Pearland Independent School District · 1/17/2017 · superintendent’s recommendation for Employment of Personnel as presented. Motion carried 7-0. Introductory Remarks Pledge

Pearland Independent School District Regular Meeting Tuesday, January 17, 2017 3:30 PM

Agenda of REGULAR MEETING

The Board of Trustees

PEARLAND INDEPENDENT SCHOOL DISTRICT

Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on January 17, 2017, beginning at 3:30 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.

1. Call to Order

2. Establishment of a Quorum

3. Public Comment [Length of time of each comment not to exceed five (5) minutes]

4. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -

A. 551.071 - Private Consultation with the Board's Attorney about any Item Listed on the Agenda

B. 551.072 - Discussing purchase, exchange, lease or value of real property

C. 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel

2. Review Resignations

3. Consider Annual Superintendent Evaluation/Contract/Salary/Benefits

D. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

5. Reconvene in Open Session

6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice

7. Introductory Remarks - Trustee Rusty DeBorde

8. Board Member Activities

9. Board Recognition (6:15 p.m.)

10. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda.

A. Consent Agenda

1. Approve Minutes of Regular Board Meeting December 13, 2016 5

2. Approve Proposals Received for Motor Vehicle Fuel 12

3. Approve Proposed Changes to TASB Local Policy CV 16

4. Approve Dedication of Drainage Easement Servicing Pearland Junior High East and CJ Harris Elementary

18

B. Regular Agenda

1. Consider to Approve Proposals Received for Commercial Property, Business 24

Automobile and other Various Insurance Coverage

2. Consider Naming the Pearland ISD Education Support Center in Memory of Virgil Gant

40

3. Consider to Approve Additional Personnel 42

4. Consider to Name Board of Trustee Appointment to the PISD Education Foundation

45

5. Consider to Approve Strategic Plan for Pearland ISD - Governing 2016-2019 Initiatives

46

11. Administrative Reports

A. Purchasing Cooperative Fees Report 2016-2017 48

B. Quarterly Investment Report 50

12. Board Members Request for Agenda Items

13. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section:

551.071 Private consultation with the Board's attorney 551.072 Discussing purchase, exchange, lease or value of real property 551.073 Discussing negotiated contracts for prospective gifts or donations 551.074 Discussing personnel or to hear complaints against personnel 551.076 Considering the deployment, specific occasions for, or implementation of,

security personnel or devices 551.082 Considering discipline of a public school child, or complaint or charge against

personnel 551.083 Considering the standards, guidelines, terms or conditions the Board will follow,

or will instruct its representative to follow, in consultation with representative of employee groups

551.084 Excluding witnesses from a hearing

Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:

(a) in the open meeting covered by the Notice upon the reconvening of the public meeting;

or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School

Board shall determine

Certificate of Posting

On the 13th day of January, 2017, this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 11:00 a.m. on said date.

___________________________ Secretary to Board of Trustees

Meeting Date January 17, 2017

Meeting Type

☒ Regular Meeting

☐ Special Meeting/Workshop

☐ Hearing

Date Submitted: January 4, 2017

Agenda Placement

☐ Public Hearing

☒ Open Session

☐ Executive Session

☐ Recognition

☐ Administrative Report

☒ Consent Agenda

☐ Regular Agenda

☐ Information/Discussion

Subject: Approve Minutes of the Regular Board Meeting of December 13, 2016

Executive Summary: Minutes for the Regular Board Meeting held on December 13, 2016 are submitted for your review.

Fiscal Impact: Cost:

☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source: ☐ General Fund

☐ Grant Funds

☐ Other Funds (Specify)

Fiscal Year:

Amendment Required?

☐ Yes

☐ No

Superintendent’s Recommendation: That the minutes for the Regular Board Meeting held on December 13, be approved as presented.

Department Submitting: Superintendent’s Office

Requested By: John P. Kelly, Ph.D.

Cabinet Member’s Approval: John Kelly, Ph.D.

Board Approval Required: ☒Yes ☐No

Board of Trustees

Agenda Item Information

5

December 13, 2016 Regular Board Meeting

Pearland Independent School District Regular Meeting of the Board of Trustees

December 13, 2016

The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, December 13, 2016 at 2:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Opening 1.0 After noting that a quorum was present, President Decker opened the meeting at 2:03 p.m.

Establishment of a Quorum

2.0 Trustee Rebecca Decker, President Trustee Sean Murphy, Vice-President (arrived to the meeting at 2:10 p.m.) Trustee Lance Botkin, Secretary Trustee Jeff Barry Trustee Pam Boegler Trustee Rusty DeBorde Trustee Charles Gooden Jr.

