PASHIM GUJARAT VIJ COMPANY LIMITED

Tender No. PGVCL/Project/Turnkey/Beyt-Dwarka/76

Signature of Tenderer:

Company‟s Round Seal: Date: Place: Page 1 of 95

PASCHIM GUJARAT VIJ COMPANY LTD. Registered & Corporate Office: “Paschim Gujarat Vij Seva Sadan”

Off Nana Mava Main Road, Laxminagar - Rajkot - 360 004

CIN U40102GJ2003SGC042908 Phone : 2380425, 2380427 Fax : 2380428 Web site: www.pgvcl.com :

E-mail: [email protected]

TENDER NO. PGVCL/Project/Turnkey/Beyt-Dwarka/76

Sub: Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist.: Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance.

Chief Engineer (Project) invites “On line Tenders” for the Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist.: Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance. Tender Papers & Specifications may be down loaded from Website https://pgvcl.nprocure.com (For view, down load and on line submission) and PGVCL web site www.pgvcl.com (For view & down load only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. All the relevant documents of tenders should be strictly submitted only by registered Post A.D. or Speed Post addressed to THE CHIEF ENGINEER (PROJECT), PASCHIM GUJARAT VIJ COMPANY LTD., REGD. & CORPORATE OFFICE, NANA MAVA MAIN ROAD, LAXMINAGAR, RAJKOT – 360004. “NO COURIER SERVICE OR HAND DELIVERY” will be allowed. Price Bids to be submitted ON LINE only. Tender number must be mentioned on the tender cover.

PGVCL GSTIN No. is 24AADCP1453C1ZZ

Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

Sr. No. Description

1 Tender No.: PGVCL/Project/Turnkey/Beyt-Dwarka/76

2 Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist.: Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance.

3 Tender Fee in Rs. ( non refundable) Rs. 7500.00 + 18% GST=8,850.00

4 Earnest Money Deposit amount in Rs.

for MSME units for Non-MSME units

Rs. 1.50 Lacs Rs. 2.50 Lacs.

5 Online Preliminary, Technical & Price bid i.e. On line ( e-tendering ) / offer submission last date (This is mandatory)

30/11/2021 up to 18:00 Hrs.

6 Relevant Documents Physically (By Registered Post A.D. or Speed Post only) submission last Date (This is mandatory )

02/12/2021 up to 18:00 Hrs.

7 Date of opening of Tender fee & EMD cover documents physical as well as on line

03/12/2021 at 11.00 Hrs.

8 Date of opening of Technical Bid physical as well as on – line

04/12/2021 at 11.00 Hrs.

9 Date of On line Opening of Price Bid (Tentative, if possible)

14/12/2021 at 11.00 Hrs.

10 Date of Pre-bid conference 23/11/2021 at 11.00 Hrs.

http://www.pgvcl.com/

https://pgvcl.nprocure.com/

http://www.pgvcl.com/




IMPORTANT: (1)As per the notice of the invitation of tender (newspaper advertisement), the tender is invited by e-tendering (on – line) mode, for which following conditions are mandatory and any deviation will be found in that case, the tenders / offer will be out rightly rejected and no any further communication in the matter will be entertained. (2) All the relevant documents as per requirement of the Tender also to be submitted physically along with the Tender Fee, EMD cover in sealed cover on or before due date and time. All such documents should be strictly submitted by RPAD / speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. (3). Any deviation found in Data / Details / Documents between on line offer (e-tendering) and physically submitted documents (Tender document fee, EMD, Technical and commercial documents etc.) of bidder, the offer of the same bidder will not be considered and no any further communication in the matter will be entertained. (4) The Price Bid is to be submitted ON LINE only whereas the Technical Bid is to be submitted in both the forms i.e. On Line as well as Physical. (5) As a part of the bidding process, a pre-bid conference is arranged on date. 23/11/2021 at 12:00 P.M. at Conference Hall, PGVCL, Corporate Office, Rajkot to attend the same by bidders representative along with technical experts. (6) SSI/NSIC units are exempted from payment of EMD. Details mentioned in respective clause. (7) It is mandatory for all the bidders to submit their tender documents by both forms viz. on – line (e – tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered. Note: - Bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation.6 Bidders should be in touch with websites https://pgvcl.nprocure.com & www.pgvcl.com for information regarding revision/corrigendum/Amendment in tender till due date of online submission and thereafter. No separate information shall be sent in this regards and also will not be published in newspaper. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to THE CHIEF ENGINEER (PROJECT), PASCHIM GUJARAT VIJ COMPANY LTD., REGD. & CORPORATE OFFICE, NANA MAVA MAIN ROAD, LAXMINAGAR, RAJKOT – 360004. PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Chief Engineer (Project)

PGVCL, Rajkot




NOTE:

In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Toll Free: 1-800-233-1010 (Ext. 501, 512, 516, 517, 525)

Phone No. 079-26857315 / 316 / 317

Fax: 079-26857321 / 40007533

Email: [email protected]

Other Terms & Conditions as per detailed tender document

mailto:[email protected]




Download the Tender Documents in PDF Format which consists of:

Commercial Terms & Conditions, Scope of work, Technical specifications (work involved) etc.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website.

I N D E X

Clause no.

TITLE Page No.

Bidders acceptance & confirmations 8

Special instructions to the Bidders 9

Details to be furnished by the Bidders 10

SECTION – I GENERAL TERMS AND CONDITIONS

Clause No.

TITLE Page No.

1 INVITATION OF TENDER 11

2 TENDER INFORMATION. 12

3 QUALIFYING REQUIREMENT OF THE BIDDER 12

4 SCOPE OF THE TENDER 13

5 DEFINATION 14

6 BID PRICE 15

7 AMENDMENT OF TENDER 15

8 TIME SCHEDULE 16

9 BID GUARANTEE (E.M.D.) 17

10 SUBMISSION OF TENDER 20

11 DOCUMENTS FOR APPROVAL 20

12 REJECTION OF TENDER 20

13 PGVCL‟S RIGHT 21

14 LANGUAGE OF THE TENDER 21

15 SIGNATURE OF THE BIDDER 22

16 DOCUMENTS COMPRISING THE TENDER 22

17 UNDER STANDING AND CLARIFICATION 23

18 LOCAL CONDITIONS 23

19 PRICE BASIS CURRENCIES AND PAYMENTS 23




20 POLICY FOR THE BID UNDER CONSIDERATION 23

21 EFFECT AND VALIDITY OF TENDER 24

22 MAINTENANCE OF TOOLS & TACKLES 24

23 EVALUATION & COMPARISON 24

24 ARITHMETICAL ERROR 25

25 AWARD OF CONTRACT 25

26 SIGNING OF CONTRACT 25

27 CONSTRUCTION MANAGEMENT 26

28 FIELD OFFICE RECORD 26

29 CONRACT PERFORMANCE GUARANTEE 27

30 JURISDICTION OF CONTRACT 27

31 MANNER OF EXECUTION OF CONTRACT 27

32 ENFORCEMENT OF TERMS 28

33 COMPLETION OF CONTRACT 28

34 COMPLETION PERIOD 28

35 FORCE MAJEURE 29

36 ARBITRATION 29

37 EMPLOYMENT OF LABOUR & COMPLIANCES WITH LABOUR REGULATION.

30

38 SECURITY 33

39 PROTECTION OF PROPERTY 33

40 WORK & SAFETY REGULATION 33

41 CHECKLIST 34

42 REGARDING RESTRICTIONS ON A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA

35

43 REPEAT/ ADDITIONAL ORDER 37

44 CONFLICT OF INTEREST AMONG BIDDERS/AGENTS 37

45 JOINT VENTURE (JV) 38




SECTION – II

TECHNICAL & COMMERCIAL TERMS & CONDITIONS FOR SUPPLY, ERECTION & COMMISSIONING OF 11 KV SUBMARINE CABLE

Clause No.

TITLE Page No.

1 SCOPE 41

2 PROCUREMENT OF EQUIPMENTS , TOOLS- TACKLES & MATERIALS

42

3 MAP 43

4 INSPECTION 43

5 DESPATCH OF MATERIALS 43

6 BRAND NAME 44

7 COMPLETION PERIOD 44

8 GUARANTEE PERIOD 44

9 PENALTY FOR DELAY IN COMPLETION 44

10 QUANTITIES 44

11 SCHEDULE PRICE BID 45

12 INSURANCE 45

13 CONTRACT QUALITY ASSURANCE 46

14 PERFORMANCE GUARANTEE TOWARDS EXEXUTION PERIOD (i.e. SECURITY DEPOSIT)

46

15 PERFORMANCE GUARANTEE 47

16 TERMS OF PAYMENT 48

17 GOODS AND SERVICE TAX (GST) 49

18 STATUTORY VARIATION 50

19 WASTAGE 50

20 WAY LEAVE / ACCESS TO LOCATION / RIGHT OF WAY 50

21 REPAIRS AND MAINTENANCE OF LINES AND EQUIPMENTS 51

22 PRECAUTIONARY MEASURES 51

23 GENERAL TERMS & CONDITIONS BOOKLET 51

24 PROGRESS REPORT 51

25 SITE VISIT 51

26 TESTING & COMMISSIONING 52

32 HANDING OVER OF ASSET 53

34 SOLVENCY 53

36 Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal / banned for business dealing / black listing.

53




SECTION – III

SCHEDULE OF QUANTITIES / PRICE/ COMPLETION PERIOD.

Clause no. TITLE Page No.

SCHEDULE – 1 COMPLETION PERIOD 57

SECTION – IV

PART ( A ) TECHNICAL PARTICULARS 58

PART ( B ) DETAILS TO BE SUBMITTED WITH OFFER ( SCHEDULE – 1 to 13)

59-75

PART ( C ) DETAILS TO BE FURNISHED DURING EXECUTION ( SCHEDULE 1 to 6)

76-86

- SPECIFICATION OF THE MATERIAL 91-95




TENDER SPECIFICATION NO.: PGVCL/Project/Turnkey/Beyt-Dwarka/76

SUB: Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist. Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance.

In connection with the above subject, I / We confirm the following: 1 I/We the undersigned have read and examined the Tender Document NO.

PGVCL/Project/Turnkey/Beyt-Dwarka/76 for Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist. Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance.

2 I/We declare that our offer is strictly in line with Tender Specification and there is no

deviation. Further, I/We also agree that additional conditions / deviations, if any, found in the bid, the offer shall be out rightly rejected without assigning any reason thereof.

3 I/We hereby submit our bid and undertake to keep our bid valid for a period of 120

days from the schedule date of opening of bid. I/We hereby further undertake that during the said period I/We shall not vary/alter or revoke my/ our bid.

This undertaking is in consideration of PGVCL agreeing to open my bid and consider and evaluate the same for the purposes of award of work in terms of provisions of clause entitled “Award of Contract” section-1 of clause no.25, conditions of contract in the bid documents. Should this bid be accepted, I/We also agree to abide by and fulfill all the terms, conditions and provisions of the above mentioned bid documents.

Signature along with Seal of Co.

__________________________ (Duly authorized to sign the Tender

On behalf of the Company) Name:_____________________ Designation:________________ Name of Co.________________ (In block letters) Witness: Signature_____________ Date______________ Date & Postal Address Name & Address________________ Telegraphic Address: ______________________________ _________________________ _________________________ E Mail Address: Telephone No._____________ Telex No._________________ *Strike out whichever is not applicable




PASCHIM GUJARAT VIJ COMPANY LTD.

SPECIAL INSTRUCTION TO THE BIDDER 1. Tender fee is Nonrefundable. 2. The Bidders shall have to submit the Tender duly filled in without any additions /

alterations, by RPAD or Speed Post along with on line submission.

The Bidders are forbidden from furnishing their own printed / typed commercial and other terms and conditions.

3. The Bidders shall specifically note that the Tenders are INVITED on item rate basis only.

However tender evaluation will be done on Total Tender Amount. 4. The Bidders shall specifically note that the quantities mentioned in the Tender are likely to

vary as per the actual requirement / work involved. As such, the successful Bidders shall have to execute the work at the same rates of the order for the changed / increased quantities, if any, without any extra compensation whatsoever.

5. The Bidders shall have to submit complete bounded set of their offer. 6. The Bidders will ensure submission of the Tenders duly filled in before the due date and

time, by RPAD or Speed Post along with on line only. Offer by Hand Delivery or By Courier will not be accepted.

7 IF BIDDER HAVE PAID TENDER FEE BEFORE OPENING OF THE TENDER. THE COPY OF MONEY RECEIPT SHOULD BE ENCLOSED IN THE EMD COVER AS FIRST PAGE AND THEN DOCUMENT FOR EMD TO BE ENCLOSED.

8. Bidders are not allowed to transfer their offer to other firm who have not purchased the

tender document nor to the firms who have purchased the tender document. 9. Joint venture is allowed. If bidder participates as Joint venture, all details of entities

belongs to Joint venture shall require to submit along with the bid as per terms and conditions of tender. The Terms and conditions of the Joint Venture are mentioned as Clause No. 45 of SECTION-I of Tender document.

10. The materials to be used for the work covered under this tender must be as per the

technical specifications given in the attached Annexure.

SIGNATURE AND SEAL OF BIDDER




DETAILS REQUIRED TO BE FURNISHED BY THE BIDDERS

SR NO

PARTICULAR

1 Whether the tender is submitted by Registered Post / Speed Post.

YES / NO

2 Whether all pages of Tender Specifications / offer are sealed and signed by the Bidders.

YES / NO

3-a Whether the Bidders is registered with PGVCL for supply of material or for the erection of lines.

YES / NO

3-b In case of yes in above, please furnish following details

3-b-i Registration Letter No. & Date. Enclosed the copy of the same

3-b-ii Class of Registration 3-b-iii Validity of registration.

4-a Whether Tender fee paid YES / NO 4-b In case of Yes, please furnish details M.R. No. & Date YES / NO 4-c Whether EMD paid YES / NO 4-d In case of Yes, please furnish details ( D.D./B.G./Cash)

5 Whether following documents of Section –-IV part B are submitted

YES / NO

5-a Availability of tools, equipments etc. YES / NO

5-b

Details of orders executed (Supply and Erection) of last three year with work involved, order amount, and also details like order executed, not executed and the reason for the same.

YES / NO

5-c

Financial capacity (Following Document to be submitted): Solvency, Turnover Net worth Certificate, PAN and GST registration certificate.

YES / NO

5-d Details of skilled, experience man power with their name, qualification, experience for similar type of project.

YES / NO

5-e Latest three years audited annual account YES / NO 5-f Bank Guarantee (For E.M.D. IF APPLICABLE). YES / NO

5-g Name & Detail addressed of office, residence of Partners & Directors / Representatives

YES / NO

5-h Details of Human Resources YES / NO 5-i Constitution of Firm. YES / NO

5-j Notarized power of Attorney on Rs.300/- non judicial stamp paper in favour of a person authorized to sign tender documents/ Attested copy of Board Resolution.

YES / NO

5-k Undertaking in regard to stop deal/ banned for business dealing / black list thereof.

YES / NO

Signature of Authorized Representative of Company / Agency NAME: Seal of the Tendering Firm SATATUS: Name of Tendering Firm: SIGNATURE AND SEAL OF BIDDER.




S E C T I O N – I GENERAL TERMS AND CONDITIONS

1. INVITATION OF TENDER:

The CHIEF ENGINEER (Project) PGVCL, for and on behalf of "PASCHIM GUJARAT VIJ COMPANY LTD.", having its Corporate Office at, Nana Mava Main Road, Laxminagar Rajkot – 360 004, hereafter called the "PGVCL" intends to INVITE Tender for Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist. Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance. 1.1 The turnkey basis works for supply, laying and commissioning of 11 KV Single Core

Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on

sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-

Dwarka Dist. Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance

are to be carried out as per terms of turnkey contract. The deteriorate cable must be

credited to respective division store/ Regional Store in as is condition.

1.2 Bids submitted after the time and date fixed for receipt of bids as set out in the

INVITATION to Bid shall be rejected.

1.3 The works referred herein shall cover the entire scope of the Tender which include

supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine

cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02

Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist. Dev-Bhoomi

Dwarka on Turnkey basis with 5 years repairs & maintenance including the successful

completion of performance and guarantee tests which the PGVCL desires to get

executed.

1.4 The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before submitting

their offer.

1.5 Documents towards payment of tender fee and earnest money deposit (EMD) should be

kept in the EMD cover only. First the EMD cover will be opened and if the documents

towards payment of tender fee and EMD are found in order then only cover containing

technical bid will be opened first. All those who are found technically competent to carry

out the job will be considered as qualified bidders and only their financial bid will be

opened.




1.6 The on line price bids will be opened and the price bid of the non qualified bidders will

not be opened and rejected.

2. TENDER INFORMATION:

The tender incorporate the Supply, laying and commissioning of 11 KV Single Core Copper

XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by

replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist. Dev-

Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance.

3. QUALIFYING REQUIREMENTS OF BIDDERS (To be read with Special condition)

3.1 a. Preference will be given to the contractor who possesses an electrical license Issued by electrical inspector, GOG/ Central Inspectorial Organization, GOI. /Other State government but he must obtain license from GOG prior to award of contract.

b. Bidder should preferably be qualified contractor who has adequate technical knowledge and practical experience. c. Does not anticipate change in the ownership during the proposed period of work. (If such a change is anticipated, the scope and effect thereof shall be defined).

d. The minimum annual average turnover of the Bidder for last three years should not be less than Rs. 1.00 Crore. Also, the Bidder must have positive net worth in all last three audited financial years for which CA certificate is required to be submitted. The bidder should be established and in existence since atleast last three financial years. e. Has adequate financial stability and status to meet the financial obligations pursuant to the scope of the works (The bidders should submit the copies of their profit and loss account and balance sheet for the last Three years duly audited by certified Charted Firm. f. The bidder should furnish solvency worth Rs. 1.00 crore not older than 12 month. (As per point No. 34 of Section-II) g. Has adequate plant and manufacturing capacity available to perform the works properly and expeditiously within the time period specified. The evident shall consist of written details of capabilities and present commitments (excluding the work under this specification) of the bidder or his principal. h. Has adequate field service organization to provide the necessary field erection and management services required to successfully erect, test and commission the equipment as required by the specifications and documents; and i. Has established quality assurance systems and organization designed to achieve high levels of equipment reliability, both during manufacturing and field installation activities. j. The Bidder should have experience of laying of Submarine cable of Minimum 2 Km OR should have experience of Submarine cable repairing and maintenance of at least single work of Rs. 50.00 Lacs OR Bidder should have collaboration with such Indian party who have experience of laying of Submarine cable of minimum 2 km. In such case, undertaking of Bidder as per Annexure-A is to be submitted while bidding.




k. In case, bidder is not the Manufacturer of Power Cable as per tender specification, they shall have to produce MOU with manufacturer of Power Cable as per tender specification. l. The bidder has to submit self-certified copy of PAN, GST, registration certificate P.F.

