Troop 424 http://www.bsatroop424.org

Patrol Leader Binder Contents:

Patrol Leader Leadership Card Patrol Leader’s PLC Report Ten Tips for Being a Good Patrol Leader Camping Menu Planner Camp Food Shopping List Patrol Duty Roster Patrol Locker Contents Action Packer Inventory List Patrol Leader Trailer Packing List Camp Setup Checklist Shed Procedures

1. Enter your name and the date that you started this position. 2. Read and understand the enclosed material. 3. Photocopy and use enclosed forms where appropriate. 4. Bring this binder with you when you have a job review or board of review. 5. At the end of your term, return this binder to your Leadership Position Coordinator.

Name Start Date End Date

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! Description: The Patrol Leader is the elected leader of his patrol. The Patrol Leader may easily be the most important job in the troop. He has the closest contact with the patrol members and is in the perfect position to help and guide them. The Patrol Leaders, along with the Senior Patrol Leader and Assistant Senior Patrol Leader are the primary members of the Patrol Leaders' Council.

Qualifications

Performance Requirements

Reports to: Senior Patrol Leader

Type: Elected by members of the patrol

Term: 6 months

Leadership towards:

Star, Life, Eagle

Position Coordinator

Senior Patrol Leader

Age: None

Rank: None

Experience: None

Attendance: 75% for all activities over previous 6 months

Confirmation: Nomination Approved by Scoutmaster

Training: You must attend the troop Junior Leader Training even if you have attended in the past.

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Attendance:

You are expected to attend 85% of all troop meetings, Patrol Leaders' Council meetings, outings, and service projects. If your attendance is low, or if you have three (3) unexcused absences in a row, you can be removed from office. Set the example by being an active Scout. Be on time for meetings and activities. You must call the Senior Patrol Leader or Scoutmaster if you are not going to be at a meeting or if you suddenly have to miss an outing. You also need to make sure that the Assistant Senior Patrol Leader is ready to assume your responsibilities. This requires you to "Be Prepared", plan ahead and this will never be an issue.

Effort: You are expected to give this job your best effort and use the adult leadership and advice when you feel they are needed.

Uniform:Set the example by wearing your uniform correctly. This means that you will wear all of the parts of the troop uniform, shirttail tucked in, with all required badges in their correct locations.

Behavior: Set the example by living the Scout Oath and Law in your everyday life. Show Scout Spirit in everything you say and do.

Duties What it means in Troop 424

Plan and lead patrol meetings and activities

• Use the patrol method • Conduct one Patrol service project during your term • Make sure Patrol Meetings are planned in detail one month in

advance. You must use the Troop 424 meeting plan template. • Read the “Patrol Leader Handbook (No. 32502A)”.

Assigns patrol members a job and help them succeed.

• Make sure your patrol has an APL, scribe, quartermaster, grub master and cheer master.

• Make up duty rosters for camp outs and post them.

Represent the patrol at the PLC and annual program planning conference

• Attend all PLC meetings and the program planning conference. • Keep a list of what your patrol member's need for advancement. Get

this from the Troop Committee Advancement Chair or use members books.

• Know what your patrol members would like to do.

Develop patrol spirit.

• Have your patrol flag at all troop and patrol activities. • Have a patrol yell. • Have skits ready for outing campfires. • Have cheers ready for outing campfires. • Have songs ready for outing campfires. • Assist troop chaplain during outings when necessary.

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Keep others informed:

• Call the patrol members each week to check they are following up on their assignments and communicate program information.

• Be sure to let your APL know if you are going to be absent so he can fill in for you.

• Make sure he knows what is supposed to happen and what responsibilities the patrol has.

Set a good example:

• Be the first to reflect the scout sign. • Maintain a positive and enthusiastic attitude. • Exhibit good self-discipline. • Have a good attendance record. • Meet your obligations on time and in full effort. • Have fun but not at the expense of everyone. Goofing off without

purpose wastes time and will loose the respect of the other scouts. • REMEMBER: Scouts will follow your example.

