiada

Mr. Bonafide moved the following:

A. Business Administrator/Board Secretary Report

B. That the Board approve the minutes from the Board of Education meeting of February 12, 2018.

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The motion was seconded by Mr. Hanson. Dr. Sico abstained. The motion was approved by unanimous voice vote of those remaining. Motion carried.

C. Old Business

D. New Business

IV. ADMINISTRATORS REPORTS Dr. Huss

Mr. DePinho asked for a moment of silence to pay respect to the victims of the Marjorie Stoneman Douglas High School in Parkland, Florida.

A. Superintendent’s Report

1. Enrollment Report, January, 2018

Mr. Hanson moved the following:

2. That the Board approve the attached School Calendar for 2018-2019 school

year. The motion was seconded by Mr. McGovern and approved by unanimous voice vote of those present. Motion carried.

3. Safety and Security

Mr. DePinho stated: As a school community, as parents, as grandparents, we all share in our own way the

anguish over the events that occurred at the Marjorie Stoneman Douglas High School in Parkland, Florida. I know we all also join together, in that same light, in sending our condolences and prayers to those who were killed, our prayers for recovery for those who were injured, and hope for the family and friends of victims and the entire community a sense of comfort during these difficult times. Having said that, I think it is only quite natural for us to look at our own home. As a reminder, in 2012 when we learned of the shooting in Sandy Hook, a risk assessment was taken of our district at that time. It was done in conjunction with outside consultants and the New Jersey State Police to take a look a see what needed to be done or what should be done to again, further secure these schools and a number of steps were taken as a result of these recommendations. Vestibules were built in the Primary and Elementary schools to help secure those areas, security systems were enhanced, surveillance cameras were added, procedures and protocols were reviewed again with law enforcement to be sure that everything was being done to ensure

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the safety and security of our children; and here we are again in 2018 with another shooting of this kind. This process is now happening again, as of Wednesday when this shooting occurred and we are going through a number of key areas. I think it’s important to do as much as we can to see what else we can possibly do. There will be some aspects of this that will will just not be able to have a public conversation on. It’s not a matter of not wanting to share or to not be transparent, its just that when it comes to security and safety measures in that regard whether it’s law enforcement or education officials or our own common sense will tell us that we do not want to compromise the integrity of these discussions in any way, shape or form.

V. PRESENTATIONS

A. Budget Presentation

Mr. Biesiada gave a PowerPoint presentation and an update on the budget.

B. UFRSD Brookdale Community College Partnership Dr. Fitzpatrick, Mr. Guterl and Mrs. Embley from Upper Freehold Regional School District along with a representative from Brookdale Community College gave a presentation regarding the partnership.

VI. PUBLIC COMMENTS AS PER BOARD BYLAW 0167

There were no public comments at this time.

VII. PERSONNEL



1. That the Board approve the following appointment according to the

procedures set forth in NJSA 18A:67 et seq for the following personnel.Approval pending statutory requirements:

Name Position Salary Effective

a.David Tuccillo

(fr) Supervisor of Technology (to) Director of Technology

(fr) $116,481.77; prorated (to) $135,232.52; prorated

March 1, 2018- June 30, 2018

b.Kevin Wilhalme Substitute Teacher Per Board Approved Rates 2017-2018 School Year

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c.Andrea Trentacosti Substitute Teacher Per Board Approved Rates 2017-2018 School Year

d.Christine Hixenbaugh

Substitute Non-instructional Aide

$9.00/hour 2017-2018 School Year

e.Valerie Angelico-Raff


f.Frances Ferrandino (fr) Clerk-Typist, Elementary School (to) Secretary, Middle School

(fr) $30,922, Step 4; prorated (to) $41,633, Step 1; prorated

April 18, 2018- June 3, 2018

2. That the Board approve the following professional development for the 2017-2018 School year:

Date Submitted Name Workshop/Location Date Total Cost

a.February 9, 2018 Beth Topinka National Science Teachers Assoc. National Conference 2018; Atlanta, GA

March 15, 16, 2018 $0.00

b.February 22, 2018 Michael Bochicchio

Google 1 Educator Level 1- Certification Boot Camp; Aberdeen, NJ

March 7, 13, 2018 $75.00

TOTAL $75.00

3. That the Board accept the resignation of the following personnel:

Name Position Effective

Carrie Friedman Occupational Therapist, Elementary/Primary Schools

April 19, 2018

4. That the Board accept, with regret, for the purpose of retirement, the followingpersonnel:

Name Position Effective

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Donna Romano Primary School,

2nd grade teacher July 1, 2018

The motion was seconded by Mrs. Bailey and approved by unanimous roll call vote of those present. Motion carried.

