Partnership Exhibition Opportunitiesfiles.constantcontact.com/6f396f32301/40d58703-4af1-4370-9fa8-b… · meet you in person at your booth. Your company will be recognized in conference

CLMA Partnership & Exhibit Opportunities 201717

Partnership Exhibition

Opportunities


Table of Contents

Who We Are 1

Member Demographics 2-3

Connect with Your Customers 4

KnowledgeLab 2016 Attendees 5

KnowledgeLab 2016 Exhibitors and Sponsors 6

KnowledgeLab 2017 Exhibitor Information 7

KnowledgeLab 2017 Conference Sponsorship Levels 8

Exhibitor Enhancements and Traffic Drivers 9

KnowledgeLab 2017 Conference Sponsorship Opportunities 10-11

What is ICE? 12

Become an ICE Partner 13

Become an ICE Industry Partner 14

Exhibitor Space Contract 15

KnowledgeLab and Year-Round Opportunities Contract 16

CLMA Rules & Regulations 17

CLMA is an international association of over 1,600 clinical laboratory professionals. CLMA provides support, resources, and advocacy in the clinical laboratory industry, supporting laboratory professionals as they take on leadership roles in their laboratories. CLMA educates and advocates on behalf of members and plays a leadership role in enhancing the image and increasing the visibility of the laboratory management profession.

Who We Are

Our Mission

CLMA empowers laboratory professionals to achieve excellence in leadership through forward-thinking educational, networking, and advocacy opportunities.

CLMA Partnership & Exhibition Opportunities1


CLMA is a community of laboratory professionals, including laboratory directors, managers, and executives as well as technical experts at hospital, government, academic, independent and physician laboratories around the world.

Member Demographics

14% Hospital Lab (>500 Beds)

14% Others*

13% Hospital Lab (100-299 Beds)

13% Government/Military Lab

12% Hospital Lab (<100 Beds)

10% Industry/Vendor

10% Independent Laboratory

9% Hospital Lab (300-499 Beds)

3% College/University

2% Physical Lab

Organization Type

21% 30+ Years

17% Less than 1 Year

15% 1-4 Years

13% 5-9 Years

11% 10-14 Years

10% 15-19 Years

9% 20-29 Years

Years in Profession

* Accreditation Body, Accreditation Facility, Memorial Hermann Hospitals, Architect Blood Bank, Children's Research Hospital, College Student Health, Consultant, Critical Access, FDA Consultant, Group Purchasing Organization, HIV Research/Clinical Trials Lab, HMO Reference Lab, Hospital, Hospital Clinic, Hospital Information Systems Vendor, Industry Manufacturing Company, IT, IT Vendor, Lab Distributor, Lab Information System Laboratory Consulting Firm, Laboratory Information Systems Provider, Laboratory Information Technology, Laboratory Network, Leader Provider of Healthcare IT Solution, Manufacturer and Supplier, Manufacturing Corp., Med Ctr- Multiple Sites, Media, Medical Assn, Medical LIS Company, Medical Recruiter, Multi-specialty physicians Clinic, Outreach Center for Hospital, Physical Office Laboratory, Private Consultation Co., Professional Society, Public Laboratory, Recruiter Firm, Reference Lab, Regional Laboratory Service, Research Foundation, Student Health Service

21%

17%

15%

13%

11%

10%9%

14%

14%

13%

13%12%

10%

10%

9%3% 2%

Professions

Medical/Clinical Laboratory Technician

Management

Laboratory Director

Military

Consulting

Other

Sales and/or Marketing

Member Demographics


Connect with Your Customers Through CLMA

Expand your Reach with Year-Round Opportunities

CLMA members have expertise in and responsibility for areas as diverse as business and clinical operations, financial management, quality management for patient safety, and compliance and risk management. Keep your name top of mind for these laboratory leaders all year by taking advantage of CLMA’s Year-Round advertising opportunities.

Marketing & Branding Opportunities

$1,500 Dedicated Broadcast Email CLMA will send your email communication to over 1,600 members. All email content is subject to review and approval by CLMA.

$1,500 Membership Mailing List (plus postage and labor)Send your direct mail piece to over 1,600 CLMA members. All direct mail content is subject to review and approval by CLMA.

$2,500 - $10,000Website Banner Ads Banner ads receive prime placement on CLMA’s website, which welcomes more than 6,000 visitors each month.

• $10,000: Exclusive homepage, 12 months

• $5,000: Non-exclusive homepage, 12 months

• $5,000: Exclusive in any section, 12 months

• $2,500: Non-exclusive in any section, 12 months

CLMA Industry PulseCLMA Members receive updates on industry news and trends through this weekly publication.

Contact Rocky Khnouf at [email protected] or 202-367-2470 for details.

Educational Opportunities

$5,000 Webinar SponsorshipSupport CLMA educational offerings by sponsoring a webinar. Webinars provide relevant, interactive education that features a topic of your choice.

New! Body of Knowledge Webinar Series SponsorshipChoose from a variety of educational opportunities related to our Body of Knowledge webinars below:

• $10,000 - Increase your reach by sponsoring seven, 60-minute Body of Knowledge webinars. This includes six CLMA webinars, plus, one additional webinar of your own. The topic of the last webinar will be your choice for CLMA attendees. These webinars are scheduled throughout the calendar year.

• $7,500 - Increase your reach by sponsoring all six, 60-minute Body of Knowledge webinars. These webinars are scheduled throughout the calendar year.

• $3,500 - Sponsor a single CLMA webinar within this annual series. These webinars are scheduled throughout the calendar year.



First-time attendees

Attendance increase from 2015

Making the final decision on all or some products

Having a role in investigating or

recommending products

Attendee Buying Power Exhibitors

Exhibiting Companies 111 (98 in 2015)

New Exhibitors 23

Renewal Rate 79%

Exhibit Floor Space 15,600 sq. ft.

with REAL buyers within the laboratory industry at CLMA’s KnowledgeLab 2017!

Who are the KnowledgeLab 2016 Attendees?

Registrants

Companies

A2LA - American Association for Laboratory Accreditation Abbott Laboratories ACCU-SCOPE Advanced Instruments, Inc. Aerocom Healthcare Alcor Scientific, Inc. Alexion Pharmaceuticals Allied Search Partners American Medical Technologists American Proficiency Institute American Screening, LLC AMT Datasouth ARUP Laboratories ASCP AUDIT MicroControls Aureus Medical Group Beckman Coulter, Inc. BioFire Defense Bio-Rad Laboratories CareEvolve Carolina Liquid Chemistries Corp. CellaVision, Inc. CentiCare Corporation Cleveland Clinic Laboratories Clinical and Laboratory Standards Institute COLA, Inc. College of American Pathologists CompuGroup Medical DenLine Uniforms, Inc. Dignity Health Drucker Diagnostics Elkay Plastics Feel Good, Inc. From Ow to Wow Fujirebio US, Inc. Genesis BPS GFMD LTD Gold Standard Diagnostics

Greiner Bio-One Grifols Hardy Diagnostics hc1.com Hemosure, Inc. Henry Schein, Inc. Hettich Instruments iConnect Consulting Illumina Immucor Immunodiagnostic Systems Indigo Biosystems Korchek Technologies Laboratory Corporation of America Lifepoint Informatics Lifesign Luminex Corporation Magellan Diagnostics, Inc. Maine Standards Company MediaLab, Inc. Medical Courier Elite Medical Staffing Network Travel Allied MedicalLab Management Mediware Information Systems Medtox Diagnostics MilliporeSigma MLO - Medical Laboratory Observer More Diagnostics, Inc. Nanosphere Neogenomics Laboratories Netlims NJ NextGxDx, Inc. NMS Labs OptiFreight Logistics, a Cardinal Health company Orchard Software Corporation Ortho Clinical Diagnostics PassportUSA Path-Tec Perkin Elmer

Pevco PlatinumCode Posters PowerVar, Inc. Quotient Rainbow Scientific, Inc. Randox Laboratories Ltd. Rees Scientific Roche Diagnostics Corporation Rush University Medical Center SCC Soft Computer Sciex Seattle Children’s Hospital Sebia, Inc. Selective Micro Technologies Siemens Medical Solutions USA, Inc. Simport Scientific SMART Temps Society of American Federal Medical Laboratory Scientists (SAFMLS) Streck Sysmex America, Inc. TECHNIDATA TELCOR, Inc. Testo, Inc. The Binding Site, Inc. The Joint Commission Thermo Fisher Scientific Titan Medical Group Tutela Monitoring Systems U.S. Army Medical Recruiting Vanderbilt Pathology Laboratory Services Vanderbilt University Medical Center Recruiting Visiun, Inc. Werfen USA, dba Instrumentation Laboratory WSLH Proficiency Testing

*Bold listing indicates a sponsoring company

Thanks to Our KnowledgeLab 2016 Exhibitors and Sponsors

The following organizations exhibited and/or sponsored at KnowledgeLab 2016, March 20-23, in Orlando, Florida:


CLMA Adds Value for our Exhibitors

• New! Opening Reception on Sunday evening for enhanced networking opportunities

• Dedicated exhibit hours without competing educational sessions• Attendee lunch and refreshments served on the show floor• Optional! Passport to Prizes Program designed to drive traffic

to your booth• Endless customized sponsorship opportunities to build your brand, drive

traffic to your booth, and boost your bottom line. See below for options to customize and enhance your booth experience.

2017 Booth Fees

$28.50 per square foot$250 per open corner*Booths start at 100 square feet

Booth Fees Include the Following:

• Four (4) complimentary badges per 100 square feet of purchased exhibit space

• Recognition in the Advance Program (for contracts received by November 9, 2016)

• Listing in the Exhibit Hall Pocket Guide distributed at KnowledgeLab (for contracts received by January 31, 2017)

• Promotion on the KnowledgeLab website before, during, and after the event

KnowledgeLab 2017

Exhibit days: Sunday, March 26 - Tuesday, March 28

Critical Dates for Exhibitors

November 9, 2016

• Contract and 50% deposit due to participate in online space selection

November 15, 2016

• Online Space Selection• Exhibitors must pay for

100% of contracted space.

Exhibit Hall Hours:

• Sunday, March 26 7:00 p.m. – 9:00 p.m. (Opening Reception in the Exhibit Hall)

• Monday, March 27 10:00 a.m. – 2:00 p.m. (lunch served in the Exhibit Hall)

• Tuesday, March 28 10:00 a.m. – 1:00 p.m. (lunch served in the Exhibit Hall)

*Times subject to change

Enhance Your Booth

CLMA can also work with you to create a customized marketing package that meets your outreach and budget objectives. Contact Rebecca A. Baker at [email protected] or 312.673.5827 for details.



KnowledgeLab 2017 Conference Sponsorship Levels

Purchase multiple CLMA sponsorship opportunities and increase your exposure far beyond your booth and the show floor.

*Sponsorship Levels are based on conference sponsorship spend only. Booth purchase and Year-Round sponsorships are not included in this program.

Sponsorship Level Offering

Gold $15,000+

Silver $10,000-$14,999

Bronze$5,000-$9,999

Company Recognition

• Recognition in the Advance Program (for sponsorship contracts received by November 9, 2016)

• Recognition in the Exhibit Hall Pocket Guide (for sponsorship contracts received by January 31, 2017)

• Sponsor sign in your booth and sponsor ribbon for your exhibitor personnel







Conference Recognition

• Recognition before the Opening General Session (rotated in slide show)

• Recognition on sponsor acknowledgement signs at conference

• One (1) promotional insert in attendee tote bag

• Complimentary New Product Listing






Full Conference Passes• Two (2) complimentary full

conference registrations• One (1) complimentary full

conference registrationN/A

Digital Promotion

• Year-long recognition on CLMA.org with a direct link to your website

• Six (6) month Web banner ad placed on CLMA Website


• Three (3) month Web banner ad placed on CLMA Website



Exhibitor Enhancements and Traffic Drivers

New! Opening Reception: $30,000Welcome attendees by sponsoring CLMA’s new Opening Reception in the Exhibit Hall. The Opening Reception will give attendees and exhibitors the opportunity to network and socialize during this dedicated conference kick-off event. This offering includes a dedicated e-blast to announce your sponsorship and invite attendees to meet you in person at your booth. Your company will be recognized in conference materials and signage, on the CLMA website, and includes your choice of a specialty cocktail bar hosted in your booth.

New! Specialty Cocktail Bar: $7,500Host a specialty drink in your booth during the Opening Reception. Invite attendees to toast this conference kick-off event. A beverage bar will be placed in your booth and will provide a great opportunity to entertain existing clients and attract new ones.

New! Exhibit Hall Snack StationDraw traffic to your booth by hosting a fun snack station during Exhibit Hall hours. The snacks station will be placed inside or next to your exhibit booth. Each snack station is limited to one per day and available first-come, first serve. Snacks can only be purchased through CLMA. Other catering orders will not be permitted.

• Hot Pretzels | $5,000 per day• Smoothie Refresh Bar | $5,000 per day• Bake-in-Booth Cookies | $2,500 per day• Gourmet Popcorn | $2,500 per day• Häagen Dazs Ice Cream Novelties | $2,500 per day

$3,500

New! Coffee Cart Sponsor a barista cart/station in the Exhibit Hall making specialty coffee drinks for attendees. The sponsor will be recognized in pre-event and conference materials.

$750

Product PromotionHave a new product to promote to attendees? You will have an opportunity to include your new product in CLMA’s New Product Listing. You will also receive a new product sign in your booth.

Sponsorship Level Offering

Gold $15,000+

Silver $10,000-$14,999

Bronze$5,000-$9,999

Company Recognition










Conference Recognition




• Complimentary New Product Listing






Full Conference Passes• Two (2) complimentary full

conference registrations• One (1) complimentary full

conference registrationN/A

Digital Promotion


• Six (6) month Web banner ad placed on CLMA Website


• Three (3) month Web banner ad placed on CLMA Website



$10,000

Music City Mixer (Exclusive)Gain exposure and exclusive access for you and your colleagues to network with attendees. No other vendors will be invited to the Music City Mixer. This offering includes your company logo on conference materials, signage, the CLMA website, and a reserved table to mingle with attendees.

New! Wireless Internet (Exclusive)Attendees love to be connected at all times, and your company can make this happen for them! This sponsorship opportunity includes your company logo on signage, as well as your company logo and hyperlink on the wireless launch page for attendees.

$7,500

Conference Tote Bags (Exclusive)Market your company by sponsoring the conference registration bag. Distributed at the registration desk, purchasing this sponsorship entitles you to provide your company logo on this prominent piece that is sure to be used during and after the conference. Bags include sponsor logo and CLMA logo.

New! Custom Water Coolers (Exclusive)Your company logo and booth number will be displayed on the cooler throughout the venue. If you would like to do an infused water option, please contact your sales representative.

Vendor Breakfast Sessions(3 Available)Host a vendor 45-minute educational session, providing CEU credit to attendees. This offering includes a continental breakfast along with sponsor recognition on signage outside the session room, on the conference website, and in conference materials.

KnowledgeLab 2017 Sponsorship Opportunities

$5,000

Lanyards (Exclusive)Your logo imprinted on these lanyards is one of the best ways to build brand awareness throughout the conference. Opportunity includes your logo and the CLMA logo on all conference lanyards.

Hotel Keycards (Exclusive)Custom hotel key cards with your company name and logo prominently displayed alongside the CLMA logo will be distributed to all attendees staying at the conference hotel.

Charging Station (Exclusive)Expand your presence outside the Exhibit Hall and help attendees charge up to stay connected! This station will be located in a high traffic area with your logo on signage.



$3,000

New! Vendor Theater Lead a 30-minute educational presentation in our Vendor Theater, located in the Exhibit Hall. These sponsored talks will be recognized in pre-event and conference materials.

Pocket GuideThe pocket guide is a KnowledgeLab attendee’s key resource for session locations and events. Sponsorship includes prominent display of your logo.

Education TrackReach attendees by sponsoring an education track at KnowledgeLab! Your logo will be recognized as a sponsor on signage outside of the meeting rooms and in conference materials.

$2,000

Directional FootprintsFootprints may be a one-color custom design or one-color logo provided by the exhibitor. Size specifications will be provided by show management. Designs subject to CLMA approval. Additional $1,000 to be added in high traffic areas.

Visibility SignsDrive traffic to your booth with two full-color, double-sided signs. One will be on the show floor and the other by the entrance to the Exhibit Hall.

Refreshment Breaks Add a treat for attendees to enjoy during the conference. This offering includes your logo on conference materials and signage, and the CLMA website.

$1,500

Hotel Room DropArrange to have your unique marketing message hand delivered to attendee hotel rooms. (Additional hotel fees apply.)

$1,000

Attendee Bag InsertInclude your company literature in the conference tote bags each attendee receives at registration. Literature is subject to CLMA approval.

Passport to Prizes (16 Available)This program drives traffic for participating vendors while the Exhibit Hall is open. Each KnowledgeLab attendee will be issued a blank “Passport” card in their registration bag. Attendees must stop by your booth to have their passport stamped. Sponsors are required to provide the prize to be awarded. Attendees will be eligible for a prize drawing at the close of the exhibit hall.

Social Media Tweets, Callouts & Mentions (All Three)Let CLMA promote your events and news with messages on CLMA’s Twitter, Facebook, and LinkedIn pages. CLMA’s marketing team will collaborate with you to craft three custom messages to CLMA’s members and followers on these sites.

The Increasing Clinical Effectiveness Initiative (ICE) exists to demonstrate the laboratory’s value in providing a measurable positive impact on patient outcomes. Today, the Initiative is executed as an abstract submission process and awards program that showcases studies of improved patient outcomes championed by laboratory physicians and scientists. Participation in ICE requires the submission of abstracts that describe testing-related interventions and the quantifiable positive impact for patients they produced. ICE abstract recognition is held in conjunction with the Clinical Laboratory Management Association’s (CLMA) annual KnowledgeLab conference and other venues such as the Executive War College and the IFCC EuroMedLab 2017 in Athens, Greece.

How to Get Involved

Become an Industry or Organizational Partner to support the Initiative and receive benefits at varying degrees.

• Industry Partner – Typically for-profit vendors, solution proovders or enterprises who promote and contribute funding to the CLMA program. Industry partners will benefit from brand recognition through ICE communications and participation in ICE activities. Industry partners are broken into segments based on sponsorship packages that range from $5,000 to $40,000.

• Organizational Partner – Governmental or non-profit organizations who promote and raise awareness for ICE, with the intended outcome of increasing ICE abstract submissions and general brand credibility. Funding is not typically involved.


What is ICE?

Create Real Value: Become an ICE Partner

Visit www.ICE-Lab.org or email [email protected] for more information.

Past & Current ICE Industry and Organizational Partners

"Working together, we hope we can continue to raise awareness of the vital role the laboratory plays in providing patient care. " Stacy Olea, Executive Director, Laboratory Program, The Joint Commission


• CLMA dedicated broadcast emails• Logo recognition in appropriate CLMA collateral, CLMA website, and ICE website• Webinar sponsorship• Discounts on KnowledgeLab full conference registrations

Our Partners play a vital role in helping shape the ICE Initiative. Let your voice be heard!

An Overview of ICE Partner Benefits Include:


Create Real Value: Become an ICE Industry Partner

• Ten (10) accepted submissions* = $10,000 credit • Logo recognition in appropriate CLMA collateral, CLMA Website, ICE Website and in conjunction with the ICE program

promotion where applicable • One (1) Webinar sponsorship• Sponsor recognition for company personnel within CLMA • One (1) Full Conference Registration• 50% off KnowlegeLab Full Conference Registration for your staff; limit 8• One (1) CLMA dedicated broadcast email• A CLMA ICE representative will act as a liaison for your company for ICE partnership activities• Complimentary booth space at KnowlegeLab 2017

Ruby ICE Sponsor $30,000

• Eight (8) accepted submissions* = $8,000 credit • Logo recognition in appropriate CLMA collateral, CLMA Website, and in conjunction with the ICE program promotion

where applicable • Sponsor recognition for company personnel within CLMA • 50% off KnowlegeLab Full Conference Registration for your staff; limit 8 • 50% discount on CLMA dedicated broadcast email • A CLMA ICE representative will act as a liaison for your company for ICE partnership activities

• Six (6) accepted submissions* = $6,000 credit • Logo recognition in appropriate CLMA collateral, CLMA Website, and in conjunction with the ICE program promotion


• Four (4) accepted submissions* = $4,000 credit • Logo recognition in appropriate CLMA collateral, CLMA Website, and in conjunction with the ICE program promotion


• Two (2) accepted submissions* = $2,000 credit • Logo recognition in appropriate CLMA collateral, CLMA Website, and in conjunction with the ICE program promotion

where applicable • Sponsor recognition for company personnel within CLMA • 25% off KnowlegeLab Full Conference Registration for your staff; limit 2

Diamond ICE Sponsor $40,000

Emerald ICE Sponsor $20,000

Sapphire ICE Sponsor $10,000

Amber ICE Sponsor $5,000

* All submissions must be received and accepted by program deadline. CLMA must receive documentation of recruitment of submission by Sponsor Company.


For Office Use Only

Date Received

Booth Assigned

Payment InformationTotal Due For Exhibit Space $

■ Check/Check Number: Make check payable to CLMA. Include copy of

invoice or contract.

■ Credit Card (Please do not provide credit card information on this contract)

InstructionsComplete all sections of this application. Sign and return the application with payment. All applications must include 50 percent payment if received on or before Nov. 9, 2016. If application is received after Nov. 9, 2016, please include 100 percent of booth space payment to be considered for booth assignment. See Section 4 of the Contract Conditions/Rules and Regulations for important information about reductions of space and cancellations.

Company Information

Company Name

Contact Name Title

Company Address

City State ZIP

Phone Number Fax Number

Email Address Web site

Booth Information■ $28.50 per square foot

■ $250 per open corner

Size Booth Requested: ft. x ft. = Total Square Feet

Total Square Feet x $28.50 = $

# corners x $250 = $

Total = $

Please indicate which categories describe your company’s primary products and market. Select one from each section:

Primary Products

■ Education / Publications

■ Hematology / Hemostasis

■ Immunology / Allergy / Autoimmune Disease

■ Instrumentation / Automation / Robotics / Equipment

■ Laboratory Administration

■ Microbiology / Infectious Disease Testing

■ Molecular Diagnostics / Genomics / Proteomics

■ OEM Products

■ Point-of-Care

■ Software

■ Other ___________________________________

Primary Market

■ Government Laboratory

■ Hospital Laboratory

■ Independent Laboratory

■ Integrated Delivery System

■ Physician Office Laboratory

■ Other/Military (Please Specify) ___________________________________

Clinical Laboratory Management Association • KnowledgeLab 2017March 26-29, 2017 • Gaylord Opryland • Nashville, TNShow Days: March 27 & 28

Exhibit Space Application and Contract

Send this form and payment to:Clinical Laboratory Mgt – 2017 Conference 8220 Solutions CenterChicago, Illinois 60677-8002 Phone: 312.673.5827Fax: 312.673.6804

Please indicate your preferred booth number:

1st 4th

2nd 5th

3rd 6th

Please list any exhibitors and/or products you do NOT wish to be in close proximity to your display:

Direct questions to CLMA Sales: Rebecca A. Baker Phone: 312.673.5827 Fax: 312.673.6804 [email protected] www.clma.org

Please list any exhibitors/products you desire to be in close proximity to your display:

CLMA will honor these requests when possible.

I confirm that I have read and agree to abide by the Contract Conditions/Rules and Regulations governing KnowledgeLab 2017 and which are a part of this Application and Contract.

Authorized Signature Date

Upon receipt of this contract, CLMA will email an invoice with credit card processing information.

■ Forensic Testing

Clinical Laboratory Management Association • KnowledgeLab 2017March 26-29, 2017 • Gaylord Opryland • Nashville, Tenn Show Days: March 26-28

For Office Use Only

Date Received

Booth Assigned

Payment InformationTotal Due For Exhibit Space $

■ Check/Check Number: Make check payable to CLMA. Include copy of

invoice or contract.

■ Credit Card (Please do not provide credit card information on this contract)

InstructionsComplete all sections of this application. Sign and return the application with payment. All applications must include 50 percent payment if received on or before Nov. 9, 2016. If application is received after Nov. 9, 2016, please include 100 percent of booth space payment to be considered for booth assignment. See Section 4 of the Contract Conditions/Rules and Regulations for important information about reductions of space and cancellations.

Company Information

Company Name

Contact Name Title

Company Address

City State ZIP

Phone Number Fax Number

Email Address Web site

Booth Information■ $28.50 per square foot

■ $250 per open corner

Size Booth Requested: ft. x ft. = Total Square Feet

Total Square Feet x $28.50 = $

# corners x $250 = $

Total = $

Please indicate which categories describe your company’s primary products and market. Select one from each section:

Primary Products

■ Education / Publications

■ Hematology / Hemostasis

■ Immunology / Allergy / Autoimmune Disease

■ Instrumentation / Automation / Robotics / Equipment

■ Laboratory Administration

■ Microbiology / Infectious Disease Testing

■ Molecular Diagnostics / Genomics / Proteomics

■ OEM Products

■ Point-of-Care

■ Software

■ Other ___________________________________

Primary Market

■ Government Laboratory

■ Hospital Laboratory

■ Independent Laboratory

■ Integrated Delivery System

■ Physician Office Laboratory

■ Other/Military (Please Specify) ___________________________________

Clinical Laboratory Management Association • KnowledgeLab 2017March 26-29, 2017 • Gaylord Opryland • Nashville, TNShow Days: March 27 & 28

Exhibit Space Application and Contract

Send this form and payment to:Clinical Laboratory Mgt – 2017 Conference 8220 Solutions CenterChicago, Illinois 60677-8002 Phone: 312.673.5827Fax: 312.673.6804

Please indicate your preferred booth number:

1st 4th

2nd 5th

3rd 6th

Please list any exhibitors and/or products you do NOT wish to be in close proximity to your display:

Direct questions to CLMA Sales: Rebecca A. Baker Phone: 312.673.5827 Fax: 312.673.6804 [email protected] www.clma.org

Please list any exhibitors/products you desire to be in close proximity to your display:

CLMA will honor these requests when possible.

I confirm that I have read and agree to abide by the Contract Conditions/Rules and Regulations governing KnowledgeLab 2017 and which are a part of this Application and Contract.

Authorized Signature Date

Upon receipt of this contract, CLMA will email an invoice with credit card processing information.

■ Forensic Testing

□

□

□

□

CLMA Sponsorship Levels

□ Gold AEC Sponsor $15,000+ □ Silver AEC Sponsor $10,000 - $14,999 □ Bronze AEC Sponsor $5,000 - $9,999

Signature Agreement

In accordance with the provisions of the enclosed Exhibitor/Sponsor Participation Rules & Regulations governing participation at KnowledgeLab 2017, the undersigned hereby makes an application for conference participation which, when accepted by CLMA and accompanied by payment, becomes a binding contract. The undersigned also acknowledges that they have read and will abide by the enclosed Exhibitor/Sponsor Participation Rules & Regulations. (Please forward the Exhibitor/Sponsor Participation Rules & Regulations to the person(s) in charge of your participation at KnowledgeLab.)

Clinical Laboratory Management Association KnowledgeLab 2017March 26-29, 2017 • Gaylord Opryland • Nashville, TN Show Days: March 26-28

KnowledgeLab and Year-Round Opportunities Contract

Send this form and payment to:Clinical Laboratory Mgt – 2017 Conference8220 Solutions CenterChicago, Illinois 60677-8002Phone: 312.673.5827Fax: 312.673.6804

Payment Information

Total Due $ _________________________________(Full payment due with application)

□ Check/Check Number ____________________ (Make check payable to CLMA; include copy of

contract with check)□ Credit Card

Please do not provide credit card information on this contract. Upon receipt of this contract, CLMA Show Management will email an invoice with credit card processing information.

Cancellations Sponsor participation cancellations must be received in writing prior to the beginning of the event. Cancellation penalties will apply in accordance with the schedule outlined in the enclosed Exhibitor/Sponsor Participation Rules & Regulations.

Direct questions to CLMA Sales: Rebecca A. Baker | Phone: 312.673.5827 Fax: 312.673.6804 | [email protected] www.clma.org

Acknowledged by

For (Company Name) Date

Company Information

Company Name (as it should appear in all printed pieces and on website)

Contact Name for Fulfillment Title

Company Address

City/State/Zip

Phone Fax

Email Address Website

Sponsorship Opportunities

CLMA Sponsorship Opportunities Choose any combination of the following sponsorship opportunities you would like to purchase to correspond with your sponsorship level. Sponsorship opportunities are available on a first-come, first-served basis.

ICE Sponsorship Opportunities

□ Diamond Ice Sponsor $40,000 □ Ruby Ice Sponsor $30,000 □ Emerald Ice Sponsor $20,000 □ Sapphire Ice Sponsor $10,000 □ Amber Ice Sponsor $5,000

Marketing & Branding Opportunities

□ Dedicated Broadcast Email: $1,500□ Membership Mailing List: $1,500 □ Website Banner Ad □ $10,000: Exclusive homepage, 12 months □ $5,000: Non-exclusive homepage, 12 months □ $5,000: Exclusive in any section, 12 months □ $2,500: Non-exclusive in any section, 12 months

Educational Opportunities

□ Webinar Sponsorship: $5,000□ New! Body of Knowledge Webinar Series Sponsorship □ $10,000 □ $7,500 □ $5,000

KnowledgeLab Exhibitor Enhancements

□ New! Opening Reception: $30,000□ New! Specialty Cocktail Bar: $7,500□ New! Exhibit Hall Snack Station (please specify day)

Opportunity Cost per day Monday Tuesday

Hot Pretzels $5,000

Smoothie Refresh Bar $5,000

Gourmet Popcorn $2,500

Bake-in-Booth Cookies $2,500

Häagen Dazs Ice Cream Novelties

$2,500

□ New! Coffee Cart: $3,500 □ Product Promotion: $750


□ Music City Mixer (Exclusive): $10,000□ New! Wireless Internet (Exclusive): $10,000 □ Conference Tote Bags (Exclusive): $7,500 □ New! Custom Water Coolers (Exclusive): $7,500□ Vendor Breakfast Sessions (3 Available): $7,500 □ Lanyards (Exclusive): $5,000 □ Hotel Keycards (Exclusive): $5,000 □ Charging Station (Exclusive): $5,000 □ New! Vendor Theater: $3,000 □ Pocket Guide: $3,000 □ Education Track: $3,000 □ Directional Footprints: $2,000 □ Visibility Signs: $2,000 □ Refreshment Breaks: $2,000 □ Hotel Room Drop: $1,500 (plus expenses)□ Attendee Bag Insert: $1,000 □ Passport to Prizes (16 available): $1,000 □ Social Media Tweets, Callouts & Mentions: $1,000



1. Exhibit Space Cost$28.50 per square foot. A $250 per corner surcharge will be levied for all corner booths. All spaces are sold in 10' x 10' increments.

2. Space Assignment and PaymentAll exhibits will be at Gaylord Opryland. (hereinafter “Gaylord Opryland”). Space cannot be assigned without a signed application and the required 50 percent deposit (for contracts received after November 9, 2016, 100 percent payment is required). The balance of the exhibit space rental must be paid in full prior to exhibiting. Send your completed Exhibit Space Application and Contract and payment to:

Clinical Laboratory Mgt – 2017 Conference8220 Solutions CenterChicago, IL 60677-8002 USA

For contracts received on or before November 9, 2016, space is assigned via online space selection based on each company’s priority point status with CLMA. The online space selection will take place in November 2016. After the online space selection, exhibit space will be assigned on a first-come, first-served basis.

CLMA reserves the right to change show hours, rearrange the floor plan, and relocate any exhibit as necessary at any time.

3. Exhibit SpecificationsBooths include:• 8feethighbackgrounddraping• Drapingoneachside,3feethigh• OnesignidentifyingtheExhibitor

Exhibitors will be bound by the IAEE Guidelines for Display Rules and Update which will be included in the Exhibitor Services Manual made available to Exhibitors 60-90 days prior to the show opening. To obtain these rules prior to November 2016, contact CLMA’s Exposition Manager at [email protected].

4. Reduction of Space & CancellationsReduction of Space: If notice is received prior to or on August 26, 2016, the Exhibitor will be responsible for a $150 processing fee. If notice is received after August 26, 2016 and prior to or on November 9, 2016, the Exhibitor will be responsible for 50 percent of the reduced portion of their exhibit space (i.e., if Exhibitor contracted for 200 square feet, then reduced to 100 square feet, the Exhibitor is responsible for 50 percent of the total cost of the 100 square feet reduced in addition to the total cost of the 100 square feet kept). If notice is received after November 9, 2016 no refunds are issued on reduced space.

Cancellation of Space: If notice is received prior to or on August 26, 2016, the Exhibitor will be responsible for a $150 processing fee. If notice is received after August 26, 2016 and prior to or on November 9, 2016 the Exhibitor will be responsible for 50 percent of their total contracted space. If notice is received after November 9, no refunds are issued.

Cancellation of Sponsorship: Full payment is required with acceptance of all sponsorship contracts and proposals. Acceptance must be submitted in writing. No refunds whatsoever will be made on cancellations of sponsorship.

Reductions and cancellations must be directed in writing via a delivery service which provides confirmation of delivery (i.e., FedEx, UPS, etc.) to the CLMA Exposition Manager.

CLMAATTN: Exposition Manager330 N. Wabash Ave., Suite 2000, Chicago, IL 60611 USA

Cancellation may also be directed via email, addressed to [email protected], provided that the cancelling Exhibitor obtains confirmation of CLMA’s receipt of the email on or before the cancellation deadline.

If for any reason beyond CLMA’s control, KnowledgeLab 2017 must be cancelled, shortened, delayed, or otherwise altered or changed, Exhibitor understands and agrees that all losses and damages which it may suffer as a consequence thereof are its responsibility and not that of CLMA or its directors, officers, employees, agents, or subcontractors. Exhibitor understands that it may lose all monies it has paid to CLMA for space and/or sponsorship in the show, as well as other costs and expenses it has incurred, including travel to the show, setup, lodging, freight, employee wages, etc.

Exhibitor, as a condition of being permitted by CLMA to be an Exhibitor at KnowledgeLab 2017, agrees to indemnify and hold harmless CLMA or its directors, officers, employees, agents, or subcontractors from any and all loss which Exhibitor may suffer as a result of show cancellation, duration, delay, or other alterations or changes caused in whole or in part by any reason outside CLMA’s control.

Please note, Sponsors may not cancel sponsorships after their acceptance by CLMA except for breach of this agreement by CLMA. No refunds will be given for sponsorships.”

5. Suitability of Exhibits & Retail SalesCLMA reserves the right to determine the eligibility of any Exhibitor for inclusion in KnowledgeLab 2017 and to prohibit an Exhibitor from conducting and maintaining an exhibit if, in the sole judgment of CLMA, the Exhibitor or exhibit or proposed exhibit shall in any respect be deemed unsuitable. The foregoing prohibition relates to persons, conduct, articles or merchandise, printed materials, souvenirs, catalogs and any other items, without limitation, which reflect the character of the exhibit.

No retail sales, where payment is received and product delivered, are permitted within the exhibit area at any time. Payment and/or orders may be taken for future delivery.

6. Intellectual Property MattersThe Exhibitor represents and warrants to CLMA that no materials used in or in connection with their exhibit infringe the trademarks, copyrights (including, without limitation, copyrights in music and other materials used or broadcast by Exhibitor) or other intellectual property rights of any third party. The Exhibitor agrees to immediately notify CLMA of any information of which Exhibitor becomes aware regarding actual or alleged infringement of any third party’s trademarks, copyrights or other intellectual property rights. The Exhibitor agrees to indemnify, defend and hold CLMA, its agents, successors and assigns harmless from and against all losses, damages, and costs (including reasonable attorneys’ fees) arising out of or related to claims of infringement by Exhibitor of the trademarks, copyrights, and other intellectual property rights of any third party. Notwithstanding the foregoing, CLMA shall not be liable for and expressly disclaims all liability for infringement or alleged infringement of the trademarks, copyrights, or other intellectual property of any third party arising out of the actions of any Exhibitor.

7. Exhibit SetupSetup of exhibits will commence in Gaylord Opryland starting at 3:00 p.m.,Friday, March 24, 2017. If an exhibit is not set up by 5:00 p.m., Sunday, March 26, 2017, CLMA reserves the right to reassign such space to another Exhibitor or to make such other use of the space as deemed necessary or appropriate. CLMA reserves the right to set up the exhibit or remove the freight from the booth at the Exhibitor’s expense. No refund will be made to the original contracting Exhibitor. CLMA reserves the right to modify setup, exhibit, and dismantle hours, in which case all Exhibitors will be notified.

Empty boxes cannot be stored behind the exhibit booth. They must be removed from the exhibit hall prior to the show opening and cannot be returned prior

to the conclusion. No part of any exhibit, or signs relating thereto, shall be posted, nailed, or otherwise attached to columns, walls, floors, or other parts of the building or its furniture, in any way to deface same. Damages arising from failure to observe these rules shall be payable by the Exhibitor.

If Exhibitors intend to use an Exhibitor Appointed Contractor to install and/or dismantle their booth, the Exhibitor must notify CLMA by February 24, 2017. A notification form will be provided in the Exhibitor Services Manual. An original certificate of insurance must be filed with CLMA in order for any Exhibitor Appointed Contractors to gain access to the show floor.

Any Exhibitor occupying an island, split island, peninsula or modified peninsula space is required to submit a detailed floor plan, including dimensions, to CLMA for review and approval by February 27, 2017. Floor plans should be submitted via email to [email protected] or fax to 312.644.0575.

Exhibitors must abide by all of the union, labor and setup rules and regulations of Gaylord Opryland. A detailed list of all rules and regulations are included in the Exhibitor Services Manual, made available to exhibitors 60-90 days prior to the show opening. To obtain these rules prior to November 2016, contact CLMA’s Exposition Manager at [email protected]. Gaylord Opryland has reserved the right to update, change or amend its rules and regulations after publication in the Exhibitor Services Manual.

8. Exhibit Hours and AdmissionAdmittance during non-show hours without permission from CLMA exhibit management is prohibited. Children under the age of 16 are not permitted on the exhibit floor at any time. CLMA exhibit management shall have the sole control over admission policies. All persons visiting the exhibit area, including exhibit booth representatives, will be required to register and to wear an appropriate badge.

9. Dismantling of ExhibitsExhibits are to be kept intact until the closing of the show on Tuesday, March 28,2017. All exhibits on the exhibit floor are to be fully removed by 8:00 p.m., Tuesday, March 28, 2017. If exhibits are not removed by the specified time, CLMA has the right to remove exhibits and charge the expense to the Exhibitor. Any Exhibitor who begins dismantling and removal of their display before the close of the show may lose priority points and/or the privilege of exhibiting in future shows. This rule will be strictly enforced.

10. Shipment of ExhibitsThe official general service contractor will receive freight shipments for Exhibitors. Exhibitors who wish to forward materials in advance of the exhibit opening must consign their exhibits to the official general service contractor. Exhibits and related materials will not be accepted in advance as freight by Gaylord Opryland and will be redirected to the official show decorator at the Exhibitor’s expense. Shipping information will be included in the Exhibitor Services Manual, made available to Exhibitors 60-90 days prior to the show opening.

11. Exhibit StaffingExhibits must be staffed by qualified employees of the Exhibitor at all times during the show hours. Each individual staffing an Exhibitor’s booth is required to register and must wear the Exhibitor badge furnished. Exhibitors are provided five (5) complimentary badges per 100 square feet of exhibit space purchased. CLMA reserves the right to require Exhibitors to stay at CLMA’s preferred hotels in order to receive their complimentary badges.

12. Subletting ProhibitionExhibitors may not assign or sublet this contract, or permit others to use any contracted exhibit space without the express approval of CLMA exhibit management. Exhibitors must show only products or services manufactured or sold by them in the regular course of business. The featuring of names or advertisements of non-exhibiting firms or businesses will not be permitted. If an article of a non-exhibiting firm or business is required for the operation or display of any Exhibitor’s wares, identification of such article shall be limited to the usual and regular nameplates, imprinting, or trademarks under which the article is sold in the regular course of business.

13. Canvassing by Non-ExhibitorsKnowledgeLab 2017 is limited to registered attendees as well as registered representatives of firms, professional organizations, and dealers who have contracted with CLMA for exhibit space and/or sponsorship. No other persons or concerns will be permitted to demonstrate their products or distribute advertising materials at any time during KnowledgeLab 2017. Market research companies will be assigned space only if research is being done for a company exhibiting on the floor. Research companies must indicate on the exhibit application the company for which they are conducting market research.

14. Continuing EducationPrograms awarding continuing education credit must be kept separate from staffed exhibits, promotional presentations, or electronic advertisements.

15. Use of Space – GeneralA. No Exhibitor will be permitted to display or distribute literature or any

promotion outside the confines of the assigned booth space in the Exhibit Hall unless written permission is given by CLMA. Distribution or display of promotional material in public areas of Gaylord Opryland or educational session rooms is strictly prohibited.

B. Exhibitors are prohibited from possessing, displaying, or depicting any products or components or company names in their booth which could be interpreted as being a promotion of another company.

C. No exhibit will be permitted which interferes with the use of other exhibits or impedes access to them or impedes the free use of the aisles.

D. Items considered appropriate for distribution are educational materials, bags, pens, pencils, luggage tags, calendars, note pads, mugs and key chains. Balloons, noisemakers and tobacco products will not be permitted, as well as other items at the discretion of CLMA Show Management. Distribution by Exhibitors, or their agents, of any printed materials, souvenirsor other articles should be restricted to the Exhibitor’s booth space.

E. Any special promotions, music, or stunts planned for the Exhibit Hall must be cleared with CLMA. CLMA reserves the right to designate specific days and hours during which special promotions and stunts may be conducted, if they are permitted at all.

F. CLMA reserves the right to control all suites and meeting rooms in GaylordOpryland and in those hotels participating in the CLMA housing block. These controls have already been set up with the proper person in each property. Request forms for function space including meeting and hospitality rooms are included in the Exhibitor Services Manual, made available to Exhibitors 60-90 days prior to the show opening. No entertainment, meetings or similar activities for CLMA attendees can be scheduled during official show or program hours, including social events, without direct approval from CLMA.

G. CLMA allows drawings, games of chance and raffles in the Exhibit Hall provided that the Exhibitor abides by all Tennessee State Statutes regulating various drawings, games of chance and raffles. See http://sos.tn.gov/charitablefor additional information regarding Tennessee's regulations on drawings of chance by organizations.

H. No animals are permitted in Gaylord Opryland other than service animals.

I. Exhibitors must abide by all of the facility rules and regulations of Gaylord Opryland. A detailed list of all rules and regulations will be included in the Exhibitor Services Manual, made available to Exhibitors 60-90days prior to the show opening. To obtain these rules prior to November 2016, contact CLMA’s Exposition Manager at [email protected]. Gaylord Opryland has reserved the right to update, change or amend its rules and regulations after publication in the Exhibitor Services Manual.

J. The CLMA logo and CLMA conference logo may not be used without the express written permission of CLMA.

K. All Exhibitors shall be responsible for compliance with the Americans with Disabilities Act. The Exhibitor shall hold CLMA or its directors, officers, employees, agents or subcontractors harmless from any consequences of exhibiting company’s failure in this regard. For more information on the Americans with Disabilities Act and how to make your exhibit accessible to persons with disabilities, please contact:

U.S. Department of JusticeADA, Civil Rights DivisionDisability Rights Section – NYAV950 Pennsylvania Avenue, NWWashington, D.C. 20530 USAPhone: 800.514.0301 (voice) or 800.514.0383 (TTY)Fax: 202.307.1198Web site: www.usdoj.gov/crt/ada/adahom1.htm

L. Exhibitors must have a floor covering in the entire space rented if the Exhibit Hall floor is not already covered. If no covering is installed by end of Exhibitor setup, CLMA will order carpet for the space at the Exhibitor’s cost.

M. All booth personnel must be properly and modestly clothed.

16. Use of Space – Audio/Video, Lights, Music, etc.A. No spotlight may be directed toward the aisles or so directed that it proves

to be irritating or distracting to neighboring exhibit booths or guests.

B. Droplights or special lighting devices must be hung at a level or positioned so as not to prove to be an irritant or distraction to neighboring Exhibit booths or guests.

C. No strobe light effects are permitted.

D. Projectors, computer screens or TV screens must not cause people to block the aisle. Computer screens and TV screens are considered part of the overall booth components and may not protrude into the aisle.

E. Loudspeakers or operation of equipment which is of excessive sound volume to be annoying to neighboring Exhibitors or guests is not permitted based on the 80/80 Rule: Any sound that consistently exceeds 80 decibels measured at the edge of an Exhibitor’s booth or is clearly identifiable more than 80 feet from that booth is considered objectionable.

F. Exhibitors are prohibited from taking videos or photographs of any booths on the show floor, other than their own.

G. No Exhibitor shall cause any copyrighted music to be played or performed. Exhibitors are responsible for individual ASCAP/BMI music licensing fees if applicable.

17. Exhibitor Liability, Indemnification & InsuranceExhibitor remains solely responsible for the safety of its property at all times during transit to and from the Exhibit Hall and within the Exhibit Hall. Exhibitors wishing to insure their exhibit material, goods and/or wares against theft, damage by fire, accident, or loss of any kind must do so at its sole expense. Neither CLMA, its directors, officers, employees, agents, subcontractors or management of the Exhibit Hall (hereinafter “Show Management”) are responsible for Exhibitor’s property or any loss thereto from any cause.

EXHIBITOR HEREBY WAIVES AND RELEASES ANY CLAIM OR DEMAND IT MAY HAVE AGAINST ANY OF THE SHOW MANAGEMENT BY REASON OF ANY DAMAGE TO OR LOSS OF ANY OF ITS PROPERTY.

Exhibitor agrees that it will indemnify and hold Show Management and CLMA harmless from and against all claims on account of injury to any person or property to the extent that any such injury was caused wholly or in part by an act or omission of Exhibitor or any of its agents, employees, subcontractors, guests, licensees, or invitees. This indemnification of Show Management by Exhibitor is effective unless such injury was caused by the sole negligence, or gross negligence, or willful misconduct of Show Management. Exhibitor agrees that if Show Management is made a party to any litigation commenced by or against Exhibitor, or relating to this lease or the premises leased hereunder, then EXHIBITOR WILL PAY ALL COSTS AND EXPENSES, including reasonable attorneys’ fees, INCURRED BY OR IMPOSED UPON SHOW MANAGEMENT BY REASON OF SUCH LITIGATION.

Exhibitors are required to maintain and provide a certificate of insurance evidencing the following:

1. General liability with limits not less than $1M per occurrence, $2M aggregate2. Owned (if applicable), hired, and non-owned auto liability with limits not

less than $1M per occurrence3. Workers’ compensation with state statutory limits4. Employer’s liability with limits not less than $500k/$500k/$500k5. Commercial umbrella liability with limits not less than $1M6. Personal property and equipment on a special form replacement cost basis

CLMA, SmithBucklin Corporation and Gaylord Opryland are to be listed as additional insureds on a primary and non-contributory basis with respect to general/auto/umbrella liability. A waiver of subrogation must apply to all policies. All carriers are to maintain an A.M. Best rating of not less than A-VII.

18. Amendments/InterpretationCLMA reserves the right to amend and enforce these Contract Conditions/Rules and Regulations. Written notice of any amendments shall be given to each affected Exhibitor. Each Exhibitor, for itself, its agents and employees agrees to abide by all Contract Conditions/Rules and Regulations set forth therein or by any subsequent amendments. CLMA reserves the sole right to interpret these Contract Conditions/Rules and Regulations.

19. Enforcement/MiscellaneousThe rules and regulations set forth herein will be enforced by CLMA.

A. Any Exhibitor not abiding by any of the CLMA Contract Conditions/Rules and Regulations, including violation of booth construction/height rules, early dismantling of exhibits, may, at the discretion of CLMA, lose part or all of its company’s priority points, and may entirely lose the privilege of exhibiting in future CLMA shows.

B. This contract is governed by Illinois law and the Exhibitor consents to the exclusive jurisdiction of the State and Federal courts seated in Cook County, Illinois with respect to any action arising out of this contract or KnowledgeLab 2016.

C. This contract will be binding on the Exhibitor’s successors.

D. Pre-Show/Post-Show Mailing List: Exhibitors understand that all information concerning this mailing list is confidential information and agree to hold such information in strict confidence and agree not to provide, reproduce, sell, USE MORE THAN ONCE, store, disclose, or otherwise make available such information by and/or to any third party.

CLMA KnowledgeLab 2017 Contract Conditions/Rules and Regulations1. Exhibit Space Cost$28.50 per square foot. A $250 per corner surcharge will be levied for all corner booths. All spaces are sold in 10' x 10' increments.












































































































































































































CLMA KnowledgeLab 2017 Contract Conditions/Rules and Regulations


Documents

Partnership Exhibition Opportunitiesfiles.constantcontact.com/6f396f32301/40d58703-4af1-4370-9fa8-b… · meet you in person at your booth. Your company will be recognized in conference