Wear the uniform correctly:

• Always conform to the Troop 424 uniform policy.

Show Scout Spirit:

• Use the Scout Oath and Law as an everyday guideline. • Actively participate in the activities of Troop 424. • Set an example for the other Scouts to follow.

Help Scouts Advance

• Work with your patrol members to understand what they need to advance and then plan outings for it

Gear

• Works with the Patrol Quartermaster to ensure that all gear is inventoried and marked appropriately

• Assign gear to patrol members to be cleaned when returning from an outing

•

Patrol Advisor• An Adult Patrol advisor will be assigned to your patrol. You can have a

discussion with your advisor at any time.

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Patrol Leader Leadership Card

Name: __________________________ Patrol: __________________________ Term: ___/___/___ to ___/___/___

Job Description: Each patrol in a troop elects a patrol leader. The patrol leader takes a leading role in planning and conducting patrol meetings and activities, and represents the patrol at meetings of the patrol leader's council. Each patrol leader can appoint an assistant patrol leader to serve with him. Leadership Position Coordinator: Senior Patrol Leader

Duties of Patrol Leader: 1. Helps the scribe take attendance. Reports to the scribe which patrol members have an excused absence. 2. Attach the “Chuck Box Inventory List” to your patrol’s chuck box and check it before going camping. 3. Attach the “Patrol Locker Contents” form to the patrol locker and keep it filled out. 4. Use the “Patrol Leader Trailer Packing List” with the Quartermaster when the patrol goes camping. 5. . 6. Make sure gear is returned to the patrol's locker in the shed the week following an outing. 7. Check gear in with the Quartermaster when it is returned. 8. Do at least one patrol service project in a 6 month period. 9. Plan and lead patrol meetings and activities. 10. Utilize the “Camping Menu Planner” and “Shopping List” when preparing a menu before a troop outing. 11. Fill out a “Patrol Duty Roster” for each camping trip. 12. When you get to camp help get your patrol setup by using the “Camp Set Up Checklist”. 13. Fill out and bring the “Patrol Leader’s PLC Report” to the PLC.

Position Coordinator (Date/Initials) • __________ Briefed on duties and responsibilities • __________ Lead the patrol in at least one opening or closing flag ceremony. • __________ Holds appropriate patrol meeting. • __________ Complete and post duty roster for each campout (verified at campout) • __________ Take notes at, and disseminate information from the PLC to members in the

patrol. • __________ Bring concerns of the patrol to the PLC. • __________ Complete all other Patrol Leader duties during term in office • __________ Follows all gear procedures •

Add position review sheet Review other sheets to see if they are applicable.

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Patrol Meeting Agenda

Place: ___________________________________________ Date: ____________

Opening - Hold a brief ceremony if this is outside of a Troop Meeting__________________________________________________________________________________________________________________________________________________________ Business – Read the patrol log of the last patrol meeting. Collect dues, uniform inspection, any new items of business are discussed and decisions are recorded. Campout planning is done by getting a count of who is going, making a menu, creating a duty roster, and checking equipment needs. Patrol grubmaster is assigned to purchase food. Advancement of Patrol Members is discussed and recorded.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Skill Activity - Scouting skills are practiced, possibly for advancement or for teaching others in the troop. Perhaps a camp gadget, designing a flag, a patrol presentation, or practicing for patrol competitions._______________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Game - This should be a Scouting activity not playing soccer. Check www.boyscouttrail.com or come up with one that uses your scouting skills. Try new activities to use at troop meetings.__________________________________________________________________________________________________________________________________________________________ Closing - This should be short and dignified. Perhaps a practice for a ceremony that can be used for opening or closing at a troop meeting.__________________________________________________________________________________________________________________________________________________________ Attendance - List scouts at meeting:_____________________________________________________________________________ START- List things you should start doing _____________________________________________________________________________ STOP – List things you should stop doing

_____________________________________________________________________________

CONTINUE –List things you should continue to do

_____________________________________________________________________________

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Patrol Leader’s PLC Report

Patrol Leader

Think: What’s the status of your patrol?

