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PERSONAL TITLES AND COMPLIMENTARY CLOSINGS IN LETTERS
Unit 10 – Correspondence Lesson 46
Unit 10 - Lesson 46 Personal Titles and Complimentary Closings in Letters
2
WELCOME!
Unit 10
Sincerely yours,
Gretchen DayMiss Gretchen Day
Account Manager
Unit 10 - Lesson 46 Personal Titles and Complimentary Closings in Letters
3
PERSONAL TITLES
Inside Address Always use a courtesy
title before a person’s name in the inside address of a letter.
For example, Mr., Mrs., or Dr.
Type a person’s title on the same line with the name (separated by a comma) if the title is short, or on the line below.
Personal Titles in Inside Addresses
Mr. Frank R. Izo, ManagerLandmark Security Systems
Mrs. Joyce MansfieldExecutive DirectorTanner Hospital
Dr. Evan R. SatterfieldManager, Duke Oil Co.
Unit 10 - Lesson 46 Personal Titles and Complimentary Closings in Letters
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SALUTATIONS
Salutations When possible, use a
person’s name in the salutation. The correct form for the salutation is the courtesy title and the last name.
If you do not know the name of the person, use a job title or Ladies and Gentlemen.
Personal Titles in Salutations
Dear Ms. North:
Dear Dr. Chapman:
Dear Mr. Wagner:
Dear Sales Manager:
Ladies and Gentlemen:
Unit 10 - Lesson 46 Personal Titles and Complimentary Closings in Letters
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COMPLIMENTARY CLOSINGS Complimentary Closings
Every letter should end with a complimentary closing.
Some frequently used complimentary closings are Sincerely, Sincerely yours, Yours truly, Cordially, and Respectfully yours.
In the closing lines, do not use a courtesy title before a man’s name.
A courtesy title may be included in a woman’s typed name or her signature.
Closing Lines
Sincerely yours,
Gretchen DayMiss Gretchen DayAccount Manager
Cordially,
(Ms.) Juanita PonceJuanita PonceMarketing Director
Yours truly,
Ben R. CameronBen R. CameronRegional Supervisor