th Annual TPMA Membership and Training Conference draw for any special prizes you may bring at anytime during the conference. The following are included with each exhibit space Tabletop

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1 | P a g e T P M A A n n u a l M e m b e r s h i p & T r a i n i n g C o n f e r e n c e

TPMA EXHIBITOR PROSPECTUS 2018

Tennessee Chapter

International Public Management Association for Human Resources

25th Annual TPMA Membership and

Training Conference April 25th – 27th, 2018

Franklin Cool Springs Marriott

Franklin, Tennessee

Exhibitor Prospectus

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An Invitation to Exhibit/Sponsor/Advertise

Tennessee Chapter of the IPMA-HR

25th Annual Membership and Training Conference

April 25th – 27th, 2018

Marriott Cool Springs

Franklin, TN

You are cordially invited to exhibit/sponsor/ advertise at

the Tennessee Chapter of the International Public

Management Association for Human Resources Annual

Training and Membership Conference being held April 25-

27, 2018.

Franklin Marriott Cool Springs

700 Cool Springs Blvd.

Franklin, Tn 37067

About TPMA

TPMA is known as the “Tennessee Personnel Management Association” and is

the official Tennessee Chapter of the International Public Management

Association for Human Resources (IPMA-HR).

Chapter Objectives

1. To provide a forum for persons engaged in public personnel

administration to discuss their current problems and to provide a

medium for their mutual self-improvement;

2. To implement the objectives and programs of the International

Public Management Association for Human Resources within the

chapter area;

3. To explain and interpret the objectives and methods of personnel

administration to the general public, civic groups, government

officials and employees;

4. To encourage and facilitate cooperative action among public

jurisdictions and private employees within the chapter area on

personnel problems of mutual concern; and

5. To provide educational opportunities for the membership to further

the objectives of the Chapter in the form of conferences, seminars and

regional meetings.

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2018 TPMA Annual Membership and Training Conference

Who Should Exhibit?

You will reach a receptive audience of public sector HR professionals

(representing local, state and federal levels of government) if you manufacture,

represent, distribute, or sell products/services in the following categories:

The Tennessee Personnel Management Association Annual Membership and Training Conference is part of TPMA’s overall mission to provide a forum for HR professionals to discuss current issues and provide educational opportunities to the membership. About a hundred personnel professionals from across the state of Tennessee will be coming to Cool Springs to participate in this educational program, work sessions, and recreational activities. Attendees will represent a unique cross-section of personnel professionals from the public sector. These are the people who make personnel decisions for their organization and agencies including HR Directors, City Recorders and City Managers. We have arranged the conference program to allow attendees considerable interaction with the exhibitors. The breaks and continental breakfast area will be located in the exhibit space.

Assessment Tools and Training (Police, Fire, Administrative

Support) ● Automated Performance Appraisal Systems ● Broad-

banding and Pay for Performance ● Classroom Resource ●

Compensation ● Benefits ● Learning and Development Seminars

Software ● Computer Software ● Electronic Salary Survey Services

● Employee Health Promotion and Wellness ● Employee Recognition

● Employee Surveys ● Examination and Recruitment Planning ●

FMLA, FEHA, VAWA, ADA Information ● Government Agencies ● HR

and Payroll computer Systems ● HRMS ● Insurance Brokers ● Class

and Comp Consultants ● Motivational Material ● Online Applicant

Testing Services ● Online Recruitment Systems ● Performance

Management Programs ● Publishers ● Recruitment ● Risk

Management ● Safety Products ● Salary Data and Software ●

Selection Testing ● Software Applications & Test Rental Vendors ●

Standardized Test Products ● Stress Relievers ● Training &

Technical Assistance ● Training Videos/DVDs on HR Topics ●

Workforce Planning Tools ●

PLUS, YOUR PRODUCT OR SERVICE!