B. Old Business

C. New Business

VIII. CURRICULUM & INSTRUCTION Mrs. Riviello

A. Action Items

B. Old Business

C. New Business Mrs. Riviello stated that the next Ed Committee meeting will be March 1, 2018.

She attended the Future Ready Schools workshop and it was very good. IX. POLICY Mr. McGovern


A. Action Items On the recommendation of the Superintendent of Schools, the Board consider the following proposed motion:

1. That the Board approve the following policies for the second reading and approval:

P2415.30 Title I-Educational Stability….Foster Care P2418 Section 504 of the Rehab. Act of 1973-Students

2. That the Board approve the following regulation for the second reading andapproval:

R2418 Section 504 of the Rehab. Act of 1973-Students

The motion was seconded by Mr. Bonafide and approved by unanimous roll call vote of those present. Motion carried.

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B. Old Business

C. New Business

X. UFRSD REPRESENTATIVE REPORT Mr. Hanson

A. Agenda for meeting on February 21, 2018

B. Upper Freehold Representative Report for February 21, 2018 XI. OPERATIONS Mr. Casale

Mr. Casale moved the following:

A. Action Items (Budgeted)

1. That the Board ratify budget transfers for December pursuant to N.J.S.A 18A:22-8.1 and N.J.A.C. 6:20-2A.10. The attached list of transfers includes transfers in excess of $2,500 in compliance with

policy 6422.

2. That the Board accept the Board Secretary and Cash Report for the month of December and certification, after closure, and direct

that they be attached to and made part of the minutes of for this meeting.

Account Cash Balance Appropriation Balance Fund Balance

10 General Current Expense Fund

2,798,709.15 N/A 1,702,908.71

11 Current Expense N/A 1,817,217.52 N/A

12 Capital Outlay N/A 300.00 N/A

Capital Reserve 2,492.96 N/A N/A

20 Special Revenue Fund (151,389.20) 190,516.07 N/A

30 Capital Projects Fund 1,055,373.42 1,060,545.59 1,118,976.04

40 Debt Service Fund 12,944.92 .24 12,944.99

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60 Enterprise (Cafeteria)

Fund 99,941.02 N/A N/A

61 Enterprise (MPAC) Fund 213,212.68 N/A N/A

62 Enterprise (Community Ed) Fund (16,483.78) N/A N/A

63 Enterprise (Shoprite) 7,154.22 N/A N/A

80/90 Trust and Agency Funds 71,471.62 N/A N/A

Total 4,093,427.01 3,068,579.42 2,834,829.74

3. That the Board approve the payment of the following bills in the

amounts listed and to attach a complete copy of these bills to the minutes of this meeting:

a. Regular checks from January 16, 2018 through February 19, 2018 in

the amount of $1,520,730.60. b. Manual checks from January 1, 2018 through January 31, 2018

in the amount of $ 1,126,108.17.

4. That the Board ratify the transfers between the following bank accounts, in the following amounts, effective February 15, 2017:

Debit from: Amount: Custodian Account: $ 773,598.55

Credit to: Agency Account: $ 305,779.63 Payroll Account: $ 467,818.92

Debit from: Amount: Performing Arts Ctr. Account: $ 4,402.34 Credit to: Agency Account: $ 1,305.37

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Credit to: Payroll Account: $ 3,096.97

Debit from: Amount:

Custodian Account: $ 406.91 Credit to: Agency Account: $ 406.91

Debit from: Amount:

Custodian Account: $ 56,263.32 Credit to: Agency Account: $ 56,263.32

Debit from: Amount: Performing Arts Center: $ 336.78

Credit to: Agency Account: $ 336.78 Debit from: Amount: Agency Account: $ 413.33 Credit to: Flexible Spending Account: $ 413.33

5. That the Board approve the Nutri-Serve Management Co. to provide food service management to the Millstone Township School District for the 2018-2019 school year with the center per meal management fee of 0.1166 per student meal and 0.0848 per meal equivalent for adult sales, ala carte sales, special function and other income calculated on a factor of $1.00 per meal equivalent with a guarantee of no loss to the district.