3.2 The qualifying requirements stated in the accompanying technical specifications for

the works shall also apply.

3.3. The above stated requirements are a minimum and the PGVCL reserves the right to

request for any additional requirement and also reserves the right to reject the

proposal of any bidder, if in the opinion of the PGVCL, the qualification data is

incomplete or the bidder is found not qualified to satisfactorily perform the works.

4.0 SCOPE OF THE TENDER: 4.1. The scope of the tender is to Supply, laying and commissioning of 11 KV Single Core

Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection

on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and

Beyt-Dwarka Dist. Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs &

maintenance as per section-II. The deteriorate cable must be credited to respective

division store/ Regional Store.

4.2 Bids not covering the above entire scope of works shall be treated as incomplete and

shall be rejected.

4.3 Bids containing deviations from provisions relating to the following clauses will be

considered as non-responsive.

a) Bid Guarantee.

b) Price basis and payment.

c) Contract performance guarantee.

d) Guarantee.

e) Payment.

PGVCL determination of a bid's responsiveness is to be based on the contents of the

bid itself without recourse to extrinsic evidence.

4.4 Any other item not specifically mentioned in the specifications but which are required

for Supply, Laying, Erection, Testing, Commissioning and satisfactory operation of

the Submarine Cable Project are deemed to be included in the scope of the

specification as per standard of Rural Electrification Corporation (REC) unless

specifically excluded.




4.5 Specification of all the items covered under this tender is given separately. However,

if any item is left out, standard specification of Rural Electrification Corporation (REC)

will be applicable for the same.

Interested bidders may obtain further information, if needed, from the office of the Chief Engineer (Project), PGVCL, Corporate Office, Rajkot. SIGNATURE AND SEAL OF BIDDER.

5. DEFINITION

The "PGVCL" shall mean the PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate office at Nana Mava Main Road, Laxminagar, Rajkot. With expression shall unless repugnant to the context include its permitted assigns or successor / authorized representatives.

The Bidder:

The "Bidder" shall mean a body incorporated in India, under the Companies

Act, 1956 or Companies Act, 2013 including any amendment there to OR

under the Limited Liability Partnership Act 2008; A subset of Companies Act,

2003 OR should be a Firm registered under Partnership Act in India, OR

should be a Firm registered as Sole Proprietor under Shop Act OR should be a

Joint Venture firm. A certified copy of the registration certificate of the Bidder

for any of the above and the requisite tax payee number GSTIN etc. from

competent government authority with whom the bidder is registered shall be

enclosed with the bid.

Documents require to be submitted in the Technical bid :- a) In case of Company – Copy of Registration / Incorporation Certificate. b) In case of LLP – Copy of Deed of Partnership c) In case of Partnership- Copy of Deed of partnership. d) In case of sole Proprietor – Duly notarized Undertaking from Sole Proprietor. e) In case of JV – Agreement/deed of Joint venture. All the members must

fulfill the requirement specified for JV and submit the documents as per the Tender condition.

The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the PGVCL for award of the contract and shall include his authorized representatives.

The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-Charge to supervise the work – for the purpose of the contract.

The "Specification" shall mean the tender forming a part of the contract along with proforma, schedules and drawings.

The "Order" shall mean the official letter issued by the PGVCL, informing the




bidder that his tender has been accepted.

The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor and shall include the commercial technical and general conditions, schedules, drawings and any other conditions specifically agreed between the parties forming a part of the contract.

The "EMD" shall mean Earnest Money Deposit.

The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed by the PGVCL and calculated from the quantities indicated in the tender.

The "Guarantee Period" shall mean the period during which the Contractor shall remain liable for replacement / repair and maintenance of any defective parts / work – performed by the Contractor under the contract.

The "Completion Period" shall mean the period starting from the date of issue of "Order" and required to complete the work in all respect.

The "Work" shall mean activities to supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable etc at site.

“Sub Contractor” shall mean the person named in the contract for any part of the works or any person to whom any part of the contract has been sublet by the contractor with the consent in writing of the engineer in charge and will included the legal representative, Successor and permitted assigns of such person.

“Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the equipments, material stores or works under the contract and/or duly authorized representative of the PGVCL.

“Notice of Award of Contract/Letter of Award” shall mean the official notice issued by the PGVCL notifying the contractor that his bid has been accepted.

“Date of Contract” Shall mean the date on which notice of award of contract /Letter of award has been issued.

“Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall mean calendar day or days of 24 hours each.

“A Week” shall mean the continuous period of seven days.

“Date of completion of project” shall mean that the date of project handed over and accepted by the engineer-in-charge in all respect.

6. BID PRICE

The bidder shall quote in the appropriate schedule of bid form on item rate basis for entire

scope of the works.

However, the tender evaluation will be done on Total tender amount quoted.

7. AMENDMENT TENDER

7.1 At any time prior to the deadline for submission of bids, PGVCL may, for any reason,

whether at its own initiative or in response to a clarification requested by a respective

bidder, modify the bidding documents by amendments.




7.2 The amendment will be notified on Website. PGVCL will bear no responsibility or liability

arising out of non compliance of the same in time or otherwise.

7.3 In order to afford prospective bidder‟s reasonable time in which to take the amendment

into account in preparing their bids. PGVCL may at its discretion, extend the deadline for

the submission of bids by a maximum period of 15days.

7.4 Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

8. TIME SCHEDULE

8.1 The time schedule for this project is indicated in Tender.

8.2 The basic consideration and the essence of the Contract shall be strict adherence to the

time schedule for performing the specified works with requisite quality.

8.3 The PGVCL‟s requirements of completion schedule for the works are mentioned in the

accompanying Technical Specifications.

8.4 The completion schedule as stated in the Technical Specifications shall be one of the

major factors in consideration of the bids. The PGVCL reserves the right to request for a

change in the work schedule during pre-award discussions with successful bidder.

8.5 The time and the date of completion of the contract as stipulated in the contract by the

PGVCL without or with modifications, if any, and so incorporated in the letter of award,

shall be deemed to be the essence of the contract. The contractor shall so organize his

resources and perform his work as to complete it not later than the date agreed to.

8.6 The contractor shall submit a detailed bar chart within the time frame agreed consisting

of adequate number of activities covering various key phases of the work such as

finalization of vendors for materials and supply of material and field erection activities

within fifteen (15) days from the date of Letter of Acceptance (LOA). This network shall

also indicate the interface facilities to be provided by the PGVCL and the dates by which

such facilities are needed. The contractor shall discuss the network so submitted with the

PGVCL and the agreed network shall form part documents of the contract During the

performance of the contract, if in the opinion of the engineer, proper progress is not

maintained suitable changes shall be made in the contractor's operations to ensure

proper progress without any cost implication to the PGVCL. The interface facilities to be

provided by the PGVCL in accordance with the agreed network shall also be reviewed

while reviewing the progress of the contractor.




9. BID GUARANTEE (Earnest Money Deposit)

9.1 The following documents as stated hereunder are required to be submitted in physical

form under Seal cover of “EMD cover Documents”.

[a] Tender fee amount by way of demand draft / Bankers cheque or photo copy of money

receipt of tender fee (self-certified), if tender fee paid in cash (up to Rs. 10,000/- only)

at corporate office of PGVCL. This is mandatory.

[b] Copy of GST registration no. This is mandatory.

[c] Earnest Money Deposit (E.M.D) amount by way of demand draft / Bankers Cheque

and/or valid Bank Guarantee in original OR copy of money receipt, if EMD paid in

cash (up to Rs. 10,000/- only) at Corporate Office of PGVCL. This is mandatory.

Note: Demand draft / Bankers cheque should be in favour of “Paschim Gujarat VIj

Company Limited” payable at Rajkot.

(1) If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand Draft

or Banker‟s Cheque or Bank Guarantee. Otherwise it should be paid either in Cash

(up to Rs. 10,000/- only) at the office address specified in the tender document or by

Demand Draft or Banker‟s Cheque or pay order only. Payment of EMD by

RTGS/NEFT/on line shall be encouraged.

-: Performa of R.T.G.S. Details:-

Sr. No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Gymkhana Branch, Rajkot - Gujarat

3 Branch Code 60070

4 MICR Code 360002011

5 IFSC Code SBIN0060070

6 Name of Account PASCHIM GUJARAT VIJ COMPANY LIMITED

7 Account No. 66007422551

(2) The Micro and Small Scale Industrial (manufacturing) Units registered under Small

Scale Industries of Gujarat State and holding subsequent registration with

CSPO/NSIC/DGS & D registration certificate for the items under tender; is eligible

for exemption from the payment of EMD amount on submission of duly notarized

copy of minimum one certificate from group A & B (i.e. one certificate from group A

AND one certificate from group B) in EMD Cover.

A Group B Group

1 Udyam Registration certificate 1 CSPO Registration Certificates

2 SSI Registration Certificate 2 NSIC Registration Certificates

3 MSME Part-II Registration Certificate 3 DGS&D Registration Certificates

4 Udhyog Aadhar Memorandum




The MSME (manufacturing) Unit is eligible for benefit of submission of lower side

EMD amount on submission of duly notarized copy of any one certificate from above

mentioned Group A & B.

The documents required for MSME is mandatory to avail benefit of MSME unit.

Note : The Certificates should indicate the manufacture of items offered & in case of

Udyam Registration Certificate / Udhyog Aadhar Memorandum, it should indicate the

manufacture of related group of item. Further submitted certificate should be valid,

wherever applicable.

This benefit of exemption will not be admissible in the tender if they take part in the

tender indirectly either through dealer, agents, distributors or other intermediators.

(3) Also take note that, if the EMD be paid by way of Bank Guarantee, the validity of

Bank Guarantee must be for 6 Months from the date of submission of the bid for this

tender. Bank Guarantee of banks notified by GoG G.R. issued by finance

department time to time will only be allowed.

Note: The bid will be rejected out rightly, if the above mandatory documents i.e. (at Sr. No.: [a] to [c]) are not submitted in physical form in “EMD Cover documents”.

Total Bid guarantee shall accompany bid in original in separate sealed envelope, super

scribed on the top as under: "Original Bid Guarantee” for (Name of Project) due

on................................................ (Date of Bid opening) from.............................. (Name

of the bidder)

[d] Refund of EMD:

EMD of the tenderers will be returned to RTGS/NEFT for credit to his Bank Account.

The bidder shall have to give details of his bank account with a Cheque duly cancelled.

No claim for refund of EMD against Original Money Receipt shall be entertained by

PGVCL. The details of refund of EMD by RTGS with transection no. will be informed to

respective bidders by letter/email etc. from PGVCL.

EMD will be returned to the successful Bidders, only on their submission of

Performance Guarantee towards execution period (i.e. Security Deposit) against order

released on them and signs the contract agreement.




EMD of the unsuccessful bidders if paid in Cash / Demand Draft / Banker‟s Cheque will

be returned within 15 days from the date of placing of the order to the successful bidder

through RTGS / NEFT for credit to his Bank Account.

Bidders are requested to attached duly cancelled Cheque in the EMD cover and

requisite details in this regards are to be furnished carefully in online annexure of EMD.

[e] Any basic document with regard to EMD will not be acceptable after closing time of

Online/Physical bid of Tender.

[f] EMD will be encashed & forfeited (i) if the tender, which it covers, is withdrawn during

the validity of the offer and (ii) the bidder fails to furnish / deposit the Performance

Guarantee towards Execution Period (security deposit).

The bidder may be required to extend BG for a further period as may be amended by

PGVCL

9.2 In consideration of the PGVCL opening and considering the bid for purpose of award,

the bidder shall keep his bid valid for a period of 120 days from the schedule date of

opening of the bid, during which period the bidder agrees not to vary, alter or revoke his

bid as a whole or in part. If the bidder, however, fails to keep his bid valid for 120 days

or varies it during the period then PGVCL shall be entitled to forfeit the bid guarantee

(EMD) amount without any notice or proof of damages etc.

The bidder shall submit his bid as required in the contract documents along with letter of

undertaking in the Performa enclosed in the bid documents.

9.3 If the successful bidder fails to submit a contract performance guarantee within 15

calendar days from the date of issue of award of contract (Letter of Acceptance (LOA))

or fails to sign the contract agreement then the bid guarantee amount will be forfeited by

PGVCL without any notice or proof of damages etc.

9.4 Any bid not accompanied by a bid guarantee along with letter of undertaking in

accordance with above said provisions shall be rejected by the PGVCL as non-

responsive.

9.5 No interest will be payable by the PGVCL on the above bid guarantee.




10. SUBMISSION OF TENDER

10.1 The Bidders must ensure that all the schedules are completely filled in their tenders

and the information called for is given in totality. A set of complete tender documents is

required to be submitted duly signed and stamped by authority competent to sign on

behalf of bidder on each page as a token of unconditional acceptance to the conditions

of various clauses of tender documents. The bidder's bid and the documents attached

there to shall be considered for forming part of the contract documents.

10.2 The outside of the envelope should also indicate clearly the name of the Bidder and his

address. In addition the left hand corner of the envelope or container should indicate

the specification Number and the bid opening date and time.

10.3 The bids will be opened at the time and date set for opening of bids.

10.4 The Bidder has to send the Technical Bids by RPAD or speed post and PRICE BID

ON LINE only, so as to reach by the date and time indicated. Bids submitted through

Courier and hand delivery will not be accepted.

10.5 Bids submitted after the time and date fixed for the receipt of bids as set out in the

INVITATION to bid, shall be rejected.

10.6. The PGVCL reserves the right to reject any bid, which is not deposited according to

the instructions, stipulated above.

11. DOCUMENTS FOR APPROVAL The contractor shall submit the following documents to PGVCL for approval.

(1) Udyam Registration Certificate/SSI Registration Certificate /MSME Part-II Registration Certificate /Udhyog Aadhar Memorandum / CSPO/ NSIC/ / DGS&D Registration.

(2) I S. O. 9001-2008 Co. (3) I S. O. 14001-2004Co. (Environment Management System) (4) Certificate of Registration of Hazardous. Substance (for manufacturers). (5) Manufacturers of Submarine Cable with Testing Laboratory. (6) GST Registration No. (7) PAN No. (8) P.F. No. Registration No. (9) The party will liable to provide all the documents asked by PGVCL.

12. REJECTION OF TENDER

12.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. Failure to furnish the required

information or submission of tender not as per the specification will be at the Bidders

risk may result in rejection.




12.2 The offer is liable to be out rightly rejected in case the bidding schedules are not filled

and if the prices and particulars are not given in format prescribed in the tender

documents.

12.3 Further the offer is liable summarily rejected if it contains.

a) Different rates for the same items i.e. Rates should be quoted in the single slab only.

b) Deviation/Addition/Alternations/Omissions in bidding schedules.

c) Deviation and contradictions to the terms and conditions specified in this tender.

d) Offer with any change suggested in price pattern will be out rightly rejected.

e) Revision of prices or any commercial terms affecting the price after opening of

technical bids shall not be considered and will be ignored.

13. PGVCL'S RIGHTS

13.1 The PGVCL reserves the right to terminate this contract or part thereof at any time during its tendency without giving notice of Termination or the reasons thereof.

13.2 The PGVCL will be entitled to deduct directly, from the bills to be paid to the contractor, any sum or sums payable by him and which sum / sums the PGVCL is required to pay as a principal employer on account of contractor‟s default in respect of all liabilities referred to.

13.3 The Bidders shall specifically note that any overwriting or corrections or manuscript in the bid shall be ignored and will not be considered authentic unless same are signed with Bidder's Stamp/Seal.

13.4 In case of any doubt or interpretation of the terms and condition, the decision of the CHIEF ENGINEER (Project), PASCHIM GUJARAT VIJ COMPANY LTD. Rajkot will be final and binding upon the Bidders and no dispute in this regard will be entertained.

13.5 PGVCL reserves the right to accept any bid or reject any or all Tenders or cancel /withdraw RE INVITATION to bid without assigning any reason. Such decision of the PGVCL shall not be subject to question by any Bidders and the PGVCL shall bear no liability whatsoever for such decision.

13.6 PGVCL has right to make minor changes/ modifications in the Technical & Site

condition matter. In such matter, decision of CE (Project) shall be final and binding to the Contractor to carry out work accordingly.

13.7 PGVCL has discretion to accept/reject request of bidder regarding any change in collaboration.

14. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a

bid. In the event of any discrepancy in meaning, the English language copy of all

documents shall govern.




15. SIGNATURE OF BIDDER

15.1 The bid must contain the name, residence, address and place of business of the

person or persons making the bid and must be signed and sealed by the bidder with

his usual signature. The name of all persons signing should also be typed or printed

below the signature.

15.2 Bid by a partnership must be furnished with full names of all partners and be signed

with the partnership name, followed by the signature (s) and designation (s) of the

authorized partner (s) or other authorized representative(s).

15.3. Bids by corporation/ company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person or

persons authorized to bid on behalf of such corporation/ company in the matter.

15.4. A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'Agent' or other designation without disclosing his principal will be rejected.

15.5. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the bid.

15.6. The Bidder's name stated on the tender shall be exact legal name of the firm.

15.7. Erasures or other changes in the bid documents shall be over the initials of the person

signing the bid.

15.8. Bids not conforming to the above requirements of signing shall be disqualified.

16 DOCUMENTS COMPRISING THE TENDER

16.1. The bidder should submit the required information asked in prescribed Performa.

16.2. Oral statements made by the bidders at any time regarding quality, quantity or

arrangement of the materials or any other matter will not be considered.

16.3 Standard catalogue pages and other documents of the Bidder may be used in the bid

to provide additional information and data as deemed necessary by the Bidder

16.4 The bidders shall complete the tender inclusive of price bid, Technical data

requirement as given below

(a) Instruction to bidders

(b) General Terms & condition

16.5 The bidder shall also submit documentary evidence to establish that the bidder meets

the qualification requirement.




17. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

SPECIFICATIONS.

17.1. The Bidder is required to carefully examine the specifications and documents and fully

inform himself as to all the conditions and matters which may in any way affect the

Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he shall

at once request in writing for an interpretation/clarification by the PGVCL in triplicate.

The PGVCL, then, will issue interpretation and clarifications as he may think fit of such

interpretations and clarifications, the Bidder may submit his bid but within the time and

date as specified in the RE-INVITATION to Bid. All such interpretations and

clarifications shall form a part of the specifications and documents, and accompany the

bidder's proposal.

17.2 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

18. LOCAL CONDITIONS

18.1. It will be imperative on each bidder to fully inform himself of all local conditions and

factors which may have any effect on the execution of the works covered under these

documents and specifications. The PGVCL shall not entertain any request for

clarifications from the bidders, regarding such local conditions.

18.2. It must be understood and agreed that such factors have properly been investigated

and considered while submitting the tender. No claim for financial adjustment to the

contract awarded under these specifications and documents will be entertained by the

PGVCL. Neither any change in the time schedule of the contract nor any financial

adjustments arising thereof shall be permitted by the PGVCL, which are based on the

lack of such clear information or its effect on the cost of the works to the bidder.

