PARTNERSHIP OPPORTUNITIES - London...2020/02/21 · The Sofitel London Heathrow hotel is situated in Heathrow Airport Terminal 5, connected via a walkway to other terminals via free

1To discuss sponsorship opportunities in greater detail, please contact Jerome Buchanan by emailing [email protected]

PARTNERSHIP OPPORTUNITIESIRU Logistics & Innovation Forum The new networking hub for innovative road transport solutions

iruforum.com/partnerships

Safety: unlocking new business opportunities21 February 2020Hotel Sofitel London Heathrow

To discuss sponsorship opportunities in greater detail, please contact Jerome Buchanan by emailing [email protected]

The new networking hub for innovative road transport solutions

Capture the business potential offered by new technologies in safety and security. Learn about new solutions driving the industry forward, and connect with the IRU network, jointly representing over 500,000 transport operators.

Attendee profile distribution

Business Owner, Secretary General or Managing Director

26% General Manager, Partner or Director

24%

Manager, Leader or Specialist

34%

Accountant or Analyst

16%

IRU Logistics & Innovation Forum 21 February 2020Hotel Sofitel London Heathrow

250+ participants

Bringing together the road transport industry, focusing on innovative safety solutions

A new platform for the international logistics community to share knowledge

Direct access to some of the most forward-looking transport and logistics operators

12 dynamic sessions

from 25+ countries

165+ members

40% mobility

60% logistics

80+ countries

IRU is the global leader in connecting societies with safe, efficient, green mobility and logistics

Our members are national road transport associations, as well as industry bodies, research institutes and leading companies.

We are the voice of companies providing commercial road transport, mobility and logistics services.

Attendee geographical distribution 50%

35%15%

50%

35%15%

3

Packages

The IRU Logistics and Innovation Forum packages for 2020 will enable our partners and sponsors to build and maintain relationships with customers, suppliers and influencers through a variety of engagement and exposure opportunities. The tables below offer a general overview as to what is available; however, our team would be more than happy to discuss a tailored package that meets your specific engagement and marketing objectives.

Package entitlements

Building communitySocial media engagement

Lead generationLong-term connectivity

Thought LeadershipEducating delegates

Brand exposureNaming rights


Main Sponsor(2 available)

22,430 GBP (25,000 EUR)

6

✓

Thematic Sponsor(4 available)

8,900 GBP (9,900 EUR)

3

✓

Engagement Sponsor(6 available)

5,400 GBP (6,000 EUR)

2

✓✓

Exhibition(per 6sqm)

3,150 GBP (3,500 EUR)

1

✕✕

✕✕

Price

Seat on High-level Panel Opportunity to have a seat on a relevant subject matter panel. As part of the proceedings, the company representatives will be invited to introduce themselves and their business prior to the start of the panel discussion.

Thought Leadership session Opportunity to have a speaker slot on a set theme as part of the LIF programme.

Full one-day delegate registrations

✓ ✓ ✓✕1 booth space (6sqm shell scheme) Exhibition space allocated.

✓ ✓ ✓ ✓Direct messaging within the LIF platform to other participantsOpportunity to be in contact and request meetings with different stakeholders attending the Forum.

✓ ✕✕ ✕On-site printed signage One sponsor logo visible on-site.

✓ ✕✕ ✕Banner advert on website 728x90 pixels, Gif format

✓ ✕ * ✕ * ✕ *Seat drop

✓ ✓ ✕ * ✕ *

Pre-event targeted EDM Your logo inserted in email blasts related to the event sent to our database of 15,000+ contacts. The logo will link to your dedicated page with description and links on the event website.

✓ ✓ ✓ ✓Website hyperlinked logo placement Your logo displayed on the homepage sponsors’ carousel, on the sponsors’ pages and on a dedicated page with your description and links (website and social networks).

✓ ✓ ✕ ✕AV recording of sponsored session Professional recording of the speeches and panels.

✓ ✕ * ✕ * ✕ *Lanyard sponsorship or networking lunch sponsorship Exclusive sponsorship of the official Logistics and Innovation Forum participant lanyards, co-branded with the IRU logo.

* Available as an additional sponsorship option

PRIMARY SPONSORSHIP PACKAGES

ADDITIONAL SPONSORSHIP OPTIONS

ENGAGEMENT

EXPOSURE

ACCESS

✓ (Company)

✕ ✕Pre-event exposure on IRU digital media channels Tweet posted on IRU accounts with a short presentation of your company and logo (main sponsor) or presenting your speaker with a picture (thematic sponsor).