B. Action Items (Un-Budgeted)

The motion was seconded by Mr. McGovern and approved by unanimous roll call vote of those present. Motion carried.

C. Old Business

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D. New Business

Mr. Casale spoke of the meeting that evening which included a discussion on budget, capital projects, and transportation.

XII. EXECUTIVE SESSION

At 9:20 p.m., Mr. McGovern moved the following: WHEREAS, Chapter 231, PL. 1975, also known as the Open Public Meetings Act, authorizes a public body to meet in executive private session under certain limited circumstances, and,

WHEREAS, said law requires the Board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE MILLSTONE TOWNSHIP SCHOOL DISTRICT:

A. That it does hereby determine that it is necessary to meet in executive session on

February 26, 2018, to discuss matters involving:

1. Legal

2. Negotiations

3. Personnel

The motion was seconded by Mr. Hanson and approved by unanimous voice vote of those present. Motion carried. At 11:05, Mrs. Bailey moved to adjourn Executive session. The motion was seconded by Mrs. Riviello and approved by unanimous voice vote of those present. Motion carried and the meeting was returned to public session.

XIII. NOTEWORTHY DATES:

March 12, 2018 BOE Mtg.; Budget Discussion/Preliminary Adoption;

NJSBA Superintendent Evaluation March 26, 2018 BOE Mtg.; Budget Discussion March 30, 2018-

April 6, 2018 Schools Closed-Spring Recess April 16, 2018 BOE Mtg.; April 30, 2018 BOE Mtg.; Public Budget Hearing May 28, 2018 Schools Closed

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XIV. ADJOURNMENT

At 11:06 p.m., Dr. Sico moved to adjourn the meeting. The motion was seconded by Dr. Jacobson and approved by unanimous voice vote of those present. Motion carried and the meeting was returned to public session. Respectfully submitted, Bernard Biesiada Business Administrator/Board Secretary

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MILLSTONE PUBLIC SCHOOLS

SEPTEMBER – 16 S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

OCTOBER – 21 S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

NOVEMBER – 17 S M T W T F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

DECEMBER – 16 S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31

JANUARY – 19 S M T W T F S

1 2 3 4 S 5 S 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

2017-2018

SCHOOL CALENDAR

9/4 SCHOOLS CLOSED – LABOR DAY

9/5, 9/6 SCHOOLS CLOSED – PROFESSIONAL DAYS

9/7 SCHOOLS OPEN-FIRST DAY

9/13 MS BTSN – SHORTENED DAY

9/14 ES BTSN – SHORTENED DAY

9/19 PS BTSN – SHORTENED DAY

9/21 SCHOOLS CLOSED -ROSH HASHANAH

10/9 SCHOOLS CLOSED –PROFESSIONAL DAY

11/7 SCHOOLS CLOSED FOR STUDENTS-

P/T CONFERENCES

11/9 & 10 SCHOOLS CLOSED -TEACHER CONVENTION

11/22 SHORTENED DAY

11/23 &24 SCHOOLS CLOSED – THANKSGIVING

12/22 SHORTENED DAY

12/25-1/1 SCHOOLS CLOSED - WINTER RECESS

1/15 SCHOOLS CLOSED – MLK DAY

2/16 SCHOOLS CLOSED FOR STUDENTS

2/19 SCHOOLS CLOSED – PRESIDENTS’ DAY

2/22 P/T CONFERENCES – SHORTENED DAY

3/30-4/6 SCHOOLS CLOSED – SPRING RECESS

5/28 SCHOOLS CLOSED - MEMORIAL DAY

6/21 8TH GRADE GRADUATION

6/22 SHORTENED DAY/LAST DAY OF SCHOOL

SCHOOLS CLOSED FOR STUDENTS AND STAFF

SCHOOLS CLOSED FOR STUDENTS

SHORTENED DAY

FIRST/LAST DAY

NOTE: INCLUDES SNOW DAYS

SNOW DAY USAGE: IF ONE SNOW DAY IS USED, SCHOOL WILL BE IN SESSION ON

MAY 29; IF TWO SNOW DAYS ARE USED SCHOOL WILL BE

INSESSION ON MAY 29 & MAY 25 IF NEEDED, ADDITIONAL SNOW DAYS WILL BE ADDED

BEGINNING ON JUNE 21

FEBRUARY – 18 S M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28

MARCH – 19 S M T W T F S

1 2 3

4 5 6 7 S 8 S 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

APRIL – 16 S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

MAY – 20 S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

JUNE – 16 S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15

16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

Board Approved

2/13/2017

Rev. 1/8/2018

Anticipated Rev. 3/9/2018

POLICY GUIDE-Revision

Copyright 2017 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753-8199 • 732-255-1500