19. PRICE BASIS CURRENCIES AND PAYMENTS

19.1 Bidder shall indicate bid prices in Indian Rupees only and all the payment under this

contract will be made in Indian Rupees only.

20. POLICY FOR BIDS UNDER CONSIDERATION

Bids shall be deemed to be under consideration immediately after they are opened and

until such time official intimation of award/rejection is made by the PGVCL to the bidders.

While the bids are under consideration, bidders and/ or their representatives or other




interested parties are advised to refrain from contacting by any means, the PGVCL and/

or his employees/ representatives on matters related to the bids under consideration.

The PGVCL, if necessary, will obtain clarifications on the bids by requesting for such

information from any or all the bidders, either in writing or through personal contact, as

may be necessary. Bidder will not be permitted to change the substance of the bid after

the bid has been opened.

21. EFFECT AND VALIDITY OF TENDER

21.1 The submission of any bid connected with these documents and specifications shall

constitute an agreement that the bidder shall have no cause of action or claim, against

PGVCL for rejection of his bid. The PGVCL shall always be at liberty to reject or accept

any bid or bids at his sole discretion and any such action will not be called into question

and the bidder shall have no claim in that regard against the PGVCL.

21.2 The bid should be kept valid for a period of 120 days from the schedule date of

opening of bids.

21.3 PGVCL may ask for extension in validity period. The bidder will be at liberty to accept it

or not. In case bidder agrees to extend the validity period without changing his original

offer, he will be required to extend validity period of the Bank Guarantee (Submitted

against the EMD) suitably.

22. MAINTENANCE OF TOOLS AND TACKLES

The Bidders shall include all special tools and tackles required for the operation and

maintenance. The bidder shall include prices of these tools and tackles.

23. EVALUATION AND COMPARISION OF TENDERS

23.1 Generally the bids received and accepted will be evaluated by the PGVCL to ascertain

the best and lowest evaluated bid in the interest of the PGVCL, for the complete

works covered under these specifications and documents.

23.2 Bid price shall mean the bid price quoted by each bidder in his bid for the complete

scope of works, i.e. sum total of amount quoted for all the items will be considered for

comparison of price bids.




24. ARITHMATICAL ERRORS Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If

there is discrepancy between the unit price and the total price which is obtained by

multiplying the unit price and quantity, or between sub-total and the total price, the unit or

sub-total price shall prevail, and the total price shall be corrected. In case of discrepancy

between sub-total price obtained by adding various prices in the schedule and the sub-total

price indicated for that particular schedule, the sub-total obtained by addition of various

arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices

arrived at from various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected

and the amount of bid guarantee forfeited.

25. AWARD OF CONTRACT

25.1 Notification of award of contract will be made in writing to the successful bidder by the

PGVCL.

25.2 The contract will be awarded to the best qualified and responsive bidder offering the

lowest evaluated bid in conformity with requirements of these specifications and

documents and PGVCL shall be the sole judge in this regard and subject to the

provisions of these instructions to bidders and other terms and conditions detailed out

in these documents and specifications. A responsive bid is one which accepts all terms

and conditions of these specifications and documents without any modifications.

25.3 The PGVCL shall have right to obtain the agreement, order and other conditions

entered into by the contractor with any of the sub-contractor/s. The technical particulars

of the work to be executed by sub-contractor shall be subject to approval of the

PGVCL.

25.4 PGVCL Reserves the right to award separate contract to two or more parties in line

with the terms and conditions specified in the specification.

26. SIGNING OF CONTRACT

26.1 At the same time as PGVCL notifies the successful bidder that its bid has been

accepted, PGVCL will send the bidder the Letter of Acceptance (LOA), incorporating

details of Bank Guarantee towards execution period to be submitted and an agreement

to be executed between the parties.




26.2 The bidder will prepare the contract agreement as per the proforma enclosed Annexure

in this tender and the same will be signed within 20 days from the issue of award of

contract (Letter of Acceptance (LOA)).

27. CONSTRUCTION MANAGEMENT

27.1 The field activities of the contractors working at site will be coordinated by the engineer

and the engineer's decision shall be final in resolving any disputes or conflicts between

the contractor and other contractors and the tradesmen of the employer regarding

scheduling and coordination of work. Such decision by the engineer shall not be a

cause for extra compensation or extension of time for the contractor.

27.2 The engineer shall hold weekly meetings of all the contractors working at site, at a time

and place to be designated by the Engineer. The contractor shall attend such meetings

and take notes of discussions during the meeting and the decision of the engineer and

shall strictly adhere to those decisions in performing his works. In addition to the above

weekly meeting, the engineer may call for other meetings either with individual

contractors or with selected number of contractors and in such a case the contractor if

called, will also attend such meetings.

27.3 Time is the essence of the contract and the contractor shall be responsible for

performance of his works in accordance with the specified construction schedule. If at

any time, the contractor is falling behind the schedule, he shall take necessary action to

make good for such delays by increasing his work force or by working overtime or

otherwise accelerate the progress of the work to comply with the schedule and shall

communicate such actions in writing to the engineer, satisfying that his action will

compensate for the delay. The contractor shall not be allowed any extra compensation

for such action.

28. FIELD OFFICE RECORDS

28.1 The contractor shall maintain at his site office up to date copies of all drawings,

specifications and other contract documents and any other supplementary data

complete with all the latest revisions thereto. The contractor shall also maintain in

addition the continuous record of all changes to the above contract documents,

drawings, specifications and supplementary data etc. effected at the field and on

completion of his total assignment under the contract shall incorporate all such

changes on the drawings and other engineering data to indicate as installed conditions

of the equipment supplied and erected under the contract. Such drawings and

engineering data shall be submitted to the engineer in required number of copies.




29. CONTRACT PERFORMANCE GUARANTEE:

29.1 As a contract security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee towards execution period from a

Nationalized Bank or other bank as notified in G.R. of GoG issued time to time in the

form attached as Annexure, in favour of the PGVCL. The guarantee amount shall be

equal to five percent (5%) of the contract price and it shall guarantee the successful

execution of contract as per terms and conditions of tender documents.

The performance guarantee towards guarantee period shall be equal to five percent

(5%) of the contract price and it shall guarantee performance of the contract in

accordance with the terms and conditions specified in this documents and

specifications for a period of Five Year. On receipt of performance guarantee towards

guarantee period after successful completion of contract, performance guarantee

towards execution period shall be released. The both guarantee amount shall be

payable to the PGVCL without any condition whatsoever.

29.2.The performance guarantee shall cover additionally the following guarantee to the

PGVCL:

The successful bidder guarantees the successful and satisfactory Supply, laying and

commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq

mm) in HDPE Pipe with due protection on sea bed of the Submarine Cable by

replacing 02 Nos. of deteriorated marine cable and as per the specifications and

documents.

The successful bidder further guarantees that the material provided and installed by

him shall be free from all defects in design, material and workmanship and shall upon

written notice from PGVCL fully remedy, free of expenses to PGVCL, such defects as

developed under the normal use of the said material within the period of guarantee

specified in the relevant clause of the general terms and conditions.

The contract performance guarantee is intended to secure the performance of the

entire contract. However, it is not to be constructed as limiting the damages.

30. JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of

Rajkot shall have exclusive jurisdiction in all matters arising under this contract.

31. MANNER OF EXECUTION OF CONTRACT

31.1 PGVCL after the issue of the letter of award to the contractor will send one copy of the

final agreement to the contractor for his scrutiny and approval.

31.2 The agreement unless otherwise agreed to shall be signed within 20 days from the

date of issue of Letter of Acceptance (LOA), at the office of the CHIEF ENGINEER




(Project), PGVCL, Rajkot on a date and time to be mutually agreed. The contractor

shall provide for signing of the contract, performance guarantee, appropriate power of

attorney and other requisite materials. In case the contract is to be signed beyond the

stipulated time, the bid guarantee submitted with the tender will have to be extended

accordingly.

31.3 After signing of contract Agreement, the copy of Agreement will be sent to contractor

along with detailed order.

31.4 The contractor shall provide free of cost to the PGVCL all the engineering data,

drawings and descriptive materials submitted with tender, in at least six copies to form

a part of the contract immediately after issue of letter of award.

31.5 Subsequent to signing of the contract, the contractor at his own cost shall provide the

PGVCL with at least six true copies of agreement within 20 days after the signing of the

contract.

31.6 After the issue of the Letter of Acceptance (LOA), contractor has to execute Agreement

and Indemnity Bond in prescribed format of PGVCL on stamp of Rs.300/- duly

Notarized; same is attached herewith.

32. ENFORCEMENT OF TERMS

The failure of the either party to enforce at any time any of the provisions of this

contract or any rights in respect thereto or to exercise any option therein provided, shall

in no way be construed to be a waiver of such provisions, rights or options or in anyway

to affect the validity of the contract. The exercise by either party of any of its rights

herein shall not preclude or prejudice either party from exercising the same or any

other right it may have under the contract.

33. COMPLETION OF CONTRACT

Unless otherwise terminated under the provisions of any other relevant clause, this

contract shall be deemed to have been completed on the expiry of the guarantee

period.

34. COMPLETION PERIOD OF TENDER WORK The Bidders should agree with activity wise time bound programme for completion of

Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine

cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02

Nos. of deteriorated marine cable in all respect as per terms and conditions of this

specification.




The Bidders shall confirm that on placement of order, the work will be commence,

executed and completed as per schedule-1 of section-III only.

35 FORCE MAJEURE

"D.G.S. & D. FORCE MAJEURE CLAUSE"

"If, at any time during the continuance of this contract, the performance in whole or any part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics. Quarantine restrictions, strikes, lock-outs or acts of god (hereinafter referred to as event)" then provided notice of the happening of any such event is given by either party to the other within twenty one days from the date of occurrence there of neither party shall be reason of such event be entitled to terminate this contract nor shall either party shall have any claim for damages against the other in respect of such non performance or delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such event has come to end or ceased of exist, and the decision of the Managing Director as to whether the deliveries have been so resumed or not shall be final and conclusive.

Provide further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may at its option terminate the contract provided also that if the contract is terminated under this clause, the PGVCL shall be at liberty to take over from the Contractor at a price to be fixed by the Managing Director, which shall be final, all unused, undamaged and acceptable materials brought out components and stores in course of manufacture in the possession of the contractor at the time of such termination or such portion thereof as the Purchaser may deem fit excepting such materials, brought out components and stores as the contractor may with concurrence of the Purchaser elect to retain."

35.1 Notwithstanding any provision mentioned above, the PGVCL shall not be in any way be liable for non-performance either in whole or in part of any contract or for any delay in performance thereof in consequence of strikes, shortages, combination of labour or workman or lockout, breakdown or accident to machinery or accidents of whatever nature.

35.2 The Contractor or the PGVCL shall not be liable for delays in performing their respective obligations resulting from any force majeure causes as defined above. The date of completion will be extended by a reasonable time by the competent authorities of the PGVCL, by mutual agreement.

35.3 In case of damage or destruction of any property or equipments belonging to the Contractor due to force majeure causes, the PGVCL shall not be liable for the same.

36 ARBITRATION

All questions, disputes or differences whatsoever, which may, at any time, arises to this agreement between the parties i.e. the PGVCL and the contractor upon or in relation to or in connection with the Contract shall be referred to sole Arbitrator appointed by the Managing Director of PGVCL. For that purpose, who shall be retired High Court Judge or a retired District Judge and Sessions Judge, and the decision of the said Arbitrator shall be final and binding upon the parties.

Reference to the Arbitrator shall be final and binding upon the parties governed by the




provisions of The Indian Arbitration & Conciliation Act, 1996 as amended from time to time and the Rules made there under. The Arbitration proceedings shall be conducted at Rajkot, Corporate Office of PGVCL or at any such place as the sole Arbitrator may determine. The award of the sole Arbitrator shall be final and binding upon the parties.

Performance under this contract shall, if reasonably possible, continue during the Arbitration proceedings and no payments due or payable by the PGVCL shall be withheld unless they are the subject matter of the Arbitration proceeding.

37 EMPLOYMENT OF LABOUR & COMPLICANCES WITH LABOUR REGULATION:

37.1 Persons below the age of 18 years shall not be deployed for the work.

37.2 Agency shall maintain a valid Labour license under the contract labour (regulation and abolition) Act for employing necessary manpower required by them. In absence of such license, the contract shall be liable to be terminated without assigning any reason thereof.

37.3 The Agency shall at his own expenses comply with all labour laws and keep the

PGVCL indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws which the agency shall comply with below conditions.

a. Payment of contribution by way of employer's contribution towards provident

fund, administrative charges etc. at the rates made applicable from time to time by the Government of India / Government of Gujarat or other statutory authority.

b. Payment of deposit in respect of each contract labour at the prevailing rate with the office of the commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

c. License fee as prescribed under the contract labour (Regulation and abolition) Act rules framed there under depending upon the number of workmen.

d. Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every 20 days of working.

e. Payment of retrenchment compensation, Notice pay and other liabilities as per industrial Dispute Act. Any payment to the agency's employee arising out of any claim of disputes under the Industrial Dispute Act 1947 or any other labour Laws.

f. Payment of compensation in case of accidental death or injury as per Employee's compensation Act .

g. Maternity leave as per the provisions of the Maternity Benefit Act. h. In case, PGVCL becomes liable to pay any wages or dues to any manpower

deployed or any government agency under any of the provisions of the Minimum wages act, Payments of wages Act, Employee's compensation Act,Contract Labour regulation abolition Act, Employee provident fund or any other law due to act of omission of the Agency, the PGVCL may make such payment and shall recover the same from the Agency's Bill. The contractor shall pay minimum prevailing rates per day, as may be specified here after, or rates fixed under the Minimum Wages Act, whichever is higher. The wages of every contract labour employed by him under this contract shall be paid by him before the expiry of 7th day of the month irrespective of which the wages are payable i.e. wages of a last month have to be paid by him in the first week of the next month). The contractor shall have to make wages to his




workers through bank only. The agency shall have to submit the copy of a letter given to the Bank advising for crediting wages in individual account of the workmen along with photocopy of the cheque showing total payment to be made to all such workmen whose accounts are operated in that branch. (If there is more than one Branch, the agency will have to submit separately for each branch.)

i. The Agency shall keep the principal employer i.e. PGVCL indemnified in case any action is taken against the PGVCL by the competent authority on account of contravention of any of the provisions of any act or rules made there under regulations or notification including amendments.

j. If the PGVCL is caused to pay under any law as a principal employer such amount as may be necessary to cause of observe, or for non-observance of the provisions stipulated in the notifications/byelaws/Acts/Rules/Regulations/ including amendments. if any, on the part of the Agency, the PGVCL shall have the right to deduct any money due to the Agency under this contract or any other contract with the PGVCL including his amount of security deposit for adjusting the payment. The PGVCL shall also have right to recover from the Agency any sum required or estimated to be required for making good the loss or damage suffered by the PGVCL.

37.4 Provident Fund:- The Agency shall submit along with his RA Bill (Month wise) a statement regarding deduction against employees provident fund in respect of each concerned employee. The Agency's contribution and his workers contribution towards provident fund shall be deposited by the Agency will respective RPFC.

37.5 Employee's compensation fund and employer's liability insurance: - The Agency

shall cover all his employees under employee's compensation fund and under the liabilities insurance. The Agency will arrange insurance policies for arranging payment to his staff injured / met with accident (Fatal / non fatal) on duty of sufficient amount as per Laour laws. In case of any such happening Agency will be liable for any other payment to workers / staff engaged as per existing rules. Agency will not make any such payment to the Agency's staff or any compensation etc. during the pendency of the contract.

37.6 Following Salient features of some major laws are applicable to establishments

engaged. a. Employee PF and Misc.Provision Act 1952 b. Payment of Gratuity Act 1972 c. Maternity Benefit Act 1951 d. Equal Remuneration Act 1979 e. Payment of Bonus Act 1965 f. Industrial Dispute Act 1947 g. Industrial Employment (Standing orders) Act 1946 h. Trade Union Act 1926 i. Employees compensation Act 1923 j. Contract Labour (Regulation and abolition) Act 1970 k. Child Labour (Prohibition and regulation) Act 1986 l. Inter-state migrant workmen's (Regulation of Employment and conditions of

service ) Act 1979 m. Minimum wages Act 1948 n. Payment of Wages Act 1936 o. Factories Act 1948 p. Shops and Est.Act 1948




q. The Employees’ State Insurance Act and the scheme , 1948 i. The above are some of the major liabilities of the Agency in addition to

other liabilities prescribed under the various labour laws, in force from time to time, from statutory authorities like GOI-GOG, which the agency shall have to comply with.

37.7 WORKMEN'S COMPENSATION ACT AND EMPLOYER'S LIABILITY INSURANCE

i. The Contractor shall cover all his employees under workmen's compensation

act and under its liability insurance. The PGVCL shall not be responsible for any payments of compensation to the workers / supervisor of the contractor for fatal or non-fatal accidents during the tendency of the contract.

ii. It will be the responsibility of the contractor to maintain all necessary insurance coverage to the extent both in time and amount to take care of all his liabilities either direct or indirect in pursuance of the contract.

iii. The contractor shall employ adequate number of qualified and experienced staff at site for daily supervision and for maintenance of various registers and records required under the law and contract. No payment for supervision shall be admissible. The list of names of such persons with their qualification and experience should be furnished with the tender.

37.8 CONTRACTOR TO INDEMNIFY THE PGVCL

The Contractor shall indemnify the PGVCL and every officer and employees of the PGVCL including, Engineer-in-charge and his staff against all actions, proceedings, claims, demands, cost and expenses whatever, arising out of or in connection with the matters referred herein above and elsewhere and against all actions, proceedings, claims, demands, costs and expenses which may be made against the PGVCL or Government for or in respect of performance of its obligation under the contract documents. The PGVCL shall not be liable for or in respect of or in consequence of any accident or injury to any workman or other person in the employment of the contractor or his sub-contractor and the contractor shall indemnify and keep indemnified the PGVCL against all claims, demands, proceedings, cost, charges and expenses whatsoever in respect thereof or in relation thereto.

37.9 WORKSMEN'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE Insurance shall be affected for all the Contractor's employees engaged in the performance of this contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide workmen's employer's liability insurance for the latter's employees and ensure that such employees are covered under the Contractor's Insurance. Expenditure towards Insurance is to be born by the contractor.

