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Paul Mundy www.mamud.com
Microsoft Excel
Tips and tricks
Paul Mundy www.mamud.com
Microsoft Excel
Equations and formulas Ranges Absolute and relative addresses Reorder information Format cells Repeat headings on printouts Transpose data Charts
Paul Mundy, www.mamud.com
Paul Mundy www.mamud.com
Calculate equations
Equations begin with = =99/11 gives 9 =B2/C2 gives 9 =B2+C2 gives 110 =B2-C2 gives 88 =B2*C2 gives 1089
Paul Mundy www.mamud.com
Calculate sums and averages
Enter equation here Cell B5: =sum(b2:b4)
gives 8099 Useful functions:
=sum() =average() =count()
Range of cells:
B2 to B4 = B2:B4
Paul Mundy www.mamud.com
Named ranges To name a range, select
the cell(s), then Insert > Name > Define
Use range names in equations
Example C2 (=15) is named price C3 (=200) is named quantity Cell C4: =price*quantity gives
3000
Paul Mundy www.mamud.com
Use ranges in calculations
Cells B2 to B4 are named production
Cell B5: =sum(production) gives 8099
Paul Mundy www.mamud.com
Relative cell addresses Create a formula in
cell B5: =sum(B2:B4)
Copy the formula to cell C5. It changes automatically to =sum(C2:C4)
The addresses C2 and C4 are relative cell addresses
Paul Mundy www.mamud.com
Relative cell addresses Cell C2: =B2/C7
gives $3.33 Copying the formula
to cell C3 gives =B3/C8
But C8 = 0, so C3 gives an error
This is because the formula uses relative addresses
Paul Mundy www.mamud.com
Absolute cell addresses Use an absolute
address instead, like this: $C$7
Absolute addresses are fixed. They can be moved or copied, and will not change
Paul Mundy www.mamud.com
Absolute, relative and mixed addresses
Relative address: C7 Absolute address: $C$7 Mixed addresses:
$C7 (column absolute, row relative) C$7 (column relative, row absolute)
To toggle through relative, absolute and mixed addresses, select the address and press F4
Paul Mundy www.mamud.com
Reorder data Select the data to
sort Data > Sort > Select the field(s)
to sort on Click OK
Paul Mundy www.mamud.com
Format cells Cells formatted as
Date Format > Cells >
Number > Date
Paul Mundy www.mamud.com
Format cells Cells formatted as Date Format > Cells > Number >
Date
Custom formatting Format > Cells > Number >
Custom: d mmm yyyy = 1 Jan 2004 dd mmmm = 01 January
Paul Mundy www.mamud.com
Format cells
=WEEKDAY() function, formatted as ddd
Paul Mundy www.mamud.com
Text alignment Text
aligned right
Aligned to top
Wrapped within cell
Paul Mundy www.mamud.com
Repeat headings on printouts
File > Page Setup > Sheet > Rows to repeat at top
Select rows to repeat
Paul Mundy www.mamud.com
Transpose dataTo replace columns with
rows Select the whole table Edit > Copy Click in an empty cell Edit > Paste Special >
Transpose > OK
Paul Mundy www.mamud.com
Charts Select data Insert > Chart Select type of
chart Format chart as
needed