PARTNERSHIP AND EXHIBITION PROSPECTUS

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CONTENTS

Welcome / Invitation 3

Partnership Benefits 4

Partnership Opportunities 4

Unrestricted Educational Grants 4

Partnership and Exhibition Matrix 5

Platinum Partner 6

Gold Partner 6

Silver Partner 7

Bronze Partner 7

Advertising and Satchel Inserts 8

Exhibition Stands 8

Exhibition Floorplan 9

General Information 10

Health and Safety 11

Securing a partnership or stand space 12

Terms and Conditions 12

Conference Organisers 13

Exhibition Application Form 14

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WELCOME/INVITATION Always Advancing, Building Bridges and Creating Change The New Zealand Sexual Health society are holding their 39th annual conference from Thursday 7 to Saturday 9 September 2017 in Christchurch at Chateau on the Park, Double Tree by Hilton. This is a unique opportunity to be part of a national gathering of medical, nursing, health promotion professionals and those who have an interest in sexual and reproductive health. We welcome and value all forms of sponsorship that can add to this event and look forward to showcasing innovative, new and steadfast products sponsors have to offer. Please find attached the conference prospectus in order to secure a place at this well attended conference. Yours sincerely The Organising Committee, Christchurch 2017 New Zealand Sexual Health Society Who will attend the conference? Delegates attending the conference will be from a wide range of disciplines, with a shared interest in sexual health and well-being for all of New Zealand, including health professional, researchers, educators, government representatives and youth advocates. Expected number of delegates Approximately 120 - 150 delegates are expected to attend this conference.

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PARTNERSHIP BENEFITS Engage with key contacts in your industry over three days in one venue! Consider the following:

What is the cost of visiting each of these contacts individually?

How long would that take you?

Can you guarantee their availability and access?

What is the impact of not being there?

Imagine competitor involvement?

Drive awareness and understanding of your organisation

Demonstrate your position as leaders in the industry

Enhance relationships with your clients and prospects

Engage your staff

PARTNERSHIP OPPORTUNITIES All Partnership and Exhibition opportunities are available on a ‘first received basis’. Benefits to Partners are commensurate with the level of investment. The earlier the Partnership commitment is made the greater the exposure will be through pre-conference publicity, including the conference website. We are offering a range of Partnership options: Platinum Partner $ 10,000.00 plus GST Gold Partner $ 8,000.00 plus GST Silver Partner $ 5,500.00 plus GST Bronze Partner $ 3,500.00 plus GST The organising committee welcome any suggestions you may have with regard to Partnership. Please do not hesitate to contact ForumPoint2 to discuss an option to fit within your budget or business integrity.

UNRESTRICTED EDUCATIONAL GRANTS The New Zealand Sexual Health Society Conference is primarily dedicated to promoting objective medical, scientific and educational activities and discourse. The conference is of an educational and scientific nature and is being conducted for the genuine purpose of promoting scientific knowledge. Educational grants will be used towards the bona fide costs in conducting the conference and shall not be used directly or indirectly for any other purpose. The organising committee will have complete control over the conference programme.

Exhibitors and partnering companies are asked to adhere to the guidelines of the Medicines New Zealand Code of Practice 16th Edition.

Medical companies exhibiting and partnering at this conference are advised to adhere to the Medical Technology Association of NZ Code of Practice.

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PARTNERSHIP AND EXHIBITION MATRIX

Your benefits

Platinum Partner

$10,000+GST

Gold Partner

$8,000+GST

Silver Partner

$5,500+GST

Bronze Partner

$3,500+GST

Exhibition Stand

$2,750+GST / $1,500+GST

Number of stands 2 1 1 1 1

Complimentary registrations, includes conference sessions

4 3 2 1 1

Number of welcome function tickets 4 3 2 1 1

Number of dinner tickets 4 3

Logo on conference website with hyperlink to partner’s website

√ √ √ √

Logo on registration brochure and conference handbook

Front cover Inside front

cover Inside front

cover Inside front

cover

Free standing banner at conference registration

√

Logo on conference honour banner at conference registration

√ √ √ √

Logo on lectern sign in conference rooms √

Logo on screen in main conference room between sessions

√ √ √ √

Verbal acknowledgement at conference opening and closing

√ √ √ √

Full page (A5) colour advertisement in conference handbook

√ √

Half page colour advertisement in conference handbook

√

200 word company and product profile listing in handbook, including logo

√

100 word company and product profile listing in handbook, including logo

√ √ √ √

Two satchel inserts √

One satchel insert √ √

Trestle table, tablecloth, 2 chairs per stand √ √ √ √ √

Conference satchel and handbook (1 of each per stand)

√ √ √ √ √

Delegate list prior to conference (subject to privacy requests)

√

Delegate list at time of conference (subject to privacy requests)

√ √ √ √ √

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PLATINUM PARTNER $10,000 plus GST Inclusions:

Two exhibition stands in a prime position (confirmation required before stands are allocated on 7 June 2017) including Velcro receptive frontrunner panels, power, spotlights and company name.

