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Paul Mundy www.mamud.com Microsoft Excel Tips and tricks

Paul Mundy Microsoft Excel Tips and tricks

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Page 1: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Microsoft Excel

Tips and tricks

Page 2: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Microsoft Excel

Equations and formulas Ranges Absolute and relative addresses Reorder information Format cells Repeat headings on printouts Transpose data Charts

Paul Mundy, www.mamud.com

Page 3: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Calculate equations

Equations begin with = =99/11 gives 9 =B2/C2 gives 9 =B2+C2 gives 110 =B2-C2 gives 88 =B2*C2 gives 1089

Page 4: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Calculate sums and averages

Enter equation here Cell B5: =sum(b2:b4)

gives 8099 Useful functions:

=sum() =average() =count()

Range of cells:

B2 to B4 = B2:B4

Page 5: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Named ranges To name a range, select

the cell(s), then Insert > Name > Define

Use range names in equations

Example C2 (=15) is named price C3 (=200) is named quantity Cell C4: =price*quantity gives

3000

Page 6: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Use ranges in calculations

Cells B2 to B4 are named production

Cell B5: =sum(production) gives 8099

Page 7: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Relative cell addresses Create a formula in

cell B5: =sum(B2:B4)

Copy the formula to cell C5. It changes automatically to =sum(C2:C4)

The addresses C2 and C4 are relative cell addresses

Page 8: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Relative cell addresses Cell C2: =B2/C7

gives $3.33 Copying the formula

to cell C3 gives =B3/C8

But C8 = 0, so C3 gives an error

This is because the formula uses relative addresses

Page 9: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Absolute cell addresses Use an absolute

address instead, like this: $C$7

Absolute addresses are fixed. They can be moved or copied, and will not change

Page 10: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Absolute, relative and mixed addresses

Relative address: C7 Absolute address: $C$7 Mixed addresses:

$C7 (column absolute, row relative) C$7 (column relative, row absolute)

To toggle through relative, absolute and mixed addresses, select the address and press F4

Page 11: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Reorder data Select the data to

sort Data > Sort > Select the field(s)

to sort on Click OK

Page 12: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Format cells Cells formatted as

Date Format > Cells >

Number > Date

Page 13: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Format cells Cells formatted as Date Format > Cells > Number >

Date

Custom formatting Format > Cells > Number >

Custom: d mmm yyyy = 1 Jan 2004 dd mmmm = 01 January

Page 14: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Format cells

=WEEKDAY() function, formatted as ddd

Page 15: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Text alignment Text

aligned right

Aligned to top

Wrapped within cell

Page 16: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Repeat headings on printouts

File > Page Setup > Sheet > Rows to repeat at top

Select rows to repeat

Page 17: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Transpose dataTo replace columns with

rows Select the whole table Edit > Copy Click in an empty cell Edit > Paste Special >

Transpose > OK

Page 18: Paul Mundy  Microsoft Excel Tips and tricks

Paul Mundy www.mamud.com

Charts Select data Insert > Chart Select type of

chart Format chart as

needed