Members Absent

All Present

Workshop Team Building 3.0 – The board entered into a workshop at 2:04 p.m. with Dr. Robby

McGowen, Region 4 Consultant, conducting the required annual Team Building Session/Assessment of the Board/Superintendent Team. Also participating in the workshop was PISD Director of Planning and Facilities Don Tillis, John Roebuck, with BOK Financial Securities, Inc., Phil Rutter, PBK Architects and Laura Flannery Sachtleben, Stantec Architects. The topic discussed was:

Effective Team of Eight Leadership in Context of the 2016 Bond

The Team Building session ended at 5:00 p.m.

Public Comment 4.0 – No one requested to address the board.

Closed Session 4.0 – President Decker convened the board in Closed Session at 5:02 p.m. in accordance with Section 551.001

A. Section 551.071 - Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda

B. Section 551.072 – Discussing purchase, exchange, lease or value of real property

C. Section 551.074 - Personnel Discussion

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1. Employment of Professional and Instructional Personnel

2. Review Resignations D. 551.082 – Consider Discipline of a Public School Child, or

Complaint or Charge Against Personnel

Superintendent Dr. John Kelly participated in closed session with board in regard to all items. Assistant Superintendent David Moody and Director of Planning and Facilities Don Tillis participated in closed session with the board in regard to all items.

Leadership Pearland 6.0 – The board meet briefly with Leadership Pearland

Open Session 7.0 - The board reconvened in open session at 6:05 p.m.

Executive Council Present Recording Secretary

Superintendent Dr. John Kelly Chief Financial Officer Mr. Don Marshall Deputy Superintendent Ms. Nan Weimer Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent Mr. David Moody Ms. Bobbie Dawson

Action on Closed Session

8.0 – Personnel

A motion was made by Trustee Boegler and seconded by Trustee Gooden Jr. that the board accepts and approves the superintendent’s recommendation for Employment of Personnel as presented.

Motion carried 7-0.

Introductory Remarks Pledge to American and Texas Flags

9.0 – Secretary Botkin led the Pledge of Allegiance to the American and Texas Flags and rendered a prayer.

Consent Agenda President Decker asked if members of the board would like to

remove an item from the consent agenda. No one requested to remove an item. A motion was made by Trustee Gooden Jr. and seconded by Trustee Barry that the consent agenda items be approved as presented.

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Approval of Minutes 12.A.1 – That the minutes for the Regular Board Meeting held on November 15, 2016 and Special Board Meeting held on November 22, 2016 be approved as presented.

Extension of Contract Auto Parts

12.A.2 – That a one-year contract extension be approved with each vendor named on the attached Recap of Awarded Vendors Offering Extensions effective February 1, 2017 through January 31, 2018 for discounts off pricing for auto and bus parts and repairs on an as-needed basis.

Proposals Received for Restaurant Services

12.A.3 –. That each of the proposals submitted be accepted for the procurement of restaurant services on an as needed basis effective December 13, 2016 through December 31, 2017.

Proposals Received Pest Control Services

12.A.4 - That the proposals submitted Pest Management, Inc. be accepted for pest control services effective January 16, 2017, through January 31, 2018.

Proposals Received for Contracted Services

12.A.5 – That each of the proposals submitted be accepted for the procurement of contracted services on an as needed basis effective December 13, 2016, through August 31, 2018.

Proposals Received for Fine Arts Discounts

12.A.6 – That each of the proposals submitted be accepted effective December 13, 2016 through December 31, 2017. Motion on the consent agenda carried 7-0.

Board Member Activities

12.0 – Members of the board shared with each other and the audience activities they have attended since the last board meeting.

Board Recognition 11.0 - The board of trustees recognized the following: Students:

Cross Country State Qualifier – PHS - Kara Decker

District Christmas Card Artist – PJHW - Caleb Low

Brazoria County Fair Queen – Turner CCHS - Alexis Wagoner

Champion Swine – Turner CCHS - Holli Berg

Reserve Champion - Turner CCHS - Zachary Wagoner

Community Members:

Long Range Planning/PAC Members

Pearland Leadership Members

Special Recognition to the Leaders of the Bond Effort

Trustees Barry and Murphy left the meeting at 6:40 p.m.

Regular Agenda

8


Resolution Declaring Intention to Reimburse Certain Expenditures

12.B.1 - The Board of Trustees held a successful bond election on November 8, 2016; however, proceeds from the first sale of bonds will not be available until March, 2017 or later. Section 1201.042(c) of the Texas Government Code permits the use of bonds proceeds to reimburse the district for costs associated with projects of the bond election at such time as the district issues obligations to finance the projects. In order to move forward with the planning and design of the various bond projects, administration is recommending approval of a Resolution that will allow reimbursement to the general fund for any expenditure incurred in connection with the bond projects. CFO Don Marshall explained the need to approve the proclamation presented. A motion was made by Trustee Boegler and seconded by Trustee Gooden Jr. that the board of trustees approve the Resolution Declaring Intention to Reimburse Certain Expenditures with borrowing Proceeds. Motion 5-0. Absent: Trustees Barry and Murphy

Provide Direction for Initiating the Bond Program

12.B.2 – Dr. Kelly stated that earlier in the afternoon of this meeting, the board completed the annually required three (3) hours of “team building”. This year, the board focused on working together to provide direction to the administration on initial planning and work with regard to the recently passed bond election/program. The following topics were discussed:

Division of labor between architectural firms for the coming

bond program work.

