PEIMS Data Standards 2012-2013 Summer/Extended Year Submissions

April 2013April 2013Unique ID ReleaseUnique ID Release

2012-2013 Data StandardsSubmission 3 - yearlong student attendance

(regular and flexible), course completions, disciplinary actions, student restraints, Title 1, Part A participation, course sections, and teacher class assignments/staff data

Submission 4 – special education extended year services (ESY) student data for the school year, student flexible attendance for credit recovery, and summertime dual credit completions for students

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2012-2013 Data StandardsRecords collected for Submission 3

Organization - 010, 020Course Section - 300Staff – 040, 043, 045, 050, 305Student – 100, 101, 105, 400, 405, 410, 415,

425, 435, 461, 500, 505, 510Records collected for Submission 4

Organization – 010, 020Student – 100, 101, 105, 408, 415, 500, 505,

510 3

2012-2013 Data StandardsIdentification Records for Staff (040) and

Student (100)Use only actual middle namesNo other charactersField can be left blankNo official middle name – leave blankUse middle name as shown on the

identification documentation

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2012-2013 Data StandardsHomeless Coding (100 record)

Homeless Status Code – applies to all students; 0=not homeless at any time this school year

Unaccompanied Youth Status Code – applies to all students; 0= not unaccompanied

Status determined upon enrollment or at the start of school year

For PEIMS reporting purposes, all students identified as homeless and/or unaccompanied in the Fall Snapshot must also be coded the same in the summer collection.

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2012-2013 Data StandardsREMINDERs

For Submission 3 – for every student reported with a 100 record, there

must be a matching 400 (basic attendance) and/or 500 (flexible attendance) record for that student

one 300 Course Section record must be submitted for each reportable unique class (course section) that was offered during the school year

for each 300 record reported there must be a matching 305 record where campus-id, service-id, class-id-number, and course-sequence code is the same

for each 300 record, there must be a matching 415 record

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2012-2013 Data StandardsREMINDERs (cont.)

Economic Disadvantage Code For Submission 3 – reported based on a student’s

last status at the end of the school year or at the end of the student’s enrollment period; whichever comes last

For Submission 4 – not reported; must be BLANK

*This data is critical at the end of the year for accountability ratings-appeals process.

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2012-2013 Data StandardsEarly Reading Intervention Code (105

record)Report eligibility status based on the latest

assessment results available for the studentDoes NOT apply to all studentsRequired for all KG, 01, and 02 grade level

studentsMust be blank for all other grade level

students

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2012-2013 Data StandardsPPCD Service Location Code (163 record)

Decision Chart Added – Data StandardsNew codes added for PPCD (code table C184)

Non-Campus Based Instruction Codes (300 record)New, expanded explanations for codes

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2012-2013 Data StandardsTeacher Class Assignment (305 record)

Teacher of Record- Each course/section must have one “Almost always” in the classroom Begin Date and End Date required “Delivering curriculum to students”; “deciding final

outcome”Assistant Teacher-

“Almost always” in the classroomSupport Teacher-

“Occasionally” in the classroom Delivery of specialized instruction

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2012-2013 Data StandardsDeletions

Pregnancy Education and Parenting program – Gone!

407 Record, Optional Extended Year Program reporting – Gone!

Course Grade and Final Course Grade on 415 Course Completion record – Gone!

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2012-2013 Data StandardsService IDs reporting – 305 Teacher

Class Assignment and 415 Student Course Completion Do NOT report service IDs beginning w/SA, SE,

SR, SS, 01, 8, or 9Do NOT report service IDs beginning with 02

for PK or KG

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2012-2013 Data StandardsDiscipline (425 record)

Behavior Location Code- What did the student do? Here did the student do it? What action was taken?

Appendix E – “4-column” chart, new and improved

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2012-2013 Data StandardsRestraints (435 record)

No longer applies to only students receiving special education services

Now also reported for all restraints by LEA police officers and SROs

Special Education Student Indicator

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2012-2013 Data StandardsNew PEIMS Legacy System Data

Elements for 2012-2013 Summer and Extended Year CollectionsE1523 - TX-UNIQUE-STUDENT-ID has been

added to the new 102 Student Demographic record in columns 19-28.

E1524 - TX-UNIQUE-STAFF-ID has been added

to the 043 Staff Demographic record in columns 34-43.

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2012-2013 Data StandardsNew PEIMS Legacy System Data

Elements for 2012-2013 Summer and Extended Year CollectionsE1523 - TX-UNIQUE-STUDENT-ID is a unique

number assigned to a student by the Texas Education Agency TSDS Unique ID System.

E1524 - TX-UNIQUE-STAFF-ID is a unique

number assigned to a staff member by the Texas Education Agency TSDS Unique ID System.

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2012-2013 Data StandardsBusiness Rules for TSDS Unique ID Data

Elements for 2012-2013 Summer Collection for Staff

The PRIOR-ID (E0990) field on the 045 Staff ID Number Change record must be blank for Submissions 3 for 2012-2013. (Do not report the 045 record for staff that are reported in submission 3.) Beginning with the 2012-2013 Summer collection, all staff demographic data must be first added and then subsequently maintained through the new TSDS Unique ID System.

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Elements for 2012-2013 Summer Collection for Staff

The DEMOGRAPHIC REVISION CONFIRMATION CODE (E0924) on the 043 Staff Identification/Demographic record must be reported as “0” for all staff reported in Submission 3 for the 2012-2013 school year.

Beginning with the 2012-2013 Summer collection, all demographic data must be first added and then subsequently maintained through the new TSDS Unique ID System.

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Elements for 2012-2013 Summer and Extended Year Collections

The PRIOR-ID (E0990) field on the 105 Student record must be blank for Submissions 3 and 4 for 2012-2013.

Beginning with the 2012-2013 Summer collection, all student demographic data must be first added and then subsequently maintained through the new TSDS Unique ID System.

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The DEMOGRAPHIC REVISION CONFIRMATION CODE (E0924) on the 101 Student Demographic record must be reported as “0” for all students reported in Submissions 3 and 4 for the 2012-2013 school year.

Beginning with the 2012-2013 Summer collection, all demographic data must be first added and then subsequently maintained through the new TSDS Unique ID System.

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Elements for 2012-2013 Summer Collection

The only students that will be reported with a 105 Student Record in Submission 3 will be students in grade levels Kindergarten, First, and Second Grade with the Early Reading Indicator Code.

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2012-2013 Data StandardsEdit Rules for TSDS Unique ID Data


Reference Change Document 5 for these edits. These edits are noted with UIV in the version column.

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Region 3 ESC PEIMS TeamMary Beth Matula ([email protected])Charlyn Sciacca ([email protected])Becky Pullin ([email protected] Cummings ([email protected])Geriann Neuman ([email protected])

361.573.0731

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Documents

PEIMS Data Standards 2012-2013 Summer/Extended Year Submissions