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Anaheim, CA | February 2-5, 2014
Collin Quiring and Tim GryderPartners at PMP Specialists
OPM3 and Project ServerWorking Together
PC302
Introduction to PMP SpecialistsWe are a niche organization that does two main things:
1. Microsoft Project and Project ServerSilver Project and Portfolio Management
Competency
2. Project ManagementOrganizational Project ManagementProject Management Office
Join us in April for Quality Community of Practice webinar on OPM and PM Quality
Speaker IntroductionsTim Gryder
Over 20 years experienceExpertise in:
PM, EPM, ERP, MRP, DRP, S&OP, BI and DW
Certified in:MCPS, MCTS, OPM3, PMP, CIRM, CPIM,
AIM
Speaker IntroductionsCollin Quiring
Over 20 years experienceExpertise in:
EPM, BPI, OPM, BSICertifications:
MCPS, MCTS, MCT, OPM3, PMP, CIRM, MBA
Author: Mastering Resource Management Using Microsoft Project and Project Server 2010
Goals for this Presentation• Introduce the Concept of OPM3• Share the Reason for OPM3• Give evidence as to the enablement of
OPM3 via Microsoft Project Server and Project Professional
Evolution of todays presentationTechnology alone doesn’t succeedBusiness Process alone doesn’t succeedPeople succeed using both!We need comprehensive understanding of an organization so we can improve it!
Introduction to OPM3-
Organizational Project Management
Introduction to OPM3Simple DefinitionThe Organizational Project Management Maturity Model (Hence the “3”)
FunctionProvides a way for organizations to measure themselves against the best practices of managing Projects, Programs, and Portfolios.
Introduction to OPM3What is the benefit of OPM3?Shows the Maturity of organizations implementing Organizational Project Management Concepts Shows areas of opportunity for improvement towards achieving better results.
How is it Sanctioned?OPM3 was developed and sanctioned by the Project Management Institute. (www.PMI.org)It was developed by seasoned practitioners of Project Management as a means of assessing the organization as a whole, benchmarking the organization and improving the organization.OPM3 can only be administered by PMI, OPM3 certified practitioners.
What is OPM3?Definition as per the Project Management InstituteThe Integration of People, Process and Knowledge across all domains of project management based on a value strategy for your target market as a means to achieve better performance, results, and a sustainable competitive advantage for your company
People Processes Knowledge
Where Does OPM3 Apply?
Best Practices & Techniques Outputs
PortfolioProgramProjectVisionMissionStrategy MarketBusiness Results
Inputs
Constructs of OPM3 are based on…DomainsProject ManagementProgram ManagementPortfolio Management
Best Practices (579)S.M.C.I. (501) Capabilities (1476)
StandardizeMeasureControlImprove
Organizational Enablers (78) Capabilities (228)Structural, Culture, Technological and Human resource Practices that can be leveraged to support and sustain the implementation of Best Practices across the Domains.
OE’s and Project ServerOrganizational Enabler Categories1. Benchmarking2. Competency Management3. Governance4. Individual Performance Appraisals5. Knowledge Management and PMIS6. Management Systems7. Organizational Project Management Communities8. Organizational Project Management Methodologies9. Organizational Project Management Policies and Vision10. Organizational Project Management Practices11. Organizational Project Management Techniques12. Organizational Structures13. Project Management Metrics14. Project Management Training15. Project Success Criteria16. Resource Allocation17. Sponsorship18. Strategic Alignment
An OPM3 Assessment will typically consume data and artifacts as evidence of maturity from a Project Management Information System
The Constructs of OPM3Improve
Project Management
Program Management
Portfolio Management
BP’s
BP’s
BP’s
BP’s
BP’s
BP’s
BP’s
BP’s
BP’s
BP’s
BP’s
BP’s
Control
Measure
Standardize
OE’s
OE’s
OE’s
Organizational Enablers
Constructs of OPM3Another way to understand
Knowledge Area: Project Integration
Management
Process Group:
Initiation
Project Domain
Process:Develop Project Charter
BPStandardize
Project Charter Process
BPMeasure Project Charter Process
BPControl Project Charter Process
BPImprove Project Charter Process
Capability:Develop Project Charter Process
Capability:Communicate
Project Charter Process
Capability:Standardized Charters are
used
Evidence:Process
Document Exists
Evidence:Proof of
Communication Exists
Evidence:Charters
consistently Exist
Evidence of MaturityWhere is your Project Management information?Laptops?Flash Drives?Cloud?Peoples Heads?