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A Sampling of Current/Prior

Exhibitors & Sponsors ABC Computer Learning, ADP Services, Aegis Analytical Laboratory, Aetna/ING Financial Services, AFLAC, Ameritas Group Dental & Eye Care, Benefit Consulting Alliance, AON

Consulting, Assurant Employee Benefits (formerly, Fortis), Benefit Consulting Services, Inc, Benefit Solutions, BEST (Baccalaureate Education System Trust), BlueCross BlueShield of Tennessee, Bluegrass Family Health, Brentwood Services, Inc., Bryan, Pendleton, Swats & McAllister, LLC, Bryan Pendleton Swats & McAllister LLC, Burris & Associates, The Business Source, Center for Non-profit Management, The Centre Group, Century II

Staffing, CIGNA HealthCare, CMS Uniforms, Collins & Company, Colonial Supplemental Insurance, Concentra Medical Centers, Consociate Group, Cornerstone of Recovery Inc., Corporate Systems Administration, Inc., CorVel Corporation, Counsel on Call, Crichton Brandon Jackson and Ward, Critical Access, Inc., Crye-Leike, Inc., CVS Caremark, David M Griffith & Associates, Ltd, Dental Solutions+, EnterChange, ESGR, (Employer Support for the Reserves and National Guard), Forrest & Forrest Benefits, Inc, Gordian Health Solutions, The Hartford, Health Consultants,

HealthSpring Insurance, HealthSTAT, Inc., Heritage National Healthplan, The HR Group, Huber & Lamb Appraisal Group, Inc., ICMA Retirement Corporation, Info-Mation Services Corporation, Intracore, Iron Age Corporation, J. C. Bradford and Company, John Deere HealthCare, Kroll BGA, Liberty Mutual, LifeServices EAP, Lifesigns, Lincoln Financial Group, Local Government Data Processing, Local Government Employee Benefits, Inc, M. Lee Smith Publication, MAXIMUS, Inc., Mercer Human Resource Consulting, Nashville State Community College, Olsten Staffing Services, National Safety Alliance, Nationwide Retirement Solutions, NEOGOV, Inc., New Horizons, PENCIL Foundation, Principal Financial Group, Public Employees Benefits Services Corporation (PEBSCO), Randstad Staffing, Resource Associates, RESULTS Physiotherapy Centers, Shaun M. Callahan, Southeast Financial Federal Credit Union, The Standard, Strayer University, Thomas & Thorngren, TIAA-CREF, TML Risk

Management Pool, TN Board of Regents Online Degree Program, Tennessee Foreign Language Institute, Trauger & Tuke, TSU - Center for Extended Education, United Health Care, Unitog Rental Services, UT/Alcohol & Drug, Recovery Center, W. E. Shaw & Associates, Webster University Worldwide, WellPoint, Inc. (Health Management Corporation), Wells Fargo Company Zycron IT Staffing and Outsourcing.

General

Information Conference Date: April 25-27, 2018

Expo Date: April 25-26, 2018

Location: Franklin Marriott Cool Springs


Franklin, TN 37067

Reservations:

Phone: (800) 228-9290 or

(615) 261-6100

Rate: $151.00 Single/Double Rate

Exhibit Size: Tabletop exhibits

(Includes electricity upon

request)

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2018 Exhibit Fee Structure (The exhibit fee will include one complimentary conference registration and one complimentary

booth personnel registration. Additional attendees may register at the non-members rate)

Cost per Exhibit Space $350 April 2, 2018

$450 after April 2, 2018

2018 Exhibit Schedule & Sponsorship Opportunities Tuesday, April 24th (7:30am – 4:30pm) 7:30am – 8:00am Hosted Pre-Conference

Continental Breakfast

10:00am – 10:30am Hosted Pre-conference

Mid-morning Break

12:00noon – 1:00pm Hosted Pre-Conference

Luncheon

2:00pm – 2:30pm Hosted Pre-Conference Break

Wednesday, April 25th (7:30am – 4:30pm)

7:30am – 8:00am Hosted Pre-Conference

Continental Breakfast

10:00am – 10:30am Hosted Pre-conference

Mid-morning Break

10:00am – 12:00noon (Exhibitors Move-in) 12:00noon – 1:00pm Hosted Pre-Conference

