Participatory Budgeting

Final Review Meeting

October 26th 2016

Presentation date

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Point ThreeToday’s Agenda

1. Welcome

2. Presentation:- Consultation Results

- What we heard

- What we plan to report to the Board

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3. Discussion, Q&A

4. Next Steps

5. Wrap-up, Evaluation

Point ThreeWhy we are here

• Share the results of the PB Consultation

Sessions

• Describe the key information being included

in the report to the Board

• Discuss next steps

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Point Three

But first…

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Thank you!

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…For your time

…For your feedback

…For working together on solutions

Point ThreeConsultation Results

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Key Themes

Consolidated

6 Action Plans &

Tenant Proposals

Raw Feedback on

PB

Consultation Results: Consolidated Themes

SolutionsWhat we don’t likeWhat we like

1. Tenant empowerment

(involvement and

engagement) in decisions

from beginning to end

2. TCHC communities get to

think and talk about their

needs with staff and each-

other

3. Fairness for tenants through

the democratic process

(working together to make

decisions)

4. Positive interactions with

staff who are knowledgeable

1. Better Communications

• Clear ideas/project descriptions

(drawings, renderings etc.)

• What is PB?

• Clear roles of staff and tenants in

the process

• Capital vs. PB

• Better education for staff about the

process

• Transparency and engagement with

tenants during construction

• Dedicated staff as advisors

2. Better project selection process

• Fairer representation of

communities

• Less staff influence over choices

• More transparency

• More local project selection

• Make history of past projects

available to tenants

• Provide information earlier (i.e.

scoping info)

• Share details of capital projects

• Ensure equitable distribution of

funds

1. PB monitoring committees

not communicating/meeting

their purpose

2. Not enough tenant control at

the local level

3. Not enough tenant

participation at building-level

meetings

4. The process by which

tenants choose projects

5. Voting is not fair to tenants

6. Scoping and pricing of

projects is often incorrect,

and it is inefficient

7. Not enough transparency

when communicating project

information to tenants

Point Three

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Consultation Results:3 focus areas for further work

CommunicationsProcessEngagement

• The best part of PB

• The more tenant

involvement, the better

• Tenant decision-making

throughout the process

• Tenant empowerment

• Gathers the community

around building issues

• Tenants and staff work

together

• Clear roles and

responsibilities (of staff,

tenants)

• Voting system

• Scoping and pricing isn’t

successful

• Transparency and

accountability for projects

and the work

• Other processes at TCHC

to learn from: tenant

councils, use of space

funds etc.

• Better information &

education about PB

• Educate new tenant

participants & new staff

• More communication

during the entire life of

projects

• Consult with tenants on

required changes, sign-

off

• Clarity on roles,

processes related to

capital projects

Point Three

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What we plan to report the Board

• The Status of PB: In 2017, TCHC will not run a PB program using the

current process. Staff and tenants will work together to develop new and

improved tenant decision-making (‘TDM’) models.

• The Process: explain who we consulted with, and how we did it.

• The Results – 3 Critical Components: the aspects of PB that tenants have

identified as the most important – engagement, process, communications.

These are the focus areas for an improved process for tenant decision-

making on TCHC budgets.

• The Results – Solutions: we asked tenants to get specific, and develop

action plans and proposals for how to design an improved process. These

action plans provide staff with an understanding of the types of things

tenants want to see in an improved process.

Point Three

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What we plan to report to the Board

• TCHC staff and tenants will work together in 2017 to design and

pilot a tenant decision-making process specific to the Capital

Repair Plan.

Examples of the capital repair plan: Fobs, Lobby upgrades, Repair of damaged

interiors, Flooring, Driveway paving, Garbage enclosures , Playgrounds,

Steps/sidewalks, Roof replacements, Window Replacement, Boilers etc.

• TCHC staff and tenants will work together in 2017 to design a

tenant-led decision-making process specific to community-based

projects.

This process should be complementary to what is being developed through the

tenant engagement system refresh

The proposed models and action plans tenants worked on will be analyzed as part

of the design of the final process

Examples of “community-based projects”: Furniture/Benches, Plants and

Gardening, Bike Racks, Library Furniture and Books, Blinds, Fitness Equipment,

Recreation Room Furniture etc.

Point Three

Discussion

Q&A

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Point Three

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Next Steps

• November 21st: Resident Services Committee (RSC)

• Results of consultations posted on torontohousing.ca

• Work with tenants and staff to design the new TDM

(tenant decision-making) processes

• Implement new processes sometime in 2017

Point Three

Evaluation

Please fill out our questionnaire to provide feedback

on the consultation sessions.

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Thank you!

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