PeopleSoft v9 · PeopleSoft v9.2 Financials Highlights –General Ledger –Purchasing –Accounts Payable –Expenses –Accounts Receivable –Billing –Project Costing ... 3

PeopleSoft v9.2Financials Highlights

Rocky Mountain RUGJune 12, 2014

© 2014 – SpearMC Consulting

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About SpearMC and Your Presenter

PeopleSoft v9.2 Financials Highlights

– General Ledger

– Purchasing

– Accounts Payable

– Expenses

– Accounts Receivable

– Billing

– Project Costing

– Asset Management

Agenda

About SpearMC and Your Presenter


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About SpearMC

SpearMC is a full-service consulting and technology services firm focusing on PeopleSoft Financials

Our consultants and network of PeopleSoft Analysts, Technical Leads and Project Managers average fifteen

years of PeopleSoft experience

We are North America’s leading provider of custom-tailored PeopleSoft Financial training solutions and

educational content development.

It is our mission to provide the highest levels of professional service at competitive rates


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In 2012 and again in 2013, SpearMC was recognized by Inc. Magazine as one of the

Inc. 500|5000 Fastest-Growing Private

Companies in America and by the San Francisco

Business Times one of the 100 Fastest-Growing

Companies in the Bay Area

Slide 5

About SpearMC


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About Your Presenter

Leslie McConnell

• System implementations, upgrades, conversions & customizations

• Functional & technical expert

• PeopleSoft Financials, HR, Upgrade & PeopleTools

• Certified PeopleSoft v9.1 Financials

• 20+ Years Experience…majority PeopleSoft

PeopleSoft v9.2 Financials Highlights

General Ledger


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Adjustment Period Option for Average Daily Balances (ADB)

Separate Debit/Credit Visibility (used to require some customization)

Financial T-Accounts Visibility

General Ledger WorkCenter

General Ledger Dashboard

Improved General Ledger to Sub-System Reconciliation

Account Reconciliation Management

Combination Editing by Transaction Source

Data Migration Workbench - Allocations Configuration Data

Balance Sheet Valuation through Settlement Date (included on ledger with journal date)

Business Request and Approval

Mass GL Journal Approval (approve more than one journal at a time)

Enhanced Approvals for GL Journals

Mobile Approvals for GL Journals

Logical Journal Delete Method

Transform GL Journal Post to Application Engine (from cobol)

Approval Workflow for Commitment Control Budget Journals (used by Public sector)

General Ledger Highlights


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PeopleSoft General Ledger 9.2 provides the ability to associate

adjustment periods that correlate with the regular accounting periods,

making it easier to identify adjustments that have been applied in the

average balances.

Adjustment Period for Average Daily Balances


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Provides the T-Account capability that allows a user to check the effect

of a particular line or set of same ChartField combination lines on the

relevant balance directly from the Journal Lines page.

Financial T-Accounts Visibility

Enable the T-Account field to

appear on the Journal Entry -

Lines page by selecting a Journal

Entry Template that includes the

T-Account field. The T-Account

field is located on the

Miscellaneous tab of the Journal

Entry Template page for

selection.


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General Ledger WorkCenter

View transactions and errors online

Automatic execution of processing

View Query results


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PeopleSoft delivers the

following pagelets with the

General Ledger Dashboard:

– Ledger Balances Analysis pagelet

• Use the Pivot Grid Wizard

(Reporting Tools, Pivot Grid, Pivot

Grid Wizard) to design how the

page is displayed.

– Account Reconciliation

General Ledger Dashboard


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In General Ledger 9.2

– Drilldown into unposted transactions from other PeopleSoft subledgers such as Billing,

Treasury, and Expenses. AP/AR already delivered in 9.1

– Customers are able to identify what has not been processed and possibly identify

bottlenecks ahead of the period close.

Improved GL to Sub-System Reconciliation


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The PeopleSoft Account Reconciliation functionality enables you to:

– Identify specific ChartField combinations to be reconciled.

– Assign reconciliation responsibility to individual or groups of ChartField combinations.

– Allow each user to see the reconciliations for which they are responsible.

– Sign-off (and mass signoff) to indicate that a ChartField combination has been reconciled.

Account Reconciliation Management

– Review overall

status of recon

activities

– Capture and

retain

documentation

associated with

recon

– Define approval

workflow


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Ability to perform combination editing for a process group by

transaction source

Combination Editing by Transaction Source


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New Application Data Set (ADS) definitions to migrate Allocations

configuration data between development environments, test

environments, and ultimately to a production environment.