Construction priorities/timelines for the different projects

contained within the bond program.

The anticipated sale of bonds over future years such that

construction is completed in a timely fashion – and tax rate

increases are minimized.

The methods available to school districts for hiring general

contractors for large scale bond programs

The establishment of a bond oversight committee charged

with ensuring that the district’s bond program accomplishes

the stated intentions of the Long Range Facilities Committee

and the Board’s stated purposes during the recent election.

A motion was made by Trustee Boegler and seconded by Trustee Gooden Jr. that the board select Stantec as the most highly qualified providers of architectural services on the basis of demonstrated competence and qualifications for the following projects: Additions and renovations for Turner HS, JH East, Sablatura, Jamison, and JH West. Also, the board selects PBK as the most highly qualified providers of architectural services on the basis of demonstrated

9


competence and qualification for the following projects: Renovations and additions to DHS, PHS, and all Security projects. Trustee Boegler further moved that the board authorize the Superintendent to negotiate a contract at a fair and reasonable price and to execute the contract on behalf of the District. A brief discussion followed.

Trustee DeBorde stated this motion only covers the procurement of architectural services.

Dr. Kelly gave an overview of the items discussed during the earlier workshop.

The motion carried 5-0. Absent Trustees Barry and Murphy

Administrative Report Report on Board Member’s Required Training

13.0 - President Decker announced that the following members of the board of trustees have exceeded the required continuing education training: Mr. Jeff Barry Ms. Pam Boegler Mr. Lance Botkin Mr. Rusty DeBorde Ms. Rebecca Decker Mr. Charles Gooden Jr. Mr. Sean Murphy

Board Request for Agenda Items

14.0 – No requests were made.

Adjournment 15. 0 -The meeting adjourned at 6:52 p.m.

We affirm that these minutes are official, complete and correct.

Rebecca Decker

President

Lance Botkin

Secretary

10


Date Minutes Approved Date Signed by Officers

11


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Proposals Received for Motor Vehicle Fuel

Executive Summary: The district received competitive sealed proposals from area vendors for motor vehicle fuel for procurement by PISD on an as-needed basis. The Transportation Department would like to shop from each of the proposals received by soliciting quotes each time they purchase fuel and purchase from the awarded vendor with the lowest price at the time of the purchase. CONTRACT SUMMARY:

Recommended Contract Award Date January 17, 2017

Recommended Contract Term January 17, 2017 through January 31, 2018

Contract Extensions Possible 1 year extensions following original term with Board approval

Estimated Annual Motor Vehicle Fuel Expenditures $800,000

Please see the attached recap of proposals received.


☒ Recurring

☐ One-Time

☐ No Fiscal Impact

Funding Source: ☒ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That each proposal submitted be accepted for the procurement of motor vehicle fuel on an as-needed basis effective January 17, 2017 through January 31, 2018.

Department Submitting: Purchasing/Connie Hill

Requested By: Raul Cruz

Cabinet Member’s Approval: Don Marshall


Board of Trustees


12


REQUEST FOR COMPETITIVE SEALED PROPOSAL #17-1208-10

MOTOR VEHICLE FUEL

RECAP

Vendors bid a price differential

above or below the rack average

end of the day report for Houston,

Texas published by the Oil Price

Information Service (OPIS)

Gold Star Petroleum,

Inc.

Spring, TX

Lykins Energy

Solutions

Milford, OH

Mansfield Oil

Company of

Gainesville, Inc.

Gainesville, GA

O'Rourke Dist. Co.,

Inc.

Houston, TX

Petroleum Traders

Corporation

Ft. Wayne, IN

A.J. Hurt, Jr., Inc.

dba Reladyne

Houston, TX

Southern Counties

Oil Co., a CA Ltd.

Partnership dba SC

Fuels

Orange, CA

Sun Coast

Resources, Inc.