Did your patrol do any Patrol activities outside the regular Troop Meeting? If so, what?

Are most of the people in your patrol attending most of the troop meetings?

For those that are missing meetings, have you asked why they are missing?

Does anyone in your patrol have any suggestions they’d like to see for upcoming Troop Meetings, Campouts, Outings, Service Projects, or Activities?

What is the advancement status of each of your patrol members?

What is the status of your next campout?

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Ten Tips for Being a Good Patrol Leader 1. Keep Your Word. Don't make promises you can't keep. 2. Be Fair to All. A good leader shows no favorites. Don't allow friendships to keep you from

being fair to all members of your patrol. Know who likes to do what, and assign duties to patrol members by what they like to do.

3. Be a Good Communicator. You don't need a commanding voice to be a good leader, but you must be willing to step out front with an effective "Let's go." A good leader knows how to get and give information so that everyone understands what's going on.

4. Be Flexible. Everything doesn't always go as planned. Be prepared to shift to "plan B" when "plan A" doesn't work.

5. Be Organized. The time you spend planning will be repaid many times over. At patrol meetings, record who agrees to do each task, and fill out the duty roster before going camping.

6. Delegate. Some leaders assume that the job will not get done unless they do it themselves. Most people like to be challenged with a task. Empower your patrol members to do things they have never tried.

7. Set an Example. The most important thing you can do is lead by example. Whatever you do, your patrol members are likely to do the same. A cheerful attitude can keep everyone's spirits up.

8. Be Consistent. Nothing is more confusing than a leader who is one way one moment and another way a short time later. If your patrol knows what to expect from you, they will more likely respond positively to your leadership.

9. Give Praise. The best way to get credit is to give it away. Often a "Nice job" is all the praise necessary to make a Scout feel he is contributing to the efforts of the patrol.

10. Ask for Help. Don't be embarrassed to ask for help. You have many resources at your disposal. When confronted with a situation you don't know how to handle, ask someone with more experience for some advice and direction.

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Menu Planner

PATROL: _____________________________

Event: ________________________________ Date: _________________________

Main Course

Bread / Grain Dairy / Poultry Fruit / Vege Drink Dessert

Friday Dinner

Friday Cracker-Barrel

Saturday Breakfast

Saturday Lunch

Saturday Dinner

Saturday Cracker-Barrel

Sunday Breakfast

Sunday Lunch

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Shopping List

Item Amount Cost each Total

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TOTAL ESTIMATED FOOD COST

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Estimate the Cost of the Trip (Work with Patrol ASM to fill out)

Event____________________________________

Food

1. Groceries $__________ (From shopping list)

2. Restaurant $_________

3. Supplies $___________ (Chuck box items)

4. Total Food $_________ (Add #1, #2, and #3)

Travel

5. Gasoline $____________

6. Tolls $________________

7. Total Travel $__________

Event

8. Campsite $____________

9. Patches $_____________

10.Tickets $______________

11. Gear Rental $__________

12.Total Event $___________

Estimate Total

13.Total Estimated Trip Cost $___________

14.Number of Scouts attending ___________

15.Cost per Scout $______________________ (#13 divided by #14)