Data Migration Workbench

New ADS

definitions to

support the

migration of:

– Allocation Steps

– Allocations Groups

– Allocation

Requests


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The following steps

represent a high-level

process flow of the

business request

functionality:

1. Set up Business Request to

enable the field or fields to be

used in the request-approval

process.

2. Set up the Business Request

Template to define business

justification and trees, for

example.

3. Configure the Approval

Workflow.

4. Define and use the

ChartField Request and

Approval.

5. Inquire on Business Request.

Business Request and Approval – Updates to Control Data


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Account Request Page

As defined on

Template

As defined on

Template


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The following are enhancements can be enabled for General Ledger

journals:

– Ability to add an ad-hoc approver during the workflow cycle

– Ability to add comments for all approval actions (not just the Deny action)

– Add attachments to a transaction during the workflow cycle

Mobile Approvals for GL Journals

– You can log into the PeopleSoft system from a mobile device, such as a tablet or

smart phone, and approve, deny, or push back journals that are pending your

approval.

– You can also preview a graphical representation of the transaction approval flow,

view other approvals, view attachments, and see comments that previous

approvers have entered.

Enhanced Approvals for GL Journals


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Physical Delete

– This method handles journal

deletion in the same manner as

in prior releases.

Logical Delete

– Use this method to retain the

header, attachments and line

information after deletion of a

journal.

– Your deleted journal receives a

"D" journal header status and an

"N" for both budget header

status and approval status.

– The system retains the deleted

journal data in the records and

you can view the deleted

journals from the journal entry

and journal inquiry components.

Logical Journal Delete Method

Purchasing


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User-Definable Fields

Price Adjustment Visibility on Requisitions

SES Enhancements (Verity was optional, replaced by Secure

Enterprise Search)

Buyer Mass Change

Advanced Purchase Order and Requisition Line Search

Purchasing Autonumbering Options

Split Purchase Orders by ShipTo

PO Rollover Enhancements

Buyer WorkCenter

Usability Improvements to eProcurement

Purchasing Highlights


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PeopleSoft delivers six specific fields for each of the existing six User-

Definable Fields sub records:

– Header & Line Subrecord

– Schedule Subrecord

– Distribution Subrecord

– Receiving Subrecord

– RTV Subrecord (Return To Vendor subrecord)

In earlier versions you had to setup via Application Designer.

In 9.2, you activate via Installation Options page

User-Definable Fields


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Which records are to

be changed?

– Select records and

field value criteria

– View records that

meet criteria

What do I want my

changed value to be?

– Select records and

fields to be changed

– Select changed value

Buyer Mass Change


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Can select from a wide range of line, schedule, and distribution level

values across the requisition or purchase order

Advanced Purchase Order and Requisition Line Search


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Purchasing 9.2 leverages the existing Autonumbering page to define a

three-digit alphanumeric starting sequence

Purchasing Autonumbering Options


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If the business unit or supplier location indicates to split POs based on

ShipTo, the PO Sourcing process automatically splits requisitions into

multiple purchase orders, one for each ShipTo location

Split Purchase Orders by ShipTo


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Purchasing suppresses the creation of new distribution lines if the line

does not meet the particular roll criteria

– Now it easier to view and analyze rollover results

PO Rollover Improvements

New qualifier

IS NOT EMPTY


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Buyer WorkCenter


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Simplify Buying Experience

eProcurement


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View the full business cycle of

requests

Search for requisitions based on

item and ShipTo New for

Release 9.2

View entire approval process

Drill down into related

transactions and inquiries

View remaining pre-

encumbrance balances

Copy and cancel requisitions

Issue change requests

Return items to suppliers for

credit, exchange, or replacement

360-degree view of the entire Procure to Pay cycle


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Supplier Self-Service Solutions

Accounts Payable


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Accounts Payable Dashboard

Supplier Hierarchy

Matching Exceptions Analysis

Payables WorkCenter

Simplified User Interface for Invoice Entry and Voucher Inquiry

Extension of FMS Auto Pilot (used in PC & GL, run process based on # of

transactions, not schedule)

Taxpayer Identification Numbers (TIN) Validation (provides a file to IRS

website)

Financial Audit Trail for Suppliers

Approval Framework Extensions and Enhancements

Receivables Integration

Secure Payment System (SPS) Payment File Support for GWA Reporters

(supports new 440 file format)

Improved Integration with Asset Management

Accounts Payable Highlights


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Voucher Status

Liability Exposure by Supplier

Discounts

Past Due Aging

Top Suppliers

Accounts Payable Dashboard


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Graphical representation of the supplier relationship

Supplier Hierarchy


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Providing visibility into the invoice matching history for better supplier, buyer, and rules analysis.

The matching history data is useful for supplier contract negotiations and minimizes matching errors.

