Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Part I: Microso� Offi ce 2016

CHAPTER 1Ge� ing Started with Microso� Offi ce 2016 . . . . . . . . . . . . . . . . . . . . . . . . Pg. 2

CHAPTER 2Working with Offi ce Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 12

CHAPTER 3Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Pg. 40

CHAPTER 4Working with Pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 50

CHAPTER 5Working with Shapes, SmartArt, and Screenshots . . . . . . . . . . Pg. 62

CHAPTER 6Using Microso� Offi ce on the Web and Mobile Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Pg. 72

Part II: Microso� Word 2016

CHAPTER 7Creating a Document in Microso� Word . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 94

CHAPTER 8Enhancing Word Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 116

CHAPTER 9Controlling Page Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 134

CHAPTER 10Reviewing and Viewing Word Documents . . . . . . . . . . . . . . . . . . . . . . . Pg. 150

easyOffi ce 2016

800 East 96th StreetIndianapolis, Indiana 46240

Patrice-Anne Rutledge

ii

Part III: Microso� Excel 2016

CHAPTER 11Creating an Excel Workbook . . . . . . . . . . . . . . . . . . . . Pg. 162

CHAPTER 12Forma� ing Worksheet Data . . . . . . . . . . . . . . . . . . . . . . Pg. 178

CHAPTER 13Working with Cell Formulas and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 194

CHAPTER 14Working with Charts, PivotTables, and Sparklines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 204

Part IV: Microso� PowerPoint 2016

CHAPTER 15Creating and Managing PowerPoint Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 214

CHAPTER 16Editing and Forma� ing Presentations . . . . Pg. 226

CHAPTER 17Working with Audio, Video, and Animation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 246

CHAPTER 18Reviewing and Making Presentations . . . . . Pg. 260

Part V: Microso� Outlook 2016

CHAPTER 19Sending and Receiving Messages . . . . . . . . . . . . . Pg. 276

CHAPTER 20Organizing and Scheduling in Outlook . . .Pg. 292

Part VI: Microso� OneNote 2016

CHAPTER 21Creating Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 312

CHAPTER 22Enhancing and Managing Notebooks . . . . . .Pg. 326

Part VII: Microso� Publisher 2016

CHAPTER 23Creating Publications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 338

CHAPTER 24Enhancing and Managing Publications . . . Pg. 348

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 368

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 372

iii

INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . XV

CHAPTER�� GETTING�STARTED�WITH�MICROSOFT�OFFICE����� . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . �Using the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Exploring Backstage View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Using the Quick Access Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Using the Mini Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Using Contextual Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Using Task Panes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

CHAPTER�� WORKING�WITH�OFFICE�APPLICATIONS . . . .��Se� ing Up Your Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Opening a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using the Clipboard to Cut, Copy, and Paste . . . . . . . . 18

Saving a File to Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Saving as a PDF or an XPS Document . . . . . . . . . . . . . . . . . . . . 22

Sharing a File with Other People . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Exploring Other Sharing Options . . . . . . . . . . . . . . . . . . . . . . . . . .26

Printing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Customizing Offi ce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Using the Tell Me Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Ge� ing Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using Insights to Search the Web . . . . . . . . . . . . . . . . . . . . . . . . . 38

CHAPTER�� WORKING�WITH�TEXT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Using the Font Dialog Box to Format Text . . . . . . . . . . . 42

Aligning Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Replacing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Inserting WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Forma� ing WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Checking Spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

CONTENTS

iv

CHAPTER�� WORKING�WITH�PICTURES . . . . . . . . . . . . . . . . . . . . . . . . . . ��Inserting a Picture from Your Computer . . . . . . . . . . . . . . . 52

Inserting an Online Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Enhancing a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Applying a Picture Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Applying a Picture Border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Resizing a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Cropping a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

CHAPTER� WORKING�WITH�SHAPES�SMARTART�AND�SCREENSHOTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Inserting a Shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Forma� ing a Shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Inserting a SmartArt Graphic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Inserting a Screenshot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

CHAPTER� USING�MICROSOFT�OFFICE�ON�THE�WEB�AND�MOBILE�DEVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . �Ge� ing Started with OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Creating a New Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Managing Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Uploading Files to OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Creating a New File in OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Editing a File in OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Managing Files in OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Downloading OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Ge� ing Started with Offi ce Online . . . . . . . . . . . . . . . . . . . . . . .87

Installing Offi ce on a Mobile Device . . . . . . . . . . . . . . . . . . . . . 88

Using Offi ce on a Mobile Device . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

v

CHAPTER� CREATING�A�DOCUMENT�IN�MICROSOFT�WORD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Starting a Blank Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Starting a New Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Selecting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Creating a Document from a Template . . . . . . . . . . . . . . 100

Creating Bulleted Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Creating Numbered Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Changing Text Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Applying Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Adding Quick Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Creating Custom Quick Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Creating a Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Creating a Quick Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Applying a Table Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Inserting Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Deleting Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Deleting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Merging Table Cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Spli� ing Table Cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

