PARTICIPANT PORTAL AND PRACTICALITIES:

FROM IDEA TO BBI PROJECT

Polyvios HADJIYIANGOU

BBI JU Assistant Project

Manager

Info Day, 26 June 2015

Find a call Find partners Register an organisation

Submit a proposal

Eligibility check

Evaluation of proposals

Grant preparation

Grant signature

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Participant Portal

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Find a call Find partners Register an organisation

Submit a proposal

www.bbi-europe.eu

Participant Portal

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Deadlines

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Get Support

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• BBI Partnering Platform

Is an essential tool to identify and to cooperate with the European

stakeholders around the annual BBI-calls for proposals. Registration is a free

service provided by BBI.

(see http://www.bbi-europe.eu/participate/bbi-partnering-platform)

• Participant Portal

You can consult the ‘find project partners’ section of the H2020 online manual

(see https://ec.europa.eu/research/participants/portal/desktop/en/funding/ )

Find a call Find partners Register an organisation

Submit a proposal

www.bbi-europe.eu

Find a call Find partners Register an organisation

Submit a proposal

www.bbi-europe.eu

Who Can Apply?

• Any natural or legal persons e.g. any company, big or small, research

organisations, universities, non-governmental organisations, etc.

Which Countries can participate?

• Member States of the European Union, including their overseas departments

• Associated Countries - List of H2020 Associated Countries.

• Third Countries – see the 'Annex A - List of countries, and applicable rules for

funding

• If you want to participate in a project proposal, your organisation

needs to be registered in the Participant Portal Beneficiary

Register page

• Validation Service – PIC Number

• You will also need to know about:

– the checks carried out on the information you provide on

registering (validation)

– appointing a representative (LEAR)

– the checks that may be carried out on your organisation's financial

viability

• SME Self-Assessment – the Beneficiary Register includes a

questionnaire that allows determining whether your organisation is an

SME or not

Find a call Find partners Register an organisation

Submit a proposal

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ECAS-External

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ECAS Login

Find a call Find partners Register an organisation

Submit a proposal

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Submission Service

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Create a Draft Proposal

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Create a Draft Proposal

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BLOCKING

NOT BLOCKING

Manage your Related Parties

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Edit Proposal

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NOT BLOCKING

Edit Part A

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Edit Part A

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Edit Part A

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Upload Part B

Upload Part B

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Submit Proposal

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ADMISSIBILITY CRITERIA • A proposal is submitted via the official online submission system before

the call deadline

• The proposal is complete – accompanied by the relevant administrative

forms, proposal description and any supporting documents specified in

the call.

ELIGIBILITY CRITERIA • Contents are in line with the topic description in the call

• Standard eligibility criteria (eg. RIA and IA at least three legal entities,

established in a different Member State or associated country)

• Any other eligibility conditions set out in the call or topic page

Eligibility check

Evaluation of proposals

Grant preparation

Grant signature

www.bbi-europe.eu

at least three experts

STEP 1:

Individual evaluation

STEP 2:

consensus group

For flagships:

Hearings optional

ranked list of proposals

list of proposals for possible funding

Evaluation Result Letter

coordinators start preparations for

the grant

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Eligibility check

Evaluation of proposals

Grant preparation

Grant signature

Excellence Impact Quality and efficiency of the

implementation

• Clarity

• Credibility

• Soundness of the concept

• Quality

• Extent that proposed work

is ambitious, has

innovation potential, and

is beyond the state of the

art

• Coverage of the value

chain

• Effectiveness

• Enhancing innovation

capacity and integration of new

knowledge

• Strengthening the

competitiveness and growth of

companies

• Any other environmental and

socially important impacts

• Effectiveness (including IPR

management)

• Communication

• Extent to which consortium

contribution, including

additional investment, will help

maximising the impact of the

action

• Coherence and effectiveness of the

work plan

• Complementarity of the

participants within the consortium

(if relevant)

• Appropriateness of the

management structures and

procedures

• Soundness of the business case

and business plan

• Readiness of the technology for the

implementation of the pilot phase,

demonstration or flagship

Evaluation Criteria for FLAGSHIPS

SCORES 0 Proposal does not meet the criterion at all or cannot be assessed due to missing or

incomplete information

1 Poor – serious weaknesses

2 Fair – goes some way to meeting criterion, but with significant weaknesses

3 Good – but with a number of shortcomings

4 Very good – but with a small number of shortcomings

5 Excellent – meets criterion in every relevant respect. Any shortcomings are minor

Four thresholds • Excellence score = min. 3/5

• Implementation score = min. 3/5

• Impact score = min. 4/5

• The sum of the three individual scores = min. 11/15

For Innovation actions, to determine the ranking, the score for the criterion ‘impact’ will be

given a weighting of 1.5.

Eligibility

check

Evaluation of proposals

Grant preparation

Grant signature

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Grant preparation - Key points

Online grant preparation: Please use the Participant Portal to provide

any legal and administrative details not included in the proposal.

Follow your proposal: The grant agreement and its annexes must not

differ from the proposal. This is without prejudice to corrections needed

• as a result of an ethical review or security scrutiny

• to ensure the project conforms to the applicable rules, e.g. legal and

financial rules

• to remove clerical errors or clear inconsistencies

• when, under exceptional circumstances, a participant is removed from

a consortium during grant preparation

Eligibility check

Evaluation of proposals

Grant preparation

Grant signature

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Electronic signatures: You do not need to sign a hard copy of the

grant agreement, accession form, or 'Declaration of Honour'. All

signatures are electronic.

Timeframe: The Grant Agreement must be signed at the latest 8

months after the call deadline

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Eligibility check

Evaluation of proposals

Grant preparation

Grant signature

www.bbi-europe.eu

PARTICIPANT PORTAL AND PRACTICALITIES:

FROM IDEA TO BBI PROJECT

THANK YOU FOR YOUR

ATTENTION