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• PE - Implement organizational skills to improve eff iciency/workfl ow
SEM1 2.01 A - Operations
• PI – Schedule tournaments• PI - Develop production
schedules for events
Operations - Schedule Tournaments
Identify types of tournaments
Round Robin – everyone plays each other at least one time
Double Elimination – teams must lose twice, after one loss they move into losers
bracketSingle Elimination –
when you lose you no longer play in the tournamentMultistage –
games are played during same period but at different locations/fields over extended period of time – can compete at different levels or stages. When a team wins, it moves forward to play another game against another opponent. If a team loses, it is eliminated and no longer plays. The stages of play continue until a champion is determined. Example: A basketball team wins a postseason playoff game and proceeds to play another team for the regional championship.
Identify types of tournaments
Heats – a round of competition, such as a swim meet
Tournament play – seeded based on ranking-normally single elimination
Ladder – individual contests ranked on a ladder and can move
up or down based on resultsMatch play –
in golf, you either win, lose or half a hole and only count total holes won
Scramble – all golf players hit, players select the best ball and all
shoot from that spot
Describe factors to consider when planning tournament schedule
Venue(s) Inside/outsideTime of day/year Weather obstaclesLocation of participants – logistics Costs of executing the tournament The economy & discretionary incomeThe number of participants and time
allocatedLocal governmental or administration issuesVolunteer support
Explain how technology can be used to schedule tournaments
Host of on line sites offer tournament scheduling options
www.wizehive.com/
www.allprosoftware.com/
www.tournamentsoftware.com/tournaments.aspx?id=2
Discuss ways to determine activities timeframe
Determine average length of competitionDetermine number of competitors in
tournament and number of games per day/hour, etc.
Determine time for introductions, ceremonies, songs, intermission and post game interviews
Determine amount of time concessions and merchandise sales are operating
Determine amount of time for pre (setup) and post (close down) activities
Demonstrate procedures for scheduling tournaments
Approvals of sanctioning bodiesApproval of venues/time/dayDetermination of tournament format (type) –
secure tournament software for useSeeding of tournament participantsNotification of tournament participantsProduction schedule of tournaments at
venue(s) – includes all time lines of tasksApproval of volunteers, police, administrators
and other personnel to operate the tournament
PI - Develop production schedules for events
Define the term production schedule
Production scheduling is the management and allocation of resources, events and processes to create goods and services Detailed timelines that allow your event to
flow smoothly A business adjusts its production schedule
based on the availability of resources, client demands and efficiencies.
Purpose of Using a Production Schedule
The goal of production scheduling is to balance client needs with available resources while operating in the most cost-efficient manner
To keep the event on schedule with minimal issues
To provide timing of tasks – personnel & locations
Components of a Production Schedule
Date of the eventKey contact informationAccess to event locations – load inLights, audio & sound checksCrew/cast arrival timesRehearsal times/breaksEvent timesDeparture times – load out
Factors that Impact Production Scheduling
Personnel – absenteeism, lateness or typesMaterials – wrong types or quantitiesEquipment/facilities – bathrooms, concessions Utilities – availability, type or distance from
venueEnvironmental conditionsEmergency protocol Safety proceduresParkingSight linesRisk assessment/contingency plans
Production-Planning Tools
Knowledgeable event production team
Film editing software Film scriptsPlanning lists Necessary suppliesCell phonesPDAsLaptopsSketchbooks
Personal assistantsNotebooksPlanning toolsSite plans/mapsSignageProject evaluation &
review techniques – PERT/CPM/Gantt chart
Historical performance - evaluate and reflect
Schedule Plan
How best to make itSequencing/
synchronization of tasks – very detailed
List priorities, constraints & conflicts
Monitoring executionManaging changesAdjust the plan based
on changes
What to makeWhen to make itHow much to makeWhere to make itMaterials requiredResources requiredNo real time controlsOverview/goal of event
Relationship between a Production Schedule and a Project Plan
Procedures for Developing a Production Schedule
Research & Development Use the past as a tool Know your finances, resources, partnerships, political
climate, environmental concerns & timingRepresent your target market
Keep it focused on your target market’s demographicsDesign –
Keep it entertaining and use appropriate colors/layouts
Planning – adjust when necessaryCoordination/Implementation - communicationEvaluation - improvement
How to Develop a Production Schedule
Establish a budget, review & reflectSelect an appropriate site/venue
Checklist for site/venue & technical requirementsList all elements that should be
tracked/monitored Break the elements into individual tasks Meet with task personnel & create a list of
priorities/order/time/date Enter the tasks in a spreadsheet, record time
required & responsible personnel Meet again with task personnel and gain final feed
back
How to Develop a Production Schedule
Create an overall time line for all essential tasksEstablish risk management plan/contingency
plan Minimal, normal and worse case scenarios
Implement production schedule Communicate & feedback Prioritize & reschedule as necessary – handle
problems or issues Manage overall time schedule
Reflect and evaluate the scheduleLet’s visit the following website about schedules https://www.smartsheet.com/online-gantt-chart?s=8&c=3&m=414&a=012g&k=%
2Bgantt&gclid=CO_Lwtfel7ICFQmpnQodnSQAXg