Luncheon

2:00pm – 2:30pm Hosted Conference Afternoon Break

6:30pm – 7:30pm Hosted Reception

Thursday, April 26th (8:00am – 2:30pm)

8:00am – 8:30am Hosted Conference Continental Breakfast

10:00am – 10:30am Hosted Conference Mid-Morning Break

11:30am – 1:30pm Hosted Conference Luncheon

2:30pm – 3:00pm Hosted Conference Afternoon Break

3:00pm (Exhibitors Dismantle)

Friday, April 27th (8:30am – 11:00am)

8:30am – 9:30am Hosted Full Breakfast Buffet

Staffing of exhibits is optional during general sessions. Continental breakfast and refreshment breaks

will be held each day in the Exhibit area to generate traffic. Door prize drawings will be held after

each session of the conference and during the Thursday, April 26th, afternoon break. You are invited

to draw for any special prizes you may bring at anytime during the conference.

The following are included with each exhibit space

Tabletop table with two chairs, electricity and wastebasket

One Complimentary full conference registration (includes all meals and social activities)

Opportunity to purchase additional conference registrations at the regular member rate

for additional staff persons.

One Complimentary booth personnel registration (does not include meals or social

activities)

Complimentary listing in the conference App

List of conference attendees after the conference.

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We expect to sell out the exhibit area very quickly, so don't delay. Complete the attached

exhibitor application and mail it with your payment today or use the on-line registration to pay

by credit card. Booth space will be assigned according to the date of receipt of exhibit

application and required payments.

The following are not included with your exhibit space

Decorations Water

Internet connection Guard service

Labor Gas

Additional services are available through the hotel service manager (appropriate

charges may apply).

If you have questions, please contact Janet Southards, Exhibitor/Sponsor Chair

at (615) 773-6290; or Richard Stokes, Executive Director at (615)532-4956.

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Platinum Level Partners Receive:

Complimentary full conference

registration (includes tickets to all social

activities)

A promotional insert in the conference

tote bag (limited to a single item not to

exceed 81/2” x 11”)

Complimentary exhibit space

Conference registration list

Gold Level Partners Receive:

Complimentary full conference registration

(includes tickets to all social activities)

A promotional insert in the conference tote

bag (limited to a single item not to exceed

81/2” x 11”)

Complimentary listing in the conference app

2018 Sponsorship Opportunities Does the opportunity to promote your business among HR professionals from across the state fit in with your

marketing objectives? Sponsorship at the conference will elevate your organization’s presence at this important

local government HR event. Sponsorship opportunities are available on a first-come, first-served basis.

ALL SPONSORS RECEIVE THE FOLLOWING BENEFIT PACKAGE:

Repeat exposure to nearly 100 attendees

Free “Take-One” literature display

Past President’s Luncheon $3,000 Thursday, April 26th, 2018

The Past President’s Luncheon is the first full non-seminar

activity involving all participants. Recognition includes the

opportunity to address the attendees.

TPMA Social Events $3,000 Thursday, April 26th, 2018

This year’s TPMA Social Event will provide attendees the

opportunity to choose their activity. Sponsor both events.

Recognition includes the opportunity to address the

attendees.

Full Breakfast $1,500 Friday, April 27st, 2018

The culmination of the conference begins with a fully plated

breakfast.

Hospitality Suite $1,500

Hospitality

Wednesday, April 25th, 2018

Take this opportunity to formally host participants during

their evening down time.

Conference Program, Lanyard

& name badges $1,500

Jim Dillard Golf Tournament $1,500 Tuesday, April 24th, 2018

1:00pm – 5:00pm

Platinum Level Partner

Gold Level Partner

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Silver Level Partners Receive:

A promotional insert in the conference

tote bag (limited to a single item not to

exceed 81/2” x 11”)

Complimentary listing in conference

app

Bronze Level Partners Receive:

Your brand imprinted on each item.

Conference listing in conference app

Networking Breaks $900 each Wednesday and Thursday (25th & 26th, 2018)

Refreshment areas in the exhibit area are highly visible

centers of activity during session breaks. Place your

promotional material around the area or provide

company-branded napkins. Signs will announce your

organization’s sponsorship of the networking break.

