Personal Property Management Workshop Overview: DOE Property Information Database System 1.What is...
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Personal Property Management Workshop Overview: DOE Property Information Database System 1.What is the DOE Property Information Database System (PIDS)?
Personal Property Management Workshop Overview: DOE Property
Information Database System 1.What is the DOE Property Information
Database System (PIDS)? 2.What gets reported in PIDS? 3.What is
PIDS Data Entry like? 4.Who Reports in PIDS? 5. Links, Contacts and
Questions 1MA-653 ~ PMW 2013
Slide 2
Personal Property Management Workshop What is the DOE Property
Information Database System What is the DOE Property Information
Database System (PIDS)? ~ a snap shot in time Central database for
all government owned accountable personal property assets in the
DOE Property Book Provides standardized accountable personal
property and equipment information for DOE and its entities.
Provides annual reporting of the DOE-owned accountable personal
property and equipment + corresponding original acquisition cost
(OAC). 2MA-653 ~ PMW 2013
Slide 3
Personal Property Management Workshop What is DOE PIDS
(continued) PIDS tells our interested parties, decisions makers and
stakeholders: What we own (total reported inventory + OAC by
category, i.e.: sensitive, non-capital, and capital) Where we have
it (organizationally) Whats the value (reports OAC) 3MA-653 ~ PMW
2013
Slide 4
Personal Property Management Workshop What gets reported in
PIDS? What gets loaded in PIDS ? Accountable DOE-Owned Personal
Property Non-cap accountable (10K to $499K) end-item property and
equipment with an OAC of =>$10K, having the potential for
maintaining its integrity as an item (i.e., 1ea asset, not
expendable due to use). Includes sensitive, high risk, precious
metals, and other (as deemed by management) regardless of OAC.
Cap-Accountable (= > $500,000) threshold for items acquired
prior to October 1, 2011 is $50,000; acquired on or after October
1, 2011, is $500,000. Capitalize individual PP&E items
purchased, constructed, or fabricated in-house, including major
mods or improvements to any of these items, with an anticipated
service life of 2 years or more, and regardless of funding sources
Sensitive Item : Property potentially dangerous to the public
safety or security if lost. stolen, or misplaced, or that shall be
subject to exceptional physical security, protection, control and
accountability. 4MA-653 ~ PMW 2013
Slide 5
Personal Property Management Workshop What is PIDS Data Entry
like? 5MA-653 ~ PMW 2013
Slide 6
Personal Property Management Workshop Who Reports in PIDS? DOE
and DOE contractor employees; all DOE organizational entities that
manage/report DOE-owned property and equipment. PIDS annual updates
are to be annually conducted between October 1 and December 15.
Access? contact your relevant OPMO to request access to PIDS;
MA-653 (Tyrone Ware; 202-287-1596) will process all request within
2 work days. 6MA-653 ~ PMW 2013
Slide 7
Personal Property Management Workshop Links PIDS link :
http://pids.inel.gov/owa_pids/prop_user.get_user_id Policy Flash:
http://energy.gov/management/office-management/operational-
management/procurement-and-acquisition/policy-flashes DOE Order
580.1A: http://www.directives.doe.gov/ KnowNet (PPM e-learning):
http://www.knownet2.net/doe_portal Personal Property Policy
(website):
http://energy.gov/management/office-management/operational-
management/procurement-and-acquisition/personal-property 7MA-653 ~
PMW 2013
Slide 8
Personal Property Management Workshop PIDS Contacts and Info
Tyrone WareMA-653 Training
[email protected]@hq.doe.gov DOE PIDS Administrator
208-526-2399 Questions /comments:
[email protected]@hq.doe.gov
Questions? 8MA-653 ~ PMW 2013