Permanent Registration Number (PRN)

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DDU-GKY, April 2015. Confidential

Process to acquire

Permanent Registration

Number (PRN)

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GKY


This presentation deals with the

process for registering as partner to

implement the DDU-GKY Program

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Permanent Registration Number (PRN)

• PRN is a unique number generated for each Project

Implementing Agency (PIA) interested in partnering

with Deen Dayal Upadhyaya Grameen Kaushalya

Yojana (DDU-GKY).

• It is issued by the Department of Rural Development,

Government of India.

• PRN is mandatory for filling project application for

DDU-GKY projects.

• The receipt of a PRN does not guarantee that a PIA’s

project will be sanctioned under DDU-GKY.

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Process for registration as partner

for implementing DDU-GKY *

(*Ref: Notification No. 44/2015, Dated 12th August, 2015)

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STEP I:Preparing to Register: What do you need?

• Clear copies of the following original documents in thespecified format (PDF and jpeg files not exceeding 200 kb)are needed during registration:

– Incorporation certificate of applicant organisation

– PAN applicant organisation

– TAN applicant organisation

– Photograph of head office with clearly visible nameboard / signage

– Photo of authorized person

– CV of authorized person

– PAN No., Voter ID No. / Driving No., Aadhaar Card No./Passport No. of the authorized person

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STEP 2: Click on the “Login/Register” link

indicated by the red arrow

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STEP 3: A screen shot of the “Login/Register” web page

Ref:

(http://ddugky.gov.in/ddugky/login/login.do?methodName=showMainPage&reqtrack=Vyc05EQcDSIkMqtceCdDA

679B)

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STEP 4 : Complete the PIA registration form- Stage 1:

Organizational details

1. Please select the category that best describes the legal constitution of applicant agency

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2. Select various activities from the below list currently

undertaken by the applicant agency

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3. Enter the FULL name of the applicant agency

a. The name should be entered as it appears in the registration form

b. The maximum characters allowed is 50, including spaces

c. Special characters other than space are not allowed

d. Should the name exceeds the limit, the primary name should not be

abbreviated. However, words like “Private” can be abbreviated to Pvt.

or “Limited” can be abbreviated to Ltd.

e. Do not use “.” after abbreviations as special characters are not

allowed. Else, the below error message will be displayed.

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4. Address and contact details of the organization

a. Enter Full address

b. Enter full pin code without space

c. Upload the head office photograph in the correct format and quality else

application will be rejected.

d. Select the correct State/ District/ Block from the respective drop-down menu

e. The office phone/ fax should contain 11 digits. Including “0” prefixed to a mobile

number or complete STD code like “011” for a land line connection.

f. Enter a valid email address. All future communications will be sent to this e-mail

address.

g. Enter the URL of the active official web site, which will be referred to verify details.

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5. Registration details of the organization

a. Enter precisely the Registration Number / PAN / TAN as it appears in the registration certificate / Certification of Incorporation / PAN Card / TAN Certificate. The application will be rejected, in case of any deviation.

b. Upload a scanned copy of the original documents in the prescribed formatand quality.

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6. Enter the correct challenge – response test code “captcha”. Generate a

new code should be required.

7. Click on “Save” to proceed further. If no error is reported, a

confirmatory screen appears. Confirm the dialogue. The No. 6

process will need to be repeated. Click on “NEXT”, to proceed to the

next screen.

8. Click on “Exit” to delete all data and exit the registration process.

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Important Note:

a. System will accept “confirmation”, of only those applications where in

registration using the PAN/ TAN/ Registration number not entered on DDU-

GKY website. If the information is already provided will not be accepted by

the system.

b. On successful completion of “Stage 1”, DDU-GKY will e-mail a 4 digit

“Temporary Registration Number” to the e-mail address mentioned in the

registration process. (Sample e-mail in the subsequent slide).

c. At this stage the application, is categorized as “incomplete application”.

d. To complete the application process, follow the instructions indicated.

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1. Enter details of all directors/ trustees/ members etc.

a. Click “Add” to enter new details of persons/ records.

b. Once submitted, individual fields cannot be modified. To modify delete the

entire record and start afresh.

c. Details of foreign nationals need to be indicated separately.

STAGE 2: Details of directors/ trustees/ members etc.

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2. Provide details of the authorized person

a. The board of directors / trustees nominates an authorized person to enter into agreements, sign proposals and is held responsible for the acts of the organisation.

b. The authorized person can a director, trustee or an employee duly authorized by the board.

c. Upload a brief profile of the authorized person and a clear passport size photograph in the prescribed format. The photograph should not be more than 3 months old.

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3. If the applicant agency has registrations like section 12A/ 80G of Income

Tax Act of India, FCRA, etc. The registration numbers and dates can be

provided entered. These additional details are not mandatory.

4. Enter the correct challenge – response test code “captcha” and “Save”. To

delete all the data entered click “Cancel”.

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Steps after submission of PRN Application

• After successful completion of “Stage 2”, data and documents

submitted by the applicant agency will be physically verified as part of

the technical verification process.

• If all details and documents are in order, a “Permanent Registration

Number” or “PRN” unique to the applicant agency will be issued.

• The PRN will be communicated to the email address provided during the

registration process. (Sample in subsequent slide).

• A password to log into the website will also be emailed. The PRN will be

the user ID.

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TRN Auto-generated e-mail

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Incomplete application Auto-generated e-mail requesting

Applicant Organisation to complete the application

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PRN auto-generated e-mail

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Rejection of TRN/PRN Auto-generated e-mail

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Common mistakes while filling up PIA registration online forms

• Difference in PAN number in application form vs copy of PAN card

• Difference in TAN number in application form vs copy of TAN card

• Difference in category of organization in mentioned in Incorporation

Certificate and different category of organization in application form

(i.e. Trust, Society, Company, Joint Venture, Educational institution)

• Date of incorporation mentioned in the organization incorporation

certificate and date of incorporation mentioned on the PAN card should

be same and NOT DIFFERENT

• Date of registration of organization mentioned in the application form is

different from date mentioned in the incorporation certificate of the

organization

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Wrong web address or non-operational/non-

functional web address

No owner details

Unclear photograph of authorised person

Wrong photograph of authorised person

Wrong correspondence address (i.e. difference in

address mentioned on office photograph and

address written in application form)

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Dos & Don’t of Documents for PRN

Hazy/Blurred Documents

Clear Scanned Copies of Documents

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Personal PAN Card instead of

organisation PAN

Personal PAN Card Office PAN Card

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Office photograph without any evidence

(i.e. without name of the organization)

Photograph without Name Photograph with Name

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Office photograph without any evidence

(i.e. without name of the organization)

Photograph without Name Photograph with Name

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Only banner photo on the place of

office photograph

Photograph with Banner only

Photograph with Physical Structure and Banner

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Completing “Incomplete Registrations”

• Follow the path: ddugky.gov.in >>> Login / Register >>> Incomplete

Registrations

• Click on the “Incomplete Registration” tab indicated by red arrow

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Enter the 4 data field correctly in the website (Ref below screen shot)

Temporary reference number as communicated to you via email

Registration number of the organisation (As previously entered by the

applicant )

PAN number of the organisation (As previously entered by the applicant )

TAN number of the organisation (As previously entered by the applicant )

Click on “Submit” to access the preliminary registration screen.

To return to the home page click on “Exit”

Proceed to complete the information.

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Checking the registration status

Follow the path: ddugky.gov.in >>> PIA Detail Report

“DDU-GKY Registration at a Glance” shows the status of applications for

registrations under the below mentioned 7 categories

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1. Total number of application filed for Permanent Registration Numberallotment

2. Number of applicants allotted Permanent Registration Number

3. Number of applicants rejected

4. Number of applicants pending allotment of Permanent RegistrationNumber

5. Number of allotted Permanent Registration Numbers withdrawn afterReview

6. Number of Applicant Organisations Debarred

7. Number of Applicant Organisations Blacklisted

Note:

• Click the corresponding link to access individual applicant agencies indifferent categories. (Screen shots of each of the categories are in thenext slides).

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Login for L-1 & L-2

• Follow the path: ddugky.gov.in >>> Login / Register >>>

• Click on the “Login” tab indicated by red arrow

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L-1 functions

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