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PearsonAccessApril 14, 2010
PearsonAccess – Agenda
• Order Tracking• Additional Orders• Student Data Upload (SDU) files• New Student Wizard• Online Testing• Reports • Resource Materials
Order Additional Materials & Tracking
Ordering Additional Materials
Click on the order to obtain tracking
information
Order Status and Tracking
Ability to track shipments, both initial distribution and additional orders
Student Data Uploads• Student Data Uploads were formerly known as Pre-ID files or
Mass-load files• Initial Spring and Winter Student Data Uploads (SDU’s) will be
sent to Pearson by the GaDOE Data Collections Division• SDU’s will be accepted from systems for EOCT Mid-months,
EOCT Summer administration and new student updates only for EOCT Spring and Summer administrations
• Pearson Access SDU file layout differs from data file submitted to GaDOE
• ALL students must be included on files sent to GaDOE regardless of testing method
Student Data Upload (SDU) Best Practices: What can an SDU accomplish?
• An SDU can:– register a student for a test administration– create a class and add a student to that class– assign a student to a test (paper/pencil and online)– modify existing “Student Registration” demographics
• An SDU cannot: – create an online test session– add students to an already existing online test session– modify a student’s Master Record demographics: First
Name, Last Name, Date of Birth, Gender or GTID– modify an existing test’s Class Name
SDU Best Practices:Tips for a successful upload
• The header row MUST be removed prior to submission.
• SDU file must be saved as a .csv (comma-separated) file and uploaded in that format. Do not submit the file using .xls (Excel template default). Opening .csv file in Excel before uploading removes formatting.
• Use Teacher Last Name field for your Class Name to make adding students to sessions easy– If Teacher Last Name has multiple subgroups, distinguish
the groups by unique identifier (ex: Smith1, Smith2, etc)
Send Student Data
Choose the Student Data Tab
Then select the Send
Student Data link
Email Notifications for SDU files
Before uploading the SDU, make sure to update
additional email contacts.
SDU Best Practices:Overview of How to Submit an SDU File Within Pearson Access
On the Send Student Data Submission page, choose the appropriate Test Administration, click Browse to search for your Student Data File and then click Send.
Make sure your
students are loaded to the
correct administrati
on by selecting from the
drop down list!
Select your SDU
file by browsing
here
SDU Best Practices:Overview of How to Submit an SDU File
within Pearson Access (cont’d)
Processing: It could take up to 24 hours for the file to be processed.
Successfully Completed SDU:
File Status of each SDU
submitted is shown here
SDU Error Messages
• You will receive an email that details any errors on your SDU file
• Status will change to ‘Complete’, ‘Complete with Problems’, ‘Rejected’
• Errors can be exported to Excel for easier resolution by systems
SDU Error Messages
Click on the messages link for file details on the errors in the SDU
file
SDU Error Messages
The number of records with each error is
displayed. Check on the (+) to expand and show each error or the (-) to
hide that detail.
New Student Wizard
• The process to create a student, register the student, and assign the student to a test via the online interface is simplified.
• A wizard helps users to easily create a new student, register the student, assign the student to a class, and assign tests to the student.
• If a user completes a portion of the process, the wizard will pick up where the process left off. For example, if a student already existed and they need to be registered for the test administration, the wizard will start at the registration process and continue to complete the rest of the activities through assignment of the student to a test.
New Student Wizard
From the ‘Student
Data’ tab, choose
the ‘Manage Student
Data’ subtab
and click on the ‘New
Student’ Button
New Student Wizard – Student Details
Enter ‘Student Details’
then click on ‘Save and
Next’ to move to the next step in
adding a student.
New Student Wizard-Test Registration Details
Enter Test Administration
and Grade, then click on
‘Save and Next’
New Student Wizard-Registration Classes
Add the student
to an existing class, or
add a new
class by choosing the ‘New
Class’ button.Then click ‘Save and
Next’.
New Student Wizard-Assigned TestsAssign the new student to tests
by clicking in the
box next to the test
name.Add Test Details: Online
Testing, Subject
Indicator and Test
ID Then click ‘Save
and Exit’.
Test ManagementRegister Students, Manage Test Sessions and Resolve Student Alerts
Test Management – Register Students
• How are students registered?– Typically, registration occurs using an SDU upload file. The main SDU
will come from GaDOE and be uploaded by Pearson.– Student data can be entered manually using the New Student Wizard.