The system stores all the exceptions from the previous matching process. The matching

history helps users to reduce the time to fix errors.

Errors are identified as internal or external, users are positioned to offer buyer support when

necessary in order to reduce repetitive errors as well as to provide critical information to buyers

when renegotiating contracts with suppliers.

The archiving of the matching history is included in the current invoice archiving templates.

Matching Exceptions Analysis


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Billing

Accounts Payable

Accounts

Receivable

General Ledger

Projects/Contracts

Grants

Buyer/Supplier

Admin

Staffing

Note: you can also build your own

Delivered WorkCenters


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Expanded Search

Additional Fields for

Search:

– Supplier Name

– PO Business Unit

– PO Number

Usability Enhancements


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Totals Calculator

– Focus User Entry

– Reduces Chance of Error



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Copy Source PO



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Visual Display of PO Selected



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Flexibility to ‘Save for Later’



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Able to present to auditors a complete audit history of

who made changes to the supplier master and when

those changes were made

The setup of the Audit Framework allows

organizations to identify the fields on the supplier

master for tracking.

The changes to the supplier are stored in the audit

trail framework.

The audit trail captures the user, the date/time, and

the actual change.

Financial Audit Trail for Suppliers


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From the Mass Voucher Approval component, users can return

invoices and view invoices after final approval or denial.

Users can, through an option, re-submit a voucher or allow a

voucher to be saved and submitted later.

Users can re-approve an invoice if the remit supplier is changed

on a previously approved voucher.

The approver can assign additional approvers and reviewers on

an ad hoc basis during the approval process.

The approver can add comments without taking any action on

the approval page or he can add attachments.

Approval Framework Extensions and Enhancements


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Allows closing the Receivables open item

automatically when the voucher is paid through

Payables.

The enhancement also creates consistent

accounting entries across the three products.

The netting account functionality is extended to

allow a deposit to be created for payments from

PeopleSoft Payables.

Receivable Integration


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Allow requesters and buyers to group requisition and purchase order

lines that correspond to a single asset so that when Purchasing

determines that the receipt of a procurement group sequence is

complete, an asset is created automatically in PeopleSoft Asset

Management.

– Organizations can both simplify and gain flexibility in terms of how they manage

capitalization.

Debit and credit memos may be issued to adjust the cost of one or

multiple assets created as a result of unitization. To eliminate manual

steps for allocating cost adjustments, a work page is part of the

adjustment voucher to permit drill down to the asset or assets created

from the original voucher.

E-mail notification of asset-applicable credit memos provides

accountants with improved visibility to credit transactions that may

require further review or action.

The asset description field is larger in the voucher and pass through to

Asset Management.

Improved Integration with Asset Management


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Extends the attachments capability to:

– Supplier

– Voucher

– Quick Invoice

– Voucher Inquiry

Attachments

Expenses


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New Browser and Mobile Expense Reporting User Interfaces

Expense Report Withdrawal

Expense Report Receipt Management Options

Expense Report Financial Summaries

Enhanced Credit Card Transaction Detail (additional breakdown of

airfare, car rental, hotel, etc.)

Configurable Expense Certification

Global Per Diem Rule Enforcement

Advanced Timesheet Approval Controls

Transaction Governance (Fraud detection software integrated with the

Oracle Governance, Risk and Compliance (GRC) T&E Monitoring Accelerator

product)

Expense Highlights


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New GUI simplifies and streamlines the expense reporting process for

users by leveraging the latest in user interaction science

New Browser and Mobile Expense Reporting GUI


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Mobile Expenses homepage (mobile tablet view)


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User can withdraw expense reports that they have submitted as long as

the report has not been reviewed or approved

Expense Report Withdrawal


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The configurable framework has the ability to specify whether

attachments are allowed at the header (report) level, the line

(transaction) level, or both.

Expense Report Receipt Management Options


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With PeopleSoft Expenses 9.2, new analytics on the expense report user

interface include Expenses by Day, Totals by Department, and Totals by

Project/Activity views.

Expense Report Financial Summaries


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Users are able to attest to the accuracy of their report and to their

compliance with organizational expense policies.

Configurable Expense Certification


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A new range category to establish a virtually unlimited number of daily

or hourly ranges that determine per diem reimbursement amounts.

Per Diem deductions by percentage, amount, and by a flexible formula

configuration

A flexible formula setup page with key per diem data fields and

mathematical operators to support complex per diem rules.

