Pegasus MailPegasus Mail

Dayton-Phoenix Group, Inc.

IntroducingIntroducing

VersionVersion 4

Pegasus Mail is...Pegasus Mail is...

A free e-mail program written by David Harris of New Zealand

A flexible program with many features and options

Secure! Will not run scripts embedded in messages Warns the user before taking dangerous

actions

Award Winning!Award Winning!

“Powerful and intuitive mail-filtering rules, a new Outlook-style three-pane interface, and fewer worm threats than the big boys face make the free Pegasus our pick.”

2002 World Class Award:Best E-mail

Goals of This Class Goals of This Class

Review what’s new in version 4 Show the basics of using Pegasus Mail Briefly mention some advanced options and

features that are available Tell where to go for help or more information Summarize your e-mail responsibilities Provide advice on safe e-mail use

What’s New?What’s New?

Preview mode (integrated 3-pane view) Create fancy messages using web page

(HTML) formatting Autocorrect and autoformat in the editor Addressing centre (brings together

addressbooks, dist lists and recently-used) Select and Incremental Search options in

folders

Improved!Improved!

Display of formatted (HTML) mail Much better display of complex messages New options to show pictures from remote

servers or view message in a web browser• Please read the warnings!

Easier handling of web addresses, especially long ones broken into two lines

• Hint: Highlight the entire address, right-click and choose “Open selection as hyperlink”

Improved!Improved!

Attachment handling in message reader Forwarding of messages with attachments Annotations and raw view easier to find Better printing of messages More filtering choices and improvements to

the filter rules editor New, easier screen for setting program

options

Improved!Improved!

Toolbars which scroll, and give you the choice of graphics, text or both

Brand new addressbook interface Signature improvements

Fancy signature versions with pictures and formatting

Option to place signature in message before editing

Preview ModePreview Mode

Preview mode vs. List (“classic”) mode Entering Preview mode

Close all windows except Folders. If you don’t see the Preview button, click

the green “More buttons…” arrow to bring it into view.

Click Preview.

Preview ModePreview Mode

Folders

Message list

Message preview

Details ribbon

Starting Pegasus MailStarting Pegasus Mail Will usually run when you start Windows See if Pegasus Mail is running:

Look at the taskbar:

If it’s not running, go to Start | Programs | StartUp, and then choose Pegasus Mail.

Pegasus WindowsPegasus Windows

Minimize Maximize / Restore

Close

Title Bar

Scroll Bar

Buttons

ColumnHeadings

Borders(for resizing)

Toolbar

Sending MailSending Mail

Click the “Compose” button. Address the message. Fill in the Subject. Write the message. Add attachments. Check option boxes. Click the “Send” button.

Addressing the MessageAddressing the Message In the “To:” field, type the recipient’s login

name or full e-mail address. Separate multiple addresses with commas.

Start typing, and the recipient’s e-mail address may be filled in for you from your addressbooks or the recently-used list.

Or…

Addressing the MessageAddressing the Message

Use the Addressing Centre Click the Addressing Centre button. Click one of the tabs: Addressbooks, Recently-

used or Dlists (distribution lists). Double-click each recipient’s name to add his

address to the Current addresses box. Click OK.

Or…

Addressing the MessageAddressing the Message If you’re on a network, look up users or

groups by clicking this button: Type part of the name and press “Search.” Double-click on the person you want, or

click once and then click “Paste.” Hint: Clicking “Search” without typing

anything brings up a list of all users and groups.

Adding AttachmentsAdding Attachments

Click Attachments tab or hit F7. Leave File Type and Encoding alone. Click Add Attachment. Select the desired file and click Open. Return to Message tab to send.

Reading MailReading Mail Open New Mail folder by clicking:

Look at status indicators. Message has been read. Message has an attachment. A reply has been sent. Message has been forwarded.

Double-click on a message to open it.

Reading MailReading Mail

Header pane (separate from message text)

Shows four lines by default (scrollable) Expand the pane (and return to normal size) by

hitting the “z” key. Both expanded and normal views are adjustable

by dragging the lower edge of the pane.

Reading MailReading Mail

Monospaced font (Hit the F12 key) Each letter is the same width (like a typewriter). Useful when the sender created columns or

pictures by using spaces for positioning Raw view (click the Raw View tab)

See the message exactly as it was sent. Useful when Pegasus Mail cannot figure out

how to display the message properly

Viewing AttachmentsViewing Attachments Messages w/ attachments look like this:

The Attachments tab and icon are enabled (clickable).

Click on either one to go to the Attachments tab.

Viewing AttachmentsViewing Attachments Single-clicking on some sections (those

which contain plain text and graphics) will show a preview in the lower pane.

Viewing AttachmentsViewing Attachments Select an attachment by single-clicking on it. Click “Open” to open a copy of the document. Click “Save” to save it permanently.

