Parts of the Record Book

• Oklahoma Report Form (mostly quantitative)– Section I-A – Project Work

– What have you done in this project?– 2 pages

– Section I-B – Lessons Learned– What have you learned in this project?– 1 page

– Section II – Leadership Experiences– 2 pages

– Section III – Citizenship Experiences– 2 pages

– Section IV – 4-H Awards– ½ page

– Section V – Non-4-H Experiences– ½ page

• 4-H Story (More qualitative than quantitative)• up to 6 pages

• Photo section • Up to 3 pages, except for the Photography Project

Oklahoma 4-H Report Form

• Designed to report facts and figures– Based on linked text boxes– When the end of the field is reached, no more

information will be displayed

Section I-A Project Work

• 4-H Project Work – 15 points– Concise summary of work done as a 4-H member in the project– Should show growth in number and complexity of activities

• Other Project Work – 5 points– Summary or examples of how 4-H knowledge, skills and project

work were applied in other organizations and/or settings– Other Project Work DOES NOT mean you add work you have

done in other 4-H projects – it refers to work you’ve done related to your project in other organizations and/or settings

Statements

Charts and Narratives

Other Project Work

Section 1-B – Learning Experiences• Reflect age-appropriate knowledge and

skills

• Show growth in technical expertise and skill

• Generally listed in chronological order

• Relate to project objectives – some objectives can only be met by “learning by doing”

Learning – specific and progressive

• 4-H Leadership – 15 points– Relates directly to the project reported.– Projects led, organized or assisted.– 4-H is visible as “lead” organization.

• Other Leadership – 5 points• Leadership in other 4-H projects.• Use of 4-H Leadership skills to benefit

other organizations/groups.

Section II – Leadership Experiences

What is Leadership?

• Helping an individual on a one-to-one basis.• Helping several individuals with a project in a group

situation (presenting a workshop, demo or speech).• Helping individuals learn through project promotion

(displays, distributing literature).• Planning, organizing, implementing and evaluating a

program or activity.• Serving as leader for a project club or regular club.• Serving as a committee chairman or officer.• Representing your group at a leadership

conference (State 4-H Roundup, D.C. Trip, etc.)

Leadership is probably not…

• Exhibiting at the fair (Project Work)

• Setting up chairs for an event (perhaps Citizenship)

• Giving a speech or demonstration (unless others are being taught how to give a speech)

Considerations:

• Try to have a balance between “project leadership” and “other leadership.”

4-H Leadership Non-4-H LeadershipOrganized a 4-H beef project Reporter for Oklahoma Junior

club; conducted 4 meetings a year. Angus Association.

Led tote bag sewing workshop for 1st Assisted Family and Consumeryear 4-H members. Science instructor in 8th grade

sewing class.

Leadership – Grouped by years or type of activity.

Section III - Citizenship Experiences

• 4-H Citizenship – 15 points– Community service projects/activities related to the project

reported that are organized by/through 4-H– Individual service activities representing 4-H

• Other Citizenship – 5 points– Community Service related to other 4-H projects– Community projects organized by other groups

What is Citizenship?

• Participation in service learning activities• Activities that foster greater understanding of community

issues• Donations, community fund raisers, food or clothing

drives etc.• Involvement in special causes – Heart Association or

Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc.

• Remember, true citizenship is not just picking up trash – it takes the 4-H’er to a higher level of maturity, creativity and understanding

Citizenship is probably not…

• Teaching a workshop (leadership)

• Giving a talk or demonstration (unless the purpose is to get support for a service project)

• 4-H Citizenship is not what you do as a member of your church youth group (but could be reported as other citizenship)

Leadership vs. Citizenship

• Dozens of record books each year confuse these terms

• When you are leading or organizing a project, it goes in leadership, even if you are leading a community service project

• Examples:– Leadership

• Organized a calendar drive for two nursing homes

– Citizenship• Donated 15 calendars to calendar drive for two

nursing homes

Citizenship Separate “4-H” from “other”

Section IV – Awards

• 5 points of overall score

• Project-related 4-H accomplishments

• Significant awards/trips

• OK to summarize or group similar types of recognition

• Not to exceed ½ page

• May be chronological or in order of importance

Section V – Non-4-H Experiences• 5 points of overall score• Include all significant participation in

groups/activities outside of 4-H– If project-related activities have been reported in other

sections, do not repeat

• Show important awards/participation in other organizations

• Summarize or group similar types of recognition• Not to exceed ½ page

Awards/Other Activities

The 4-H Story – 15 points

• Project Growth – 5 points– Document change over time in skill, ability, numbers, etc.

• Personal Growth – 5 points– Examples of how 4-H and this project have impacted the

member and others

• Application of 4-H knowledge and skills – 5 points – Examples of leadership and service and application of skills in

other settings

The 4-H Story

• Complements the facts in the Oklahoma Report Form• Shares the member’s feelings• Tells who, what, when, where, why and how the facts

in the ORF came to be • Must be double spaced• Must be no more than 6 pages

Photo Section – 5 points• Suggested Pictures

– 1 page of project work – 1 page of leadership activities– 1 page of citizenship activitiesPhotography books only –

up to 10 additional pages to illustrate technique/skill

• 3-4 pictures per page – Up to 6 pictures if digitally cropped and captions printed as one

unit

• Descriptive Captions

• Attractive Presentation– If digitally creating your photo pages,

DO NOT DISTORT PHOTOS!

A good photo section:

• Shows member engaged in a variety of activities– Action pictures are always best!

• Illustrates growth by showing member at different ages• Uses good captions

– Avoid starting each caption with “Here I am….”; “I am….”; or “This is me doing…”

– Don’t state the obvious. Explain what is going on and how it affected your project.

– Don’t repeat yourself in the same caption. Remember, your space is limited.

– Do not write as if you are talking about yourself to someone else. • For example: “David is shown planting a test plot of corn,”

sounds strange if you are David.