Houston, TX

Truman Arnold

Companies dba TAC

Energy

Dallas, TX

1. Regular Grade 87 Octane

Unleaded Gasoline (annual est. qty.

gallons: 102,000)

Date of Pricing: 11/16/2016 11/30/2016 12/5/2016 12/6/2016 12/5/2016 11/21/2016 12/5/2016 12/6/2016 12/5/2016

OPIS Rack Price: $1.2686 $1.3524 $1.4884 $1.4945 $1.4766 $1.3288 $1.4884 $1.5379 $1.4884

Vendor price offered as of the

OPIS rack date noted above: $1.2761 $1.3707 $-0.0106 $1.5345 $1.4902 $1.3363 $1.4388 $1.5489 $1.4784

2a. TXLED (Undyed) (annual est.

qty. gallons: 390,000)

Date of Pricing: 12/5/2016 12/6/2016 12/5/2016 11/21/2016 12/5/2016 12/6/2016 12/5/2016

OPIS Rack Price: No Bid No Bid $1.6389 No Bid $1.5925 $1.5360 $1.6389 $1.6279 $1.6404


OPIS rack date noted above: No Bid No Bid $+0.0107 $1.6485 $1.6063 $1.5435 $1.6110 $1.6389 $1.6304

2b. Ultra Low Sulfur Diesel (annual

est. qty. gallons: 390,000)

Date of Pricing: 11/16/2016 11/30/2016 12/6/2016 12/6/2016

OPIS Rack Price: $1.4790 $1.5037 No Bid $1.6185 No Bid No Bid No Bid $1.6279 No Bid


OPIS rack date noted above: $1.4865 $1.5262 No Bid $1.6485 No Bid No Bid No Bid $1.6389 No Bid

3. Freight (should not be included

in ppg) .0272

Gas .0183; Diesel

.0225 No Bid $0.025 .0351 / .0351 No Bid $167 flat fee $0.0210 $0.0264

4. Pump-off charges (should not be

included in ppg) $50 flat fee $0.005 ppg No Bid $0.005 $40.00 No Bid $50 flat fee $0.0050 $0.0070

Offering OPIS pricing as follows:

Daily Daily Daily 8:00 am End of Day Average OPIS Avg + X X X +.0110 OPIS Average gross

The number of tank trucks owned by

company and available for deliveries

in this area:

Common carrier will be

used None

Own over 70 tankers,

0 available for

deliveries in the area;

will use common

carriers 6 transports

Use many different

local common carriers

to make deliveries 25

Do not own trucks in

the area, work closely

with common carrier,

RB Stewart, they have

multiple trucks

available 140

2, not for this area-will

use common carriers

Classification of Bidder: Distributor Distributor Distributor Distributor Wholesaler Distributor Distributor Distributor Distributor

1

13


REQUEST FOR COMPETITIVE SEALED PROPOSAL #17-1208-10

MOTOR VEHICLE FUEL

RECAP

Vendors bid a price differential

above or below the rack average

end of the day report for Houston,

Texas published by the Oil Price

Information Service (OPIS)

Gold Star Petroleum,

Inc.

Spring, TX

Lykins Energy

Solutions

Milford, OH

Mansfield Oil

Company of

Gainesville, Inc.

Gainesville, GA

O'Rourke Dist. Co.,

Inc.

Houston, TX

Petroleum Traders

Corporation

Ft. Wayne, IN

A.J. Hurt, Jr., Inc.

dba Reladyne

Houston, TX

Southern Counties

Oil Co., a CA Ltd.

Partnership dba SC

Fuels

Orange, CA

Sun Coast

Resources, Inc.

Houston, TX

Truman Arnold

Companies dba TAC

Energy

Dallas, TX

Delivery Time:

24-48 hours;

Typically-24 Hours

Monday -Friday 6:00

am-6::00 pm 24/7/365

Within 24 hours of

order.

Within 24 hours of

receipt of order. 1 Day (within 24 hours)

Within 24 hours of

receipt of order. 1 day

Comments:

All transport fuel

compartments are

equipped with State of

Texas certified

markings. Fuel

quantities delivered

shall be determined by

utilizing the printed "Bill

of Lading" meter ticket

issued by the refinery

terminal and presented

by the delivery driver

at the time of delivery.

Personal customer

service available 24

hours a day, each day

of the year. Some

taxes are not included

in bid differential, if

applicable, will show

on line item on invoice.

Price assumes min.

ULSD load of 7,500

gallons; Accessorial

delivery charges are:

Pump fee-$45, Split

fee-$45, Demurrage-

$60 after an hour.

ULSD may contain up

to 5% Biodiesel

2

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Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Proposed Changes to TASB Local Policy CV

Executive Summary: The board of trustees previously (March 27, 2012) passed a motion delegating to the superintendent the authority to determine, prior to advertising, the project delivery/contract award method to be used for each construction contract valued at or above $50,000.00.

When the superintendent reviewed the policy he noted the discrepancy between board intent and current policy. This change to Board Policy CV Local ensures that Pearland ISD policy reflects the board’s intent.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the proposed changes to Local Policy CV be adopted by the board of trustees.