✓ (Speaker)

855 GBP (950 EUR)

2,700 GBP (3,000 EUR)

1,350 GBP (1,500 EUR)

2,700 GBP (3,000 EUR)

675 GBP (750 EUR)

Pre-event targeted EDM (this option will be available as of 1 November 2019 if not purchased as part of the main sponsor package)

Lanyards (this option will be available as of 1 November 2019 if not purchased as part of the main sponsor package)

Networking lunch Exclusive sponsorship of the networking lunch during the event (this option will be available as of 1 November 2019 if not purchased as part of the main sponsor package).

Networking cocktail Exclusive sponsorship of the networking cocktail following the Forum.

Seat drop

Brand exposureNaming rights


02

01STAGE

AUDITORIUM

IRU NEW MEMBER REGISTRATION

ENTRANCE

ENTRANCE COFFEE BREAKCOFFEE BREAK

03 04 05 06 07

11 10 09

08

14 13 12

Adress: Sofitel London Heathrow Hotel Heathrow Airport, Terminal 5, London TW6 2GD, UK

Floor plan

Venue

The Sofitel London Heathrow hotel is situated in Heathrow Airport Terminal 5, connected via a walkway to other terminals via free inter-terminal transfers and to central London by a 21-minute express train.

EXHIBITOR INCLUSIONS

Hotel existing carpet floor

2.47m high shell scheme walls (1 back wall and 2 side walls, unless corner booth

350mm high white fascia board with company name and stand number

2 x 11W LED spotlights

1 x 13 Amp/ 220 V single phase power point. Additional power can be purchased on request.

Carpeting

Walls

Fascia Panel

Lights

Power


Safety: unlocking new business opportunities

Following the IRU Logistics and Innovation Forum held in Amsterdam in 2018 which attracted over 150 participants, and the IRU World Congress which brought together more than 1,000 transport industry, business and government representatives, IRU launches the second edition of its Logistics and Innovation Forum.

We want the IRU Logistics and Innovation Forum to be the new networking hub for innovative road transport solutions. On an annual basis. With a recent IRU survey showing that safety represents one of the biggest innovation opportunities for transport operators, this year’s

event will focus on safety as a core mission – and business opportunity – for the industry. At last year’s Forum, multiple transport associations and IRU members attended the event.

Jointly, these members represented more than 559,400 members of their own, mainly transport operators from across Europe and beyond. That network, extending well into more than half a million haulage, logistics and mobility operating companies, attracted leading service providers including Daimler FleetBoard, DKV, EuroToll, Wtransnet and TomTom who wanted to engage with IRU members.

Many IRU associate members, including companies such as Continental, IVECO, Kapsch, MAN, Michelin, Scania, UPS and Volvo, are also keen to engage with IRU members on this topic.

The IRU Logistics and Innovation Forum is a unique opportunity for you to meet market leaders and showcase transport operators from your country and association. In turn, it allows you to highlight your role as a national association in offering an international window to your members. As an IRU member, with the Logistics and Innovation Forum, you have the chance to shape the future of the industry in your country.

09:15 – 10:15 Registration

Welcome & introduction

Business talks 1 A: Focus on vehicles

Business talks 1 B & C: Focus on vehicles

Business talks 2 A, B & C: Focus on operations

Business talks 3 A, B & C: Focus on drivers

Lunch

Panel debate

Wrap-up

Break

Break

Networking cocktail

11:30 – 12:10

14:20 – 15:00

10:50 – 11:10

13:00 – 13:20

16:00 – 16:30

10:15 – 10:50

12:10 – 13:00

15:00 – 16:00

11:10 – 11:30

13:20 – 14:20

16:30 – 19:00

PROGRAMME MATRIX


Scan this QR code with your preferred app or go to:iruforum.com/partnerships

About IRU The world’s road transport organisationIRU is the global voice of companies providingcommercial road transport, mobility andlogistics services.

Our members are national road transport associations, mobility and logistics operators, industry bodies,research and academic institutes and leadingcompanies supplying the sector.

From safety to innovation, environmental standardsto trade policy, urban access to driver standards, IRUworks on issues at the very heart of the industry. iru.org


Contact name:

Position:

Company:

Address:

Postcode: City:

Country:

International Road Transport Union (IRU) (hereinafter, “IRU”) only accept payment by bank transfer in GBP.

Upon receipt of your booking form, IRU Geneva will send you an invoice for a 100% payment equivalent to the value of your partnership level/sponsorship package.

Payment of the invoice before the start of the event is a prerequisite condition for the Sponsor’s participation to the conference.

I have read the Terms and Conditions annexed.

This sponsorship booking form, its Annex 1 and the Terms and Conditions attached are legally binding.

All mentioned rates exclude VAT.