PROPERTY

7440/page 1 of 2

School District Security of School Premises

Dec 17

M

[See POLICY ALERT Nos. 96 and 214]

7440 SCHOOL DISTRICT SECURITY OF SCHOOL PREMISES

The Board of Education believes that the buildings and facilities of this the

school district represent a substantial community investment. The Board directs

the development and implementation of a plan for school district security to

protect that the school community’s investment in the school buildings and

facilities.

The school district security program will include: the maintenance of facilities

that are secure against unwelcome intrusion; protection against fire hazards and

faulty equipment; and compliance the observation with of safe practices in the

use of electrical, plumbing, and heating, and other school building equipment.

The Board directs close cooperation of district officials with local law

enforcement, officers, fire fighters, the sheriff’s office, and insurance company

inspectors fire officials, and other emergency agencies.

The Superintendent of Schools shall designate a school administrator as a

School Safety Specialist for the district in accordance with the provisions of

N.J.S.A. 18A:17-43.3. The School Safety Specialist shall be required to

acquire a New Jersey Department of Education School Safety Specialist

certification in accordance with the provisions of N.J.S.A. 18A:17-43.2. The

School Safety Specialist shall also serve as the school district’s liaison with

local law enforcement and national, State, and community agencies and

organizations in matters of school safety and security.

Personal Aaccess to school buildings and grounds outside the hours school is in

session shall be limited to personnel whose employment requires their presence in

the facility. An adequate key control system will be established to limit building

access to authorized personnel and guard against the potential of intrusion by

unauthorized persons who have obtained access keys improperly.

Building records and funds shall be kept in a safe place and secured under lock

and key as appropriate and necessary.

POLICY GUIDE-Revision


PROPERTY

7440/page 2 of 2

School District Security of School Premises

Protective devices designed to be used as safeguards against illegal entry and

vandalism may be installed when appropriate. The Board may approve the

employment of school resource officers, school security officers, and/or law

enforcement officers guards in situations in which special risks are involved.

N.J.S.A. 18A:17-43.1; 18A:17-43.2; 18A:17-43.3

Adopted:

POLICY GUIDE- Revision


PROPERTY

7441/page 1 of 2

Electronic Surveillance In School Buildings

and On School Grounds

Dec 17

M

[See POLICY ALERT Nos. 177 and 214]

7441 ELECTRONIC SURVEILLANCE IN SCHOOL BUILDINGS

AND ON SCHOOL GROUNDS

The Board of Education authorizes the use of electronic surveillance systems in

school buildings and on school grounds to enhance the safety and security for

school district staff, students, community members, and other building occupants

and to protect the school district’s buildings and grounds.

The content produced by the surveillance system under certain circumstances may

be considered a student record, and if so in which it will be subject to the Board

of Education policy and regulations regarding confidential student records. If the

content of the surveillance system becomes the subject of a disciplinary

proceeding, it shall be treated like other evidence in the proceeding, and the

district declares such use to be a legitimate educational interest.

In accordance with the provisions of N.J.S.A. 18A:41-9, if at least one school

building of the school district is equipped with video surveillance equipment

that is capable of streaming live video wirelessly to a remote location, the

Board of Education shall enter into a Memorandum of Understanding

(MOU) with local law enforcement authorities providing the authorities with

the capacity to activate the equipment and view live streaming video. The

MOU shall include the provisions of N.J.S.A. 18A:41-9 and any additional

information required by law enforcement officials. In the event the parties to

the MOU are unable to reach an agreement regarding any provision

required to be included in the MOU as per N.J.S.A. 18A:41-9a, the County

Prosecutor shall make the final determination regarding that provision.

Nothing in N.J.S.A. 18A:41-9 shall be construed as to require the installation

of video surveillance equipment capable of streaming live video wirelessly to

a remote site from a school building that does not have the ability to have live

streaming video.