Department Submitting: Business Office/ Superintendent

Requested By: Dr. John P. Kelly

Cabinet Member’s Approval: N/A


Board of Trustees


16

Pearland ISD 020908 FACILITIES CONSTRUCTION CV (LOCAL)

CV(LOCAL)-X proposed revisions 12.5.16 1 of 1

PROPOSED REVISIONS The Superintendent shall establish procedures that ensure that all school facilities within the District comply with applicable laws and local building codes.

The Board delegates to the Superintendent the authority to deter-mine, Pprior to advertising, the Board shall determine the project delivery/contract award method to be used for each construction contract valued at or above $50,000. [See CV series] To assist the Board, the Superintendent shall recommend the project deliv-ery/contract award method that he or she determines provides the best value to the District. [See CV series]

For construction contracts valued at or above $50,000, the Super-intendent shall also submit the resulting contract to the Board for approval. Lesser expenditures for construction and construction-related materials or services shall be at the discretion of the Super-intendent and consistent with law and policy. [See also CH]

Change orders permitted by law shall be approved by the Board or its designee prior to any changes being made in the approved plans or the actual construction of the facility.

All construction projects shall be administered by the Superinten-dent or designee.

The Superintendent shall keep the Board informed concerning construction projects and also shall provide information to the gen-eral public.

The District shall not make final payments for construction or the supervision of construction until the work has been completed and the Board has accepted the work.

COMPLIANCE WITH LAW

CONSTRUCTION CONTRACTS

CHANGE ORDERS

PROJECT ADMINISTRATION

FINAL PAYMENT

17

Meeting Date: January 17, 2017

Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: December 16, 2016

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Dedication of Drainage Easement Servicing Pearland Junior High East and CJ Harris Elementary

Executive Summary: The existing drainage ditch running along the southern property line of PJH-East and Harris Elementary is suffering from erosion. The existing ditch is quite deep and very limited in easement width which lends to the steep side slopes and severe erosion. Due to the ongoing erosion, areas of the ditch have encroached beyond the existing easement. The ditch has standing water year round due to the relatively flat flowline and silt deposits from the eroding slopes. The flowline of the open ditch cannot be appropriately adjusted do to the limiting elevations of the up and downstream storm sewers. Brazoria County Drainage District No. 4 (BCDD#4) has proposed a plan that consists of installing a box culvert storm sewer system to handle the low flow of moderate rain events and a much shallower open ditch designed to only handle the overflow during extreme events. This design would resolve the standing water issues while reducing the depth of the open ditch by 40% in most areas. Hopefully, the improvements will also alleviate concerns of snakes and mosquitos. The proposed ditch would be much more shallow, dry, and easier to maintain thus creating a safer environment for the students, staff, and residence of the area. Dedication of the proposed drainage easement would allow the BCDD#4 to move forward in making these improvements.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees dedicate a drainage easement pertaining to the existing drainage ditch servicing PJH-East and Harris Elementary, further described by the Metes and Bounds in Exhibit A of the attached Dedication of Drainage Easement, as requested by Brazoria County Drainage District No. 4.

Department Submitting: Maintenance Department Requested By: Larry Berger



Board of Trustees


18


Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: December 14, 2016

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider to Approve Proposals Received for Commercial Property, Business Automobile and other Various Insurance Coverage

Executive Summary: Gallagher Victory Insurance Agency, Inc. is the agent of record for multiple types of insurance coverage maintained by the district. Attached is information from Gallagher Victory Insurance on the various insurance policies and a recap of the proposals recommended along with an eight-year cost comparison. The total premiums recommended for approval are $149,845 less than last year’s costs and the proposed insurance coverage and deductibles are exactly the same as the district’s existing policies. Should the board members have any questions regarding the policies, Dave Hartsook with Gallagher Victory Insurance Agency, Inc. will be available to answer questions or discuss concerns in regards to the following recommendation to approve carriers for the various insurance policies.


☒ Recurring

☐ One-Time



☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the following proposals for insurance coverage through Gallagher Victory Insurance Agency with premiums totaling $1,339,811 be accepted as presented:

Policies layered with various insurance companies for property, windstorm and hail coverage that provides $75 million in coverage for building and contents with a deductible of $100,000 or 5% of the total insured value per location in the event of a named storm;

Policies from Argonaut Insurance Companies for commercial general liability, commercial automobile, educator’s legal liability, and commercial crime;

Policy from Hartford Steam Boiler Insurance Company for boiler and machinery; and

Policy from Republic Underwriters Insurance Company for equipment.