CHAPTER�� ENHANCING�WORD�DOCUMENTS . . . . . . . . . . . . . . ���Inserting a Cover Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Inserting a Blank Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Inserting a Page Break . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Inserting Page Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Adding Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Editing Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Inserting a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Inserting a Drop Cap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Inserting a Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Inserting a Symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Inserting a Hyperlink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Inserting a Bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

vi

CHAPTER�� CONTROLLING�PAGE�LAYOUT . . . . . . . . . . . . . . . . . . . � �

Changing Page Margins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Modifying Page Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Changing Page Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Creating Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Applying Page Borders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Adding Indents on the Home Tab . . . . . . . . . . . . . . . . . . . . . . . . 142

Adding Indents on the Layout Tab . . . . . . . . . . . . . . . . . . . . . . . 143

Changing Line Spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Controlling Paragraph Spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Se� ing Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Applying a Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

CHAPTER��� REVIEWING�AND�VIEWING�WORD�DOCUMENTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Tracking Changes with Document Reviewers . . . . . . 152

Adding Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Viewing Document Markup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Accepting or Rejecting Changes . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Exploring Document Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Zooming In and Out of Documents . . . . . . . . . . . . . . . . . . . . . . 160

CHAPTER��� CREATING�AN�EXCEL�WORKBOOK . . . . . . . . . . . ���Creating a Workbook from a Template . . . . . . . . . . . . . . . . 164

Creating a Blank Workbook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Navigating the Worksheet Screen . . . . . . . . . . . . . . . . . . . . . . . 167

Entering Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Inserting a New Row . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Inserting a New Column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Deleting Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

vii

Inserting a New Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Renaming Worksheet Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Deleting a Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Hiding a Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Protecting a Workbook with a Password . . . . . . . . . . . . . 176

CHAPTER��� FORMATTING�WORKSHEET�DATA . . . . . . . . . . . . . . ��Wrapping Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Merging and Centering Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Forma� ing Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Applying Cell Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Forma� ing as a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Adjusting Column Width. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Adjusting Row Height . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Finding Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Freezing Panes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Sorting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Filtering Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

CHAPTER�� WORKING�WITH�CELL�FORMULAS�AND�FUNCTIONS� . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Creating a Simple Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Copying Formulas Using Fill. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Creating a Compound Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Creating an Absolute Reference in a Formula . . . . 200

Using the SUM Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Using the AutoSum Bu� on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Using the AVERAGE Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

viii

CHAPTER��� WORKING�WITH�CHARTS�PIVOTTABLES�AND�SPARKLINES� . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Inserting a Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Applying a Chart Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Modifying a Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Creating a PivotTable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Adding a Sparkline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

CHAPTER��� CREATING�AND�MANAGING�POWERPOINT�PRESENTATIONS� . . . . . . . . . . . . . . . . ���Creating a New PowerPoint Presentation . . . . . . . . . . 216

Exploring Normal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Adding Slides to Your Presentation . . . . . . . . . . . . . . . . . . . . . 219

Adding a Slide with a Bullet List . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Adding Sections to Your Presentation . . . . . . . . . . . . . . . . . 222

Creating a Presentation Outline . . . . . . . . . . . . . . . . . . . . . . . . 224

CHAPTER��� EDITING�AND�FORMATTING�PRESENTATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Applying a New Slide Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Applying a New Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Forma� ing a Slide’s Background . . . . . . . . . . . . . . . . . . . . . . . . . 230

Organizing Your Presentation with Slide Sorter View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Copying and Moving Slides from One Presentation to Another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Deleting a Slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236

Using Slide Masters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Inserting a Hyperlink to the Web . . . . . . . . . . . . . . . . . . . . . . . . .238

Inserting a Hyperlink to Another Slide in Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Adding Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Creating Handouts in Microso� Word . . . . . . . . . . . . . . . . . 242

Printing Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

ix

CHAPTER�� WORKING�WITH�AUDIO�VIDEO�AND�ANIMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Inserting Online Video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Inserting a Video Clip from Your Computer . . . . . . . 250

Forma� ing Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Inserting an Audio Clip from Your Computer . . . . . . 252

Se� ing Slide Transitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .254

Animating Slide Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Customizing Animations on the Animation Pane . 258

CHAPTER��� REVIEWING�AND�MAKING�PRESENTATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .���Adding Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Managing Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Comparing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .264

Se� ing Up a Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .266

Rehearsing Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .268

Recording Voice Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Presenting Your Show. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .270

Presenting Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272

Exploring Presenter View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274

Creating Videos from PowerPoint Presentations . . . 275

CHAPTER��� SENDING�AND�RECEIVING�MESSAGES . . . . .��Add an Email Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Exploring the Outlook Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Sending an Email Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Receiving and Reading Your Email . . . . . . . . . . . . . . . . . . . . . . . 283