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TRIP CLOSEOUT

Event____________________________________ Number of Scouts attended_________

FOOD

1. Actual Cost of all Food $________________ (Add up all receipts)

TRAVEL

2. Actual Cost of all Travel $________________ (Add up all receipts)

EVENT

3. Actual Cost of Event $ __________________ (Add up all receipts)

TOTALS

4. Total Estimated Cost $__________________ (From estimated trip costs page)

5. Total Actual Cost $_____________________ (Add #1, #2, and, #3)

6. Overage or Shortage $__________________ (Subtract #4 from #5)

7. Overage or Shortage per Scout $__________ (Divide #6 by number of Scouts)

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Camp Food Idea List

DAIRY ____ Eggs ____ Milk ____ Butter ____ Margarine ____ Sour Cream ____ Yogurt Cheeses: ____ Cream Cheese ____ Parmesan ____ other_____ MEAT, FISH & POULTRY ____ Bacon ____ Sausage ____ Deli Meat ____ Hot Dogs ____ Chicken ____ Turkey ____ Beef ____ Pork ____ ______ ham ____ other_____ FRUIT ____ Apples ____ Bananas ____ Berries ____ Grapes ____ Melon ____ Oranges ____ Pears ____ other_____ VEGETABLES ____ Lettuce ____ Onions ____ Peppers ____ Potatoes ____ Tomatoes

DRY GOODS ____ Cereal ____ Oatmeal ____ Cookies ____ Crackers ____ Pasta/Noodles ____ Beans ____ Lentils ____ Rice ____ Bread Crumbs ____ Flour ____ Sugar ____ Cake Mix ____ Pancake Mix ____ Potato Chips ____ Tortilla Chips ____ other_____ BREADS ____ Bagels ____ Bread ____ Buns ____ English Muffins ____ Rolls ____ other_____ BEVERAGES ____ Fruit Juice ____ Mineral Water CANNED GOODS ____ Applesauce ____ Fruit ____ Chili ____ Soup ____ Spaghetti Sauce ____ Tuna ____ Vegetables ____ Ketchup _______ other________

PAPER PRODUCTS ____ Facial Tissue ____ Napkins ____ Paper Towels ____ Aluminum Foil ____ Plastic Wrap ____ Lunch Bags ____ Sandwich Bags ____ Garbage Bags ____ other_____ CONDIMENTS ____ Oil ____ Vinegar ____ Ketchup ____ Mayonnaise ____ Mustard ____ Olives ____ Pickles ____ Relish ____ Salsa ____ Salad Dressing ____ Soy Sauce ____ Honey ____ Jelly/Jam ____ Peanut Butter ____ Syrup ____ other_____________

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Patrol Duty Roster

Patrol: Dates: 

NAMESaturday Breakfast

Saturday Lunch

Saturday Dinner

Sunday Breakfast

Cook Water Meal Cleanup

Site Setup/ Cleanup

Assistant Cook Meal Cleanup

Site Setup/ Cleanup Water

Meal Cleanup

Site Setup/ Cleanup Cook

Assistant Cook

Meal Cleanup

Assistant Cook Water Meal Cleanup

Site Setup/ Cleanup Cook Meal Cleanup

Site Setup/ Cleanup

Site Setup/ Cleanup Water

Assistant Cook Meal Cleanup

Water Meal Cleanup

Site Setup/ Cleanup Cook

Job Descriptions:

COOK: Prepares meals, wash kitchen utensils used for meal preparation.

Assistant Cook: Assist cook as requested, prepare pot of water for dish washing, supervise meal cleanup.

Meal Clean-up: Clean table , wash, dry, and put clean dishes away

Site Setup/ Clean-up: Set table and police patrol campsite. Help with putting camp kitchen in order.

Water: Get water for drinking and water for washing dishes

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Patrol Locker Contents Enter the date checked, who checked it and the number of items below. If any items are missing, report it to the Quartermaster. This form should be fastened to the patrol locker door.

Date Checked:

Checked By:

Item

Tents

Tarps

Propane Stoves. Make sure that the stove has a regulator.

Water Cooler

Lanterns

Folding Table

Plastic Tent Hammer

Chuck Box

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Chuck Box Inventory List Report missing items to the Quartermaster immediately.