Board of Trustees


24

Department Submitting: Administration

Requested By: Don Marshall



25


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider Naming the Pearland ISD Education Support Center in Memory of Virgil Gant

Executive Summary: Beloved trustee Virgil Gant died unexpectedly in June 2016 after a combined total of 16 years of service on the Pearland ISD Board of Trustees. The entire community expressed both sorrow for our collective loss and gratitude for all he did within our community and for our schools. After consultation with administrators and trustees, the idea came forth that perhaps the district’s Education Support Center (ESC) could be named in his honor and memory. Thus, the building located at 1928 N. Main Street in Pearland, Texas could be designated as the “Virgil Gant Education Support Center”. Naming rights for district facilities are articulated in Board policy CW Local (“Naming Facilities”). Although most of the policy governs new facilities with few requirements for existing facilities, there are several criteria in the policy that guide this recommendation:

Persons to be honored by the naming of facilities shall not be considered during their lifetimes. New facilities shall be named for: distinguished local, state or national heroes or heroines; or distinguished

local educators, citizens or Board members; or local events or geographical features/areas. Facilities to be named shall be separate structures or new campuses. Identifiable existing facilities shall not

be fragmented by renaming portions of structures. A new school building shall be dedicated at an appropriate ceremony held as soon as possible after

occupancy.

A short description of Virgil’s life and work can be found at the following link: http://claytonfuneralhomes.com/tribute/details/1359/Virgil-Gant/obituary.html: Virgil Fitzhugh Gant, age 68, long-time resident of Pearland, died June 26th outside of Ozona, TX. Virgil was born in 1948 at

USMC Camp Pendleton, CA to Virgil Robert and Laura Fitzhugh Gant and was raised in Lancaster, TX. He

graduated from Texas A&M in the Fightin’ Texas Aggie Class of ’70. Virgil served 28 years of active and

reserve duty in the United States Navy, including 2 tours of active service in Vietnam, retiring as a Captain.

He was a financial advisor and Certified Financial Planner with Edward Jones. Virgil served for 16 years

on the Pearland ISD board of trustees and was a member of the Pearland Rotary Club. He was involved in

Scouting for over 50 years and promoted the Boy Scout oath, motto and slogan in all of his endeavors. He

enjoyed hobbies including photography, hiking, wooden boat building, and gardening. Virgil loved

travelling and completed El Camino de Santiago, a 766 kilometer trek across Spain, in 2012.

His love of God and his family was always evident. Virgil is survived by a large family including his wife of

40 years, Deborah, children Tammy, Alex, Laura, and Mary Beth, six grandchildren, and brothers Greg and

wife, Reggie, and Henry and his wife, Kristie.

Fiscal Impact:

Board of Trustees


40

http://claytonfuneralhomes.com/tribute/details/1359/Virgil-Gant/obituary.html

Cost:

☐ Recurring

☒ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds

☐ Other Funds (Specify) (Bond proceeds)

Fiscal Year: Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board of Trustees name the Education Support Center in Pearland ISD as the “Virgil Gant Education Support Center.”

Department Submitting: Superintendent

Requested By: Board President

Cabinet Member’s Approval: N/A


41


Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: 01/11/2017

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider to Approve Additional Personnel

Executive Summary: Administration is recommending the addition of new personnel positions to be approved at the January 17th board meeting.

Pearland High School is in need of an additional English teacher position due to the unforeseen personal circumstances of a current employee. Additionally, the Board is asked to approve a position for the Director of Bond Program Construction. The monies for this position will initially be taken from the general operating budget, but will be reimbursed with bond funds once available. During these early stages, this position will allow for planning and bond discussions to take place prior to funds becoming accessible. The Board’s approval of the two (two) positions allows for current and future operations of the District to continue at its current level of excellence. One (1) Classroom Teacher $ 60,101 One (1) Director of Bond Program Construction $ 143,415 BUDGET IMPACT FOR 2016-2017 $ 203,516 Fiscal Impact: Cost:

☒ Recurring

☐ One-Time



☐ Grant Funds

☒ Other Funds (Future Bond Funding)

Fiscal Year:

Amendment Required?

☒ Yes

☐ No

Superintendent’s Recommendation: That the board of trustees approves the new personnel positions for the 2016-2017 school year and subsequent years as recommended by administration.

Department Submitting: Pearland HS, Planning & Facilities

Requested By: John Palombo and Don Tillis

Cabinet Member’s Approval: Nan Weimer, Cary Partin and David Moody


Board of Trustees


42

Position:

Location:

Pay Grade:

Date:

TEACHER ENGLISH

PEARLAND HIGH SCHOOL

BACHELORS-187

1/17/2017

# Requested:

% of Day:

Months:

Days:

1

10

187

100

Minimum Salary Estimate

District Payroll and Benefits Estimate

Estimated Cost for One Position

187 $278.07 100%X X = $52,000Days Daily Rate % of Day Base Salary *

10.35% $52,000X = $5,382% Payroll ** Total Salary Total

$226.55 12X = $2,719Benefit Cost *** Months Total

$60,101

Estimated Budget Impact Calculations

LOCAL BUDGET IMPACT $60,101

* Minimum base pay for potential employee** 10.35% additional employee payroll costs:

• Medicare• Teacher Retirement/TRS-Care• Workers Compensation

*** Insurance Costs:• Basic Life Insurance• Medical Insurance

• Employee Assistance Program (EAP) Human Resource Services - 1/10/2017

PEARLAND INDEPENDENT SCHOOL DISTRICTESTIMATED BUDGET IMPACT

43

•••

••

44


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider to Name Board of Trustee Appointment to Pearland ISD Education Foundation Board

Executive Summary: A member of the board of trustees is to serve as a voting member on Pearland ISD Education Foundation Board of Directors. Foundation board directors play a vital role in the success of the education foundation, a 501(c)(3) nonprofit organization with the purpose to provide resources to Pearland ISD students and staff. Foundation directors carry out the mission and goals of the organization and have the willingness to use their time, influence and specialized or professional knowledge for the benefit of the students and staff that will be supported through the foundation’s work. Responsibilities of a foundation director include:

1. Attend monthly board meetings (4pm, 3rd Wednesday of each month at District ESC) 2. Serve on at least one standing committee, including Nominations and Board Development 3. Provide leadership to insure the foundation’s present and future success 4. Serve as ambassador of goodwill for the foundation, represent the school district at

Foundation activities, share mission to groups and individuals 5. Cultivate and solicit prospects for charitable giving within the mission and goals established

for the foundation 6. Assist in the recruitment of volunteers as needed to carry out the work of the foundation


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board appoints a trustee to serve on Pearland ISD Education Foundation Board of Directors

Department Submitting: Communications Requested By: Natalie Clogston

Cabinet Member’s Approval: Kim Hocott


Board of Trustees


45


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider to Approve Strategic Plan for Pearland ISD – Governing 2016-2019 Initiatives

Executive Summary: More than one year ago, the district began a strategic planning process aimed at identifying and reinforcing initiatives for the district’s existing “World Class Goals”. This process involved five trustees, thirty-three administration/faculty representatives (including teachers, Principals, and district administrators) and three high school students. The multiple days employed for this purpose were led/facilitated by Dr. Sean Haley of Engage2Learn. He is both an experienced strategic planner and the parent of past and present Pearland ISD students. We are grateful for his assistance! The strategic plan goals under which various activities are listed include the following. All such goals are directly tied to the Board’s previous and longstanding commitment to “World Class Goals”:

We will strategically and collaboratively manage all PISD resources and funding to maximize the

educational outcomes for every student. (World Class Goals 1, 2, 3, 4)

We will provide technological opportunities to facilitate learning. (World Class Goal 4b) We will capitalize on the strengths, resources, and talents of our diverse community to engage students

and parents. (World Class Goals 1b, 1e, 4)

We will capitalize on the resources and talents of our business community to increase collaboration

and expand opportunities for students to gain real world experiences. (World Class Goal 1)

We will develop a system where student learning will be measured through application and

transference from one discipline to another. (World Class Goals 1, 3)

We will meet the social and emotional needs of all students. (World Class Goal 3) The desired learner outcomes are as follows:

Each learner will make academic progress annually and plan for post-secondary success.

Each learner will demonstrate personal accountability and a growth mindset.

Each learner will demonstrate effective communication skills.

Each learner will make ethical, moral, and socially responsible decisions.

All learners will use technology appropriately to learn, solve problems, and communicate.

All learners will demonstrate analytical and problem-solving skills across disciplines and in a variety of

contexts.

The strategic plan also lists a series of metrics to determine progress/accomplishment of the strategic planning goals. The entire plan is available at the following link: http://www.pearlandisd.org/cms/lib/TX01918186/Centricity/Domain/74/Strategic_Plan.pdf

Board of Trustees


46

http://www.pearlandisd.org/cms/lib/TX01918186/Centricity/Domain/74/Strategic_Plan.pdf


☒ Recurring

☐ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds

☒ Other Funds (Specify) (Bond proceeds)

Fiscal Year:

Amendment Required?

☐ Yes

☒ No (Not at this time.)

Superintendent’s Recommendation: That the board of trustees approve the strategic plan as presented.

Department Submitting: Superintendent

Requested By: Dr. Kelly, Superintendent

Cabinet Member’s Approval: All members participated.


47


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition

☒ Administrative Report

☐ Consent Agenda

☐ Regular Agenda


Subject: Purchasing Cooperative Fees Report 2016-2017

Executive Summary: Education Code 44.0331 requires that school districts disclose the amounts spent on purchasing cooperative fees on an annual basis. The written report must appear as an agenda item. Pearland ISD was a member of the purchasing cooperatives listed below during the 2015-2016 school year and has renewed memberships in these purchasing cooperatives for the 2016-2017 school year as authorized under TEC 44.031(a)(4). Each of these cooperatives follows the competitive bidding laws of the State of Texas and Pearland ISD accesses the discount pricing by following the guidelines of the cooperative.

Purchasing Coop Fee Paid by PISD Items Purchased

Region IV TCPN (Texas Cooperative Purchasing Network) None

Classroom furniture, office supplies, office furniture, hardware, software, audio-visual, instructional supplies, maintenance department tools & equip., hvac parts, athletic supplies

Region V Southeast Texas Purchasing Cooperative $600 annual

Athletic Supplies, instructional supplies, library books, fine arts supplies, hardware, software; frozen beverages, produce, drug testing

Harris County Dept. of Education Choice Partners None

Warehouse inventory items, custodial supplies, instructional supplies, hardware, software

HGAC (Houston-Galveston Area Council) $600 flat fee per po School Buses, automobiles, light trucks

None Tractors, mowers

Clear Creek ISD’s Purchasing Cooperative for General Foods & Full Service Food

Distribution None Milk products, bread, groceries, paper and chemicals

State of Texas Purchasing Cooperative (Texas Comptroller/Public Accounts) $100 annual fee

Hardware, software, fire safety equipment inspections and repairs

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48

Texas Association of School Boards (BuyBoard Purchasing Co-op)

None except $400 flat fee per po

for vehicles

Classroom furniture, tractors, mowers, fine arts supplies, athletic supplies, hvac parts, hardware, software, vehicles, instructional supplies, tires, bus parts


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: N/A

Department Submitting: Purchasing/Connie Hill

Requested By: N/A


Board Approval Required: ☐Yes ☒No

49


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition

☒ Administrative Report

☐ Consent Agenda

☐ Regular Agenda


Subject: Quarterly Investment Report

Executive Summary: The attached Report of Investments is presented in order to comply with Chapter 2256 of the Texas Government Code which is commonly referred to as the Public Funds Investment Act. Administration is pleased to report that all investments were in compliance with the district’s investment policy and pledged securities were sufficient to protect the district’s funds at all times during the quarter ended December 31, 2016 No action is required on behalf of the school board.


☐ Recurring

☐ One-Time


Funding Source: ☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: N/A

Department Submitting: Business Office

Requested By: Don Marshall and Leslie Skweres


Board Approval Required: ☐Yes ☒No

Board of Trustees


50

54

CoverAgendaCall to OrderEstablishment of a QuorumPublic Comment [Length of time of each comment not to exceed five (5) minutes]Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -551.071 - Private Consultation with the Board's Attorney about any Item Listed on the Agenda551.072 - Discussing purchase, exchange, lease or value of real property551.074 - Personnel DiscussionEmployment of Professional and Instructional PersonnelReview ResignationsConsider Annual Superintendent Evaluation/Contract/Salary/Benefits

551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

Reconvene in Open SessionConsider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this NoticeIntroductory Remarks - Trustee Rusty DeBordeBoard Member ActivitiesBoard Recognition (6:15 p.m.)New Business - Consideration of and Possible Action on the FollowingConsent AgendaApprove Minutes of Regular Board Meeting December 13, 2016Action SheetDecember 13, 2016 Regular Board Meeting Minutes

Approve Proposals Received for Motor Vehicle FuelAction SheetRecap of Proposals Received for Motor Vehicle FuelConflict of Interest Statement for Proposals Received for Motor Vehicle Fuel

Approve Proposed Changes to TASB Local Policy CVAction SheetCV (Local)-X Proposed Revisions

Approve Dedication of Drainage Easement Servicing Pearland Junior High East and CJ Harris ElementaryAction SheetDocumentation for Drainage Easement at PJH East and CJ Harris Elementary

Regular AgendaConsider to Approve Proposals Received for Commercial Property, Business Automobile and other Various Insurance CoverageAction SheetInformation from Gallagher Victory Insurance Regarding Insurance Policies, a Recap of Proposals and Eight Year Cost ComparisonConflict of Interest Statement for Proposals for Commercial Property, Business Automobile and other Various Insurance Coverage

Consider Naming the Pearland ISD Education Support Center in Memory of Virgil GantAction Sheet

Consider to Approve Additional PersonnelAction SheetBudget Impact for PHS New Teacher PositionBudget Impact for Director of Bond Program Construction

Consider to Name Board of Trustee Appointment to the PISD Education FoundationAction Sheet

Consider to Approve Strategic Plan for Pearland ISD - Governing 2016-2019 InitiativesAction Sheet

Administrative ReportsPurchasing Cooperative Fees Report 2016-2017Purchasing Cooperative Fees Report

Quarterly Investment ReportInformation PageQuarterly Investment Report

Board Members Request for Agenda ItemsAdjournment

Documents

Pearland Independent School District · 1/17/2017 · superintendent’s recommendation for Employment of Personnel as presented. Motion carried 7-0. Introductory Remarks Pledge