37.10 Documents :- Apart from various documents to be furnished along with the Bid

as required, which are below. a. Registration number under Shops and estt. Act b. Copy of PF code Number allotted by respective PF Authority. c. Copy of labor license ( If applicable) d. Copy of Registration under ESIC (If applicable)




37.11 The contractor shall have to make payment to his workers should be paid through the bank only.

38. SECURITY

The contractor shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-assembled and/or erected by him at site. The contractor shall make suitable security arrangements including employment of security personnel to ensure the protection of all materials, equipment and works from theft, fire, pilferage and any other damages and loss. All materials of the contractor shall enter and leave the project site only with the written permission of the engineer in the prescribed manner. 39. PROTECTION OF PROPERTY AND CONTRACTOR'S LIABILITY

39.1 The contractor shall be responsible for any damage resulting from his operations. He shall also be responsible for protection of all persons including members of public and employees of the PGVCL and the employees of other contractors and sub-contractors and all public and private property including structures, building, other plants and equipment and utility either above or below the ground.

39.2 The contractor will ensure provision of necessary safety equipment such as barriers, signboards, warning lights and alarms, etc. to provide adequate protections to persons and property. The contractor shall be responsible to give reasonable notice to the engineer and the employer of public or private property and utilities when such property and utilities are likely to get damaged or injured during the performance of his works and shall make all necessary arrangements with such employers, related to removal and/ or replacement or protection of such property and utilities.

40. WORK & SAFETY REGULATIONS

40.1 The contractor shall ensure proper safety of all the workmen, materials, plant and

equipment belonging to him or to the PGVCL or to others, working at the site. The contractor shall also be responsible for provision of all safety notices and safety equipment required both by the relevant legislations and the engineer, as he may deem necessary.

40.2 All equipment used in construction and erection by contractor shall meet

Indian/International standards and where such standards do not exist, the contractor shall ensure these to be absolutely safe. All equipment shall be strictly operated and maintained by the contractor in accordance with manufacturer's operation manual and safety instructions and as per guidelines/rules of the PGVCL in this regard.

40.3 The contractor shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need, as may be directed by the engineer who will also have right to examine these safety equipment to determine their suitability, reliability, acceptability and adaptability.

40.4 The contractor shall not interfere or disturb electric fuses, wiring and other electrical

equipment belonging to the PGVCL or other contractors under any circumstances,




whatsoever, unless expressly permitted in writing by the PGVCL to handle such fuses, wiring or electrical equipment.

40.5 No repair work shall be carried out on any live equipment. The equipment must be

declared safe by the engineer and a permit to work shall be issued by the engineer before any repair work is carried out by the contractor. While working on electric lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will have to he provided by the contractor to electricians/workmen/officers.

40.6 In case any accident occurs during the construction/erection or other associated

activities undertaken by the contractor thereby causing any minor or major or fatal injury to his employees due to any reason, whatsoever, it shall be the responsibility of the contractor to promptly inform the same to the engineer in prescribed form and also to all the authorities envisaged under the applicable laws.

40.7 It is mandatory for the contractor to observe during the execution of the works,

requirements of safety rules. 40.8 The contractor shall follow and comply with the employer's safety rules relevant

provisions of applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement and employer's safety rules referred above, the latter shall be binding on the contractor unless the statutory provisions are more stringent.

40.9 If the contractor fails in providing safe working environment as per employer's safety

rules or continues the work even after being instructed to stop work by the engineer, the contractor shall promptly pay to the PGVCL, on demand by the employer, compensation at the rate of Rs.5000/- per day of part thereof till the instructions are complied with and so certified by the engineer. However, in case of accident taking place, causing injury to any individual shall also apply in addition to compensation mentioned in this clause.

40.10 If the contractor does not take all safety precautions and/or fails to comply with the

safety rules as prescribed by the PGVCL or under the applicable law for the safety of the equipment and plant and for the safety or personnel and the contractor does not prevent hazardous conditions which cause injury to his own employees or employees of other contractors or PGVCL's employees of any other person who are at site or adjacent thereto, Contractor shall solely be responsible for the liabilities which arises due to such instance(s) including financial liabilities for the payment of any claim, compensation etc However, payment of claim/compensation shall not absolve contractor from the appropriate actions under applicable law as per prevailing rules.

41. CHECK LIST

The bidders are requested to duly fill in the check list enclosed as “Details required to be furnished by the Bidders”. This check list gives only certain important items, to facilities the bidder to make sure that the necessary data/information is provided by him in his tender. This however, does not relieve the bidder of his responsibility to make sure that his tender is otherwise complete in all respects.




42. REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India i.e. China, Pakistan

and Bhutan will be eligible to bid in this tender only if the bidder is registered with the Registration committee constituted by Department for Promotion of Industry and Internal Trade (DPIIT).

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated hereinbefore, including any agency branch or office controlled by such person, participating in a procurement process.

III. "Bidder from a country which shares a land border with India" as mentioned above for the purpose of this Order means: - a. An entity incorporated, established or registered in such a country as mentioned

above; or b. A subsidiary of an entity incorporated, established or registered in such a country

as mentioned above; or c. An entity substantially controlled through entities incorporated, established or

registered in such a country as mentioned above; or d. An entity whose beneficial owner is situated in such a country as mentioned above;

or e. An Indian (or other) agent of such an entity; or f. A natural person who is a citizen of such a country as mentioned above; or g. A consortium or joint venture where any member of the consortium or joint

venture falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under: 1. In case of a company or Limited Liability Partnership, the beneficial owner is the

natural person(s), who, whether acting alone or together, or through one or more juridical person, has a controlling ownership interest or who exercises control through other means. Explanation- a. "Controlling ownership interest" means ownership of or entitlement to more than

twenty-five per cent of shares or capital or profits of the company; b. "Control" shall include the right to appoint majority of the directors or to

control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of entitlement to more than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;




5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in dealings with third person.

VI. Sub-contracting in works contracts:

In works contracts, including turnkey contracts, contractors shall not be allowed to sub-contract works to any contractor from a country which shares a land border with India unless such contractor is registered with the Competent Authority. The definition, of "contractor from a country which shares a, land border with India” shall be in paragraph-III above. This shall not apply to sub-contract already awarded on or before the date of this Order.

Every bidder/s should, at the time of submission of bid, give a declaration as per attached Certificate for above with EMD cover.

[ON Rs.300/- Stamp Paper Duly Notarized]

CERTIFICATE

(To be submitted in Physical form with EMD Cover Documents)

Subject: Supply of ______________________________________ Reference: Tender enquiry No: PGVCL/ / Due on date: / /2021

“I/We have read the clause regarding restrictions on procurement from a bidder of a country which

shares a land border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is not from

such a country and is eligible to be considered.”

OR

I/We have read the clause regarding restrictions on procurement from a bidder of a country which

shares a land border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is from

such a country as mentioned above and I/We have been registered with the Competent Authority

[Registration committee constituted by Department for Promotion of Industry and Internal Trade

(DPIIT)] [Evidence of valid registration by the Competent Authority is attached]. Further I/We hereby

certify that our firm fulfills all requirements in this regard and is eligible to be considered.”

OR

I/We have read the clause regarding restriction on procurement from a bidder of a country which

shares a land border with India and on sub-contracting to contractors from such countries; I certify

that this bidder is not from such a country or, if from such a country, has been registered with the

Competent Authority and will not sub-contract any work to a contractor from such country such

countries unless such contractor is registered with the Competent Authority. I hereby certify that this

bidder fulfills all requirements in this regard and is eligible to be considered. [Where applicable,

evidence of valid registration by the Competent Authority shall be attached.]

Seal of the Firm Signature of the Authorized Representative of the firm

Date: Name: Status:

Name of the Tendering Firm/Agency:




43. REPEAT/ ADDITIONAL ORDERS:

43.1 PGVCL may place repeat Order / additional Order. 43.2 PGVCL should exercise their right to place repeat orders/ additional Orders in

case of exigency only. The reason for exigency shall be properly recorded. 43.3 In special circumstances PGVCL reserve the right to place repeat order /

additional order up to 100% of the original quantity of the A/T at the same prices terms and conditions stipulated in the original Contract as mutually agreed upon.

44. CONFLICT OF INTEREST AMONG BIDDERS/AGENTS:

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity's interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the parties are involved. However, this does not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One manufacturer can also authorise only one agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid; h) in case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/management, only one unit should quote. Similar restrictions would apply to closely related sister companies. Bidders must proactively declare such sister/common business/ management units in same/ similar line of business.




i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not

have conflict of interest with other bidders for particular quoted item, as above.

45. JOINT VENTURE (JV):

In case the bidder is Joint Venture, then the technical as well as financial experience criteria shall be as under.

a) The Joint Venture Company shall meet the financial experience criteria by itself or collectively through JV Members.

b) In JV, all partners/co-venturers of the JV shall meet the Technical Experience criteria collectively with a condition that In case of Joint Venture firm, the stake of the lead partner shall not be less than 51% in the JV.

c) The other conditions of JV are mentioned below separately: Condition for Joint Venture: - In case of bidder is in form of Joint venture (JV), Agreement/deed of Joint venture shall be submitted in the techno-commercial bid prior to the schedule date of submission of Physical bid. The co-venturer/ member of the JV firm shall not be permitted to participate either in individual capacity or as a member of another JV firm in the same tender. The number of members in the JV firm should not be more than two. Conditions mentioned below shall be applicable for JV firm. Joint Venture Participation: - Unless otherwise mentioned qualification criteria, bids submitted by a joint venture having not more than two partners with one partner as lead partner, if allowed as per stipulated Qualification Requirements, shall comply with the following requirements:

a. The bid shall include all the information required as described above for each joint venture partner.

b. The bid shall be signed so as to be legally binding on all the partners.

c. One of the partners shall be designated as leader; this authorization shall be evidenced by submitting with the bid a power of attorney signed by legally authorized signatories as mentioned as Schedule-13/ (Part-B) in Section-IV of Tender Document.

d. The leader shall be authorized to incur liabilities and receive instructions for and on behalf of other partner of the joint venture, and the entire execution of the contract, including payment, shall be done exclusively with the leader.

e. Both the partners of the joint venture shall be liable jointly and severally for the execution of the contract in accordance with the contract terms.

f. A copy of the undertaking entered into by the joint venture partners shall be submitted with the bid as per Format given in Schedule-12 (Part-B) in Section-IV of Tender Document, including interalia delineation of responsibilities and obligations of each partners appended thereto, notwithstanding the joint and several liability.

g. The joint venture agreement should indicate precisely the responsibility of both the partners of JV in respect of planning, design, survey, manufacturing, supply, installation and commissioning.

h. All members of JV should have active participation in execution of the contract. This should not be varied/modified subsequently without prior approval of the PGVCL.




i. In order for a joint venture to qualify, both the partners must meet the minimum criteria as per Financial Criteria mentioned at Point B for the Bidder for an individual Bidder for the component of the contract they are designated to perform. Failure to comply with this requirement will result in rejection of the joint venture bid.

j. A member of JV firm shall not be permitted to participate either in individual capacity or as a member of another JV firm in the same tender.

k. Ones the tender is submitted, the JV agreement shall not be modified /altered/ terminated during the validity of the tender. In case the tender fails to observe/comply with this stipulation, the full Earnest Money Deposit (EMD) shall be forfeited. In case of successful tenderer, the validity of this agreement shall be extended till the contract period and guarantee period of 05 years for repairs and maintenance is over.

l. Approval for change of constitution of JV firm shall be at the sole discretion of the PGVCL. The constitution of the JV firm shall not be allowed to be modified after submission of the tender bid by the JV firm except when modification becomes inevitable due to succession laws etc. and in any case the minimum eligibility criteria should not get violated. In any case the Lead Member should continue to be the Lead Member of the JV firm. Failure to observe this requirement would render the offer invalid.

m. On award of contract to a JV firm, a single Performance Guarantee shall be required to be submitted by the JV firm as per tender conditions. All the Guarantees like Performance Guarantee, Bank Guarantee shall be accepted only in the name of the JV firm or on a name of lead member and no splitting of guarantees amongst the members of the JV firm shall be permitted

n. Authorized Member – Joint Venture members shall authorize the lead member on behalf of the Joint venture firm to deal with the tender, sign the agreement or enter into contract in respect of the said tender, to receive payment, to witness joint measurement of work done, to sign measurement books and similar such action in respect of the said tender/contract. All notices/correspondences with respect to the contract would be sent only to this lead member of the JV firm.

o. No member of the Joint Venture firm shall have the right to assign or transfer the interest right or liability in the contract without the written consent of the other members and that of the tenderer (PGVCL) in respect of the said tender/contract.

p. Governing Laws – The Joint Venture Agreement shall in all respect be governed by and interpreted in accordance with Indian Laws.

q. In case of conflict between the terms in contract agreement and the joint venture documents, the terms in the contract agreement shall prevail.

r. All other terms and conditions not mentioned herein shall also be applicable to the JV as per tender document.

Power of Attorney (POA):- The bidder, JV, must submit a Power of Attorney (POA) authorizing a person to sign as per Schedule-13 (Part-B) in Section-IV of Tender Document. The either partner of JV should not be stopped deal or black listed by any Govt. Agency. Agency who are stopped-deal or black-listed anywhere in India shall not be eligible to offer till they remove the cause of their being stop-deal/ blacklisted. In case of JV, all the member must fulfill following requirement: Valid proof of the same shall be submitted by vendor with the technical bid. Bid not matching with the qualifying criteria shall not be considered for further evaluation.




A. Technical Experience:

i) Either partner of the Joint Venture should have experience of laying of Submarine cable of Minimum 2 Km OR should have experience of Submarine cable repairing and maintenance of atleast single work of Rs. 50.00 Lacs.

ii) In case either partner of the Joint Venture is not the Manufacturer of Power Cable as

per tender specification, they shall have to produce MOU with manufacturer of Power Cable as per tender specification.

In case of the Joint Venture firm shall meet the Technical Experience criteria collectively. The details of experience to establish the above experience in the online Annexure-7, self-certified copies of work orders along with work completion certificates shall be mentioned in the online Annexure-6 and submitted the copies of work experience and work order executed along with the technical offer. B. Financial Criteria:

i. Average Turnover of the interested bidder during last 3 financial years shall not be less than Rs. 1.00 Cr. Also, the bidder must have positive net worth in all last three financial years. The bidder/ the partner of the JV shall have positive net worth individually in the last 3 financial years.

ii. In case of Joint Venture, financial strengths of each of the JV members individually shall not be less than minimum qualifying criteria worked out in proportionate to their financial stakes in the JV.

iii. The C.A. Certificate of Turnover and net worth is required to be submitted for individual JV partners worked out in proportionate to their financial stakes in the JV.

iv. The total solvency not older than 12 month of both the partners of JV shall not be less than Rs. 1.00 Cr. worked out in proportionate to their financial stakes in the JV.

v. Copies of audited accounts required to be submitted of both JV partners for last three financial years.

vi. The bidder/ the partner of the JV firm shall be established and in existence since last three financial years.

In case of the JV firm shall meet the Turnover qualification criteria collectively. All partners/co-ventures of JV shall meet the positive net worth criteria individually.




S E C T I O N – I I

TECHNICAL & COMMERCIAL TERMS AND CONDITIONS FOR SUPPLY, LAYING AND COMMISSIONING OF 11 KV SINGLE CORE COPPER XLPE SUBMARINE CABLES (2 X 150 SQ MM) IN HDPE PIPE WITH DUE PROTECTION ON SEA BED BY REPLACING 02 NOS. OF DETERIORATED MARINE CABLE BETWEEN OKHA AND BEYT-DWARKA AT BEYT-DWARKA DIST. DEV-BHOOMI DWARKA ON TURNKEY BASIS WITH 5 YEARS REPAIRS & MAINTENANCE.

1 SCOPE

1.1

THE SCOPE FOR SUPPLY, LAYING AND COMMISSIONING OF 11 KV SINGLE CORE COPPER XLPE SUBMARINE CABLES (2 X 150 SQ MM) IN HDPE PIPE WITH DUE PROTECTION ON SEA BED BY REPLACING 02 NOS. OF DETERIORATED MARINE CABLE BETWEEN OKHA AND BEYT-DWARKA ON TURNKEY BASIS WITH 5 YEARS REPAIRS & MAINTENANCE IS COVERED UNDER THIS TENDER:

1 Manufacturing / Procurement of 150 MM2 11 KV Single Core Copper XLPE Submarine Cable

2 Inspection of material to be used for supply, laying and commissioning of Submarine Cable

3 Dispatch of materials to the works site including freight and transit insurance.

4 Guarantee of all above items and materials.

5 All the material should be manufacture / procured / used are as per PGVCL‟s specifications.

6 The successful Bidders / contractor will have to get the work done inspected by the Electrical Inspector by doing all the necessary formalities at their cost.

7 The items, if any, which are manufactured by the registered vendor of GUVNL group of the company should be procured from them only.

8 Manufacturer should have B.I.S. (Bureau of Indian Standard) License for relevant item and it should be effective at the time of supply.

9 The contractor will have to repair / maintain free of cost the commissioned Submarine Cable & Joints if any for the period of 5 years from the date of the project is handed over and accepted by the engineer in charge in all respects.

10 The Submarine Cable shall be raised on termination structures on both shores, suitably terminated and connected to the existing overhead lines by suitable joints.

11 The study shall be undertaken with respect to the locations of shores during the various seasons across the year and the lowest level of the water shall be ascertained.

12 For laying Submarine Cable, necessary Hydrographic Survey for the depth as well as for water current shall be carried out by the bidder at his risk and cost.

13 On both the shores, the submarine cable shall be buried in the cement concrete trench at minimum depth of 1.5 mtr with 10 mm thick HDPE pipes having high density, suitable diameter and suitable for 6kg F/CM2. The pipe should be covered with M250 concrete as directed by Engineer-In-charge on all sides. The pipe used shall be capable of withstanding the tides and the atmosphere in which they have been laid i.e. saline and corrosive. As per drawing No.1. RCC round trench of depth 1.5 mtr and inner and outer diameter 3 & 4 mtr respectively shall be prepared to hold & preserve cable in form of 4 Rings.




14 The submarine cable is required to be laid on the sea bed in HDPE pipe as per site condition with necessary protection like RCC cable shield, sinkers, cable holding clamps and floating route markers etc. on the approved route as per drawing No.2,3,4& 5.

15 Radium red coloured HDPE fiber (5 mm thick wall) sea route markers with provision for Photocell Indicator are to be provided throughout the route of submarine cable at an and average 25 mtr distance keeping length of S.S. connecting links according to the depth of sea water during high tide. As per Drawing No.6.

16 The submarine XLPE cable and its accessories shall be complete with all fittings and components necessary for its effective working and efficient performance and satisfactory maintenance under various operating conditions specified. All such parts shall be deemed to be included within the scope of supply whether specifically included or not in this specification.

17 Two single core cables are to be laid on sea bed i.e. two phases by replacing 02 Nos. of deteriorated Marine cable.

18 All equipments selected shall be suitable to withstand the saline and corrosive atmosphere in which they will be laid.

19 All metal component used shall be of stainless steel. 1.2 Quantities given in the tender are tentative and to be executed by the contractor

at the rates accepted by the PGVCL in the A/T. In case of any deviation in quantity resulting into an increase / decrease, the payment shall be done as per the actual work executed on the site.

1.3 The supply and erection work beyond contractual ceiling amount shall be done only after approval from the PGVCL‟s competent authority.

1.4 Planning and Design: The Contractor shall plan and design for the electrical / mechanical / civil requirements for laying of submarine cable as per tender terms and conditions, etc. to commission the project. The drawing No. 01 to 06 for 1) Cable trench cross section 2) Under sea RCC shield 3) Radium Red Coloured HDPE Fibre (5MM Thick Wall) Sea Route Marker With S.S Links. 4) Clamp detail 5) Details. of R.C.C. Sinker 6) Under Sea Cable laying are given for reference only and these are schematic drawing. However, for actual execution of project, the design of material covered under all above 06 drawings are required to get approved from Charted Structural Engineer considering actual site conditions of laying of submarine cable, sea current, depth of sea, etc. All designs & drawings have to be developed based on the governing standards and requirements of the project and also keeping in mind basic design specifications. After completion of actual drawing, same shall require to get approved from concerned engineer in charge of PGVCL. The Company reserves right to modify the specifications at any stage as per local site conditions / requirements.

2 PROCUREMENT OF EQUIPMENTS, TOOLS-TACKLES AND MATERIALS 2.1

All the materials, tools, equipment in sufficient quantity, required shall be procured / arranged by the successful Bidders before the work is taken up on




2.2

hand and shall not link the delivery / completion period with procurement / arrangement made by him for these items tools / equipments and manpower. The contractor shall complete stub setting work & establish site office with following facilities before receipt of material on site. (a) Telecommunication facility. (b) Documents, drawing, literature etc. Related to the project. (c) Arrangement of one project manager well conversant with the project and informative person round the clock till completion of the project work.

3 MAP

The PGVCL shall provide the route of laying Submarine Cable.

The co-ordinates of the four pole structures on both ends at seashore where the submarine cable will be terminated is given as under: 1) Co-ordinate of Okha side four pole structure: N 22.4525050, E 69.0707448 2) Co-ordinate of Beyt Dwarka side four pole structure: N 22.447956, E 69.93733

4 INSPECTION 4.1 The inspection of materials shall be carried out at the manufacturer‟s works only

from which contractors will purchase the goods, subject to all tests as per the relevant Indian Standards and as per the PGVCL‟s testing criteria and specification.

4.2 All testing charges for inspection shall be borne by the contractor. Inspectors charges sent by PGVCL for one time inspection will be borne by PGVCL and if requires to be deputed second time and onwards for same item / lot then the actual expenses of to & fro travelling fares plus Rs.1000/- per day per employee as per PGVCL‟s norms shall be borne by contractor.

4.3 If the testing facilities are not available at the manufacturer‟s works, the same shall be carried out at Government approved laboratory at no extra cost to the PGVCL (i.e. at the cost of the contractor), with prior approval of PGVCL.

4.4 The PGVCL reserves the right to pick up samples of any materials from the lot received and get the same tested at Government approved laboratory ERDA/ CPRI.

4.5 The contractor shall replace the offered lot of materials if not found as per the specific requirements at no extra cost to the PGVCL including testing charges.

4.6 The contractor shall intimate the date for inspection well in advance to enable PGVCL to depute Engineer for inspection or by third party inspection authorized by PGVCL.

4.7 The PGVCL reserve the right for third party checking / inspection of the erection work carried out by the contractor.

5 DESPATCH OF MATERIALS

5.1 All the materials shall be dispatched only after its inspection, testing, sealing and issuance of clearance from the PGVCL.

5.2 Delivery of material after satisfactory inspection and clearance issued shall have to be taken by the contractor and to be stored in their custody at the site.

5.3 Intimation / proof of receipt of various materials at contractor‟s store shall be given to the concern Executive Engineer (O&M), PGVCL, division office from time to time.




6

BRAND NAME The specific reference in these specifications and documents to any material by trade name, make or catalogue number shall be constructed as establishing standard of quality and performance and not as limiting competition.

7 COMPLETION PERIOD

The work completion period shall be reckoned after completion of commencement period of 45 days from date of receipt of LOA. You shall have

to complete all the activities of this turnkey order within total 180 days after

completion of commencement period of 45 days from date of receipt of LOA which includes first 90 days for supply of entire material and 90 day for laying and commissioning activities. The work executed after stipulated 45 days (commencement period) + 180 days (work completion period) time period will attract penalty as mentioned in the penalty clause. As mentioned in SECTION-III / Schedule-I

The contractor is required to commence his activity for supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Bet-Dwaraka from the date of issue of the Letter of acceptance (LOA) and shall complete all activities in all respects as indicated in Schedule.

8 GUARANTEE PERIOD Total material supplied and work executed shall be covered under Guarantee

period against any defect in material, poor workmanship or defective / wrong

design, etc., for a period of 5 years from the date of project is handed over

and accepted by the engineer in charge in all respects. 5% of the performance Guarantee will be retained till the guarantee period of work, material is over. The same guarantee period will be applicable for Submarine Cable joint also, if any.

9 PENALTY FOR DELAY IN COMPLETION

9.1 If the contractor fails to supply the material or fails to perform the work within the specified period given in the letter of award or any extension granted thereof, with respect to successful completion of supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable, the penalty at the rate of half percent (0.5%) of the material supplied after the time limit or the work executed after time limit for each calendar week or part thereof delay plus GST and cess as applicable. However, the total amount of penalty for the contract shall be limited to a maximum of 10% plus GST and cess as applicable of the total contract price with GST and cess as applicable of the Project.

9.2 In any case the penalty amount will be reduced as per management approval; the same will be refunded excluding GST.

10 QUANTITIES Quantities given in the tender are tentative and to be executed by the

contractor at the rates accepted by the PGVCL in the A/T. In case of any deviation in quantity resulting into an increase / decrease, the payment shall be done as per the actual work executed on the site.




11 SCHEDULE PRICE BID 11.1 BIDDER is requested to offer the work for complete work. No part work to be

offered and if offered, same will not be considered. Prices on item rate basis to be quoted for work offered in SCHEDULE – PRICE BID (On-Line).

11.2 The prices quoted shall be inclusive of GST, freight, insurance, etc. and net after considering ITC.

11.3 No price variation shall be allowed on supply and / or erection part. 11.4 GST, etc. will be paid as per prevailing norms and any statutory increase or

decrease in the taxes/duties subsequent to your offer if it takes place within the original contractual delivery period will be to PGVCL‟s account subject to the claim being supported by documentary evidence however, if any decrease takes place after the contractual delivery date, the advantage will have to be Passed on to PGVCL.

11.5 The rate quoted shall be inclusive of freight, transportation, loading, unloading, transportation to the site, insurance covering loss / damage due to theft, accidents, etc.

11.6 The prices accepted by the PGVCL shall remain valid till completion of the contract for the main order and Repeat/ additional order, if any.

11.7 The contractor shall take suitable storage-cum-erection insurance including material cost at no extra cost to the PGVCL and prices quoted shall be inclusive of this item.

12 INSURANCE The contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the work and obligatory in terms of law to protect his interest and interests of PGVCL. Responsibility to maintain adequate insurance coverage at all time during the period of contract shall be of contractor alone. The contractor‟s failure in this regard shall not relieve him of any office contractual responsibilities and obligations. Any loss or damage to the equipment / material during handling, transportation, storage, erection, putting into satisfactory operation and all activities to be performed till the successful completion of commissioning of the material / equipment shall be to the account of the contractor. The contractor shall be responsible for preference of all claims and make good the damages or loss by way of repairs and / or replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the contractor of the above responsibilities during the period of Contract. The contractor shall provide the copy of all insurance policies and documents taken out by him in pursuance of the Contract. Such copies of documents shall be submitted to the PGVCL immediately after such insurance coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60) days in advance regarding the expiry/cancellation and/or change in any of such documents and ensure revalidation, renewal etc., as may be necessary well in time. The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks, miscellaneous accidents (erection risks), workman compensation risks, loss of damage in transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, whether conditions, accidents of all kinds etc. the scope of such insurance shall be adequate to cover the replacement/ reinstatement cost of the equipment / material for all risk up to and including delivery of goods and other costs up to 5 years after erection and charging the same. The insurance policies to be taken should be on replacement value basis not withstanding the extent of insurance cover and amount of claim available from the under writer, the contractor shall be liable to make good the full replacement/rectification value of all equipments




/materials and ensure their availability as per project requirement. All cost on account of insurance liability covered under contract will be on contractor‟s account. The contractor while arranging the insurance shall ensure to obtain all discounts on premium, which may be available for higher volume or for reason of financing arrangement of the project.

13 13.1

13.2

CONTRACT QUALITY ASSURANCE The bidder shall include in his proposal the quality assurance program containing the overall quality management and procedure which he proposes to follow in the performance of the works during various phases as detailed in relevant clause of the general technical conditions. At the time of award of contract, the detailed quality assurance program to be followed for the execution of the contract will be mutually discussed and agreed to and such agreed program shall form a part of the contract.

14 PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION PERIOD:- (i.e. SECURITY DEPOSIT)

14.1 (must be submitted within 15 (fifteen) days from date of Letter of Acceptance). 14.1.1 The Contractor shall submit the Security Deposit to cover execution

period by DD / Bank Guarantee within 15 days from the date of issue of Letter of Acceptance.

14.1.2 The successful Bidders will be required to pay an amount equivalent to

5% of the contract value of the order as SECURITY DEPOSIT for satisfactory execution of the contract. Such SECURITY DEPOSIT will be payable either in D.D./Bank Guarantees.

14.1.3 The Bank Guarantee shall be from the Nationalized Banks or any other

Banks, as Notified by the Finance Department, Govt. of Gujarat from time to time. The Bank Guarantees will be executed on the standard form prescribed by the PGVCL.

14.1.4 The Contractor can submit only one Bank Guarantee considering the

Performance Guarantee requirement. 14.1.5 The successful bidder has to give Bank Guarantee with validity period of

additional 01 (One) month i.e. more than actual completion period to safeguard Company‟s interest in case any eventuality happening on the last day of the completion period after office hours of the Bank or Bank holidays.

14.1.6 The Performance Guarantee towards execution period for repeat order

may not be insisted from the supplier subject to the following conditions:- a) Value of Performance Guarantee towards execution period (Security

Deposit) available with respective company, shall be equal to or higher than sum of the following:-

(i) Amount of Performance Guarantee towards execution period required

for repeat order. (ii) Amount of Performance Guarantee towards execution period required

for unexecuted portion of main order. (iii) Amount of Performance Guarantee towards Guarantee/ Warrantee




Period required for executed portion of main order. b) Validity of the Performance Guarantee towards execution period is not over

and it shall be extended up to completion of main order as well as repeat order.

c) Unconditional consent shall be taken from the contractor for consideration of the Performance Guarantee towards execution period of main order for repeat order and company is authorized to encash the Performance Guarantee towards execution period for any default in repeat order also.

d) The Performance Guarantee towards Guarantee/Warrantee period shall be taken for main as well as repeat order as per the tender terms.

14.1.7 In case of the Bank Guarantees furnished / submitted, they should have

clear one time validity till the completion of the order in all respects and up to the expiry of Guarantee period from the date of receipt of the last consignment / installation / maintenance which ever is later. Bank Guarantee for interim period will not be allowed. If by any reasons the supply / installation and maintenance period is extended then contractor / supplier should under take to renew the Bank Guarantee at least one month before the expiry of the validity failing which PGVCL will be at liberty to encash the same.

14.1.8 Security Deposit if paid will be returned on the successful completion of

the order and only after the performance Guarantee Condition is fulfilled. 14.1.9 If the full security deposit amount is not paid within 15 days from the date

of the letter of acceptance (LOA), then PGVCL will reserves the right to reject the bid at the risk and cost of Bidder (at the discretion of PGVCL) and without entering into any correspondence(s) and this will be binding on the bidder.

15 PERFORMANCE GUARANTEE TOWARDS GUARANTEE PERIOD 15.1 15.1.1 The successful Bidders will be required to pay an amount equivalent to

5% of the contract value of the order as Performance Guarantee for satisfactory performance of the material supplied, erected & commissioned to cover the entire period of guarantee period of this work.

15.1.2 Performance Guarantee should valid till 5 years after successful

completion and commissioning entire project. 15.1.3 The successful bidder has to give Bank Guarantee with validity period of

additional 01 (One) month i.e. more than actual Guarantee / warrantee period to safeguard Company‟s interest in case any eventuality happening on the last day of the Guarantee / Warrantee period after office hours of the Bank or Bank holidays.

15.1.4 The Performance Bank Guarantee to cover Guarantee / Warrantee period is required to be submitted before the date of work completion and should be valid till the completion of Guarantee Period to be reckoned from the date of last supply.

15.1.5 The Contractor can submit only one Bank Guarantee considering the Performance Guarantee requirement.

15.1.6 The Bank Guarantee shall be from the Nationalized Banks or any other

Banks, as Notified by the Finance Department, Govt. of Gujarat from time to time.




The Bank Guarantee will be executed on the standard form prescribed by the PGVCL. Bank Guarantee for interim period will not be allowed if by any reasons the supply / installation and maintenance period is extended then contractor should undertake to renew the Bank Guarantee at least one month before the expiry of the validity failing which PGVCL will be at liberty to encash the same.

“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.” CORPORATE GUARANTEES ARE NOT ALLOWED.

16 TERMS OF PAYMENT 16.1 On request by contractor, the initial advance amount equivalent to 10% of

supply component shall be payable after fulfillment of all conditions laid down below and receipt of the contractor‟s invoice along with all necessary supporting documents for such advance payment.

a) Acknowledgment of the letter of award by the contractor. b) Submission of an unconditional and irrevocable bank guarantee from

Nationalized bank or other bank as notified in G.R. of GoG issued time to time in favour of PGVCL for 110% amount of advance payment. The said Bank Guarantee shall be valid up to 180 days from the date of issue of order. Said advance payment shall not be paid less than two installments. On receipt of material at site amounting equivalent to 1st installment (5% of material portion), payment against 2nd installment (5% of material portion) for advance payment shall be released. If by any reasons, the time limit of order is extended then contractor / supplier should undertake to renew the bank guarantee at least the one month before the expiry of the validity failing which PGVCL will be at liberty to encash the same. The interest on advance payment shall be applicable as per prevailing SBI rate and it will be adjusted in 1st R.A. bill (along with interest).

16.2 The bill in quadruplicate shall be submitted along with interest to the concerned sub division for recording and processing as per PGVCL‟s rules. Payment will be made in following manner: On receipt of all material at site as per supply component, 30% cost of supply component will be payable to the contractor after adjustment of advance payment, simultaneously Bank Guarantee submitted towards advance payment shall be released. On laying and charging of two submarine cables, 30% of supply component and 60% of labour component involved in laying two cables will be paid after adjustment of earlier payment.

16.3 Balanced amount of Material portion and labour portaion will be paid after completion of entire project in all respect and the project is handed over and accepted by the engineer in charge in all respects and submission of PBG for guarantee period.

16.4 On completion of the entire works final bill is to be prepared immediately. The contractor has to submit total material account along with final quantities of work executed for each item. Location wise inventory of all the material used is to be submitted in detail.




Copy of bills/chalan for procurement of key item used in these works is to be submitted. The final bill will be checked at sub division, Division, Circle level and forwarded to Corporate office for passing and payment as per DOP. It is mandatory to submit the copy of electrical inspector‟s inspection report for charging permission to newly created works. The scrap material removed and credited in PGVCL‟s store must be accounted properly. Copy of store receipt of all such items is to be attached in the final bill account.

16.5 After successful handing over the asset of this project to PGVCL, the guarantee period of 05 year will start. After successful completion of guarantee period of each 01 year, contractor has to submit the bill for respective 01 year along with necessary documents. The note for successful completion of repairs and maintenance of each 01 year must be signed jointly by the successful bidder and PGVCL Deputy Engineer in charge. Copy of this note must be attached along with bill for repairs and maintenance. Accordingly, payment towards repair and maintenance shall be released by respective Circle / Division office.

17 GOODS AND SERVICE TAX (GST): The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given taxable goods and/or services. The amount and% of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations). You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have not claimed Refund of any applicable GST and Cess, charged to PGVCL or shall not claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be immediately passed on to the PGVCL, without PGVCL making any specific Claim, for the same, either from the Department or from you. The offers having price inclusive of GST and Cess is likely to be rejected if the rate of GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should be clearly indicated in the price bid. PGVCL may at its discretion consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess. If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any additional GST will have to be borne by the bidder. In no case additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to /




mentioned in acceptance of tender only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST charged from the company; such refund shall have to be passed on to the company, along with interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the applicable rate (i.e. at present rate is 18%) per annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL‟s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT: In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date of submission of the offer, the same should be passed on to PGVCL and you should inform such changes to PGVCL from time to time.

STATUTORY DEDUCTION: Statutory deduction will be made at the time of payment as per applicable rule & rate like GST, TDS, worker welfare cess etc.

18 STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it takes place within the original contractual delivery date will be to PGVCL‟s account subject to the claim being supported by documentary evidence. However, if any decrease takes place after the contractual delivery date, the advantage will have to be passed on to PGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

19 WASTAGE 19.1 As the material is to be procured by the successful bidder, the contractor shall

make its own arrangement to avoid breakage, losses and wastage of material, etc. and no wastage on this account shall be considered payable by the PGVCL.

19.2 PGVCL reserves the right to check all the activities carried out by the successful bidder at each stage or during execution to see that the work is executed as per the various drawings, standards, norms, rules and regulations of the PGVCL.

20 WAY LEAVE / ACCESS TO LOCATION / RIGHT OF WAY 20.1 The successful bidder shall have to arrange for right of way and for tree clearance

at his cost. It will be the contractor's sole responsibility to take the materials up to the location.

Any path way, temporary road, temporary bridge required will have to be provided by the contractor at his cost. If, for any reasons the above is not feasible, the




contractor at his own cost shall have to arrange transportation by any means.

20.2 The contractor will be deemed to be very well familiar with the route before giving the offer. Notwithstanding the difficulties of terrain, location approaches, way leave and other obstructions the price quoted for all the items of erection in the Schedule of Section-III shall not undergo any change at any stage or granted by the PGVCL for any special rates / consideration.

20.3 Necessary precautions shall be taken to carry out the work without any damage to the existing structures, crops under cultivation in the areas. Since the work execution is to be carried out in marine area necessary precaution will have to be carried out to adhere to the RULES of the FOREST / CRZ / GPCB department. Non-familiarity with the site condition and site terrain will not be considered a reason whatsoever either for extra claims or for not carrying out works in strict conformity with time schedule and condition laid down.

20.4 As the work is to be executed on existing network while joining the Marine cable, the contractor has to authorize in writing one representative to obtain line clear of existing network & procedure for obtaining line clear & returning it in writing is to be finalized with concerned engineer in-charge of sub-division. As a safety precaution, as far as possible, same person should obtain the line clear & if the authorized person is to be changed, advance written intimation should be given to the engineer in-charge.