Four (4) registrations, includes admission to conference sessions Four (4) tickets to the Thursday welcome function Four (4) tickets to the conference dinner Logo on conference website with hyperlink to partner’s website Logo on front cover of registration brochure and conference handbook (confirmation date

dependent) Your company’s free standing banner at the conference registration Logo on the conference honour banner at the registration desk Logo on lectern sign in conference rooms Logo on screen in main conference room between sessions Verbal acknowledgement at the conference opening and closing Full page A5 colour advertisement in the conference handbook and book of abstracts, advert to be

supplied print ready 200 word company listing in the conference handbook Two satchel inserts Trestle table, tablecloth and two chairs per stand Conference satchel and handbook Delegate list prior to the conference (subject to privacy requests) Delegate list at time of conference (subject to privacy requests).

GOLD PARTNER $8,000 plus GST Inclusions:

One exhibition stand including Velcro receptive frontrunner panels, power, spotlights and company name

Three (3) registrations, includes admission to conference sessions Three (3) tickets to the Thursday welcome function Three (3) tickets to the conference dinner Logo on conference website with hyperlink to partner’s website Logo inside the registration brochure and conference handbook (confirmation date dependent) Logo on the conference honour banner at the registration desk Logo on screen in main conference room between sessions Verbal acknowledgement at the conference opening and closing Full page A5 colour advertisement in the conference handbook and book of abstracts. Advert to be

supplied print ready 100 word company listing in the conference handbook One satchel insert Trestle table, tablecloth and two chairs Conference satchel and handbook Delegate list at time of conference (subject to privacy requests).

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SILVER PARTNER $5,500 plus GST Inclusions:

One exhibition stand including Velcro receptive frontrunner panels, power, spotlights and company name

Two (2) registrations, includes admission to conference sessions Two (2) tickets to the Thursday welcome function Logo on conference website with hyperlink to partner’s website Logo inside the registration brochure and conference handbook (confirmation date dependent) Logo on the conference honour banner at the registration desk Logo on screen in main conference room between sessions Verbal acknowledgement at the conference opening and closing Half page A5 colour advertisement in the conference handbook and book of abstracts. Advert to be

supplied art ready. 100 word company listing in the conference handbook One satchel insert Trestle table, tablecloth and two chairs Conference satchel and handbook Delegate list at time of conference (subject to privacy requests).

BRONZE PARTNER $3,500 plus GST Inclusions:

One exhibition stand including Velcro receptive frontrunner panels, power, spotlights and company name

One (1) registration, includes admission to conference sessions One (1) ticket to the Thursday welcome function Logo on conference website with hyperlink to partner’s website Logo inside the registration brochure and conference handbook (confirmation date dependent) Logo on the conference honour banner at the registration desk Logo on screen in main conference room between sessions Verbal acknowledgement at the conference opening and closing 100 word company listing in the conference handbook Trestle table, tablecloth and two chairs Conference satchel and handbook Delegate list at time of conference (subject to privacy requests).

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ADVERTISING AND SATCHEL INSERTS Advertising in the Conference Handbook Advert to be supplied print ready. Half A5 page colour $ 750.00 plus GST Full A5 page colour $ 1,000.00 plus GST Satchel Inserts One A4, A5 or DLE size flyer OR delegate note pad OR pen as a satchel insert. Insert to be supplied by the partner $ 400.00 plus GST

EXHIBITION STANDS Single stand - commercial $ 2,750 plus GST Single stand - NGO $ 1,500 plus GST All stands will be allocated on a first received basis after Major Partners have been allocated in order of Partnership level and date of commitment. Stands will be allocated on 7 June 2017. Major Partners must have confirmed by 7 June in order to guarantee preferential stand location. Single stand inclusions

Single stand space 2.4m x 1.2m Velcro receptive frontrunner panels Two x 150w spotlights One x 10 amp with 4 pin multi box power outlet Sign with exhibitor’s name (one standardised single colour name per stand) Trestle table, black tablecloth and two chairs One (1) registration, includes admission to conference sessions One (1) ticket to the Thursday welcome function Conference satchel and handbook 100 word company profile and product listing in conference handbook. Delegate list at time of conference (subject to privacy requests) Dinner tickets can be purchased during registration Any other requirements may be arranged with the exhibition contractors.