The Board of Education shall post signage following statement shall be posted

in a prominent, public place in buildings and on school grounds where electronic

surveillance equipment may be used:.

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Electronic Surveillance In School Buildings

and On School Grounds

The Board of Education authorizes the use of electronic surveillance monitoring

devices in school buildings and on school grounds. Therefore, all school

buildings and school grounds within this school district may be monitored using

such devices in accordance with Board Policy.

In addition to posting, the district shall notify school staff members, parent(s) or

legal guardian(s), and students that electronic surveillance may be used in school

buildings and on school grounds through publication in student and staff

handbooks, school calendars, notice sent home with students, or any other

effective means to publish the district’s use of electronic surveillance equipment

in school buildings and on school grounds.

N.J.S.A. 18A:41-9

Adopted:

BYLAW GUIDE - New

Copyright 2017 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500

BYLAWS

0169.02/page 1 of 3

Board Member Use of Social Networks

Dec 17

[See POLICY ALERT No. 214]

0169.02 BOARD MEMBER USE OF SOCIAL NETWORKS

In accordance with the School Ethics Act - N.J.S.A. 18A:12-21 et seq., Board of

Education members must avoid conduct which is in violation of the public trust or

which creates a justifiable impression among the public that such trust is being

violated. To avoid conduct that may be in violation or perceived to be in violation

of the School Ethics Act, the Board of Education adopts this Policy to provide

guidance to Board members in their use of social networks.

For the purposes of this Policy, “social network(s)” shall include, but not be

limited to: Internet blogs, electronic bulletin boards, emails, social networking

websites, text messages, or any other online platform where people may post or

communicate interests, opinions, or any other information that may be viewed by

others with or without permission from the person making such post or re-

publishing such post. “Social networks” also means an Internet-based service that

allows individuals to: construct a public or semi-public profile within a bounded

system created by the service; create a list of other users with whom they share a

connection within the system; and view and navigate their list of connections and

those made by others within the system.

For the purposes of this Policy, “use of a social network” shall include, but not be

limited to: posting to a social network, reposting another person’s post to a social

network, messaging, or any other publication of material on a social network.

Nothing in this Policy prevents a Board of Education member from using a social

network. However, a Board member must avoid conduct on a social network that

would violate the School Ethics Act – N.J.S.A. 18A:12-21 et seq., which includes

the Code of Ethics for Board Members. Board members should be advised

communications, publications, photographs, and any other information posted by

the Board member or reposted by the Board member on a social network could

violate the School Ethics Act and be cause for sanctions in accordance with the

law.

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While this Policy respects the right of Board members to use social networks,

Board members shall recognize they are held to a higher standard than the general

public with regard to standards of conduct and ethics. A Board member’s use of

social networks shall not damage the reputation of the school district, employees,

students, or their families. Board members who use social networks shall ensure

their conduct is appropriate for a Board of Education member. Board members

should exercise care in setting appropriate boundaries between their personal and

public online behavior, understanding what is private in the digital world often

has the possibility of becoming public, even without their knowledge or consent.

Board members should carefully review the privacy settings on social networks

they use and exercise care and good judgment when posting content and

information. When using social networks, Board members are advised to:

1. Not post anything that would violate any of the district’s policies

for Board members;

2. Uphold the district’s value of respect for any individual(s) and

avoid making defamatory statements about the Board of

Education, the school district, employees, students, or their

families;

3. Not disclose any confidential information about the school district

or confidential information obtained as a result of being a Board

member, about any individual(s) or organization, including

students and/or their families;

4. Not use or refer to their Board of Education title or position when

soliciting for a business organization that he or she or any

immediate family member has an interest in, as well as posting or

referencing any confidential information regarding the Board of

Education or the school district obtained through their Board

membership, unless authorized by law;

5. Refrain from having communications through social networks with

other Board members regarding any Board of Education business

to avoid any potential violation of the New Jersey Open Public

Meetings Act;

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6. Not respond to any postings regarding Board of Education or

school district business or respond to any question or inquiry

posted to the Board member or posted on any social network

regarding Board of Education or school district business and shall

refer any such questions or inquiries to the Superintendent of

Schools to address, as appropriate; or

7. Not post any information on a social network determined by the

New Jersey School Ethics Commission to be a violation of the

New Jersey School Ethics Act.