Date:

Name and Title:

Signature and Company Stamp:

IN BEHALF OF IRU:

Date:

Name and Title:

Signature and Company Stamp:

Exhibitor3,150 GBP (3,500 EUR)

Telephone:

Mobile:

E-mail:

Fax:

VAT Number:

Preferred booth number:

BOOKING FORM

IRU Logistics & Innovation Forum 21 February 2020Hotel Sofitel London Heathrow

COMPANY DETAILS

METHOD OF PAYMENT

CONFIRMATION

PARTNERSHIP LEVEL/SPONSORSHIP PACKAGE

Main Sponsor22,430 GBP (25,000 EUR)

Tailored proposal

Engagement Sponsor5,400 GBP (6,000 EUR)

Thematic Sponsor8,900 GBP (9,900 EUR)

ADDITIONAL SPONSORSHIP OPTIONS

Seat drop / 675 GBP (750 EUR)

Pre-event targeted EDM / 855 GBP (950 EUR)

Lanyards* / 1,350 GBP (1,500 EUR)

Networking Lunch* / 2,700 GBP (3,000 EUR)

Networking Cocktail / 2,700 GBP (3,000 EUR)

* this option will be available as of 1 November 2019 if not purchased as part of the main sponsor package


TERMS AND CONDITIONS

1. Definitions

“Agreement” shall mean the sponsorship booking form, its Annex and the present “Terms and Conditions”. “Exhibitor/Sponsor” shall mean any person, firm or organization who/which selects a partnership level/sponsorship package and to whom/which the Organizer allocates a space or a speaking slot in the below-said event. “LIF” shall mean the event, the Logistics & Innovation Forum, which will take place on 21 February 2020, at the Sofitel London Heathrow Hotel. “Official contractor” shall mean the company (Mathys SA) in charge of the design, manufacturing and overall management of custom stands. “Organizer” shall mean the International Road transport Union (IRU).

2. Application for participation and acceptance

All applications for participation to the event shall be made through the sponsorship booking form. The sponsorship booking form shall be submitted to the Organizer to the following email address: IRU Partnerships [email protected]. The Organizer shall send the corresponding invoice to the Exhibitor/Sponsor. The submission to the Organizer of the signed sponsorship booking form shall be deemed to be confirmation of participation and full acceptance of the entire Agreement. The Organizer shall be bound by the Agreement upon submission by the Organizer of the corresponding invoice to the Exhibitor/Sponsor. The Agreement shall terminate upon the completion of the LIF event.

3. Rental of stand fitting, design and signs

The individual design of the stand is the concern of each individual Exhibitor. Each Exhibitor shall contact the Official contractor for furniture, fittings, fixtures and utilities. The nature of the design shall be subjected to the construction regulations applicable to the event venue and to the Organizer’s approval.

4. Terms of payment

a) 100% of the total amount indicated in the chosen partnership level/sponsorship package.

b) The invoice shall be paid within 30 days of the date of its receipt.

c) For any other additional services (such as internet connection, other materials not included in the partnership level/sponsorship package, etc), payments must be made in full, in advance, within the timeline indicated in the invoice.

d) Payment within the timeline indicated in the invoices is a prerequisite condition for the Sponsor/Exhibitor’s participation in the event and/or use of the stand.

e) In the event of default of payment within the timeline, the Exhibitor/Sponsor’s application shall be deemed to be cancelled and 100 % of the total amount indicated in the chosen partnership level/sponsorship package is due by the Sponsor/Exhibitor to the Organizer as a penalty fee. The Organizer shall reserve the right to claim all payment due from the defaulting Exhibitor/Sponsor. The Exhibitor/Sponsor shall not be entitled to any form of compensation whatsoever, whether for loss of profits or otherwise.

5. Withdrawals/cancelation

The Exhibitor/Sponsor will not be permitted to withdraw from, cancel, alter or reduce in any way his/her/its booking of the event. In such cases

Exhibitor/Sponsor will provide written notice to the Organizer. The Organizer may consider special cases and, in its sole discretion, grant partial refunds to the Exhibitor/Sponsor. The amount of the possible refund depends on how many weeks prior to the start of the event the withdrawal/cancelation is made known to the Organizer.

Cancellation fee:

a) More than 12 weeks prior the event: 50% of the total amount indicated in the chosen partnership level/sponsorship package.

b) Within 8 weeks prior the event: 100% of the total amount indicated in the chosen partnership level/sponsor package.