Global Per Diem Rule Enforcement


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Allows a timesheet or expense sheet to be broken apart by line items for

approval to different project managers

– Project Managers see only what they need to approve

– Approved lines flow to Project Costing even if other rows have not been approved

Advanced Timesheet Approval Controls

Accounts Receivable


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Customer Hierarchy

Support for Contracts in Collections

Consistent Conversations (tighter integration with eBill, track conversation

by invoice)

Receivables Direct Journals to Project Costing Integration

Receivables WorkCenter

Payables and Receivables Integration for Interunit Billing

Aging and Dunning Enhancements

Approval Framework Improvements & Extensions (ability to add adhoc

approver and attachments to a transaction during the workflow cycle)

Item Level Attachments

Partial Payment Unpost

1099-C Enhancements

Hosted Credit Card Storage and Payment

Accounts Receivable Highlights


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The Customer Hierarchy features an interactive chart of customer

relationships, with options to view customer details or take actions on a

customer account.

Customer Hierarchy


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Support for contracts and projects on the Collections Workbench by

providing additional search capabilities and showing customer balances

by contracts and projects

Contracts Tab on the Collections Workbench

Support for Contracts in Collections


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Receivables Direct Journals to Project Costing Integration


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Accounts Receivable

– Easy and Quick delegation of tasks

– Drilldown to transaction detail

– Ability to run processes on multiple transactions

– View query results and reports

Delivered WorkCenters


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Allows closing the Receivables open item automatically when the

voucher is paid through Payables

Creates consistent accounting entries across all involved products

Netting account functionality was extended to allow for a deposit to be

created for payments from PeopleSoft Payables

Payables and Receivables Integration for Interunit Billing


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Ability to categorize doubtful items during the aging process

Customers who use interunit billing are able to exclude interunit

customers from aging reports



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Customer statements can be run using system dates



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Users are able to view item-

level attachments through

the:

– Payment

– Maintenance

– Credit card

– Draft worksheets

Users are also able to view

billing invoice attachments

from Receivables for open

items that were created

through Billing and to

access them in the various

worksheets.

Item Level Attachments


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System presents the user with a Partial Unpost Worksheet with all the

original payment applications from the payment group

– Partial Unpost Allows Mistaken Items to be Removed

– New Unpost Worksheet

– Rebalance by applying any remaining payment balance

– Apply unposted to new items

Partial Payment Unpost


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With the new enhancements, you can:

– Associate a customer with a Canceled Debt Reporting customer group.

– You can then select the designated 1099-C customer group, a single customer, or

all customers for 1099-C processing.

– Generate 1099-C reports for one or more business units associated with a

canceled debt creditor.

– Store information that indicates a 1099-C report has been created for a customer,

and retains the data submitted in the report.

1099-C Enhancements


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Participating Order to Cash Products

– Order Management (Batch and Online)

– Return Material Authorizations

– Billing/Credits (Batch and Online)

– Receivables

– eBill Payment

– Customer Contact Profile

“Old” method of storing credit card data still available



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Create Profile Option

– CyberSource secure data

capture page

– User is automatically

transferred to the

CyberSource page

– User Profile created on

CyberSource side

– Token ID is returned to

PeopleSoft database

– Last 4 Digits of Credit Card

returned to PeopleSoft

database

– Expiration Data is returned to

PeopleSoft database

– No secure Personal

Information is stored in

PeopleSoft


Billing


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Billing Dashboard

Billing WorkCenter

Simplified Billing Entry

Enhanced Billing to Project Costing Integration

Enhanced Integration with Payables

Billing Highlights


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The dashboard provides access to key information and real-time

analytics such as:

– Invoices not interfaced to GL and AR

– Total invoices in various billing statuses

– Number of invoices processed monthly in a quarter.

Users are able to drill into each of these analytics and view the detail

transactions.

Billing Dashboard


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Billing WorkCenters


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Ability to configure an express billing entry page with only desired fields

through the use of express bill entry templates

Simplified Billing Entry


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eBill Payment Portal


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Manual Items created in Billing will be pulled by Project Costing

Enhanced BI to Project Costing Integration


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Capability to send detail header or line information to Payables when

vouchers are created for the Payables business unit.

This function provides the flexibility needed in the billing and payment

process for interunit vouchers.

Enhanced Integration with Payables

Project Costing


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Project Summarization and Compression

Rate Plan Pricing

Variance Pricing

Simplified Capture of Project Costs and Revenue (process AR

direct journals)

Projects WorkCenter

Project Financial Pivot Grids

Multi-Dimensional Rate Definition

Manager Transaction Review

Project Costing Highlights


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Each application engine

process for the

corresponding feeder

application, sends detailed

information to the

corresponding detail table

When running the Project

Summarization or

Compression you have the

option to select

– Daily, Monthly, Quarterly,

Weekly, and Yearly as the

Date Summarization level on

the Summarization Template.