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EXHIBITION FLOORPLAN

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GENERAL INFORMATION

Accommodation Exhibitors will be able to book accommodation at Chateau on the Park, a Doubletree by Hilton, the conference venue. More information will be distributed with the Exhibition Manual. Catering Morning and afternoon teas, lunches and the welcome function on Thursday evening will take place in the exhibition area. Catering for exhibitors will be served 30 minutes prior to delegate breaks. Compliance Where compliance documentation is required to be completed by the Conference Committee and/or Exhibition Managers, no partnership or exhibition entitlements will commence until a signed Partnership and Exhibition Application Form or written confirmation is received by the Exhibition Managers, ForumPoint2 Conference Partners, conference@fp2.co.nz Exhibition Floor Plan The floor plan can be found on page 9 of this document. Removal of side walls can be arranged if required. Exhibition Location Camelot Room, Chateau on the Park, a Doubletree by Hilton Exhibition Manual On confirmation of your stand(s) allocation, you will be sent an Exhibition Manual in June 2017. This document will assist in your preparations for the conference. The manual will enclose details of the following:

Preliminary programme

Registration form for registering exhibiting stand personnel and purchasing dinner tickets for the Conference Dinner 2017

Exhibitor catalogue information form

Venue information

Venue parking and access information

Confirmed pack in and pack out procedures

Accommodation details for exhibiting personnel

Social function information

Health and Safety documentation

Terms and Conditions Exhibitor Personnel Registration All company representatives must be registered for the conference, including complimentary/inclusive registrations. Each exhibiting company will receive one (1) complimentary registration per stand purchased. All other stand personnel must register. The registration form will be circulated with the Exhibition Manual on 7 June 2017. Exhibitor Pack-in Thursday 7 September 2017 from 2.00pm —5.00pm, time to be confirmed Exhibitor Pack-out Saturday 9 September 2017, time to be confirmed

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How to book partnership and exhibition space Complete the accompanying application form and return to the conference organisers. On receipt of your application form, a GST invoice will be sent. Payment is required to confirm your Partnership and/or exhibition space. Networking The welcome function will be held at Chateau on the Park, a Doubletree by Hilton on Thursday evening in the exhibition area. The conference dinner will be held at Sixty6 on Peterborough on Friday evening. Insurance It is the responsibility of each exhibiting company to ensure that their display materials are insured for theft or damage. You will be required to forward the name of your insurer, your policy number and its renewal date – this will be requested in June 2017. Programme Information Conference programme start and finish times are subjection to confirmation. For the most current information, refer to the conference website www.nzshs2017.co.nz Stand Allocation Stands will be allocated on 7 June 2017. They will be allocated in order of partnership level and then in order of receipt of application. Major Partners are advised to confirm before 7 June 2017 in order to guarantee preferential location. Stand Application Application for exhibition space can be made on the accompanying form. On receipt of the form a GST invoice will be issued. Payment will confirm your request.

HEALTH AND SAFETY The conference managers, ForumPoint2 Limited, in conjunction with the New Zealand Sexual Health Society (NZSHS) Conference Organising Committee and venues are morally and legally responsible to provide a safe and healthy environment for all attendees at the conference. This commitment extends to ensuring the NZSHS Conference operations do not place the local community at risk of any injury, illness or property damage. All measures within our ability will be undertaken to ensure that attendees are as informed as possible about any potential hazards they may face whilst attending conference. All attendees will need to: • listen to the health and safety briefing onsite and/or read the health and safety document at the

registration desk • ensure that all health and safety concerns; and all accidents or near accidents are immediately

reported to the health and safety officer on site. All attendees are encouraged to be responsible at all times, and to promote a safe and healthy working environment for the entire conference duration.

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SECURING A PARTNERSHIP OR STAND SPACE

Secure Your Partnership or Stand Space The preferred final date for receiving a commitment to partner or exhibit at the New Zealand Sexual Health Society Conference 2017 is 7 June 2017, at which time stands will be allocated. This will allow time for logo acknowledgement on conference material available, including the conference handbook and audio visual acknowledgements. If you would like to benefit from a Partnership, or to secure a stand space, please complete the attached Partnership and Exhibition Application Form. Please remember to keep a copy for your records and forward the original to ForumPoint2 Limited, the Exhibition Managers. Payment An enclosed cheque, credit card details, or notification of payment by direct credit, for full payment is appreciated to secure space. If payment is not received with the application form, a GST Tax Invoice will be sent and the space will only be confirmed when payment has been received. Credit Card Payments Please supply credit card details on application form. Cheque Payments Please make cheque payments in New Zealand $ out to: NZSHS17 Direct Credits Bank Account Number: 02-0316-0494019-002, NZSHS17 Please use your company name as the reference.