April 25th, 2018 2:00pm – 2:30pm

April 26th, 2018 10:00am – 10:30am

April 26th, 2018 2:00pm – 2:30pm

Travel/Zip Drive $750 Zip Drives will be placed in every conference

tote bag. The Drive will provide attendees with

computer access to speaker presentations but will

be used countless times storing and retrieving

data.

Pre-Conference Activities (The 3 Pillars of

HR Certificate Program)

The pre-conference session is attended by many young professionals seeking additional training

opportunities through TPMA. Have your company’s name and brand recognized for your support of

continued HR development. Expected attendance is from 20 – 30 participants.

Tuesday, April 24th 7:30am – 8:00am Pre-Conference Continental Breakfast $750

Tuesday, April 24th 12:00noon – 1:00pm Pre-Conference Luncheon $750

Wednesday, April 25th 7:30am – 8:00am Pre-Conference Continental Breakfast $750

Wednesday, April 25th 12:00noon – 1:00pm Pre-Conference Luncheon $750

Tuesday, April 24th 10:00am – 10:30am Pre-conference Mid-Morning Break $375

Tuesday, April 24th 2:00pm – 2:30pm Pre-Conference Afternoon Break $375

Wednesday, April 25th 10:00am –10:30am Pre-conference Mid-Morning Break $375

Silver Level Partner

Bronze Level Partner

Honorable Mention

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Application and Contract For Exhibit Space/Sponsorship

The undersigned hereby applies for space at the TN Chapter of IPMA-HR Membership and Training

Conference to be held in Franklin, TN, April 25-27, 2018 at the Franklin Cool Springs Marriott and agree

that if accepted will be bound by the conditions, rules and requirements specified herein.

PLEASE COMPLETE APPLICATION FORM BELOW AND RETURN TO:

TPMA

P.O. Box 190485

Nashville, TN 37219-9998 Check all that apply: Exhibit Sponsor

Company Name: ___________________________________________________________ (as it should appear in registration material)

Company Address: ___________________________________________________________

City: _____________________________ State: ______ Zip: _________________________

Telephone: __________________________ Fax Number: __________________________ E-mail: _________________________________ Website: ________________________________

Submitted by: _______________________________________________________________

Signature: __________________________________________________________________

A. EXHIBIT SPACE ______# of booths X $__________ = $___________ total (Below pricing is for first booth. Additional booth(s) at $200 each)

On or before April 2, 2018 ____ $350 Additional Booth ____ $200

After April 2, 2018 ____ $450 Additional Registrant ____ $175

($250 after April 2, 2018)

(Complete Section D) Jim Dillard Golf _____$50

Complimentary Registrant ____ $ 0 Tournament

Will you need electricity? Yes No

B. SPONSORSHIP (Indicate one preferred event below at the desired sponsorship level)

Assignment of sponsorships for a particular event/item is on a first-come, first-served basis.

Platinum $3,000

Past President’s

Luncheon

Social Event (Complete Section D &

E)

Gold $1,500

Full Breakfast

Hospitality Suite

Jim Dillard Golf

Tournament (Complete Section D)

Silver $900

Networking Break

Bronze $750

Travel/Zip Drive

Pre-Conference

Breakfast

Pre-Conference

Luncheon

Honorable Mention 375

Pre-Conference

Break: Mid-Morning

Pre-Conference

Break: Afternoon

PRODUCT/SERVICE DESCRIPTION

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C. COMPLIMENTARY REGISTRANTS: (includes all meals and social activities)

Name Address (if different from above)

City (if different from above)

State Telephone

Number (if different from above)

D. COMPLIMENTARY STAFF REGISTRATION: (includes no meals or social activities)



State Telephone


E. Other Company Representative @ $175.00: (includes all meals and social activities)



State Telephone


F. EXHIBITING TERMS

1. Assignment of space shall be determined according to earliest post marks.

2. Assignment of space shall be made by the conference exhibit coordinator and considered accepted, unless

rejected in writing within ten days of notification of space assigned.

