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WHAT AND WHY In line with the AAR:
II - Management ofresources
I - Work programmeachievements
III – Assurance
Performance Report structure:
In line with the performance-based approach
Preparatory work and communication in the same structure ofthe Annual Activity Report
Reporting is following the SPD structure – keeps the reader inthe context
II - Management ofresources
I - Work programmeachievements
III – Assuranceto be reported only in October andin the AAR in March
Annual Activity Report Performance ReportTimeline
Performance Report P1 => MB June
Performance Report P2 => MB October
Performance Report P3 => MB December
Annual Activity Report => MB March ‘18
Aligning internal and externalreporting
Ensuring continuity
Linking planning to reporting
Increasing efficiency andtransparency
Performance Report P3 – MB 12 Dec 2017
3
P3 PERFORMANCE SNAPSHOT per SO and Type of Indicator
Performance Report P3 – MB 12 Dec 2017
Intermediate impact Indicators Overall good performance of the Intermediate impact KPIs monitored in 2017
Remaining 76% of these KPIs were “to be defined” in 2017, and now includedin the PD 2018-2021.
28% of the KPIs reached or exceeded thetarget by end of October 2017.
Remaining 47% of these KPIs were “to bedefined” in 2017, and now included in the PD2018-2021
71% KPIs reachedor exceeded thetarget by end ofOctober 2017
10% KPIs “to bedefined” in 2017and included in thePD 2018-2021
Outcome Indicators
Output Indicators
Legend
] Over-Achieved
] Achieved
] Moderate deviation
] Relevant deviation
] Not applicable
] To be defined in 2017
5
SO1 | PRIORITISE PUBLIC AND STAKEHOLDER ENGAGEMENT IN THEPROCESS OF SCIENTIFIC ASSESSMENT
>105%
Performance Report P3 – MB 12 Dec 2017
6
Details for the definition ofthe methodology of themeasurement and thetarget for theseperformance indicators areunder development
SO1 | PRIORITISE PUBLIC AND STAKEHOLDER ENGAGEMENT INTHE PROCESS OF SCIENTIFIC ASSESSMENT
PROCESSESAnnualindicators
IMPACTLong-term results
95%105%
75%95%
<75%
>105%
data notavailable
KPI TargetAchievement
FTEs
Budget
Time
Issue(s)
PROJECTSAnnualdeliverables
2017 WORK PROGRAMME
OUTCOME INDICATORSMedium-term results
Media Coverage
Satisfaction viafeedback surveys
User satisfactionrating on COMMStools & materials
Increased engagement of SH inscientific activities
EnhancedOutreach ofCOMMS
Full availability of scientificoutputs documents
Nr. of followers fromsocial mediaplatform; traffic toEFSA web; socialinteractions; webmetrics;
4
41
1
41
1
5
Nr. of subscribers
Performance Report P3 – MB 12 Dec 2017
7
SO2 | WIDEN EFSA’S EVIDENCE BASE & OPTIMISE ACCESS TO ITS DATA
Performance Report P3 – MB 12 Dec 2017
Molecular Typing and EFSA scientific data warehouse projects closeddelivering successfully
Trainings delivered to EU candidate countries on sample based VMPR(veterinary medicinal product residue) and pesticide residue data reportingto EFSA; and to food consumption and food composition experts at12th International Food Data Conference in Argentina
User-friendly enhancements to the FoodEx browser, freely available onEFSA’s website, as well as an accompanying user guide
Data collection and support to data collection
8
• Open Scaie• Digital Object Identifiers• Information Access Management• FOODEX2• EU Menu• Information Governance Project
Stakeholdersatisfactionon evidencemanagementservices andfosteredinnovativere-use of data
Details for the definitionof the methodology of themeasurement and thetarget for theseperformance indicatorsare under development
