PERSATUAN PENDUDUK SERENA S2 HEIGHTS

2016 Extraordinary General Meeting

PPM-005-05-15052014

EGMEXTRAORDINARY GENERAL MEETING

(2016)

SAT – 12 NOV 2016 – 8.30PM

RESIDENCE AREA (NEAR GUARD POST)

MEMBERS - ARE - WELCOME

PERSATUAN PENDUDUK SERENA/SAFIYA

FREE FOOD & DRINK

Meeting Agenda:

• PPS Financial Account Review

• To Fill Vacancy In PPS Committee

MR. JAYARAJUCHAIRMAN

(DEVELOPMENT BIRO)

MR. MANIWANANSECRETARY

Mr. ALVIN LIEW TREASURER

En. ASRIASST. TREASURER(FINANCE BIRO)

PERSATUAN PENDUDUK SERENA S2 HEIGHTSMANAGEMENT COMMITTEE ORGANISATION CHART 2016/2017

EN. FAIZUL KADIR(SECURITY BIRO)

EN. ZAKIASST. SECRETARY

(MAINTENANCE BIRO)

MR. PETER(RESIDENT AFFAIRS & LEGAL BIRO)

MR. SHARMENDRA &MDM. DORISAUDITORS

ADMIN ASSISTANT

VACANTStanding committee member after 2nd AGM (26 Mar 2016)

Appointed by the standing committee

Voluntaries and appointed by standing committee

Vacant Post after 2nd AGM

Legend:

FINANCE & ADMIN

CHALLENGES

PERSATUAN PENDUDUK SERENA S2 HEIGHTS

REGISTERED RESIDENTS 2016 TOTAL HOUSE

SERENA 110

SAFIYA 26

UNKNOWN OWNER 10

Total 146

SERENA75%

SAFIYA18%

UNKNOWN OWNER7%

PERSATUAN PENDUDUK SERENA S2 HEIGHTS

RESIDENT BREAK DOWN 2016 (SERENA & SAFIYA)

RACES TOTAL HOUSE

CHINESE 73

MALAY 45

INDIAN 18

UNTRACEBLE OWNER 10

TOTAL 146

PERSATUAN PENDUDUK SERENA S2 HEIGHTS

MONTHLY FUND COLLECTION STATUS 2016 Total

OCCUPIED HOUSES (Active Payment) 115

VACANT HOUSES (Passive Payment) 31

Total 146

OCCUPIED HOUSES (Active Payment)

79%

VACANT HOUSES (Passive Payment)

21%

PERSATUAN PENDUDUK SERENA S2 HEIGHTS

Monthly Operational Expenses 2016 Total (RM)

Security Guard 10,300.00

GST on services 650.00

Electricity 200.00

Intercom Telco 200.00

Water 20.00

Administration 900.00

Stationaries/printing 100.00

Total 12,370.00

PERSATUAN PENDUDUK SERENA S2 HEIGHTS

Estimate FULL Fund Collection [115 Houses]

48%

Operational Expenses-52%

MONTHLY BUDGET VS EXPENSES 2016

MONTHLY Budget VS Expenses 2016 Total (RM)

Estimate FULL Fund Collection [115 Houses] 11,500.00

Operational Expenses (12,370.00)

Total Deficit (870.00)

RESIDENT HOUSES VACANT HOUSES

125 150 129131 155 133138 158 137149 175 188159 196 189162 205 236170 222 241174 247 254177 259 260180 265 263181 266192214218219224231249258

19 UNITS 11 UNITS 10 UNITS

BST CARD + INTERCOM BLOCK

SECURITY INSTRUCTION BY PPS 7 JUNE 2016

TO CONTACT COMMITTEE

FOR ENTRY APPROVAL(RESIDENT & VISITOR TO REGISTER)

RESIDENT HOUSES VACANT HOUSES

134 148 129142 150 133153 155 137159 158 188171 167 189173 175 236174 196 241181 205 254187 222 260192 240 263193 259195 265203 266206210214218223225227233243249246

24 UNITS 13 UNITS 10 UNITS

BST CARD + INTERCOM BLOCK

SECURITY INSTRUCTION BY PPS 14 AUG 2016

TO CONTACT COMMITTEE

FOR ENTRY APPROVAL(RESIDENT & VISITOR TO REGISTER)

2ND QUARTER(APR, MEI, JUN)

3rd QUARTER(JUL, AUG, SEP)

40 Defaulters

47 Defaulters

32 Defaulters

4th QUARTER(OCT, NOV, DEC)

RESIDENT HOUSES VACANT HOUSES

135 - 3M 129 - 3M 137138 - 3M 133 - 3M 188141 - 3M 148 - 3M 189143 - 3M 150 - 3M 236160 - 3M 158 - 12M 241176 - 3M 174 - 6M 254201 - 3M 175 - 10M 260214 - 3M 196 - 12M 263221 - 3M 222 - 12M223 - 3M 259 - 12M247 - 3M 265 - 6M258 - 4M 266 - 11M

12 UNITS 12 UNITS 8 UNITS

BST CARD + INTERCOM BLOCK

SECURITY INSTRUCTION BY PPS 15 NOV 2016

TO CONTACT COMMITTEE

FOR ENTRY APPROVAL(RESIDENT & VISITOR TO REGISTER)

SHOULD WE BAR / BLOCK BST !!!