A Board member shall comply with all Board policies regarding acceptable use of

computers and computer networks whenever a Board member is using a Board of

Education electronic device.

If the Board or Superintendent believes a Board member’s activity on any social

network may violate the Board’s policies or the New Jersey School Ethics Act,

the Board or Superintendent may request the Board member cease such activity.

This Policy has been developed and adopted by this Board to provide guidance

and direction to a Board member to avoid actual and/or a perceived appearance of

inappropriate conduct or conduct prohibited by the School Ethics Act while using

social networks.

N.J.S.A. 18A:12-21 et seq.

N.J.S.A. 10:4-6 et seq.

Adopted:

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STUDENTS

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Student Tracking Devices

Dec 17


5516.01 STUDENT TRACKING DEVICES

The Board of Education recognizes students may have in their possession while in

school, at a school-sponsored activity, or on a school bus an electronic tracking

device that uses a global positioning system (GPS) or any other similar system. A

tracking unit is a device, normally carried by a moving vehicle or person, that uses

a GPS or similar system to determine and track its precise location, and hence that

of its carrier, at intervals. The recorded location data can be stored within the

tracking unit or it may be transmitted to another location, including, but not limited

to, a central location database or an Internet-connected computer, using a cellular,

radio, or satellite modem embedded in the unit. This allows the tracking unit’s

location to be displayed against a map backdrop either in real time or when

analyzing the tracking path later, using tracking software. A tracking unit may be

a device designed just for tracking or may be an application installed on any other

electronic device.

A tracking unit may also have the ability to transmit in real time or through taping

electronic communications to another location. These electronic communications

may be one-way or two-way audio or video communications between the student

and a person with a device at another location or an audio and/or video feature that

enables a person remote from the student, with or without the permission of the

student, to listen-in or have voice communications with the student and/or access

video through the unit either in real time or by taping such communications.

The Board of Education permits the use of a tracking unit or an application on an

electronic device that can track the location of the student while in school, at a

school-sponsored event, or on a school bus. However, to protect the privacy rights

of all students and to maintain the school district’s legal obligation to maintain

confidential student information in accordance with Federal and State law and

regulations, the use of a tracking device or an application on an electronic device

that enables any type of one-way or two-way audio and/or video communications

or taping is not permitted.

A violation of the provisions of this Policy will result in a violation of the Student

Code of Conduct Policy and appropriate discipline will be imposed.

Adopted:

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PROPERTY

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Lead Testing of Water in Schools

Dec 17


7425 LEAD TESTING OF WATER IN SCHOOLS

The health, safety, and welfare of the children in the school district are of utmost

importance to the Board of Education. The potential exposure to lead-

contaminated drinking water poses serious health problems, particularly for

children, as well as for teachers and school personnel, since the risk of lead

contamination can come from pipe and plumbing fixtures in school facilities or on

school grounds. The Board shall assure the availability of potable drinking water

through sanitary means in school facilities or on school grounds. The Board of

Education shall provide, in accordance with N.J.A.C. 6A:26-12.4, testing for lead

in all district sources of drinking water.

The Board shall conduct lead sampling and analysis in all drinking water outlets

to which a student or staff member has or may have access in each school facility,

other facility, or temporary facility, as soon as practicable, but no later than

July 13, 2017, unless the district qualifies for an exemption in accordance with

N.J.A.C. 6A:26-12.4(d)(h)(i). This testing shall be conducted with a lead

sampling plan in accordance with N.J.A.C. 6A:26-12.4(d)1, 2, and 3, and shall be

in accordance with the Safe Drinking Water Act, N.J.S.A. 58:12A-1.

Within twenty-four hours after the Board or designee has completed a review of

final laboratory results in accordance with the provisions of N.J.A.C.

6A:26-12.4(e), the test results shall be made publicly available at the school

facility and on the Board of Education’s website. If any results exceed the

permissible lead action level, the Board shall provide written notification to the

parents of all students attending the facility, facility staff, and the New Jersey

Department of Education. This notification shall include: a description of the

measures taken by the Board or designee to immediately end the use of each

drinking water outlet where the water quality exceeded the permissible lead action

level; the measures taken to ensure that alternate drinking water has been made

available to all students and staff members; and information regarding the health

effects of lead in accordance with N.J.A.C. 6A:26-12.4(e)1 and 2. After the

initial screening, the Board will conduct these lead screenings every six years and

shall sample for lead after the replacement of any drinking water outlet or any

other alteration to plumbing or service lines that may impact lead levels at the

outlet, in accordance with N.J.A.C. 6A:26-12.4(f)1 and 2.