6. Movement of exhibits

a) The Exhibitor shall bear the responsibility and expenses for transport of exhibits to the event venue.

b) The Exhibitor shall make their own arrangements for the storage and warehousing of the exhibits, subject to the written approval of the Organizer.

c) The Exhibitor shall submit a list of exhibits to the Organizer at least 30 days prior to the start of the event.

d) No exhibits or other goods will be permitted to leave the event venue. The Exhibitor shall indemnify the Organizer against any loss or damages due to delay or damage to the event venue.

7. Insurance and Liability

The Organizer, its directors, trustees, offices, employees, agents and representations, will not be responsible for the safety of articles of any kind brought into the event by the Exhibitor or Sponsor, their employees, agents or contractors, members of the public or any person whosoever. Exhibitors shall ensure that they are fully covered by insurance. The period of insurance shall be from the time the Exhibitor first enters the event venue until all its exhibits have been properly removed to the satisfaction of the Organizer. The Exhibitor/Sponsor shall indemnify and hold the Organizer, its directors, trustees, offices, employees, agents and representations, armless with respect to all costs, claims, liabilities, losses, demands, proceedings and expenses to which the Organizer, its directors, trustees, offices, employees, agents and representations may in any way be subject as a result of any act of omission of the Exhibitor or Sponsor, their representatives, employees, agents, contractors. If the Organizer so demands, the Exhibitor/Sponsor shall provide proof to the Organizer that the Exhibitor/Sponsor has adequate insurance coverage. The Organizer shall not in any event be held responsible for any loss or damages whatsoever including loss of profits suffered by the Exhibitor/Sponsor as a result of any circumstance/cause beyond its control.

8. Security Responsibility

During the event, security of exhibits, stands and furniture is wholly the responsibility of the Exhibitor, its employees, agent or contractor and the Organizer, its directors, trustees, offices, employees, agents and representations shall not be responsible for any losses, damages or injuries to person incurred. Under no circumstances shall the Organizer accepts any responsibility or liability however arising with respect to damage, theft or loss of any property, goods,

articles or things however placed, deposited or brought into or left upon the premises either by the Exhibitor/Sponsor for his/her/its use or purpose or by any other person and the Exhibitor/Sponsor must indemnify the Organizer, its employees, agents and offices in respect thereof.

9. Damage to venue

The Sponsor/Exhibitor shall take good care of and shall not cause any damage or permit or suffer any damage to be done to the event venue or to any part or parts there of or to any fittings, equipment or other property therein, and shall pay for damages thereto (including accident damage and damage by fire) caused by act or omission of the Exhibitor or Sponsor, their employees, agents, representatives or contractors.

10. Intellectual Property

Neither the Exhibitor/Sponsor nor the Organizer shall acquire any right, title or interest in or to any intellectual property rights, names or marks of the other. The Exhibitor/Sponsor acknowledges, in particular, that the Organizer owns the name and mark “IRU” and IRU’s associated logo(s) (the “IRU Marks”) and nothing in this Agreement gives the Exhibitor/Sponsor rights to use IRU’s Marks without the Organizer prior written consent. All intellectual property rights in or arising out of or in connection with the event shall be owned by the Organizer without prejudice to the Exhibitor/Sponsor’s intellectual property rights.

11. GDPR information notice

In the context of the IRU Logistics and Innovation Forum, International Road Transport Union (IRU) (“IRU”) processes information about you which constitutes “personal data”. IRU considers the protection of such personal data an important matter and has therefore adopted a Global Privacy Policy, available at https://www.iru.org/privacy-policy.

We invite you to carefully read this Global Privacy Policy, which sets out in more detail in which context we are processing your personal data and explains your rights and our obligations in that respect.

12. Miscellaneous

Exhibitors/Sponsors shall comply with all rules, regulations and laws imposed or laid down or prescribed by the government, public authorities and owners or managers of the event venue.

The Exhibitor/Sponsor warrants that it has full right power and authority to enter into the Agreement and is not bound by any agreement with any third party that adversely affect this Agreement.

This Agreement shall not create, nor shall it be construed as creating, any partnership or agency relationship between the parties.

The contents, form and effects of the present Agreement are subject to the laws of Switzerland. Any dispute, controversy or claim arising out of or in connection to this Agreement including the validity, invalidity, breach or termination thereof shall be resolved by arbitration in accordance with the Swiss Rules of International Arbitration of the Swiss Chambers’ Arbitration Institution in force on the date when the Notice of Arbitration is submitted in accordance with these Rules. The number of arbitrators shall be one or three. The seat of the arbitration shall be Geneva, Switzerland. The arbitral proceeding shall be conduct in English.


Documents

PARTNERSHIP OPPORTUNITIES - London...2020/02/21 · The Sofitel London Heathrow hotel is situated in Heathrow Airport Terminal 5, connected via a walkway to other terminals via free