BST CARD ISSUED (SERENA) By House By Units

6 BST 1 6

5 BST 9 45

4 BST 28 112

3 BST 27 81

2 BST 41 82

TOTAL 106 326

AVERAGE SERENA : 3.07 UNIT BST PER HOUSE AVERAGE SAFIYA : 2.86 UNIT BST PER HOUSE

BST CARD ISSUANCE STATISTIC – AS OF SEPT 2016

BST CARD ISSUED (SAFIYA) By House By Units

6 BST 0 0

5 BST 2 10

4 BST 5 20

3 BST 4 12

2 BST 12 24

TOTAL 23 66

(1st Jan 2015 to 31st Mar 2016 = 15 months)

INCOMEPBB 11,640.17 11,640.17

Collection RHB 24,370.00 11,600.00 11,200.00 35,132.00 20,150.00 10,410.00 112,862.00

Total Income 36,010.17 11,600.00 11,200.00 35,132.00 20,150.00 10,410.00 124,502.17 100

EXPENSES

Security Services 8,199.00 9,240.00 11,104.00 10,248.00 10,248.00 10,862.88 59,901.88 48.11

Salary - Admin assistant - 1,350.00 - 1,350.00 900.00 900.00 4,500.00 3.61

Electricity - TNB 260.25 230.00 106.00 103.00 111.00 810.25 0.65

Water - SAINS 106.25 106.25 0.09

Telephone :

Telekom - Intercom 250.00 193.00 120.00 125.00 217.80 905.80 0.73

PPS Mobile phone 332.00 332.00 0.27

Maintenance:

Boom Gate System 3,900.00 3,900.00 3.13

Intercom system - 0.00

Landscaping & cleanliness - 0.00

Others - 0.00

Deposit Refund:

House renovation 2,000.00 2,000.00 1.61

Function cleanliness - 0.00

Bluetooth Smartag purchases 840.00 840.00 0.67

Stationaries & printing 373.50 530.80 904.30 0.73

Office equipment - 0.00

PPS event & functions 1,212.00 1,212.00 0.97

Miscellenous:

Special Project 1,694.00 1,694.00 1.36

Donation - 0.00

Petty Cash - - 0.00

PPS meeting expenses - 0.00

Others 624.75 624.75 0.50

Total Expenses 8,199.00 12,046.50 16,132.50 11,824.00 13,376.00 16,153.23 77,731.23 62.43

-

-

Surplus/(Deficit) 27,811.17 (446.50) (4,932.50) 23,308.00 6,774.00 (5,743.23) 46,770.94 37.57

Notes to the accounts:

1. These accounts abstract are prepared by using the Generally Accepted Accounting Principal (GAAP)

2. As at date of preparation of this accounts abstract there are no significant contingent liabilities associated with it.

3. These accounts abstract are the unaudited Draft Accounts Statements and the Full Audited Accounts Statement will be presented during the AGM.

DESCRIPTION30.04.2016

RM

31.05.2016

RM

30.06.2016

RM

31.07.2016

RM

31.08.2016

RM

30.09.2016

RM

TOTAL

RMPERCENTAGE

%

PPS INCOME & EXPENSES STATEMENT - 2016

2nd Quarter 3rd Quarter

1. Manage to control PPS’s expenditures with prudent spending.

2. Manage to reduce arrears ‘back log’ and defaulters gap to ensure PPS healthy financial status.

3. Manage to provide quality Security Guard services to assist on enforcement, safety & security.

4. Manage to enforce effectively the PPS House Rules as agreed in previous 2nd AGM.

5. Successful in handling two (2) High Court Civil cases amicably without any expenses paid by PPS.

6. Successful in managing PPS professionally with full integrity, responsibility and honesty.

7. Successful in organizing Merdeka and Sports day on 31st Aug 2016 with great support from residents.

8. Manage to maintain ‘Zero’ crime rates in our residential area with the assistance of PDRM & Security Force.

9. Successful and striving to improve PPS management, financial and delivery system for members benefit.

PPS COMMITTEE ACHIVEMENT IN 6 MONTHS PERIOD(APR TO SEPT 2016)

THE END

THANK YOU