Handling MailHandling Mail

Reply to the message’s sender. Forward the message to another person. Copy the message to another folder. Move the message to another folder. Delete the message. Print the message.

Reply OptionsReply Options

Choose whether to include the original message.

Select recipient (goes to Reply-to or From address by default).

Click “OK.”

Forwarding MessagesForwarding Messages Fill in “Forward

to:” address. Choose type of

forwarding. Choose whether

to forward attachments.

Click the “Forward” button.

Moving or Copying a Moving or Copying a MessageMessage

Click on a folder to select it.

Click the “Open” button.

You can also maintain folders here.

Deleting a MessageDeleting a Message

Click “Yes” to delete the message. If you delete a message by mistake,

you may be able to recover it before you quit Pegasus Mail. Look in the Deleted Messages folder.

Printing a MessagePrinting a Message Select a printer. Choose pages and

number of copies. Decide which message

headers to print. Change header or

footer if needed. Click “OK.”

Moving Between MessagesMoving Between Messages

If you Move or Delete a message, the next message will be displayed automatically.

Otherwise, just click the blue triangle or hit the + (plus) key to show the next message.

The red triangle and the - (minus) key go to the previous message.

Finding Your New Mail LaterFinding Your New Mail Later Warning! Your new mail, if it’s been

opened, will automatically move to your Main folder when the New Mail folder is closed.

You can choose to leave everything in New Mail, but too many messages there will slow down the program.

New Mail Main

Managing FoldersManaging Folders Click the Folders button on the tool-

bar to open the Folders window.

Managing FoldersManaging Folders

See how many total and unread messages are in each folder.

Use the buttons to Open, Add, Rename, or Delete folders.

Total

Unread

Managing FoldersManaging Folders Trays

Used to group your folders together Can contain folders or other trays Open and close trays using the + and - boxes

Advanced FeaturesAdvanced Features

Mail filtering (sort and process your mail based on its content or attributes) Move, copy, delete, print, highlight, forward,

reply, save to a file, play a sound, pop up a message, run a program, etc.

Useful for sorting mailing lists and automated notifications, deleting spam, clearing out old messages, etc.

Advanced FeaturesAdvanced Features

Multiple address books and distribution lists Signature files (to automatically add text to

the end of your message) POP3 and IMAP

Access your personal e-mail accounts Download mail from your ISP, or read from

your remote Inbox directly

Advanced FeaturesAdvanced Features

Identities Alternative sets of program option settings Useful for sending e-mail in multiple “roles,”

e.g. work vs. personal A typical use of identities would be to switch

your personal name, e-mail address, signature, organization and outgoing mail server all at the same time.

Advanced FeaturesAdvanced Features Fancy formatting in messages

Use fonts, colors, bullets, tables, pictures, backgrounds and links, just like on web pages

Only use formatting when you know the recipient’s mail program can read it (and never on mailing lists).

Advanced FeaturesAdvanced Features

Mail merge (automatically customize a message for multiple recipients.

Telephone message form Spellchecking (automatic or on-request) Autosave of messages (in case of crashes) Glossary (lets you enter abbreviations and

expand them to often-used phrases) Annotations and Notepads

Advanced FeaturesAdvanced Features

Find text (Find button or Edit | Find text…) Search for text in an open message Full-text search of all messages in folders

Select (click on Select button) Highlight (or sort to top of folder) messages

meeting certain criteria Can use address, subject, age, size, color,

attributes or text (or any combination)

Network-only FeaturesNetwork-only Features Autoforwarding of messages to another

address (e.g. when you're out of the office) Autoreply (automated response to messages)

Does not work for internal messages using “shortcut” address

Unsubscribe from mailing lists before using this! Noticeboards (discussion forums similar to

Internet newsgroups)

Where to Get More Where to Get More InformationInformation

Online Help (click the Help button or press the F1 key on any Pegasus Mail screen)

Pegasus Mail User’s Guide MIS Department-- call x3030 PM-WIN mailing list – converse with

hundreds of other Pegasus Mail users

Your E-Mail ResponsibilitiesYour E-Mail Responsibilities

Comply with DPG Internet usage policies. Use good e-mail manners.

See “Help | Etiquette guidelines” for tips. Read your messages at least daily. Answer messages promptly. Keep your folders cleaned out.

Review all folders and messages at least monthly and delete, delete, delete!

Safe E-mail PracticesSafe E-mail Practices

Only open an attachment if… You know the sender and… You are expecting a document from him and… The attachment is a type you know about.

Do not run programs (including screensavers) received in e-mail.

Install an anti-virus program and keep it updated.

Safe E-mail PracticesSafe E-mail Practices

If you think you received an infected document, get help from MIS immediately.

Do not open messages in a web browser unless you are certain of the source.

Do not forward warning messages about viruses, scams or other threats.

Questions?Questions?