PDF2Office ® v2.5 Professional Edition Tutorial © Recosoft Corporation 2003 - 2005

PDF2Office® v2.5 Professional Edition Tutorial

© Recosoft Corporation 2003 - 2005

PDF2Office® : What is PDF2Office®?

PDF2Office® is a utility for converting PDF documents into editable Microsoft Word, Microsoft PowerPoint, RTF etc… files.

PDF2Office® also allows extracting data such as images/text from a specific range of pages.

PDF2Office® : Usage & Solutions 1

Fills a void in the document creation/editing lifecycle as a plethora of authoring software output data into PDF format but are not editable by the most popular software titles.

PDF2Office® : Usage & Solutions 2

Allows recovering data stored in PDF documents without purchasing expensive PDF tools and other software resulting in reduced cost and savings in time.

PDF2Office® v2.5 : Features - Tour

Click to continue…

PDF2Office® v2.5 : Features 1 Convert PDF documents to word processing files

Convert PDF documents into editable Microsoft Word files, Microsoft PowerPoint, RTF, Unicode and Text files.

Open PDF documents directly within Microsoft WordPDF2Office® integrates seamlessly with Microsoft Word 97-2003 allowing you to directly open PDF documents within Microsoft Word.

PDF2Office® v2.5 : Features 2 Click Open

A right-click on a PDF document on the Desktop opens PDF documents directly in Microsoft Word.

Retain layout/Process form modeReconstructs a PDF document page by page, maintaining an almost exact replica of the original layout.

PDF2Office® v2.5 : Features 3 Convert images stored in PDF documents to graphics fi

lesConvert images stored in a PDF document to JPEG, BMP, TIFF, Photoshop or other image file types, and specify compression and resolution settings.

Batch ConvertConvert multiple files with one click.

PDF2Office™ v2.5 : Integration with Microsoft Word - 1

To directly open a PDF document within Microsoft Word 97-2003

Click on the File Menu in Microsoft Word and choose Open PDF file

PDF2Office® v2.5 : Integration with Microsoft Word - 2

The Open PDF File dialog appears

Then select the PDF file and click the Open button


The PDF2Office Progress Information dialog appears


The converted PDF document appears in a new window within Microsoft Word


To specify PDF Conversion options within Microsoft Word

Click on the Options button in the Open PDF dialog


The Options dialog appears

Specify conversion options and click on the Okay button

PDF2Office® v2.5 : Desktop Integration

You can right-click on a PDF document on the desktop and have it open in Microsoft Word 97-2003

PDF2Office® v2.5 : InterfaceConversion PaneToolbar

Conversion Log Pane

Conversion Settings Bar

PDF2Office® v2.5 : Interface - ConversionThe Conversion pane is used for converting PDF documents

You use the conversion pane to convert PDF documents and extract data from them

PDF2Office® v2.5 : Interface - Conversion Log Pane

The Conversion log lists the results of all attempted conversions.

PDF2Office® v2.5 : Interface - Conversion Settings Bar

The Conversion Settings bar is used to set the kind of conversion required and the final format

Clicking on the Conversion kind menu allows specifying different conversion kinds

PDF2Office® v2.5 : Drag and Drop Conversion 1

Converting files is as easy as 1 - 2 - 3.

1. Drag and Drop Files into the Conversion Pane


2. Set the Conversion kind

and the final format to Convert to


3. Drag the selected items out and drop them to the Desktop

PDF2Office® v2.5 : Conversion Kind - 1

Three Conversion kinds are available.

Convert to Word Processing fileUse this to convert PDF documents to editable Micro

soft Word, RTF, Unicode, Text documents.


Convert to Presentation fileUse this to convert a PDF document to a Mic

rosoft PowerPoint file


Convert only images toUse this to extract images contained in the p

ages of PDF documents.

PDF2Office® v2.5 : Conversion Options - 1

PDF2Office® v2.5 offers advanced options for controlling the precision of the conversion process.

• Converting files to a word processing formatYou can control whether page breaks, headers/footers, etc. are processed.

• Image type conversionsYou can control the compression quality and resolution.

• Page RangeYou can specify the range of pages to convert.


To control the conversion process, click on the disclosure triangle in the Conversion Settings bar

The conversion options are displayed -


When converting to Word Processing file type you canfurther specify the processing type to perform -

Full Format

Retain layout/Process form

Extract only text

Extract only images


Retain layout/Process formSelect this option if the document you are converting is a form or you want to retain an extremely accurate layout of the original PDF document.

Full FormatSelect this option to convert a PDF document to a word processing file format by recreating the original construction and layout of the document.

Extract only textSelect this option when you want to extract only the text in a PDF Document.


Extract only imagesSelect this option to extract only the images contained in a PDF document.


Each processing type (excluding Extract only images) allows specifying processing options -

Annotations

Make Tables

Graphics

Document Properties

Apply Page Breaks

Document Information


AnnotationsProcesses annotations stored in PDF documents and applies it to the related text.

Document PropertiesAttempts to form headers, footers, sections, columns, document margins, endnotes and footnotes.

Apply Page breaksControls whether PDF2Office® should calculate and apply page breaks.


GraphicsProcesses all graphics and images, and attempts to regroup independent graphic elements.

Make TablesAttempts to recreate tables where possible.

Document InformationSpecifies whether document information such as the document's author should be processed and transferred to the output file.


When converting a PDF file to the Microsoft PowerPoint format, you can specify the image resolution and several conversion options also.


When converting only images to other image formats, you can also specify the resolution and compression level.


You can control the range of pages to convert by specifying the pages in the Page Range area.

