Laboratory Management- Paper Work with Purpose

Patricia HugmanSenior Laboratory Technician

St Joseph’s College Toowoombaphugman@sjc.qld.edu.au

Previously presented at ConQEST 2014 by Wendy Hurle, Lab Manager; Narre Warren South P-12 College

Introduction

Budgets and Inventories

Chemical OH&S

General Management aspects

Forum – over to you

Introductions

Presenter – Patricia

Not set in stone tablets

Job description

manager roles

technician rolesThere’s plenty else we have to take care of!

Introductions Budgets and InventoriesChemical OH&SGeneral Management aspects

Budgets and InventoriesKeeping track of:

Money - budgets - expenditure record - analysis

Stock - equipment locator- Supplier lists- consumable levels

Budget Controlby subject by function

Junior ScienceTeacher resourcesStaff requisitesClassroom

resourcesIn/excursion

Senior Science (Bio, Physics, Chem, Earth, Ag, Sc21)

Prep roomDepartment costs

Affiliation/membership

ChemicalEquipment

Repair Updating breakages

ConsumablesOperating & officeTechnology (updating)

Library (text, workbooks & resources)

In/excursions

At SJC...Consumables

Budget control - details

DATE, brief description, SUPPLIER, order number, Invoice number, (TOTAL WITH GST), TOTAL WITHOUT GST

Email tracking

Database tracking

Budget monitoring

Spread sheets vs DatabasesSpreadsheets- manipulate data that is entered

Databases- are used to collect, manipulate, filter and report on various

kinds of data.

Inventory Control

Equipment register -

inc Posters - DVDs - videos - software

Supplier register – easy replacement

Chemical register – continuous updating

Inventory control

•What•Supplier•Cost•Serial #

•Where•Room /area•cupboard

Suppliers – get list too

Keeping track of resourcesrecord books / borrowing bookBroken record“where to find” (suppliers, staff,

parents)using the EQ LABBIES list

Chemical Register

Need to add chem supplier

Introductions Budgets and Inventories Chemical OH&SGeneral Management aspects

Chemical OH&SSDS …chemWatch or Vendor or both

Handling / use Storage / disposal

Hazardous Goods RegisterRisk Assessment

Introductions Budgets and Inventories Chemical OH&S General Management aspects

Communication

Relationships - managing staff

Liaison - know your useful people

Communication - do I know that you know what I mean?

- does the department know what I am doing?

Managing the Science stuffProviding advice to teaching staff

regarding conduct of pracPrep notes & Written record of

modifications - stored yr to year in folder

Prep AdviceProviding advice to teaching staff regarding conduct

of prac(Few prac are done straight from the book)

Group email with appropriate subject

reminders from last year

Print & send with pracStore in folders for next yr

Prep notes Prep notes & Written record of modifications - stored yr to year in folder

Overview/teaching plan possible prac (compiled over yrs) pracs done

Check with teachers how prac went … dialogue on improvements

diary; Outlook (invite to appointment)Risk Assess (scheduling)Net-bookit / PC SchoolsOther

Scheduling – prac & other resources

Forum – you & me

Thank you for listening

for your ideas

USB will arrive by post

Survey will arrive by email