Date Checked:

Checked By:

Item

Nested Pot Kit 1. Large Pot & Lid 2. Medium Pot & Lid 3. Small Pot & Lid 4. 2 Plastic Measuring

Cups 5. 2 Pot Handles

1 Cast Iron Skillet

1 Cooking Grate

1 Cutting Board

1 Griddle

1 Box Waterproof Matches

2 Spare Mantles for Lantern

1 Pair High Heat Gloves

1 Hot Pot Tong

2 Dish Washing Bins

1 Bottle Dish Washing Soap

2 Scrubbing Pads

1 Roll Paper Towels

2 Trash Bags

1 Tent Brush and Pan

Condiments (Salt/Pepper)

1 Plastic Tent Hammer

1 Can Opener

1 Can Cooking Oil Spray

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1 Roll Aluminum Foil

1 Ladle

1 Large Spoon

1 Meat Knife

1 Spatula

1 Pair Tongs

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Patrol Leader Trailer Packing List To be used when packing the trailer for a campout. Check: [ ] Dining fly has 4 lines, 4 stakes, 5 poles [ ] Tents have all parts (body, fly, poles, stakes) [ ] Chuck Box is complete (check inventory) [ ] Cook kit in Chuck Box is clean [ ] Griddles in Chuck Box are clean [ ] Propane stove hose in Chuck Box [ ] Propane stove has regulator [ ] Water jug is clean Check Out Troop Gear: [ ] Dutch oven, if needed [ ] Backpacking Stove [ ] Full Size Grill

[ ] Charcoal Chimney [ ] Propane Tree [ ] Turkey Fryer with Pot [ ] Propane [ ] Paul Bunyan Gear

Pack: [ ] Chuck Box [ ] Tents (4) [ ] Dining fly (with lines, stakes, poles) [ ] Water jug [ ] Propane stove (if needed) [ ] Table (if needed) [ ] Dutch oven (if needed)

[ ] Troop Gear * Pack flies and tents last.

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Camp Setup Checklist When you arrive at the campsite, do not unload the gear in a pile. Do the following in order: 1. SPL

[ ] Get scouts under cover, away from the camp site. [ ] Call the roll.

2. SPL, PL [ ] Check for hazards [ ] Select patrol sites

3. PL [ ] Unload dining flies and set up. [ ] Unload troop gear and store under dining flies. [ ] Unload tents and pitch them. [ ] Unload personal gear into tents.

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Shed Procedures • Patrol Lockers

o It is the PLs job to make sure that all of their patrol's gear is in their lockers. Each patrol will have two lockers.

o A checklist of what should be in the patrol locker will be posted on the door of each locker.

o The PL should tell the PQMs what they need. The PQMs will bring it up to the Troop QM to get the gear you need.

o All equipment (including utensils in the chuck boxes) will be color coded and numbered.

o The PL and PQMs will periodically take an inventory of the contents of each patrol locker.

o A combination lock will be placed on all patrol lockers. The combination will be known by the PL and the QMs. Both of the patrol’s lockers will have the same combination.

o Nobody will be allowed in the shed without the permission of the QMs.

o The combination of the shed will be known by the QMs, Scoutmaster and Activities Coordinator.

• Packing for camping trips

o PLs must put all the gear they want to bring on the trip in the center of the shed floor within the first half of the meeting on the Thursday before the trip.

o The QMs will actually pack the trailer.

o If your gear isn’t in the center of the shed floor, it won’t be going. (If the PL won’t be there the APL must cover for them. Give them a list.)

• Distributing gear after the camping trip

o After a camping trip it is the PLs job to assign the gear to his patrol to take home (including tents).

o It is the PLs job to make sure the gear is back in their patrol locker by the next trip (preferably the next Thursday). If someone in your patrol doesn’t clean their gear, you will use the same gear on the next trip, so it’s your patrol’s problem.

o Gear should be returned to and stored in the patrol locker by the patrol leader, not the PQMs.

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