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Lead Testing of Water in Schools

The Board shall submit to the New Jersey Department of Education by June 30 of

each year a statement of assurance, that the school district completed lead testing

in accordance with N.J.A.C. 6A:26-12.4; that notifications were provided

consistent with N.J.A.C. 6A:26-12.4; and that alternative drinking water continues

to be made available to all students and staff, if necessary, pursuant to N.J.A.C.

6A:26-12.4(g).

The Board may apply for reimbursement for the costs of any water supply testing

and analysis conducted, in accordance with N.J.A.C. 6A:26-12.4(j).

N.J.S.A. 58:12A-1 et seq.

N.J.A.C. 6A:26-12.4

Adopted:

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COMMUNITY

9242/page 1 of 2

Use of Electronic Signatures

Dec 17


9242 USE OF ELECTRONIC SIGNATURES

The New Jersey Uniform Electronic Transactions Act (UETA) authorizes a Board

of Education to use electronic forms, filings, and signatures to conduct official

business with the public. The use of electronic forms, filings, and signatures may

save school district resources and will provide a convenient and cost-efficient

option for parents to receive, review, and acknowledge receipt of information

from the school district. Therefore, the Board of Education authorizes the use of

electronic forms, filings, and signatures in communications between the school

district and parents pursuant to the UETA.

For the purposes of this Policy, “electronic” means relating to technology having

electrical, digital, magnetic, wireless, optical, electromagnetic, or similar

capabilities.

For the purposes of this Policy, “electronic record” means a record created,

generated, sent, communicated, received, or stored by electronic means.

For the purposes of this Policy, “electronic signature” means an electronic sound,

symbol, or process attached to or logically associated with a record and executed

or adopted by a person with the intent to sign the record.

For the purposes of this Policy, “information processing system” means an

electronic system for creating, generating, sending, receiving, storing, displaying,

or processing information.

The school district may electronically send documents to parents of students

enrolled in the school district. These documents may include, but are not limited

to: informational notices; school or school related events or activities; periodic

updates on a student’s progress; school district forms; requests for information;

and any other communications between the school district and home. Some

documents electronically sent to parents may require the parent to: acknowledge

receipt of a document; provide parental consent for such matters as student

compliance with the district’s acceptable use of school district computers and

administration of surveys; and/or acknowledge receipt and acceptance of terms of

a Board of Education policy, regulation, or practice. Any document sent to

parents of students enrolled in the school district must be capable of retention by

the recipient. To be capable of retention, the recipient at the time of receipt, must

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Use of Electronic Signatures

be able to retain and accurately reproduce the document for later reference by all

persons who are entitled to retain the record. A record is not capable of retention

by the recipient if the sender of its information processing system inhibits the

ability of the recipient to print or store the electronic record.

The Board of Education authorizes documents may be electronically sent to

parents of students enrolled in the school district only with the approval of the

Superintendent of Schools. The Superintendent shall establish an information

processing system to include a process for parents to electronically send, sign, and

return documents to the school district. The school district shall make

accommodations for a parent who is unable or unwilling to conduct business

electronically. In addition, a parent may refuse to conduct business electronically

for any reason and at any time. In this event, the school district shall make

available a hard copy of the document(s) to the parent to review, maintain, and

any document(s) requiring signatures to be returned to the district. The

Superintendent will only implement an information processing system in

accordance with the provisions of the UETA.

Documents that are electronically signed and returned to the school district may

be maintained by the school district in electronic or non-electronic form.

Documents returned to the district that are not electronically signed shall be

maintained by the district in non-electronic form. However, nothing shall prevent

the school district from converting a non-electronic document to an electronic

document and for such document to be stored in electronic form. All electronic or

non-electronic documents returned to the school district shall be maintained by

the school district in accordance with the New Jersey Department of the Treasury

- Records Management Services - Records Retention Schedules and in accordance

with N.J.S.A. 12A:12-12.

N.J.S.A. 12A:12-1 et seq.

Adopted: