Performance Appraisal 806

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    Flow Chart Of Performance Appraisal Process

    START

    11. Appraisee to take Five Quarterly targets related with given Performance

    Parameters in consultation with Appraiser and fill-up in Target Setting Form.2. Appraisee to write down ten role attributes in Form-B appl icable to his grade

    and working area from the role Attribute page at the beginning of this booklet.

    Page Number 1to 5 each Quarter & other forms are perforatedsheets which are in duplicate. Kindly ensure that a carbonpaper is used whi le these sheet are being fil led up.

    Activityfor nex t qua rt er Appraiser to Coach and guide appraisee in,. .--..:. .. .. .--- '---------..J achieving target and give feedback.

    At the end of quarter

    1. Appraisee to Fill-up Targets in Form-A (refer Target Setting page) andmention the achievements against each target.

    2. Appraisee to write Facilitating and Constraining factors asfelt by him.

    3. Mention Outstanding achievements

    4. Give the feed back in "My Learnings" against the applicable criteriamentioned therein.

    5. Identify training needs.

    At the end of Quarter 1 of FY08

    'l , Fill-up Outstanding Achievements (Annual summary)

    2. Fill-Up Training and Self Development-Evaluation Annual Summary

    And take the form to appralser

    Appraiser to evaluate Appraisee1. For target achievement in Farm "ft:' and ratethe achievement and give the

    feedback.2. Evaluation of Cross Functional Targets,to be done jointly by appraiser and CFT

    leader.3. Go through Facilitating & constraining Factors, Outstanding

    Achievements and My Learnings and write comments in brief.4. Evaluate on Role Attributes in Form " E I " .5. Internal Customer to give the feed back and Rating.At the end of Otr, 1 of Fy08evaluate Appraisee on1. Learning & Self Development Evaluation (Annual Summary) and

    give the rating out of 5.2. Outstanding Achievements and evaluate out of 5.3. Overall Performance Rating.

    4. Complete Annual Assessment Summary.Decide Five Targets for next Quarter and fill up Target Setting Form.

    . j ,HOD to1. Go through assessment and comments and put signatures

    and give comments if any in the space provided.2. Also go through the Evaluation of Outstanding

    Achievements, Learning, and Self Development, Trainingneeds identified.

    3. Send Booklets to HRD before the 15th of next month ofpreceding Quarter.

    1.End of QuarterAppraisal

    J2/1

    ResponsibilltyApprai~ee/ Appraiser

    ResponsibilityAppraisee/Immediate Superior

    ResponsibilityAppraisee

    ResponsibilityAppraiser / Appraisee& Internal Customer

    ResponsibilityHODI Appraisee

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    Dept. I Ticket No.

    Performance Appraisal

    TARGET SETTING FOR THE QUARTER 1 OF 2007-2008

    (Appraisee to take the five targets for the next quarter in consultation with Appraiser andsend this form alongwith other forms to HRD.)

    Target-1 (Tick mark whether related to 1)AOP 2) LRP 3) Cross Functional Projects4) Departmental Target 5) Self Development I System Development 6} People I Org. Development)

    Target-2 (Tick mark whether related to 1)AOP 2) LRP 3) Cross Functional Projects4) Departmental Target 5) Self Development / System Development 6) People / Org. Development)

    Target-3 (Tick mark whether related to 1)AOP 2) LRP 3) Cross Functional Projects4) Departmental Target 5) Self Development / System Development 6) People / Org. Development)

    Target-4 (Tick mark whether related to 1)AOP 2) LRP 3) Cross Functional Projects4) Departmental Target 5} Self Development / System Development 6) People / Org. Development)

    Tarqet-B (Tick mark whether related to 1)AOP 2) LRP 3) Cross Functional Projects4) Departmental Target 5) Self Development / System Development 6) People I Org. Development)

    (Signature of Appraisee) (Signature of Appraiser)5

    (Signature of HOD)

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    Quarter No. : 01Year: 2007 - 2.008Dept. / Ticket No.erformance Appraisal

    Form A

    Five Targets are a mustName of the Appraisee : _

    NameoftheDepartment: ___

    Name of the Appraiser: _

    70% weightage

    Appraiser to rate against each target by mutual discussions with appraisee on the basis ofcompletion of Target.Rating: 5 = Outstanding (96% & above), 4 = Very Good (86-95%), 3 = Good (71-85%),

    2 = Fair (50-70%), 1 = Poor (below 50%)

    Performance Parameters, Targets and AchievementsAppraiser's

    " Rating1. Performance Parameter: Tick mark whether related to

    1)AOP 2) LRP 3) Cross Functional Projects 4) Departmental Target5) Self Development I System Development 6) People / Organisation Development

    Target:

    Achievement:

    D

    2 . Performance Parameter: Tick mark whether related to1)AOP 2) LRP 3) Cross Functional Projects 4) Departmental Target5) Self Development I System Development 6) People / Organisation Development

    Target:

    Achievement:

    D3 . Performance Parameter: Tick mark whether related to

    1)AOP 2) LRP 3) Cross FUnctional Projects 4) Departmental Target5) Self Development I System Development 6) People I Organisation Development

    Target:

    Achievement:

    D

    Contd...

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    Performance Appraisal

    Form A contd...

    Quarter No. : 01Year: 2007 2008Dept. I Ticket No.

    Performance Parameters, Targets and Achievements Appraiser'sRating

    4. Performance Parameter: Tick mark whether related to1)AOP 2) LRP 3) Cross Functional Projects 4) Departmental Target

    5) Self Development / System Development 6) People / Organisation Development

    Target:

    Achievement:

    5. Performance Parameter: Tick mark whether related to1)AOP 2) LRP 3) Cross Functional Projects 4) Departmental Target5) Self Development / System Development 6) People / Organisation Development

    D

    Target:

    Achievement:

    D

    Total :

    Appraiser's I HOD's Remark:

    Signature of appraisee is to confirm that feedback is given to him and rating given by Appraiser isjointly agreed betweenAppraiser & Appraisee.

    (Signature of Appraisee) (Signature of Appraiser)2

    (Signature of HOD)

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    Performance Appraisal ..Role Attributes

    Form B

    Quarter No. : 01Year : 2007 - 2008Dept./ Ticket No.

    Appraises to write down role Attributes given at the beginning of this bookletapplicable to his grade and working area.

    Appraiser to refer Quarter 4 report and evaluate the appraisee against eachRole Attributes.

    15% weightage

    Rating: 5 = Outstanding, 4 = Very Good, 3 = Good, 2 = Fair, 1 = Poor

    S I N Role Attribute Rating

    1.

    2 .

    3 .

    4.

    5.

    6 .

    7.

    8 .

    9 .

    10.

    Total

    MY LEARNINGSAppraises to write the details of [earning from - 1) Visit to outside organisation, 2} Customer I,Visit, 3) Participation in Business Meet, Exhibitions, Conferences, 4) Training, 6) Reading of Books, I

    Journals, Business Magazines etc., 6) External Course I

    - i

    I!iII

    :~i;iI

    (Signature of Appraisee) (Signature of Appraiser) (Signature of HOD);

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - -

    I!

    !J7

    Signature of appraisee is to confirm that feedback is given to him and rating given by Appraiser isjointly agreed between Appraiser & Appraisee.

    4

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    Performance AppraisalFAC IL ITAT ING/CONSTRA IN ING FACTORS&

    OUTSTAND ING ACH IEVEMENTS

    Quarter No. : 01Year : 2007 ~2008Dept. / Ticket No.

    Facilitating Factors: (Appraisee to write which were the factors that helped to achieve the targets. Please give referenceto specific Target Nos.)

    Constraining Factors : (Appraisee to write the factors which were constraints to achieve the targets. Please give

    reference to specific Target Nos.)

    Outstanding Achievements! Significant Contribution : (Appraisee to write his outstanding achievements fsigni ficant contribution with quantified benefi ts to KCL.)

    3

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    OUTSTANDING ACHIEVEMENTSA NN UAL SUM MARY

    Dept. I Ticket No.

    Year: July 2006 toJune 2007

    Name of the Appraisee

    Outstanding Achievements / Significant Contribution: (Appraisee to summaries outstandingachievements/significant contributions done by him during the past four quarters.)

    Appraiser's Comments: (Appraiser to comment/elaborate and confirm and give the ratingout of maximum 5.)

    Appraiser's Rating: I Maximum: 5 \Actual: I

    (Signature of Appraisee) (Signature of Appraiser) {Signature of HOD}

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    Year: July 2006 toJune 2007EARNING AND SELF DEVELOPMENT EVALUATION

    ANNUALSUMMARY Dept. / Ticket No.

    Appraisee to summarise the learning details from i'My Learnings" related with - 1) Visit to outsideorganisation, 2} Customer Visit, 3) Participation in Business Meet, Exhibitions, Conferences,4) Training, 5) Reading of Books, Journals, Business Magazines etc., 6} External Course

    Training Topic I Date FacultyAppraisee & Appraiser jointly evaluate

    the effectiveness of Training

    Not Effect- Very NoEffective ive Effect- Opportunity

    ive to usethe skill

    I

    II

    ..

    I IBased on the effectiveness of learning & Self DevelopmentAppraiser should give the Rating Maximum: 5\ Actual:

    (Signature of Appraisee) (Signature of Appraiser) (Signature of HOD)

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    ANNUAL ASSESSMENT SUMMARY(July, 2006 to June, 2007)

    Dept. / Ticket No.

    Year: July 2006 toJune 2007

    Name of the Appraisee : _

    Pleasefill in the overall assessment against Performance Parameters I Targets, Role Attributes,Outstanding Achievements, Learning & Self Development Rating

    Total of QuarterlyTarget Rating

    .FY07 02

    (July, 06 -Sept. , 06)FY07 04

    (J an ., 0 7 - M a r., 0 7 )FY08 -01

    (Apr.,07 - June , 07)FY07 03

    (O ct., 0 6 - D ec ., 0 6)

    1) Ta rge t Ra ting(We ighta ge 7 0 m arks )

    !Q2 + Q3 + Q4 + Q1 IX70 =

    100

    2) Role A tt rib u te s R a tin g(Weightage 15 marks) X15 ::;::

    100

    3) Yearly Ra tin g o f Ou ts ta n din gAchievements( Weightage 5 marks)

    =

    4 ) Yea rly R atin g o f L ea rn in g& Se lf Deve lopmen t( Weightage 5 marks)

    =

    5} Internal Customer's Rating(Weigh tage 5 marks) =

    2

    I.

    ANNUAL PERFORMANCE RAT ING. (Sum of 1 to 5) =

    OVERA LL PERFO RMAN CE RATIN G

    !i (Signature of Appraisee)

    Ii

    1 9 3

    o Outs tandingo Needs Improvement

    D' Exceeds Expectations D Meet Expectationso Unacceptable

    Based on the overall performance for the year, Appraiser to tick mark in the appropriate box,

    (Signature of Appraiser) (Signature of HOD)