3. Additional registrations are available at the regular conference rate of $175.00. 4. All space reservations will be made on a first come, first-served basis. Cancellation prior to March 15th, 2018 will be

honored with a full refund. 50% refunds will be made if cancelled between March 15th, 2018 and April 1, 2018. No

refund will be issued after April 1, 2018.

G. PAYMENT INFORMATION

Payment in full should accompany this agreement or arrangements should be made with either the

Exhibit/Sponsorship Chairperson or the TPMA Executive Director.

Total Amount Enclosed: _________________________________________________ Method of Payment: (Check One)

Please Bill us Check payable to TPMA Credit Card (on-line only)* Make Check payable to:

TPMA

P.O. Box 190485

Nashville, TN 37219-9998

* Credit Card can only be used by completing the exhibitor/sponsor/advertiser on-line registration at:

https://tpma27.wildapricot.org/event-2691194

https://tpma27.wildapricot.org/event-2691194

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Jim Dillard Golf Tournament

Forrest Crossing Golf Course is located just 20 minutes south of Nashville. The golf course features scenic views of the Harpeth River which winds alongside 15 of the 18 holes. Forrest Crossing's signature hole is #9, a 361 yard par 4 which features an island green. #16 and #18 are ranked as two of the best and challenging holes in the state by local media. With four sets of tees the course offers a challenge to golfers of all skill sets. The practice facility is a large 8 acre driving range with 20 stalls, a designated chipping area, putting green, and sand bunker. It has water and club cleaners and is open year round. In the summer of 2006, Forrest Crossing completely renovated the greens, installing Champion Greens on each hole. This greens' renovation help put Forrest Crossing at the top of every golfer's list of favorite courses in Nashville. Forrest Crossing also offers a 200 seat grill room. The grill menu offers and array of options and features two 50" plasma High Definition T.V.s. A patio overlooking the course offers one of the best views in town. Come experience Forrest Crossing and see why it is one of Nashville's best courses. Tee time 1:00 p.m., meet at 12:30 p.m. to receive scorecards, rules and instructions in the clubhouse at the course which is located at: 750 Riverside Dr. Franklin, TN. Cost is $50.00 per person which includes beverage and snacks. Awards will be presented at the conference.

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2018 Conference General Information

ACCOMMODATIONS

The conference will be held at the Franklin Cool Springs

Marriott in Franklin, Tennessee. The rate is $151.00 per

night. Reservations should be made by March 26th, 2018 to

get the conference rate. In order to best serve our

attendees, you can make your reservations by calling the

hotel directly or on-line.

Telephone: (800) 228-9290 or (615) 261.6100

On-line: Book your group rate for TN Public Mgmt Assoc Annual Conference

HOTEL SHIPPING ADDRESS:

Marriott Cool Springs


Franklin, TN 37067

SPECIAL ACCOMMODATIONS TPMA will seek to accommodate all persons with disabilities. If you require such special

accommodations, please contact Richard Stokes, Executive Director at (615)532-4956

For More Information Janet Southards Exhibit and Sponsor Chair at (615)773-6290; or Richard Stokes, Executive

Director at (615)532-4956.

http://www.marriott.com/meeting-event-hotels/group-corporate-travel/groupCorp.mi?resLinkData=TN%20Public%20Mgmt%20Assoc%20Annual%20Conference%5Ebnacs%60pmapmaa%60151.00%60USD%60false%604%604/23/18%604/27/18%603/26/18&app=resvlink&stop_mobi=yes

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Name of Convention: _____25th Annual TPMA Membership and Training Conference

Date of Set-Up: 4/25/2018 Time of Set-Up: 10:00am

Location: Franklin Marriott Cool Springs, TN

Name of Exhibitor: _________________________________ Booth Number: ________________

Mailing Address: _________________________________________________________________

Exhibitor On-Site Contact: _________________________________ Telephone: ( ) ________________

QUANTITY DESCRIPTION UNIT PRICE # Days Total

Phone Line (Analog)