• Why Register Students?– Students must be registered to test online.– New Paper testers that were not included in the Pre-ID file sent to the
state in February do not need to be registered – but all required gridded information MUST be included on Answer Document to process and report the student’s test attempt. Failure to include all demographic information will result in a test alert and may result in a reporting delay for that student.
Test Management – Manage Test Sessions
• View/Create Test Sessions• Add registered students to a Test Session• Proctor Test Sessions
Test Management – Manage Test Sessions
To create a new test session, click on New
Session
Test Management – Create a new session
Enter your session name and
other required fields
Make sure to click on ‘Save’
Test Management – Create a new sessionThe new session now shows in your session
list – no students are in session yet.
Test Management – Add students to session
Click on ‘Add Students’ to
bring students in to your new
session
Test Management – Add students to session
Students can be added to sessions by class or by
student by changing the view here
Test Management – Add students to session
Select the students or class you would
like to add by checking the box
Then click on ‘Add to Session’
button
Test Management – Manage Test Sessions
To see a printable list of all sessions click on the Adobe link for currently scheduled sessions. Example is shown
below.
Test Management – Manage Test Sessions
To view session details, click on the session
name.
Test Management –Session Details
• Add Students to session• Remove/Move students from session• Proctor caching• Start/Stop session• Create session roster• Print Authorization Tickets• Find Seal Codes• Resume tests• Mark students complete
Test Management – Manage Test Sessions
Manage Test Sessions from Session Details
Screen
Test Management – Print Authorizations
Click on Authorizations to print the Student
Authorization Tickets and obtain seal codes.
Test Management – Move Students
Select student to move by checking box, then click on
‘Move’
Test Management – Move Students
Students can be moved to a new or existing
test session if they have NOT started their test
Test Management – Start Session
Start the session
by clicking
on‘Start’.
Make sure you
stop sessions
by clicking on ‘Stop’ after all students
have submitted their tests
Test Management – Resume Test
Test Management – Helpful tools
Click on
‘Schools’ view on the ‘Register Students’
page to see asummary of
the status of the Students in
your schools
Online Testing TroubleshootingWhat do I do when...??
• Student test attempt cannot be resumed– Call Pearson Call Center for assistance.– Do NOT mark student complete or close session that
contains the student at issue (we cannot resume a student in a closed session!).
– Do NOT move student to a new session and close original session.
• Student is not visible to put in a session– Verify that the student has been assigned to that test.– Verify that the student has the online indicator selected.
• Pearson Call Center - 888-705-9414
Completing your online testing(Clean-up of sessions)
• If you have students that will not finish testing, please mark those students complete.
• If there are students in sessions that have not started, please remove them from the session.
• If you have a session that has a student with an issue, please complete resolution of the student PRIOR to the end of testing window.
• Close ALL sessions. – Systems with open sessions after the close of the testing
window will receive an email request to complete the cleanup of their sessions.
Administrative Management – Helpful tools
From the
Administrative Management page
you can click on the link to Verify
Transmission Receipt to view the
transmission of student responses to
Pearson!
Administrative Management – Helpful toolsVerify Transmission Receipt
The
student selection screen is shown,
allowing you to choose
all students or search
for a particular student
Administrative Management – Helpful tools Verify Transmission Receipt
The student item status is shown for each item.
The Item Status Column will show
you if the item has been visited and if a response has been received
for that item. The Response column shown here will not
appear to system or school users.
Test Management – Helpful tools Verify Transmission Receipt
You can also link
to the Verify Transmission
Receipt from the Session Details page by clicking on ‘responses’ in
the Status column
Test Management – Helpful toolsVerify Transmission Receipt
The student item status is shown for each item.
The Item Status Column will show
you if the item has been visited and if a response has been received
for that item. The Response column shown here will not
appear to system or school users.
Test ResultsElectronic reports for online and paper testing will be posted to the Test Results page
Reports generated (i.e.Reverse SDU files) will also be posted under Test Results- Note: Reports will be posted once a representative sample has been met regardless of the mode of testing
Test Results -View Published Reports
Click the organization to bring up the list of reports available.
Test Results –Report List
Select Report by clicking on report name in the ‘Report
List’
Class Reports
Resource Materials
Click on User Documentation
User Guide and User Roles
ContactsGaDOE
Melissa Faux 404-656-5975
PEARSONGeorgia Customer 888-705-9414Service Center
Robin Jindrich-Cecil 888-705-9414 ext. [email protected]
Questions?