21 REPAIRS AND MAINTENANCE OF COMMISSIONED SUBMARINE CABLE AND EQUIPMENTS You will have to maintain the Submarine Cable / equipments installed by you for a period of 5 years i.e. during the guarantee period and during this period any fault or damage occurred will have to be rectified by you in time as stipulated in GERC regulation. If required you have to replace old / damaged / deteriorated items by new items without failed. For non-compliance of GERC regulation for attending the fault, you will be liable to pay compensation to all affected consumers as provided in GERC regulation and 10 % plus GST and cess as applicable of such amount be paid to the PGVCL as fine. Separate rates are to be quoted for 5 year maintenance contract.

22 PRECAUTIONARY MEASURES During the supply, erection work if any damages occurred to the material it should

be replaced by the contractor at their own cost. 23 GENERAL TERMS & CONDITIONS BOOKLET

The work covered under this order shall be carried out and governed by GUVNL / PGVCL‟s booklet of “General terms and conditions” of contracts applicable to projects, except where conditions specified in this order conflicts with similar conditions in the booklet.

24 PROGRESS REPORT Weekly progress reports in Triplicate shall be regularly submitted to the Chief

Engineer (Project), PGVCL, Corporate Office, Rajktot with a copy to Superintending Engineer, Circle Office, Jamnagar, Ex. Engineer (O&M) and Dy. Engineer In charge of works. The Contractor shall also maintain register as per Schedule.

25 SITE VISIT The Engineer-in-Charge of the works or his representative will be free to visit the

contractor's works, their site stores and erection site and also verify the purchaser's materials in the custody of the contractor, as and when required.




26 TESTING AND COMMISSIONING After completion of the entire work, the contractor will ensure that entire work

related to Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable have been completed correctly as per Indian Electricity Rules and procedure. Any extra cost involved due to incompleteness of work or bad workmanship found out subsequently, shall be set right forthwith by the contractor at his cost. The contractor shall arrange to handover the complete project immediately on completion of the entire work duly getting approval of Electrical Inspector at their cost.

27 PGVCL is not responsible for any accident occurs during the transportation of materials and laying of Submarine Cable at any stage of the work nor will responsible for any payment of compensation in case of any mishap and if any legal disputes arises then you will have to resolved it at your risk and cost. Any compensation if required to be paid then you have to pay it. In the event of breach of any condition (explicit or implied) of this award of contract, PGVCL reserves all rights to take any action it may think proper including but not limited to termination of contract, appropriation of your deposits including SD & PBG, entrusting the project to any agency or taking up the project departmentally at your risk & cost.

28 The bidder has to show and submit copy of Bill/ Chalan/e-way bill which will show the quantum of GST, etc. i.e. all State taxes separately during execution. In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to consider or reject any or all the parties‟ offer without assigning any reason thereof.

29 The PGVCL reserve the right to reduce / enhance the tender quantity as per their requirement at the time of finalization of the tender. The material used in this work must be as per IS specifications and duly tested and must have Type Test certificate from ERDA/CPRI Laboratory. A sample of material of each item will be tested in Government approved laboratory(i.e. ERDA/CPRI) and all expenditure like testing fees are to be paid by bidder a) TYPE TESTS:- Type test report of tender item/s are required to be submitted as per tender technical specification, duly notarized. All the necessary Type tests will have to be carried out before submission of the tender and to be submitted along with the Technical Bid. Type Test, whenever and wherever applicable, shall be carried out on the tender item/s as per Companies‟ Technical Specifications at National Accredited Board for Laboratory (NABL) or accredited third party Laboratory approved by the International Forum in case of foreign manufacturer / products. The materials/products must fulfill all the Technical requirement of the PGVCL‟s Technical Specifications, specified Drawings, guaranteed Technical parameters, manufacturing quality plan, etc. The Type Tests which are more than 07 (Seven) years old will not be considered (except otherwise specifically mentioned in the Guaranteed Technical Particulars i.e. GTP‟s.) and such tenders will be rejected. All the required type tests should not be older than 7 (Seven) years. All the required type tests on one particular item must have been conducted in the span of one year only wherever applicable as per relevant Indian Standard. If the type tests for the tendered items are not carried out




before the submission of the tender, then it will be at PGVCL sole discretion to accept them or NOT. However, depending up on PGVCL requirement, if the Letter of Acceptance (LOA) is placed subject to submission of type tests, then in such cases all the necessary Type tests will have to be carried out by the firm within 45 (Forty Five) days of the issue of LOA or at PGVCL discretion, failure to do so the LOA stands cancelled and the detailed purchase order will not be placed and no further correspondences in this matter will be entertained at any cost and will be out rightly ignored.

30 If in any company, the interest of any employee of the PGVCL or his relative as defined in Section VI of the Company‟s Act. 1956 is 10% or more, PGVCL will not deal with such company at all. The bidder therefore must specifically disclose this fact in his technical Bid. Non-disclosure of such facts would disqualify the bidder for further dealing with PGVCL.

31 After completion of work entire network will be the property of the PGVCL 32 HANDING OVER OF ASSET

After successful completion and charging of the line the entire newly created network is to be handed over to the concern deputy engineer of PGVCL SUBDIVISION. The handing over note covering the details of all the materials used and total work executed must be signed jointly by the bidder and PGVCL Deputy Engineer. Copy of handing over note must be attached along with final bill.

33 Before execution of work, the contractor has to produce indemnity bond regarding own responsibility for compensation for any damages to any property or any kind of accident which may occur during work execution to any employee/ labourer or any out side agency.

34 SOLVENCY The Bidder shall have to produce the latest certificate with minimum Solvency amounting to Rs. 1.00 Crore i.e. not older than 12 months which is issued from nationalized bank or any other scheduled bank as per list of RBI.

35 If the bidder failes to pay Security Deposit or defaults in execution of the order placed or if PGVCL suffers any financial loss due to this, then PGVCL will be at liberty to adjust the amount plus GST and cess as applicable from by encasing the Bank Guarantee.

36 Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal / banned for business dealing / black listing:- 36.1 The list of indicative reasons for placing the firm in a Stop deal / banned for

business dealing / blacklist are as under:- A Firm will be placed in a Stop deal / banned for business dealing, if the

Firm –

36.1.1 Has submitted fake, false or forged documents/certificates,

36.1.2 Has revised/withdrawn price bid after opening of Techno-commercial bid, until and unless it is sought for,

36.1.3 Has tampered with the stipulated tendering procedure.

36.1.4 Has refused to accept Letter of Acceptance/ Purchase Order/ Work

Order after the same is issued by the Company within the validity period and as per agreed terms and conditions,




36.1.5 Has committed breach of contract or has failed to perform a contract or has abandoned the contract,

36.1.6 Has failed to provide suitable expertise for the work as per prescheduled program.

36.1.7 Has failed to submit all the necessary test reports / documents within time schedule / as per company’s time limit as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed subject to submission of type reports / documents to the firm.

36.1.8 Has indulged in construction and erection of defective works.

36.1.9 Has supplied inferior quality / defective materials and refused to replace with stipulated time frame as specified by the company.

36.1.10 Has substituted materials in lieu of materials supplied by the Company or has not returned or has short returned or has unauthorisely disposed of materials / documents/ drawings/ tools or plants or equipment supplied by the Company,

36.1.11 Has involved in malpractices such as bribery, corruption, fraud,

canvassing and pilferage,

36.1.12 Has unauthorisely obtained official company information or copies of documents, in relation to the Tender/ Contract.

36.1.13 Has failed to follow the stipulated mode of communication, if specified by the tendering authority/ purchaser.

36.1.14 Has parted with, leaked or provided confidential/ proprietary

information of the Company given to the firm only for its use (in discharge of its obligations against an order) to any third party without prior consent of the Company,

36.1.15 Any other ground for which in the opinion of the Company makes it undesirable to deal with the Firm, and

36.1.16 In case the State Government directs the Company to place a firm in stop dealing/ banned for business dealing / black listing.

36.2 Effect of putting a firm for Stop dealing / Banned for business dealing:-

36.2.1 The proprietor / all the partners / directors of the stop deal/ banned for business dealing/ blacklisting firm shall also be considered for stop deal/ banned for business dealing/ blacklist. All the firms / Company where such proprietor / partners / directors involve or participating as proprietor / partners / directors, such firms / Company shall also be considered for stop deal / banned for business dealing / black list.

36.2.2 Once the name of the firm and / or proprietor / partners / directors

of the firm appears in the list of Stop dealing / Banned for business dealing / black list in any Company of GUVNL and its Subsidiary




Companies,

36.2.2.1 No enquiry shall be issued to a firm.

36.2.2.2 No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be returned.

36.2.3 Action to be taken, when a firm and / or proprietor / partners / directors of the firm is put on Stop dealing / Banned for business dealing / blacklisting by GUVNL or any of its subsidiary Companies, during tender process:-

36.2.3.1 Before opening Technical bids, the bid submitted by the

Firm will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid.

36.2.3.2 After opening Technical bid but before opening the price

bid, the price bid of the Firm should not be opened and the bid submitted by the Firm will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

36.2.3.3 After opening of price bid, the offer of the Firm should

be ignored and will not be further evaluated. The Firm will not be considered for issue of order even if its price is the lowest. In this situation, the next lowest bidder shall be considered as L1.

36.2.3.4 The BG/EMD submitted by the Firm with tender should be

returned after obtaining confirmation from GUVNL and its other subsidiary Companies that there are no outstanding dues recoverable from the firm.

36.2.4 If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one Company and is already executing work and/ or Letter of Acceptance/ purchase order awarded to them by another Company, then the firm should be allowed to complete such awarded work / supply.

36.2.5 The amount of EMD/ SD/ any payment against supply withheld at the instance of GUVNL or any of its subsidiary Companies shall be appropriated against the dues recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed and appropriated.

36.2.6 When a Firm is put on Stop dealing/ Banned for business dealing/

blacklist, all the manufacturing works / units of the Firm shall be on Stop dealing/ Banned for business dealing/ blacklist for GUVNL and its Subsidiary Companies & for all Services of the Firm.

36.2.7 If the Firm placed on Stop Dealing/ Banned for business dealing/

blacklist is a Proprietary Concern, then all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/ Banned




for business dealing/ blacklist. The Managing Director of the concerned Company may however, if he considers it to be in the interest of the Company, remove the ban in respect of any specific Service / Supply, for his Company only.

36.3 Every bidder should, at the time of submission of bid, give a declaration

that bidder and/or proprietor/ partner/ director of the firm has not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

37 GST and cess at applicable rate will be applied on all kind of penalties recovered under this contract.

SIGNATURE AND SEAL OF BIDDER




SECTION - III

SCHEDULE - I

COMPLETION PERIOD

Name of work: Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist. Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance.

The work completion period shall be reckoned after completion of commencement period of 45 days from date of receipt of LOA. You shall have to complete all the

activities of this turnkey order within total 180 days after completion of commencement

period of 45 days from date of receipt of LOA which includes first 90 days for supply of entire material and 90 day for laying and commissioning activities. The work executed after stipulated 45 days (commencement period) + 180 days (work completion period) time period will attract penalty as mentioned in the penalty clause.

The contractor is required to commence his activity for supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Bet-Dwaraka from the date of issue of the Letter of acceptance (LOA) and shall complete all activities in all respects as indicated in Schedule.

Signature of Authorized Representative Company/Agency NAME : ___________________ STATUS: __________________ Name of tendering Company: ________________




SECTION- IV

PART - A : TECHNICAL PARTICULARS:

1) Materials to be procured / used with detailed specification, drawing and its testing criteria as per PGVCL‟s requirements. The detail specifications of the materials are attached Annexure with this bid.

PART - B: DETAILS TO BE SUBMITTED WITH OFFER WITH DOCUMENTORY EVIDANCE :

1) Availability of tools, equipments etc. 2) Details of orders executed (Supply and Erection) of last three year with work

involved, order amount, and also details like order executed, not executed and the reason for the same.

3) Financial capacity 4) Details of skilled, experience man power with their name, qualification,

experience for similar type of project. 5) Latest three years audited annual account 6) Bank Guarantee (For E.M.D. IF APPLICABLE).

7(a) Name & Detail addressed of office, residence of Partners & Directors / Representatives

7(b) Details of Human Resources 8) Constitution of Firm. 9) Notarized power of Attorney on Rs.300/- non judicial stamp paper in favour of a

person authorized to sign tender documents/ Attested copy of Board Resolution. 10) Undertaking in regard to stop deal/ banned for business dealing / black list

thereof. 11 Conflict of Interest (As per Cl. No. 44 of Tender Document)

For all the above attested legible documentary evidence to be submitted.

PART – C: DETAILS TO BE FURNISHED IN FOLLOWING

PROFORMA DURING EXECUTION OF CONTRACT:

1) Acknowledgement for acceptance of order

2) Contract Agreement 3) Bank Guarantee for Security Deposit and Performance Guarantee. 4) Extension of Bank Guarantee.

5) Performance Guarantee

6) Progress reports. 7) Booklet of “General Terms & Conditions of Contracts” applicable to

Projects.




SECTION-IV

PART-B

S C H E D U L E - 1

Details of plant and equipment available on hand with the bidder for use on this project.

Name of the bidder : ____________________________________________

Sr. No.

Name of Equipment

No. of Units

Kind & make

Capacity Age & Condition

Present Location

Remarks

1 2 3 4 5 6 7 8

Seal / Stamp

Signature of Authorized Representative Company/Agency NAME : ____________________ STATUS: ___________________ Name of tendering Company




SECTION-IV PART-B

S C H E D U L E - 2

Details of supply, laying & commissioning of Submarine cables with due

protection

Sr. No.

Order No./Date

Description of work

Order Qty. Submarine

Cable

Order Amount Rs. In Lakhs

Name of Order placing authority & place of

work

1 2 3 4 5 6

Completion date as per order

Date of commencement of

work

Date of actual completion of work

7 8 9

Note :(1) For all the above attested legible documentary evidence to be submitted. (2) Certificate for satisfactory work completion from competent authority of PGVCL/

organization who have placed the order should be invariably attached with this schedule.

(3) Bidder has to furnish above details as well as details of Collaborator separately in same specimen proforma.

SEAL / STAMP





SECTION-IV

PART-B S C H E D U L E - 3

FINANCIAL CAPABILITY

Sr. No. Details Amount Rs. in lacs Remarks

1 2 3 4

1. Solvency A scheduled Banker's Certificate of present solvency be attached.

NOTE : MINIMUM SOLVENCY AMOUNT SHOULD BE RS. 1.00 Crore (Not older than 12 month)

2. Annual turnover for last Three years. (It should not be less than Rs. 1.00 Crore for same work. (CA certificate should be enclosed)

3. Price of the biggest job carried out with detail as specified in schedule - 2.

4 The bidder should be a company with no negative net worth in last three years. Certificate from the Chartered Accountant confirming the same shall be enclosed.

5 PAN & GST Certificate registration.

Self-certified copy should be attached.

Signature of Authorized Representative Company/Agency NAME : ____________________ STATUS: ___________________ Name of tendering Company SEAL/ STAMP




SECTION-IV

PART-B

S C H E D U L E - 4

MANUFACTURING / LAYING CAPACITY:

Based on available manpower, tools-tackles, machinery and financial resources, our Manufacturing / Laying capacity is as under:

Sr. No. Name of activity Unit Capacity per

Annum per gang No. of Persons per

gang

1. Preliminary and check Survey including profiles.

Km.

2. Manufacturing of Submarine Cable Km.

3. Laying of Submarine Cable Km.

4.. Erection of Termination Structure Set

SEAL / STAMP

Signature of Authorized Representative Company/Agency NAME : ____________________ STATUS: ___________________ Name of tendering Company "




SECTION-IV

PART-B

S C H E D U L E - 5

LATEST THREE YEARS

AUDITED ANNUAL

ACCOUNT




SECTION – IV PART – B

SCHEDULE – 6 (On non-judicial stamp Paper of Rs.300/-)

E. M. D. BANK GUARANTEE FORMAT

FOR TENDER NO.PGVCL/_____________________________________

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their registered office at _____________________________________ (Address of the firms Registered office) (Hereinafter called the „ bidder ‟) wish to participate in the tender No. ______________________________________________ for_____________ ____________________________________________ of (Supply/ Erection/Supply & Erection Work) (Name of the material / equipment / Work) for_____________________ _________________________ Paschim Gujarat Vij Company Limited and WHEREAS a Bank Guarantee for (Hereinafter called the “Beneficiary”) Rs._____________(Amount of EMD) valid till _______________(Mention here date of validity of this Guarantee which will be 6 (SIX) months from the date of the submission of Tender‟s offer) which is required to be submitted by the bidder along with the tender. We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered office at ______________________ (address of Bank‟s Registered office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Limited or any officer authorized by it in this behalf any amount not exceeding Rs. ______________ (amount of E.M.D.), (Rupees _________________________________ (in words) to the said Paschim Gujarat Vij Company Limited on behalf of the bidder . We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part thereof by the bidder within its validity or Non submission of Security Deposit by the bidder within one month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Limited would constitute a default on the part of the bidder and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the bidder and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank upto and inclusive of ____________________ (mention here the date of validity of Guarantee) and shall not be terminable by notice or by Guarantor change in the constitution of the Bank or the firm of bidder Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the bidder and the PGVCL. "Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. PGVCL). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees___________________________ ____________________________________) (in words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under:

Place:- Date:- Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos.

SIGNATURE OF THE BANK‟S AUTHORISED SIGNATORY WITH

OFFICIAL ROUND SEAL Note: The Bank Guarantee shall be from the nationalized banks or any other Banks as notified by the Finance Department, Govt. of Gujarat from time to time.




SECTION-IV

PART-B

S C H E D U L E - 7(a)

DETAILS OF PARTNERS / DIRECTORS WITH THEIR ADDRESS

Name of bidder: _______________________________________________

________________________________________________

Sr. No.

Name Designation DIN No., if applicable

Office address /

phone nos.

Residence address /

phone nos.

Working Place

1 2 3 4 5 6

1)

2)

3)

SEAL / STAMP





SECTION-IV PART-B

S C H E D U L E - 7(b)

DETAILS OF HUMAN RESOURCES

Details of Human Resources available with the bidder for the successful performance of contract. (Supply & Erection) Name of the Bidder : __________________________________________________

Sr. No. Designation Name Qualification

Professional experience &

details of work carried out

Remarks

1 2 3 4 5 6

1) Project Manager

2) Engineer-in-Charge of site work.

3) Site Engineer

4) Number of skilled Employees.

(Only Nos.)

5) Number of un skilled Employees.

(Only Nos.)





SECTION-IV

PART-B

S C H E D U L E - 8

MEMORANDUM /ARTICLE

OF ASSOCIATION

OR CONSTITUTION OF FIRM

WITH THE NAMES OF

PARTNERS / DIRECTORS.