Wider coverageData not available
Improved qualityData not available
Improved AccessNumber of data collections anddashboards published expected toreach targets at year end
SO2 | WIDEN EFSA’S EVIDENCE BASE & OPTIMISE ACCESSTO ITS DATA
PROCESSESAnnualindicators
IMPACTLong-term results
Increased standardisation &interoperabilityData not available
95%105%
75%95%
<75%
>105%
data notavailable
KPI TargetAchievement
FTEs
Budget
OUTCOME INDICATORSMedium-term results
Time
Issue(s)
PROJECTSAnnualdeliverables
2017 WORK PROGRAMME
OUTCOME INDICATORSMedium-term results
1
5
11
1
6
4
Performance Report P3 – MB 12 Dec 2017
9
SO3 | BUILD THE EU’S SCIENTIFIC ASSESSMENT AND KNOWLEDGECOMMUNITY
Scientific capacity building
First European food safety riskassessment fellowshipprogramme (EU-FORA) wassuccessfully launched
Performance Report P3 – MB 12 Dec 2017
European and InternationalCooperation & Networking
The Zoonoses Monitoring Data Network jointmeeting with ECDC’s European Food- andWaterborne Diseases and Zoonoses Network(FWD-Net)
New International Liaison Group on Methodsfor Chemical Risk Assessment (ILMERAC) withthe FAO and WHO
Joint project with Belgium on nanomaterialsin food additives and
Joint EFSA-Norway Workshop onenvironmental RA: “risk assessment and riskmanagement cooperation on environmentalprotection goals”.
Innovative ways forstrengthening capacity
Crowdsourcing project on track
Machine Learning applied for theautomation of selection of papers(abstract screening)
10
Increased efficiencyat EU and INTL level
Satisfaction of MS,EU & INTL partners
Details for the definitionof the methodology of themeasurement and thetarget for theseperformance indicatorsare under development
SO3 | BUILD THE EU’S SCIENTIFIC ASSESSMENT AND KNOWLEDGECOMMUNITY
PROCESSESAnnualindicators
IMPACTLong-term results
95%105%
75%95%
<75%
>105%
data notavailable
KPI TargetAchievement
FTEs
Budget
OUTCOME INDICATORSMedium-term results
Time
Issue(s)
PROJECTSAnnualdeliverables
2017 WORK PROGRAMME
OUTCOME INDICATORSMedium-term results
RA agendatake-upindex
nr. priorities areas; nr.partners & projects), nr.of joint activities
Research agenda take-up index
MS participation to EFSA’s workprogramme (science G&P)
2
4
5
Building & Sharing capacity
Building & Sharing with RACommunity
Strengthened capacity
Performance Report P3 – MB 12 Dec 2017
nr. joint projects
11
SO4 |PREPARE FOR FUTURE RISK ASSESSMENT CHALLENGES
Guidance on Microbiological criteria
Possible derogation of existing requirements forapplications of GM food and feed at low levelssubmitted under Regulation (EC) No 1829/2003on GM food and feed
Use of weight of evidence in scientificassessments and on assessing biologicalrelevance
Assessment of the safety of feed additivesfor the consumer
Identity, characterisation and conditions ofuse of feed additives
Assessment of the safety of feed additivesfor the target species
Performance Report P3 – MB 12 Dec 2017
Methodology and Guidance
PROMETHEUS approach
Workshop on benefits, problems,difficulties and possible solutions
Pilot for the development of theprotocol for the Opinion on “freesugars”
Preparedness and response
Tracing methodology activities -Development of risk assessment toolsfor the safety of global food and feedsupply chains (partnership agreementwith BfR)
12
Preparedness ofresponse
Satisfaction SHs –EFSA’s preparedness,Methods & response
Details for the definitionof the methodology of themeasurement and thetarget for theseperformance indicatorsare under development
SO4 |PREPARE FOR FUTURE RISK ASSESSMENT CHALLENGES
PROCESSESAnnualindicators
IMPACTLong-term results
95%105%
75%95%
<75%
>105%
data notavailable
KPI TargetAchievement
FTEs
Budget
OUTCOME INDICATORSMedium-term results
Time
Issue(s)
PROJECTSAnnualdeliverables
2017 WORK PROGRAMME
OUTCOME INDICATORSMedium-term results
Enhance ability to anticipate &Respond to risks
Accessibility of EFSA methods& tools
1
2
20
3
22
91
Harmonisation of RA methods
Performance Report P3 – MB 12 Dec 2017
13
SO5 |CREATE AN ENVIRONMENT THAT REFLECTS EFSA’S VALUES
Visit of EP PresidentAntonio Tajani
Performance Report P3 – MB 12 Dec 2017
Institutional relations
EFSA Decision-Making Frameworkhas been finalisedand adopted
Enhancedcorporate servicesbeing deployed asplanned
Strategy and Policy
ISO 9001:2015 Qualitycertification confirmed
EUAN Presidency: PDNNetwork , participation to ECinter-service working groupon “Budget for results”
Review of the 2011Independence Policy signedby EFSA Executive Director
Governance andAccountability
14
Sound operationalPerformance
Efficiency
Details for the definitionof the methodology of themeasurement and thetarget for theseperformance indicatorsare under development
PROCESSESAnnualindicators
IMPACTLong-term results
95%105%
75%95%
<75%
>105%
data notavailable
KPI TargetAchievement
FTEs
Budget
OUTCOME INDICATORSMedium-term results
Time
Issue(s)
PROJECTSAnnualdeliverables
2017 WORK PROGRAMME
OUTCOME INDICATORSMedium-term results
SO5 |CREATE AN ENVIRONMENT THAT REFLECTS EFSA’S VALUES
People &Culture
EngagementIntention to stayMT feedback surveyAwareness/Commitment
Compliance
Nr. non-compliant;exception requests;financial impact.
% compliance with ICS
Nr. “critical” findings
EnablingWorkenvironment
Ratio physical meeting vstele-meetings
Physical meetingsEmail trafficSocial media
Capabilities
Performance-based MTmaturity level
World-class IT maturitylevel
Occupancy rate
2
9
2
11
4
2
1
Performance Report P3 – MB 12 Dec 2017
World-class IT maturitylevel
16
BUDGET EXECUTION OCTOBER 2017
Commitment execution:4.4% below the monthly plan and inline with same time previous year
Payment execution:1.4% below the monthly plan and2.8 higher than same time previousyear (salary impact)
Financial performance (overall and scientific cooperation) is belowmonthly target but in line with last year’s execution
Performance Report P3 – MB 12 Dec 2017
17
Commitment execution:In line with last forecast and higher than75% October target
Payment execution:In line with payment forecast
Performance Report P3 – MB 12 Dec 2017
SCIENTIFIC COOPERATION OCTOBER 2017
18
TITLE IPERSONNEL
TITLE IPERSONNEL
TITLE IIINFRASTRUCTURE
TITLE IIINFRASTRUCTURE
TITLE IIIOPERATIONS
TITLE IIIOPERATIONS
42.1 M€ 8.6 M€ 28.6 M€
0.45M€Transferred within
Title
0.26 M€Transferred
withinthe title
0.67 M€Transferred
withinthe title
BUDGET TRANSFERS JANUARY – NOVEMBER 2017
Performance Report P3 – MB 12 Dec 2017
19
The Potential shortfall under T1(*) has decreased from May to AugustMAY AUGUST OCTOBER
€1.1M €0.87M 0.75M
Main reasons for decrease:
• Lower than expected salary adjustment + weighting factor
• Reduction in the expected paid TA and CA FTEs (-1.7 FTEs) due to both newadditional resignations and postponement of recruitments
• Internal candidates winning calls
• Fluctuation in average salary cost and related allowances
Shortfall covered from other T1 budget items
(*) shown in previous performance reports
TITLE 1 SHORTFALL
Performance Report P3 – MB 12 Dec 2017