Where are Best Practices Enabled?Where do you Standardize your artifacts and your processes?Where do you Measure?Where do Control the process?Where do you Improve the process?
OPM3 and- Project Professional- Project Server- Project Online
Microsoft Project and Project Server Project & Project Server is an Organizational EnablerWhich supports Standardize, Measure, Control, and Improvement best practicesIt also supports the domains of Project, Program and Portfolio Management
Technology is where capabilities are often manifestedProject and Project Server either directly or indirectly provides for these best practices.
Project Management improves with a system!
Examples of Facilitation of OPM3 Best PracticesProject DomainOPM3 Best Practice Project CharterStandardize, Measure, Control and Improve the Project Charter
Standardize the Project CharterPDP
• Custom, Required and Optional Fields
• Free Entry and Drop Down Selections
Workflow• Who/What/
Where• When/Status
Email• Notification
s
Project Site / Project Drill-
Down
Measure the Project CharterReport Library
• Different formats• Customizable results Reporting
ServicesPortfolio Analysis
Control the Project Charter
Improve the Project Charter
Examples of Facilitation of OPM3 Best PracticesProgram DomainOPM3 Best Practice Manage Program ResourcesStandardize, Measure, Control and Improve Program Resources
Standardize the Program ResourcesResour
ce Center
Standard Fields
Custom
Fields
Custom
Table
Measure the Program Resources
RBS
Skill Set Views and
Reports
Control the Program ResourcesTeam Planner
Calendars
Improve the Program ResourcesResource
Views• Assignments
Team Planner
Skill Set
Build Team• Replace
based on Skill Set
Examples of Facilitation of OPM3 Best PracticesPortfolio DomainOPM3 Best Practice Review and Report PortfolioStandardize, Measure, Control and Improve Review and Report Portfolio
Standardize Review and Report Portfolio
Measure Review and Report PortfolioDrive
rsPriorit
ies
Project Center
Control Review and Report Portfolio Analy
sis
Improve Review and Report Portfolio Modifying
Results
Examples of Facilitation of Organizational EnablersOE Category-Knowledge Management and PMIS
Examples of Facilitation of Organizational EnablersOE Category-Knowledge Management and PMIS
Requirement 1:The organization develops and
analyzes requirements for a mechanism for the storage, retrieval, dissemination, and reporting of organization project management information.
Examples of Facilitation of Organizational EnablersOE Category-Knowledge Management and PMIS
Requirement 2:The organization defines what a PMIS
needs to be.
Examples of Facilitation of Organizational EnablersOE Category-Knowledge Management and PMIS
Requirement 3:The organization puts a PMIS in place.
Examples of Facilitation of Organizational EnablersOE Category-Knowledge Management and PMIS
Requirement 4:The organizational PMIS is
continuously updated and revised in support of the organizations needs.
Our Analysis – how much of OPM3 is
achieved directly by using Microsoft
Project (Server, Pro or
Online)
Percent of OPM3 Managed by MS ProjectHow we got our numbers:
We went line by line through the OPM3 Best Practice Process Questions against Microsoft Project Professional and Project Server
We used out of the box Project with no third party add-insNote that some things, particularly in setup are just NOT technology
related.
Example:In the Project Management area, Improve section, some questions
are about “Develop Project Charter”. These aren’t technology related questions, these are about how and what the business deems requirements for a charter. The other questions about Project Charter related to tracking/reporting/completing ARE in the tool.
Percent of BP’s Supported by Project(our calculations, note – some things no technology assists)
Improve
Project Management
Program Management
Portfolio Management
69 92100
67 95100
69 97100
68 89100
Control
Measure
Standardize
74 74 96Organizational
Enablers
Conclusion• Introduced the Concept of OPM3• Shared the Reason for OPM3• Microsoft Project Server and Project
Professional are the right tools to enable and improve OPM in your organization
Contact InformationCollin Quiring:Email: [email protected]: @collinqLinkedin: www.linkedIn.com/in/CollinQuiring
Tim Gryder:Email: [email protected]: www.linkedIn.com/in/TimGryder
Questions?
MyPC fill out evaluations & win prizes!
Fill out session evaluations by logging into MyPC on your laptop or mobile device.
Evaluation prizes daily! Claim your prize at the Registration Desk on Level 1.
www.msprojectconference.com
After the event, over 100 hours of resources; including all of the PPT decks and session videos will be available.
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.