$100.00 each - 1st day

$35.00 - additional days

Wired High Speed Internet Access

$150.00 each*

$50.00 per additional line

Engineer (Services) $25.00 each per ½ hour N/A

Extension Cord or Power Strip $20.00 each per day*

20 AMP 110 Volt Electrical Outlet $20.00 each per day*

50” High Definition LCD Flat Panel

Monitor with A/V Cart

and Tech Assistance

$350.00 each per day*

60” High Definition LCD Flat Panel

Monitor with A/V Cart

and Tech Assistance

$450.00 each per day*

Boom Lift Charge $150.00 per day*

Banners (Hung on Air Walls Only) $25.00 each N/A

Package Handling:

Shipments received more than three days prior

to the event: $25.00 per day storage fee

$5.00 each (under 25 lbs.)

$10.00 each (over 25 lbs.)

$50.00 each (pallets)

One

time

fee

Wireless Internet available. Please contact above

Event Manager for pricing and availability.

*ABOVE PRICES ARE PER DAY

WITH THE EXCEPTION OF BANNERS

SUBTOTAL $

24% TAXABLE

ADMINISTRATIVE

CHARGE

$

9.25% SALES TAX $

TOTAL DUE $

______ CHECK ENCLOSED

______ CREDIT CARD # __________________________________ EXP. DATE: __________________________

SIGNATURE OF CARDHOLDER: _________________________________________________________________

______ BILL TO A GUEST ROOM; NAME: _______________________ ARRIVAL DATE: _________________

Send forms to-ATTN: Tanya Wilson

[email protected] Please Return At Least 7 Days Prior to Set Up Date

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Package Shipment Information

All packages should be shipped and INDIVIDUALLY labeled to the hotel with the

following information:

FRANKLIN MARRIOTT COOL SPRINGS

GROUP OR SHOW NAME

ATTENTION: (Registered Guest Name/Exhibitor with Check-in Date)

700 COOL SPRINGS BLVD.

FRANKLIN, TN 37067

HOTEL CONTACT NAME (If applicable)

Multiple boxes/containers should each be marked as follows:

“(Box number) of (total number shipped)”. For example: Box 1 of 4, Box 2 of 4.

Shipping Policies:

1) All packages sent should be labeled as listed above. 2) The hotel asks that shipments arrive no more than (3) days prior to the meeting or event. Shipments received

earlier than (3) days prior will be assessed a $25.00 per day storage fee. 3) Hotel will provide delivery to the event location on the date of set-up. The Registered Guest/Exhibitor will be

asked to sign for all packages before they are released. The Registered Guest/Exhibitor is responsible for all unpacking and set-up of exhibit items.

4) At the conclusion of the meeting or event, the Registered Guest/Exhibitor will be responsible for all the dismantling, repacking and sealing of outbound shipments.

5) All outbound shipments will require completed shipping documents, including billing account numbers. Hotel will provide pick-up by designated shipping vendor.

Incoming Shipping Charges: (Charge includes receiving, storage, handling and outbound shipping)

Express Packs / Envelopes: Complimentary

Box / Container under 25 pounds: $5.00 each

Box / Container 25 pounds or more: $10.00 each

Pallets / Freight Items: $50.00 each

All package charges can be placed on a guest room folio or paid for with credit card on-site.

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Officers:

Tennessee Chapter

Officers and Board

Members

President

Felecia Boyd

City of Memphis

President-Elect

Cheryl Lewis Smith

City of LaVergne

Immediate Past President

Peter Voss

City of Hendersonville

Treasurer

Paula Taylor

Knox County Sheriff’s Office

Merit System

Secretary

Ora Applewhite

Shelby County Government

Board of Directors:

Kristie Ward

City of Sevierville

Tina Camba

City of Chattanooga

Lynn Henning

City of Jackson

Rebecca Hunter

TN Department of HR

Stephen Wilensky

City of Germantown

Alicia Jones

City of Memphis

Richard Stokes

Executive Director

UT-MTAS

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TPMA

P.O. Box 190485

Nashville, TN 37219-9998

Documents

th Annual TPMA Membership and Training Conference draw for any special prizes you may bring at anytime during the conference. The following are included with each exhibit space Tabletop