PDF2Office® v2.5 : Retain layout/Process form - 1

The Retain layout/Process form processing type is ideal when you want to replicate the PDF document page for page.

When Retain layout/Process form processing is used PDF2Office® tries to match as precise as possible the location of the data.


The Retain layout/Process form option groups the data and stores everything into the Drawing/Text box layer of the target file type.

In order to edit the document effectively, you may have to ungroup the data.


If the changes required are minimal, its’ better not to ungroup the data as the placement of the individual text, graphics and image elements may change arbitrarily.

PDF2Office® v2.5 : Batch Convert - 1

Batch Conversion converts all files in a specific folder.1. To use this feature, first preset the type through the Preferences Setting


2. Then set the Destination folder for the files to be placed after they are converted


3. Finally using the Batch Convert Dialog, Choose the folder which contains the files to convert


The conversion starts and the converted files are placed in the destination folder

PDF2Office® v2.5 : Batch Convert - 5 You can also set the directory where the original PDF files reside as the destination through the Preferences settings.

Click Source folder is destination to specify this.

PDF2Office® v2.5 : Trouble Shooting 1

At times the conversions may not be what one would expect. There may be many reasons - from this section onwards we describe how to trouble shoot some common problems.

PDF2Office® v2.5: Trouble Shooting 2

• Does the converted file have columns or page margins that don’t seem proper?

Ans: Turn off the Document Properties option and try reconverting the file. Since the Document Properties option tries to figure out margins, columns and sections etc… sometimes turning this option off produces a file that is properly formatted.

You can also try using the Retain layout/Process form mode.


• Does the converted file have sections that are proper and then an area where the output is not properly formatted?

Ans: Try converting the PDF document by splitting the conversion by specifying a range of pages to convert. Then specify another range of pages to convert - until you have finished converting all pages.

Finally assemble the files together in the word processor.


• I have a document that has both landscape and/or portrait pages. The converted output has improper formatting - What should I do?

Ans: Try converting the PDF document by breaking up the conversion by specifying a range of pages to convert. Then specify another range of pages to convert - until you have finished converting all pages.

Finally assemble the files together in the word processor.


• Are tables improperly formatted?

Ans: There can be many reasons why tables may not format properly. One possible reason is that the table has borders that are hidden or cells that are not connected. In such cases PDF2Office® can’t determine the table precisely and may capture the data as a graphic. The best option is to deselect both the Graphics and Make Tables processing options and then reconstruct the table in the output document by using the text data that was collected.


• Are graphics not being processed properly?

Ans: PDF2Office™ v2.5 doesn’t honor clipping paths, transparencies and other advanced graphics transformations and manipulations. In such cases turning off the “Graphics” option will stop the graphics processing with no graphics being output into the converted file.


• Do you get an Error -3 or Error -11000?

Ans: When an error -3 or -11000 appear these mean that the PDF document has some kind of data that cannot be processed and the file may not get converted.


• Are you trying to convert PDF documents created by Page Layout software?

Ans: Since a word processing software is not a Page Layout program it is very difficult to reconstruct such documents due to inherent limitations in a word processor. The Retain layout option attempts to reconstruct the document page by page maintaining an almost exact replica of the original layout -but editing may become difficult at times.


• It takes a long time to convert 800+ page files.

Ans: When converting 800+ page documents we recommend you convert such documents on a machine equipped with at least a 1.7 Ghz processor with at least 1024MB RAM to speed things up.


• The document still doesn’t convert properly at all?

Ans: Please contact Recosoft Corporation customer support about this. We are continuously improving the PDF conversions.

PDF2Office® v2.5: Processing Scope - 1

• PDF2Office® takes a PDF document and performs the following processing -

1. Forms paragraphs and applies indentations (justification is set to left or center)

2. Applies text styles and retains font information (or font mapping is performed)

3. Constructs page properties such as margins and page breaks where appropriate

4. Calculates columns and section breaks

5. Matches headers and footers where possible

PDF2Office® v2.5: Processing Scope - 2

• PDF2Office® v2.5 takes a PDF document and performs the following processing (contd.) -

6. Forms endnotes/footnotes

7. Identifies and creates Tables

8. Regroups intersecting and overlapping graphics

9. Processes all images (except JBIG format) and re-groups intersecting sliced images

PDF2Office® v2.5: Specifications

• Microsoft Windows ME - 2003• PC equipped with at least a PIII at 500M

hz and 256MB RAM• QuickTime v4.0 or higher• Microsoft Word 97-2003 to directly open

PDF documents in Microsoft Word.

PDF2Office® v2.5: Supported Export File Formats

• Microsoft Word 97-2003• Microsoft PowerPoint 97-2003• Microsoft PowerPoint 98-2004 - Macintosh• Rich Text Format (RTF) - Windows• Rich Text Format (RTF) - Macintosh• Unicode UTF-8/16• Text• JPEG/PNG/TIFF/PICT/BMP/Photoshop etc…

PDF2Office® v2.5: Contact Information

• Recosoft CorporationUstubo Hommachi 2-9-11, Nishi-ku,Osaka, JapanTel: +81-6-6443-0015 Fax: +81-6-6443-1458

• For General Inquiries : [email protected]

• http://www.recosoft.com

mailto:[email protected]

http://www.recosoft.com/



PDF2Office® v2.5 : NoticesPDF2Office® is a trademark of Recosoft CorporationAll other trademarks are the property of their respective owners.

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PDF2Office ® v2.5 Professional Edition Tutorial © Recosoft Corporation 2003 - 2005