(TO BE SUBMITTED SEPARATELY WITH THE OFFER DULY SEALED AND SIGNED)




SECTION-IV

PART-B

S C H E D U L E -9

ATTESTED COPY OF RESOLUTION OF THE

PARTNERS / PGVCL / AUTHORITY

ACCEPTABLE BY LAW OF THE FIRM

AUTHORISING A PARTICULAR PERSON

TO SIGN TENDER AND RELATED

DOCUMENTS ON BEHALF OF THE

COMPANY.

(TO BE SUBMITTED SEPARATELY WITH THE OFFER DULY SEALED AND SIGNED)




SECTION-IV

PART-B

S C H E D U L E - 10

(UNDERTAKING IN REGARD TO STOP DEAL/ BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF)

Sub:-Undertaking In regard to Stop Deal / Banned for Business dealing / /Black List Thereof Ref:- Tender No: PGVCL/RJT/PROC/___________________________ All bidders will have to furnish the following undertaking duly filled in, signed and

stamped for each quoted item of the tender along with the Technical Bid.

----------------------------------------------------------------------------------------------

I/We_________________________________________________________________

authorized signatory of M/s_____________________________________________

hereby certify that M/s__________________________________________and their

proprietor / any partner / any directors of the firm is not stop deal and/or banned for

business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of the Firm Signature of the Tenderer




SECTION-IV

PART-B

S C H E D U L E - 11

(TO BE SUBMITTED IN ONLINE / e-TENDERING FORMAT)

Conflict of Interest (As per Cl. No. 44 of Tender Document)

Ref.: Date: “I / We declare that we do not have conflict of interest with other bidders for particular quoted item/s”. Confirm / Not Confirm: _____________ Name of Bidder / Manufacturer: ___________________ Address of the works: _____________________ ______________________ ______________________




SECTION-IV

PART-B

S C H E D U L E – 12

Undertaking by the Joint Venture Partners (In Case Bidder is Joint Venture) {To be notarized On Non-Judicial Stamp Paper of Rs. 300/-}

(To be submitted in physical mode and up loaded in on line mode by JV bidder) Undertaking by Joint Venture

THIS JOINT DEED OF UNDERTAKING executed on this………. day of ………………… month of Two Thousand Twenty One by M/s…………………………………………………………………………………………….. a company incorporated under the laws of …………………………………. and having its Registered Office at .......................(hereinafter called the "Party No.1" which expression shall include its successors, executors and permitted assigns) and M/s……………………………………………………………………..a company incorporated under the laws of ………..……………………….. and having its Registered Office at ………..…………(hereinafter called the "Party No.2" which expression shall include its successors, executors and permitted assigns ) for the purpose of making a bid and entering into a contract [hereinafter called the "Contract" {in case of award}] against the “Bid Documents” for Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist.: Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance under Notice inviting Tender No: PGVCL/Project/Turnkey/Beyt-Dwarka/76, the bids for which have been invited by Paschim Guajrat Vij Company Ltd. (“PGVCL”). WHEREAS the Party No.1 and Party No.2 have entered into an Agreement dated........................ AND WHEREAS PGVCL has invited bids as per the above mentioned Bid Terms & Specification for the Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist.: Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance under Notice inviting Tender No: PGVCL/Project/Turnkey/Beyt-Dwarka/76. AND WHEREAS Clause No. 45 of SECTION-I of Tender Document forming part of the Tender Document, inter-alia stipulates that an Undertaking of two qualified entities as partners in a Joint Venture, meeting the requirements of Eligibility & Qualification Criteria of Tender, as applicable may bid, provided, the Joint Venture fulfils all other requirements under Clause No. 45 of SECTION-I and in such a case, the Bid Formats shall be signed wherever applicable and as required by Tender Document either by the Authorized Signatory (appointed by a Power of Attorney executed by all partners of Joint Venture) and/or all the partners so as to legally bind all the Partners of the Joint Venture, who will be jointly and severally liable to perform the Contract and all obligations hereunder. The above clause further states that this Undertaking shall be attached to the bid and the Performance Security will be as per the format enclosed with the Tender Document without any restrictions or liability for either party. AND WHEREAS the bid is being submitted to PGVCL vide Bid No……………………………(Reference No: of Bid submitted by Bidder) dated …….................. by Party No.1 based on this Undertaking between all the parties; under




these presents and the bid in accordance with the requirements of Tender Document, has been signed by all the parties. NOW THIS UNDERTAKING WITNESSETH AS UNDER: In consideration of the above premises and agreements all the parties of this Deed of Undertaking do hereby declare and undertake: 1. In requirement of the award of the Contract by PGVCL to the Joint Venture Partners, we, the Parties do hereby undertake that M/s………………………………………………………………….. the Party No.1, shall act as Lead Partner and further declare and confirm that we the parties to the Joint Venture shall jointly and severally be bound unto PGVCL for the successful performance of the Contract and shall be fully responsible for successful completion and performance of Scope of Work as provided in Contract in accordance with the terms and conditions specified in the Contract. 2. In case of any breach or default of the said Contract by any of the parties to the Joint Venture, the party(s) do hereby undertake to be fully responsible for the successful performance of the Contract and to carry out all the obligations and responsibilities under the Contract in accordance with the requirements of the Contract. 3. Further, if the PGVCL suffers any loss or damage on account of any breach in the Contract or any shortfall in the performance of the equipment in meeting the performances guaranteed as per the specification in terms of the Contract, the Party(s) of these presents undertake to promptly make good such loss or damages caused to the PGVCL, on its demand without any demur. It shall not be necessary or obligatory for the PGVCL to proceed against Lead Partner to these presents before proceeding against or dealing with the other Party(s), the PGVCL can proceed against any of the parties who shall be jointly and severally liable for the performance and all other liabilities/obligations under the Contract to the PGVCL. 4. The financial liability of the Parties of this Deed of Undertaking to the PGVCL, as applicable, with respect to any of the claims arising out of the performance or non-performance of the obligations set forth in this Deed of Undertaking, read in conjunction with the relevant conditions of the Contract shall, however not be limited in any way so as to restrict or limit the liabilities or obligations of any of the Parties of this Deed of Undertaking. 5. It is expressly understood and agreed between the Parties to this Undertaking that the responsibilities and obligations of each of the Parties shall be as delineated in Appendix ---- (to be suitably appended by the JV Partners alongwith this Undertaking in its bid) to this Deed of Undertaking. It is further undertaken by parties that the above sharing of responsibilities and obligations shall not in any way be a limitation of joint and several responsibilities of the Parties under the Contract. 6. It is also understood that this Undertaking is provided for the purposes of undertaking joint and several liabilities of the partners to the Joint Venture for submission of the bid and performance of the Contract and that this Undertaking shall not be deemed to give rise to any additional liabilities or obligations, in any manner or any law, on any of the Parties to this Undertaking or on the Joint Venture, other than the express provisions of the Contract. 7. This Undertaking shall be construed and interpreted in accordance with the provisions of the Contract.




8. In case of an award of a Contract, we the parties to this Deed of Undertaking do hereby agree that we shall be jointly and severally responsible for furnishing a Contract Performance Security from a bank in favour of PGVCL. 9. It is further agreed that this Deed of Undertaking shall be irrevocable and shall form an integral part of the bid and shall continue to be enforceable till the completion of the Contract in all respect in accordance with its provisions. It shall be effective from the date first mentioned above for all purposes and intents. IN WITNESS WHEREOF, the Parties to this Deed of Undertaking have through their authorised representatives executed these presents and affixed Common Seals of their companies, on the day, month and year first mentioned above. Common Seal of ………………………. has been affixed in my/ our presence pursuant to Board of Director‟s Resolution dated …………….

For Lead Partner (Party No.-1) For and on behalf of M/s …………………..

Name ……………………….. Designation…………………. Signature …………………….

(Signature of the authorized representative)

WITNESS : I. ……………………………… II. ……………………………… Common Seal of ……………………….has been affixed in my/ our presence pursuant to Board of Director‟s Resolution dated …………….

For Party No.-2 For and on behalf of M/s…………………..

Name ……………………….. Designation …………………. Signature ……………………. WITNESS : I. ……………………………… II. ………………………………

(Signature of the authorized representative)

Note:

1. For the purpose of executing the Joint Deed of undertaking, the non-judicial stamp

papers of appropriate value shall be purchased in the name of Joint Venture.

2. The Undertaking shall be signed and sealed on all the pages by the authorized

representatives of each of the partners and shall invariably be witnessed.

3. Attach the Appendix…..as mentioned in the clause 5 of this Deed of Undertaking.




SECTION-IV

PART-B


Power of Attorney in favors of Authorized Signatory (In Case Bidder is Joint Venture)

{To be notarized On Non-Judicial Stamp Paper of Rs. 300/-}

(To be submitted in physical mode and up loaded in on line mode by

JV bidder)

Power of Attorney in favour of Authorized Signatory KNOW ALL MEN BY THESE PRESENTS THAT WE, the Partners whose details are given hereunder ................................................................................. have formed a Joint Venture under the laws of ............................................ and having our Registered Office(s)/Head Office(s) at ............................................... (hereinafter called the 'Joint Venture' which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators and assigns) acting through M/s ................................................................................. being the Partner in-charge do hereby constitute, nominate and appoint M/s................................................... a Company incorporated under the laws of .............................…………………….... and having its Registered/Head Office at ........................................... as our duly constituted lawful Attorney (hereinafter called "Attorney" or "Authorized Representative" or "Partner In-charge") to exercise all or any of the powers for and on behalf of the Joint Venture in regard to “Bid Document” for the work of Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist.: Dev-Bhoomi Dwarka on Turnkey basis with 5 years repairs & maintenance, under Tender No: PGVCL/Project/Turnkey/Beyt-Dwarka/76, for which bids have been invited by Paschim Guajrat Vij Company Ltd. (“PGVCL”) undertake the following acts:

i. To submit proposal and participate in the aforesaid Tender Document of PGVCL

on behalf of the "Joint Venture".

ii. To negotiate with PGVCL the terms and conditions for award of the Contract

pursuant to the aforesaid Bid and to sign the Contract with the PGVCL for and on

behalf of the "Joint Venture".

iii. To do any other act or submit any document related to the above.

iv. To receive, accept and execute the Contract for and on behalf of the "Joint

Venture". It is clearly understood that the Partner In-charge (Lead Partner) shall

ensure performance of the Contract(s) and if one or more Partner fail to perform

their respective portions of the Contract(s), the same shall be deemed to be a

default by all the Partners.

It is expressly understood that this Power of Attorney shall remain valid binding and




irrevocable till completion of the period to complete all the Scope of Work awarded

under the terms of Bid Document/ Contract. The Joint Venture hereby agrees and undertakes to ratify and confirm all the

whatsoever the said Attorney/Authorized Representatives/Partner in-charge quotes in

the bid and negotiates with PGVCL and signs the Contract with PGVCL and/or

proposes to act on behalf of the Joint Venture by virtue of this Power of Attorney and

the same shall bind the Joint Venture as if done by itself.

IN WITNESS THEREOF the Partners Constituting the Joint Venture as aforesaid have executed these presents on this ........... day of …………........... under the Common Seal(s) of their Companies.

For and on behalf of the Partners of Joint Venture .............................................

.............................................

.............................................

The Common Seal of the above Partners of the Joint Venture:

The Common Seal has been affixed there unto in the presence of: WITNESS

1. Signature..............................................

Name

............................................…..........

Designation

...................................…..........

Occupation ................................. 2. Signature.............................................

Name ..................................................…....

Designation

........................................…....

Occupation ...............…...............

Note:

1. For the purpose of executing the Agreement, the non-judicial stamp papers of

appropriate value shall be purchased in the name of Joint Venture.

2. The Agreement shall be signed and sealed on all the pages by the authorized

representatives of each of the partners and shall invariably be witnessed.




SECTION-IV

PART-C S C H E D U L E -1

(On Stamp Paper of Rs.300/-)

CONTRACT AGREEMENT

This agreement is made at RAJKOT. the -----------------day of ----------------in the Christian year Two thousand three between ----------------------------------------------------------(herein after referred to as “THE CONTRACTOR” which expression shall unless excluded by or repugnant to the contract include its successors or permitted assigns) of the one part and the PASCHIM GUJARAT VIJ COMPANY LTD. having their Corporate Office at, RAJKOT. Pin Code No.360 004 (hereinafter called “The PGVCL” which expression shall unless excluded by or repugnant to the context include its successors or assigns) of the other part.

WHEREAS the aforesaid PGVCL has accepted the tender of the aforesaid contractors for --------------------------------------------------------------------------------------------------- as per PGVCL‟s Order No.---------------------------------------------hereinafter called “the Works” and more particularly described enumerated or referred to in the specification, terms and conditions prescribed in the Order letter, covering letter and other letters and schedule of price which for the purpose of identification have been signed by Shri ---------------------------- on behalf of the Contractors and by --------------------------on behalf of the PGVCL a list whereof is made out in the Schedule hereunder written and all of which said documents are deemed to form part of this contract and included in the expression “ the Works” wherever herein used, upon the terms and subject to the conditions hereinafter mentioned. AND WHEREAS THE PGVCL has accepted the tender of the contractors for the construction of the said works for the sum of Rs.-----------------------(Rupees:-----------------------------------------------------------) upon the terms and subject to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND DECLARED THAT:

1. The contractors shall do and perform all works and things in this contract mentioned and described or which are implied therein or there from respectively or are reasonably necessary for the completion of the works as mentioned and at the times, in the manner and subject to the terms, conditions and stipulations contained in this contract, and in consideration of the due provision, executions, construction and completion of the works as per latest REC standards/ guidelines agreed to by the contractors as aforesaid, the PGVCL both hereby covenant with the contractor to pay all the sums of money as and when they become due and payable to the




contractors under the provisions of the contract. Such payments to be made at such times and in such manner as are provided by the contract. 2. The conditions and covenants stipulated herein before in this contract are subject to and without prejudice to the rights of the PGVCL to enforce penalty for delays and / or any other rights whatsoever including the right to reject and cancel on default or breach by the contractors of the conditions and the covenants as stipulated in the general conditions, specifications, forms, or tender schedule, drawing, etc., attached with PGVCL‟s Order No. ------------------------------------------------.The contract value, extent of supply delivery dates, specifications, and other relevant matters may be altered by mutual agreement and if so altered shall not be deemed or construed to mean or apply to affect or alter other terms and conditions of the contract and the general conditions and the contract so altered or revised shall be and shall always be deemed to have been subject to and without prejudice to said stipulation. 3. This Agreement shall remain in force till the expiry of satisfactory performance of the Project Work during Guarantee / Warranty period including for the quantity mentioned in the repeat order, if any as per the terms & conditions of the LOA / AT.

SCHEDULE

List of documents forming part of the contract:

1.

2.

3

4.

5.

6

7.

8.

In witness whereof the parties hereto have set their hands and seals this day and month year first above written.

1. Signed, Sealed and delivered by :

(Signature with Name, Designation &official seal)

for and on behalf of M/s.__________________




In the presence of name, Full Address & Signatures. :

i). ------------------------------------------------------

------------------------------------------------------

------------------------------------------------------

ii). ------------------------------------------------------

------------------------------------------------------

------------------------------------------------------

2. Signed, Sealed and Delivered by :

(Signature with Name, Designation &official seal)

For and on behalf of PASCHIM GUJARAT VIJ COMPANY LTD. Nanamava Main Road, Laxminagar, RAJKOT. – 360 004.

In the presence of Name, Full Address & Signature:

i) :-------------------------------

----------------------------------------------

-----------------------------------------------

ii) ------------------------------------------------

--------------------------------------------------




SECTION-IV PART-C

S C H E D U L E -2

(On stamp paper of Rs.300/-)

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PBG) towards execution / supply Period as per Section II & clause no 14 of Tender Document]

We, ______________ (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree Unequivocally and Unconditionally to pay immediately on demand in writing from the beneficiary Company____________ (Name of Gujarat Urja Vikas Nigam Ltd./ subsidiary Company) or any officer authorized by it in this behalf any amount up to and not exceeding Rs. ___________(Amount of Performance Guarantee towards execution/ supply period), (Rupees ________________ (in words)) to the said ________ (GUVNL/ subsidiary Company) on behalf of M/s. _________________ who have entered into a contract for the supply/works specified below:

LOA No. __________________________dated____________.

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ (Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until ____________________ (Date of validity of the Bank Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before_____________ (Date of validity of the Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under:

Place:

Date:

Please Mention here Complete Postal Address of the Bank with Branch Code,

Telephone and Fax Nos.

Signature of the Bank’s Authorised Signatory

with Official Round Seal.

Note: The Bank Guarantee shall be from the nationalized banks or any other Banks as notified by the Finance Department, Govt. of Gujarat from time to time.




[ON STAMP PAPER OF RS.300/-]


[For Performance Guarantee (PBG) towards Guarantee/ Warranty Period

as per Section II & clause no 15 of Tender Document]

We, ______________ (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree Unequivocally and Unconditionally to pay immediately on demand in writing from the Beneficiary Company____________ (Name of Gujarat Urja Vikas Nigam Ltd./ subsidiary Company) or any officer authorized by it in this behalf any amount up to not exceeding Rs. ___________ (Amount of Performance Guarantee towards Guarantee/ Warranty period), (Rupees _________ (in words)) to the said ___________ (GUVNL/ subsidiary Company) on behalf of M/s. ___________________________ who have entered into a contract for the supply/works specified below:

P. O. (A/T). No. ________________________ dated _________.


Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.___________ (Rupees ________________only). Our guarantee shall remain in force until _____________ (Date of validity of the Bank Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of validity of the Bank Guarantee), all rights of the Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under:

Place:

Date:

Please Mention here Complete Postal Address of the Bank with Branch Code,

Telephone and Fax Nos.

Signature of the Bank’s Authorised Signatory

with Official Round Seal.





[ON STAMP PAPER OF RS.300/-]


[Combined Performance Guarantee (PBG) towards Execution /supply Period and Guarantee/ Warranty Period Section II & clause no 14 & 15 of Tender Document]

We, ______________ (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree Unequivocally and Unconditionally to pay immediately on demand in writing from the Beneficiary Company____________ (Name of Gujarat Urja Vikas Nigam Ltd./ subsidiary Company) or any officer authorized by it in this behalf any amount up to not exceeding Rs. ___________ (Amount of combined Performance Guarantees towards Execution /supply Period and Guarantee/ Warranty Period), (Rupees _________ (in words)) to the said ___________ (GUVNL/ subsidiary Company) on behalf of M/s. ___________________________ who have entered into a contract for the supply/works specified below:

L.O.A. No. ______________________________ dated _________.


Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.___________ (Rupees ________________only). Our guarantee shall remain in force until _____________ (Date of validity of the Bank Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of validity of the Bank Guarantee), all rights of the Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date:

Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax

Nos.

Signature of the Bank’s Authorized Signatory with Official Round Seal.





SECTION-IV PART-C

S C H E D U L E -3(a)

DAY-TO-DAY PROGRESS REGISTER (Proforma for register to be opened and maintained for Daily monitoring of Erection work) A/T No.__________________________________________ Date:_________

Sr. No.

Activity Unit Today Work

done Materials utilized

Remarks

1 2 3 4 5 6

1. 2

3.

4. 5

6. 7

8

9

10

SEAL / STAMP





SECTION-IV PART-C

S C H E D U L E -3(b)

WEEKLY PROGRESS REPORT 1) Details of progress achieved during the week from date : ____ to _________ 2) A/T No. & Date______________________________________________

Sr. No

Particular Unit Total Work

Involved

Work done upto last week

Work done during The

week

Total work done

upto this report

Balance

work to be done

Remark

1 2 3 4 5 6 7 8 9

Supply of Submarine Cable

Erection of Termination Structure

Laying of Submarine Cable

Charging of Submarine Cable

(A) Details of work done quantities:

(B) Details of work done (activity wise, location wise) :




SECTION-IV PART-C

S C H E D U L E -4

(TO BE SUBMITTED ON THE LETTER HEAD OF THE FIRM) Reference No. Date

To The Chief Engineer (Project) PASCHIM GUJARAT VIJ COMPANY LTD. Corporate Office, Nanamava Main Road, Laxminagar RAJKOT - 360 004. Sub : _________________________________________________________ ___ __________________________________________________ __________ Ref : A/T No._______________________________________________________ We hereby acknowledge, agree and accept your A/T under reference above with the terms and conditions

mentioned therein.

(Signature of Authorized Representative Company/Agency) NAME : ____________________ DESIGNATION :___________________

Note : To be signed by authorized person on behalf of the Firm.

(To be Notarized on Non Judicial Stamp Paper of Rs.300/-)




SECTION-IV

PART-C

S C H E D U L E - 5

BANK GUARANTEE EXTENSION FORMAT

(Name and address of the Bank issuing the Bank Guarantee extension)

Place:

Date :

EXTENSION OF BANK GUARANTEE NO.-----------------------------DTD--------------------------OF RS-------------------------------------------------------------------------------------------------------------------------------------

The validity period of our subject Bank Guarantee issued in your favour on behalf of M/s.--------------------------------------------------------is hereby extended upto----------------------.

Notwithstanding anything mentioned herein before our liability under this guarantee is restricted to an amount not exceeding

Rs.-----------------(Rs.---------------------------------------------------------------------------only) and it will remain in force till ------------------------.(Date of validity)

All other terms and conditions mentioned in the original Bank Guarantee will remain unaltered. This extension forms an integral part of the above quoted original Bank Guarantee and may be kept thereto.

--------------------------------

Signature of the Bank‟s

Authorized signatory with

Official seal




SECTION-IV

PART-C


INDEMNITY BOND (On Non Judicial Stamp paper of Rs 300/-)

(To be duly executed before the Notary Public Advocate)

In consideration of the P G V C L (hereinafter known as Company) having given contract to _________________________________ for the work of _______________________ as per the LOA No.

_____________________________ Dated ________and all future contracts that may be awarded to me in next

year and in terms of conditions in clause 33 of the PGVCL's tender and contract for work. I, residing at ___________________________________________________ by this bond bind myself responsible for and shall pay compensation to my workman payable under the workman's compensation Act 1923 (VIII of 19/23) (hereinafter called the said Act) for death or injuries caused to the workman engaged be me. I, further bind myself and my successors or assigns by these present, if such compensation is paid by the PGVCL as principal under sub section (I) of section 12 of the said Act, on behalf of me to such amount of compensation of demand within 48 hours to the Company that if might have to spend as legal and other incidental charges in defending any suit or action arising out of the death or injuries in regard to compensation paid to the workman or heirs of the deceased workman. Now, the condition of the above written bond is such that, if any suit or action arising out of the death or injuries to the workman engaged by me, during the execution of the work of the said contract and all future contracts that may be awarded to me in next year is filled by the worker against the Company. I, residing at __________________________, Taluka __________ shall reimburse to the Company such an amount, that the Company is required to spend as legal and other incidental charges in defending such suit or action and also the amount may be awarded to be paid to the worker or his heirs as compensation and that the above written binding shall remain in full force and virtue, till the Company is required to defend such suit or action filled by the worker or his heirs against the Company. It is compulsory for the contractor to take out a suitable insurance from the workman compensation. Contractor's signature In presence of: WITNESS :: 1. NAME : SIGNATURE : 1). ________________________________ ______________ 2). ________________________________ ______________




ANNEXURE-

PROFORMA OF APPLICATION FOR PAYMENT

Project : Date : Contract Value : Application Sr. No. : Name of Contractor : To, ______________________ ________________________ Dear Sir,

APPLICATION FOR PAYMENT Pursuant to the above referred contract Dtd.____________ the undersigned hereby applies for payment of the sum of Rs.___________ The above Amount is on account of : [ TICK whichever is applicable ] Initial advance Progressive payment Final payment As detailed in the attached schedules which form an integral part of this application. The application consists of this page, summary of claim statement and the following signed schedule 1 _______________________________________________________________ 2 _______________________________________________________________ 3 _______________________________________________________________ The following documents are also enclosed 1 _______________________________________________________________ 2 _______________________________________________________________ 3 _______________________________________________________________ Authorized signatory / Signature of contractor




Ref: Tender Clause no.3.1.j Annexure-A

(On Non Judicial Stamp paper of Rs 300/-)

Undertaking / Declaration (To be submitted by Bidder)

Date: ____________ To, The C.E. (Project), PGVCL, Rajkot. Dear Sir, I, Mr____________________________________________, authorized person of M/s______________________________ (Bidder) is hereby confirm / undertake that M/s__________________________________ (Bidder) duly collaborated for the work portion of laying of cable as mentioned in tender with M/s__________________________________ (Name of Collaborator). I declare and confirm our above collaboration is as per Clause No. 3.1 ( j ) of tender No. PGVCL/Project/Turnkey/Beyt-Dwarka/76 and for the authentication of the same agreement executed between M/s_________________________________ (Bidder) & M/s____________________________(Name of Collaborator) is submitted herewith. I, Mr_______________________, confirm that the above declaration is true and any misstatement or misrepresentation or suppression of facts in connection with the above undertaking may entail action(s) against us, as PGVCL thinks fit.

Yours faithfully,

---------------------------------------- Sign & Seal of the Company

Place :- Date:-

Witness from the Bidder 1. ___________________________________ __________ (Full Name & official address) (Signature with seal) Witness from the Collaborator 2. ___________________________________ __________ (Full Name & official address) (Signature with seal) (To be duly executed before the Notary Public Advocate)




PROFORMA OF BANK GUARANTEE FOR ADVANCE PAYMENT (On Non Judicial Stamp paper of Rs. 300/-)

Ref ______________ Bank Guarantee No.________ Date_____________________ Dear Sir, In consideration of __________**** (hereinafter referred to as the PGVCL, which expression shall, unless repugnant to the context or meaning thereof include its successors, administrators and assigns) having awarded to M/s.____________________ (hereinafter referred to as the “Contractor” which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns) a contract by issue of PGVCL‟s letter of Award No.__________ dated ________ and the same having been acknowledged by the contractor, resulting in a contract bearing No. _______ dated _________valued at ____________for____________________________ (scope of work) __________ (hereinafter called the contract) and the PGVCL having agreed to make an advance payment to the contractor for performance of the above contract amounting ______________________________ (in words and figures) as an advance against Bank Guarantee to be furnished by the Contactor. We______________________________________________________________________

(Name of the Bank) Having its Head Office at _____________ (hereinafter referred to as the Bank, which expression shall, unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns) do hereby guarantee and undertake to pay the PGVCL, immediately on demand any or, all monies payable by the Contractor to the extent of __________ as aforesaid at any time up to_______@______ without any demur, reservation, contest, recourse or protest and/or without any reference to the contractor. Any such demand made by the PGVCL on the Bank shall be conclusive and binding notwithstanding any difference between the PGVCL and the contractor or any dispute pending before any Court, Tribunal, Arbitrator or any other authority. We agree that the guarantee herein contained shall be irrevocable and shall continue to be enforceable till the PGVCL discharges this guarantee. The PGVCL shall have the fullest liberty without affecting in any way the liability of the Bank under this guarantee, from time to time to vary the advance or to extend the time for performance of the contract by the contractor. The PGVCL shall have the fullest liberty without affecting this guarantee to postpone from time to time the exercise of any powers vested in them or of any right which they might have against the contractor and to exercise the same at any time in any manner, and either to enforce or to forbear to enforce any covenants, contained or implied in the contract between the PGVCL and the contractor or any other course or remedy or security available to the PGVCL. The Bank shall not be released of its obligations under these presents by any exercise by the PGVCL of its liberty with reference to the matters aforesaid or any of them or by reason of any other act or forbearance or other acts of omission or commission on the part of the PGVCL or any other indulgence shown by the PGVCL or by any other matter or thing, whatsoever, which under law would, but for this provision have the effect of relieving the Bank. The Bank also agrees that the PGVCL at its option shall be entitled to enforce this guarantee against the Bank as a principal debtor, in the first instance without proceeding




against the Contractor and notwithstanding any security or other guarantee that the PGVCL may have in relation to the Contractor‟s liabilities. Notwithstanding anything contained hereinabove our liability under this guarantee is limited to ___________ and it shall remain in force up to and including ________@________ and shall be extended from time to time for such period (not exceeding one year) as may be desired by M/s.______________________ on whose behalf this guarantee has been given. Dated this ________ day of __________ at _______________________ WITNESS --------------------------------------------------- ---------------------------------------- (Signature) (Signature) -------------------------------------------------- ---------------------------------------- (Name) (Name) -------------------------------------------------- Designation ---------------------------------------- (Official Address) (with Bank Stamp) Attorney as per Power of Attorney No__________________ Dated ______________________ @The date will be 180 days from the date of issue of the contract.

NOTE: The non-judicial stamp papers of appropriate value shall be purchased in the

name of Bank, which issues the Bank Guarantee.




SPECIFICATIONS OF THE MATERIAL FOR THE SUPPLY, LAYING AND COMMISSIONING OF 11 KV SINGLE CORE COPPER XLPE SUBMARINE CABLES (2 X 150 SQ MM) IN HDPE PIPE WITH DUE PROTECTION ON SEA BED BY REPLACING 02 NOS. OF DETERIORATED MARINE CABLE BETWEEN OKHA AND BEYT-DWARKA DIST. DEV-BHOOMI DWARKA ON TURNKEY BASIS WITH 5 YEARS REPAIRS & MAINTENANCE UNDER GUJARAT STATE (INDIA)

1 PROJECT:

1.1 PGVCL, A company owned by Gujarat State Government proposes to Supply, laying and commissioning of 11 KV Single Core Copper XLPE Submarine cables (2 X 150 Sq mm) in HDPE Pipe with due protection on sea bed by replacing 02 Nos. of deteriorated marine cable between Okha and Beyt-Dwarka Dist. Dev-Bhoomi Dwarka of Saurashtra Region. Power to be transmitted will be 1200 KVA through 11 kV feeder cable connecting Okha and Beyt-Dwarka island.

1.2 The cable will transmit 3 phase power from Okha across the sea water to Beyt-Dwarka. If in future, renewable / conventional energy power plant installed at Bet Dwarka, network installed under the project may also use to transmit power from Beyt-Dwarka to Okha. A route length of submarine cable is approx. 3000 meters.

1.3 Before starting the manufacturing of Submarine Cable, the survey is required to be carried out to assess the length of the Submarine Cable in the proposed route.

2 GENERAL:

1 The cable and accessories furnished under this specification shall conform to IS 7098 part II 2011 and latest amendment, if any.

2 The bidder shall furnish the required instruction manuals as also the detailed drawings for the cable.

3 The bidder should have previous experience of laying cable in sea / underwater and have to submit performance report of the experience as a prequalification requirement.

4 The Bidder should have experience of laying of Submarine cable of Minimum 2 Km OR should have experience of Submarine cable repairing and maintenance OR Bidder should have collaboration with such Indian party who have experience of laying of Submarine cable of minimum 2 km. In such case, undertaking of Bidder as per Annexure-A is to be submitted while bidding.

5 The Bidder must be the Manufacturer of Power Cable. Such Bidder either should be capable to manufacture cable as per tender specification, OR should be capable to supply and provide cable as per tender specification.

6 The bidder should submit a type test report of 11 kV XLPE Submarine Cable performed in NABL / Govt. approved accredited laboratories.

7 All pipe fittings (clamps, cleats, nuts, bolts) shall be of non corrosive material. 8 The cable must be JOINT FREE throughout in continuous length. 9 Laying and providing of Submarine cable should be carried out as per route approved

by various Government authorities only. A sketch showing proposed route of laying of cable in sea bed is attached.

10 The bidder has to obtain required permission of Coastal Regulatory Zone (CRZ), Port and Forest etc. during work execution for stacking of material at site, and residency of labours.

11 The bidder shall not tap the ground water to meet with the water requirement of labours and construction. The contractor has to done water arrangement by himself.

12 The bidder has to provide adequate amenities to his labour for sanitation, fuel etc.




13 The bidder has to made facilities for clearance of solid waste produced during work execution. The disposal of waste in sea water / CRZ area is strictly prohibited.

14 Under water videography is to be carried out by the Contractor during execution of work and all videography recorded should be submitted to PGVCL. After completion of entire work, total videography of cable route should be carried out and submitted to PGVCL.

15 Method of execution of work must be submitted by the bidder. 16 The bidder has to mention cable laying method & time duration for work completion, 17 The bidder will be bound for submission of day to day activities wise progress report. 18 The civil work should be carried out as per in charge civil engineer & cement,

concrete etc. must be utilize as per instruction of civil engineer in charge. 19 The submarine cable is required to be laid on the sea bed in HDPE pipe as per site

condition with necessary protection like RCC cable shield, sinkers, cable holding clamps and floating route markers etc. on the approved route as per drawing No.2,3,4& 5.

20 The Longitude and the Latitude of the Submarine cable is required to be measured after laying for the actual location of the Submarine Cable.

3 TEST CERTIFICATES:

3.1 Routine, Acceptance, Type Test certificates should be submitted for approval as per relevant IS (Indian Standards – IS: 7098 Part-II 2011 and latest amendment, if any, IEC 60840 – 2004, IS: 8130 / 1984)

3.2 Detailed drawings of the cable laying, cable dimensions, pipe dimensions should be provided.

3.3 Maintenance schedule of the cable in service should be documented giving parameters for monitoring.

3.4 The above tests should be performed in presence of PGVCL officer.

4 PACKING AND MARKING 4.1 The cable shall be wound on steel / wooden drums and packed suitably. 4.2 The ends of cable shall be sealed by means of heat shrinkable caps to protect the

cable 4.3 The following information shall be marked on the drums

Trade mark Name of manufacturer Nominal cross section area of conductor of the cable Type of cable and voltage for which it is suitable Length in meters Direction of rotation Gross weight

5 TECHNICAL SPECIFICATIONS

5.1 CABLE: Cable: Compact, circular, stranded copper conductor (RM/V) – 150 sq mm Extruded semi conducting conductor screen, XLPE insulation, extruded semi conducting insulation screen, semi conducting water blocking tape, copper tape screen, water blocking tape, moisture barrier poly aluminum tape, extruded PVC inner sheath, hard aluminum round wire armor (First Layer), hard aluminum round wire armor (Second Layer), separator tape between extruded HDPE outer sheath.

Cable insulation should be done by Triple Extrusion and should be dry cured.

Conductor: The conductor shall be of plain annealed copper wires conforming to IS: 8130. The shape of conductor shall be compact circular and stranded.




Conductor screening: The conductor screening shall be provided over the conductor by extrusion of semi conducting compound. Insulation: The insulation shall be provided over conductor shield with extruded cross linked polyethylene. The extruded XLPE insulation shall be of very high degree of purity and by adopting dry curing process. The nominal thickness of insulation shall be 3.6 mm and the average value shall not fall below 3.6 mm Insulation screen: The insulation screen shall be applied over extruded XLPE insulation. The insulation screen shall consist of extruded semi conducting compound. Inner Sheath: Inner sheath of PVC compound or thermo plastic polyethylene compound. Armor: Armor shall be consist of double layer, hard drawn Aluminum round wire, separated by hygroscopic material in between inner and outer layer of armor. Outer sheath: The outer protective sheath shall consist of black extruded HDPE 5.2 HDPE PIPES: The HDPE pipe should confirm to respective I.S. 4984/1995

(amended) Pieces of HDPE pipe must be suitable as per site condition requirement. The wall thickness should be 10mm and suitable for 6kg F/CM2. The HDPE pipe specification must be approved before work execution from concerned Engineer in-charge.

. 5.3 RCC Sinkers: The Sinkers shall be made of cement concrete with steel

reinforcement cement concrete mix shall be M25 grade. Weight and number of Sinkers shall be decided to keep the cable secure on the sea bed. Sinkers Specification must be approved before work execution from concern civil engineer.

5.4 Terminations: Should be heat shrinkable as per PGVCL specification.




TECHNICAL SPECIFICATION OF MARINE CABLE

Sr. No. Description Unit Particular

1 X 150 mm2

1 Type

2 Name of Manufacture

3 Trade Name

4 Standard Referred

5 Voltage Rating kV

6 Permissible Variation: Voltage, Frequency

7 Suitable for Earthed/Unearthed system

8 Conductor Material

9 Cross sectional Area Sq. mm.

10 Minimum No. of Wire No.

11 Nominal diameter of wire mm

12 Shape of conductor

13 Max. D.C. Resistance at 20 0 C ohm/km

14 Approx. A.C. resistance at operating temp. ohm/km

15 Insulation

16 Material , Type & Composition

17 Nominal Thickness mm

18 Tolerance on thickness

19 Insulation resistance at 27 0 C ( Min ) Mohm-km

20 Core Identification

21 Approx. diameter over core mm




Sr.No. Description Unit Particular

1 X 150 mm2

22 Inner Sheath

23 Material

24 Minimum Thickness of Inner Sheath mm

25 Armouring

26 Type

27 Diameter of Wire mm

28 Approx. Diameter over Armouring mm

29 Outer Sheath

30 Material

31 Minimum Thickness of outer sheath mm

32 Tolerance on thickness mm

33 Approx. overall diameter of cable mm

34 Approx. net wt. of cable Kg/km

35 Standard Drum Length

36 Drum Size

37 Approx. Gross weight for normal delivery Kgs

length(considering steel drum)

38 Electrical Data

39 Current rating in Duct Amp

40 Approx. Reactance per phase at 50 Hz ohm/km

41 Approx. capacitance per phase at 50 Hz µF/km

42 Short circuit rating for 1 sec duration kA

43 Approx. Drum dimensions

44 Approx. drum weight Kg

45 Recommended minimum Bending radius mm