Project Summarization and Compression


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Rate Plans can contain multiple rate sets.

Ability to process rate sets that have a common base across projects

which reduces the cycle time when processing and compressing

transaction from pricing.

Rate Plan Pricing


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Retroactive rate adjustments are required when contractors

retroactively apply new rates to transactions that are previously

processed

Expanded run control parameters enable more control over the variance

pricing transactions that are created

Run control page has an optional review page to examine output before

processing.

Variance Pricing

Select to enable

variance pricing


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The rate definition type of Cost/Billing creates cost and billing target

rows, reducing the number of rate sets required and accelerating the

Pricing process

Flexible Rate Sets


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Project WorkCenter


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Project Financial Pivot Grids

• Uses Query as data source

• Displays in Grid or Chart

• Drag / drop among rows, columns and filters

• Drilldown to details

• Change filters• Export data into

Excel


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The Custom Rates feature offers the ability to define rates by as many

as five different fields (or dimensions) that are available in the project

transaction table (in addition to rates by employee, role, job code).

Multi-Dimensional Rate Definition


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Enables organizations to review and approve billable transactions

before interfacing them to PeopleSoft Contracts and Billing

New: filter transactions by contract and contract line

Manager Transaction Review

Asset Management


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Asset Cost Adjustment Enhancements

Enhanced Procurement and Payables Integration for Assets

Asset Physical Inventory Enhancements

Disposal Worksheet Improvements

Project Costing ChartFields in AM (included in accounting entries, online

inquiries and reports)

BI Publisher Reports in Asset Management (existing Crystal reports in

XML format)

Printable View of Asset Enhancements

Accounting for Asset Retirement Obligations

Dynamic Bonus Depreciation

Approval Framework Adoption for Asset Management (self service / asset

disposal)

Accounting for Prior Lease Payments

Asset Management Highlights


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Enter first acquisition

line

Click on Capitalize

button and save

Without leaving the

page, click the Add a

New Row button to

add the next

transaction.

Rapid Capture of Multiple Distinct Asset Cost Adjustments


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AM employs Related Content functionality to display Asset Cost History

information from any page within the Basic Add component

View Asset Cost History from Basic Add Component


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Ability to group

requisition and purchase

order lines that

correspond to a single

asset.

Purchasing can determine

when assets should be

created based on the

receipt of a procurement

group sequence.

Flexible allocation of

asset-applicable voucher

adjustments.



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Email notification of asset-applicable credit memos improve visibility to

credit transactions that may require further review or action


To set up email notification

of asset-applicable credit

memos


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PeopleSoft Asset Management 9.2 enhances Asset Physical Inventory

functionality by providing:

– A configurable Mass Transaction Manager that replaces Mass Change for Physical

Inventory.

– Configurable inventory occurrence criteria.

– Improved view of Physical Inventory processing steps.

– Validation of asset acquisition date against physical inventory control start and end

dates.

– Physical inventory of assets assigned to multiple sets of ChartField combinations

for a single department ID with new alert for an asset assigned to multiple

departments.

– Reconciliation of location area ID and custodian name.

– Identification of duplicate serial IDs within the same physical inventory ID.

Asset Physical Inventory Enhancements


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Expanded asset search criteria selection, including:

– asset ID range

– area ID

– in-service date range

– parent ID

Disposal Worksheet Improvements

– FERC code

– group ID

– asset status


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Additional asset

information fields:

– Asset Type

– Asset Subtype

– Asset Retirement

Obligation fields

– Capitalization Threshold

Printable View of Asset Enhancements


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Performs the following functions:

– Flags assets with legal obligations

that are associated with retirement

to facilitate proper reporting and

processing of the retirement

obligations in accordance with

GAAP.

– Captures the initial measurement of

an asset retirement obligation.

– Calculates depreciation of the asset

retirement cost.

– Recognizes and measures the ARO.

– Provides online schedule of ARO

expenses for review.

– Provides accounting and settlement

of ARO.

– Compliance for leased assets, group

assets, and asset impairment.

– Provides reports for ARO.

Accounting for Asset Retirement Obligations

Enable ARO processing in

overall Installation Options

and at the business unit level


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Users can configure new depreciation bonuses as soon as tax

legislation is enacted

Dynamic Bonus Depreciation


103

New transaction type

on installations page

Accounting for Prior Lease Payments

Select the Prior Payment in

Current Period check box

Documents

PeopleSoft v9 · PeopleSoft v9.2 Financials Highlights –General Ledger –Purchasing –Accounts Payable –Expenses –Accounts Receivable –Billing –Project Costing ... 3