PARTNERSHIP AND EXHIBITION PACKAGES TERMS AND CONDITIONS

To secure your preferred Partnership package, please complete the Application Form attached to this

prospectus and return this with full payment to the Project Managers, ForumPoint2 Conference Partners.

All pricing quoted in New Zealand Dollars and is exclusive of 15% GST.

The Application Form may be emailed or mailed to the Project Managers – please see details on the form or the contact details in this document.

A Partnership agreement confirmation and GST Tax Invoice will be supplied on confirmation of the Partnership and payment of the full amount.

Full payment is required at the time of submitting the booking either by direct credit, or credit card.

The deadline for submitting the Application Form to ensure your company logo is included in the Conference Handbook is 7 June 2017.

Partnership confirmation will be on a strict “first bookings and payment received” basis. A submitted booking form without the full payment will not be deemed as a confirmed.

No partner/exhibitor shall assign, sublet or apportion the whole or any part of their partnership package, stand space or registrations without the approval of the Project Managers.

The Project Managers and Conference Convenors reserve the right to decline a Partnership or Exhibition space application.

Cancellation: If notification is received prior to 21 June 2017, 75% of your investment will be refunded. After 21 June 2017, no refunds will be made.

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CONFERENCE ORGANISERS

Conference Management: ForumPoint2 Conference Partners PO Box 1008, WMC Hamilton 3240, New Zealand T: +64 7 838 1098 M: +64 27 649 2081 W: www.fp2.co.nz Project Manager: Paula Armstrong, paula@fp2.co.nz Exhibition Company: Peek Exhibition T: +64 3 339 9783 E: gemma.h@peek.co.nz Contact Person: Gemma Hopkins

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PARTNERSHIP/EXHIBITION APPLICATION FORM

We wish to apply for the following Partnership / Exhibition: SIGNATURE: ______________________________________ DATE: _____________________________ COMPANY: ___________________________________________________________________________________ POSTAL ADDRESS: _____________________________________________________________________________ ________________________________________________________POSTCODE: ________________________ TEL: _____________________________________ WEBSITE: _________________________________________ EMAIL: _____________________________________________________________________________________ CONTACT PERSON: ______________________________

PARTNERSHIP AND EXHIBITION REQUEST (Please circle preferred option) Platinum Partner $10,000.00+GST Gold Partner $ 8,000.00+GST Silver Partner $ 5,500.00+GST Bronze Partner $ 3,500.00+GST Exhibition Stand – 2.4m x 1.2m $ 2,750.00+GST Exhibition Stand (NGO)– 2.4m x 1.2m $ 1,500.00+GST

Advertising Full Page Full Colour $ 1,000.00+GST Advertising Half Page Full Colour $ 750.00+GST Satchel Insert $ 400.00+GST

Preferred Stand Choices: 1st _____ 2nd _____ 3rd _____ 4th _____ 5th ____ 6th ____ COMPETITOR AVOIDANCE: Please state any competitor avoidance important to your company we need to be aware of when we assign stands (please state nil if no avoidance). PLEASE NOTE: If this section is left blank we will take it that you have no avoidance with any companies.

__________________________________________________________________________________________

SECTION B: PAYMENT DETAILS Please send an invoice

Direct Credit: Bank Account number: 02-0316-0494019-002 Please use your company name as a reference

Credit Card Authorisation - Please debit my credit card for $_______________________ Note: A 2.5% credit card surcharge will be added to the total of your sponsorship fee. Please remember this when reconciling your statement.

Tick the box next to the card to be charged. MasterCard Visa (Please note other cards not accepted)

Please write clearly. Card Number: __________/_____________/_____________/____________ Expiry Date: ____________

Cardholder’s Name: ______________________ Security code (3 digits on back of card): ___________

Cardholder’s Signature: __________________________ Date: _________________________________

Please Return to: Paula Armstrong | Project Manager | ForumPoint2 Conference Partners | PO Box 1008 | WMC | Hamilton 3240 | New Zealand | E: paula@fp2.co.nz By signing this document Exhibitors and Partnership companies accept the terms and conditions as stated on page 18 of this prospectus.