Replying to a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

Forwarding a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .286

A� aching Files to a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Creating an Email Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Creating Email Rules to Manage Spam . . . . . . . . . . . . . . . 290

x

CHAPTER��� ORGANIZING�AND�SCHEDULING�

IN�OUTLOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Viewing Your Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294Adding a New Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295Emailing a Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297Viewing the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .298Scheduling an Appointment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .299Scheduling a Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300Sharing Your Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302Creating a Task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304Managing Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306Creating Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307Subscribing to RSS Feeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

CHAPTER��� CREATING�NOTEBOOKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Creating a New Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 314Adding a Page Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315Creating a Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316Moving a Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317Adding Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318Adding Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319Creating Subpages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320Adding a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321Applying Tags . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322Inserting Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323Applying a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .324Change Notebook Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325

CHAPTER��� ENHANCING�AND�MANAGING�NOTEBOOKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��A� aching Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Inserting Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329

Recording Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

Recording Video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331

Adding a Timestamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 332

xi

Emailing a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333

Drawing in Your Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Sending a Task to Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Viewing a Task in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337

CHAPTER�� CREATING�PUBLICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . �Creating a New Publication from a Template . . . . . 340

Creating a New Blank Publication . . . . . . . . . . . . . . . . . . . . . . 342

Viewing a Publication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344

Replacing Text in a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346

Replacing a Picture in a Template . . . . . . . . . . . . . . . . . . . . . . . .347

CHAPTER��� ENHANCING�AND�MANAGING�PUBLICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Applying a Color Scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350Applying a Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351Inserting a New Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352Drawing a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 353Inserting a Picture Placeholder . . . . . . . . . . . . . . . . . . . . . . . . . . 354Inserting Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . 356Inserting Page Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357Inserting Page Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358Inserting Borders and Accents . . . . . . . . . . . . . . . . . . . . . . . . . . . .359Inserting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 360Inserting Business Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361Managing Publication Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362Running the Design Checker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 364Saving a Publication for Commercial Printing . . . . 366

GLOSSARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . �

xiiEASY�OFFICE�����Copyright © 2016 by Pearson Education, Inc.

All rights reserved. No part of this book shall be reproduced, stored in a retrieval system, or transmi� ed by any means, electronic, mechanical, photocopying, recording, or otherwise, without wri� en permission from the publisher. No patent liability is assumed with respect to the use of the information contained herein. Although every precaution has been taken in the preparation of this book, the publisher and author assume no responsibility for errors or omissions. Nor is any liability assumed for damages resulting from the use of the information contained herein.

ISBN-13: 978-0-7897-5505-6ISBN-10: 0-7897-5505-X

Library of Congress Control Number: 2015945801

Printed in the United States of America

First Printing: October 2015

TRADEMARKSAll terms mentioned in this book that are known to be trademarks or service marks have been appropriately capitalized. Que Publishing cannot a� est to the accuracy of this information. Use of a term in this book should not be regarded as aff ecting the validity of any trademark or service mark.

WARNING�AND�DISCLAIMEREvery eff ort has been made to make this book as complete and as accurate as possible, but no warranty or fi tness is implied. The information provided is on an “as is” basis. The author and the publisher shall have neither liability nor responsibility to any person or entity with respect to any loss or damages arising from the information contained in this book.

SPECIAL�SALESFor information about buying this title in bulk quantities, or for special sales opportunities (which may include electronic versions; custom cover designs; and content particular to your business, training goals, marketing focus, or branding interests), please contact our corporate sales department at corpsales@pearsoned.com or (800) 382-3419.

For government sales inquiries, please contact governmentsales@pearsoned.com.

For questions about sales outside the U.S., please contact international@pearsoned.com.

Editor-in-ChiefGreg Wiegand

Acquisitions EditorMichelle Newcomb

Development EditorCharlotte Kughen

Managing EditorSandra Schroeder

Senior Project Editor Tonya Simpson

Copy EditorBarbara Hacha

Indexer Erika Millen

ProofreaderThe Wordsmithery LLC

Technical EditorVince Averello

Editorial Assistant Cindy Teeters

Cover DesignerMark Shirar

Compositor Trina Wurst

xiii

ABOUT�THE�AUTHORPatrice-Anne Rutledge is a business technology author and consultant who specializes in teaching others to maximize the power of new technologies. Patrice has used—and has trained others to use—Microso� Offi ce for many years. She is the author of numerous books about Offi ce for Pearson Education, including Easy Offi ce 2013, Offi ce 2013 All-In-One Absolute Beginner’s Guide, and PowerPoint 2013 Absolute Beginner’s Guide. She can be reached through her website at www.patricerutledge.com.

DEDICATIONTo my family, with thanks for their ongoing support and encouragement.

ACKNOWLEDGMENTSSpecial thanks to Michelle Newcomb, Charlo� e Kughen, Vince Averello, Barbara Hacha, and Tonya Simpson for their feedback, suggestions, and a� ention to detail.

WE�WANT�TO�HEAR�FROM�YOU!As the reader of this book, you are our most important critic and commentator. We value your opinion and want to know what we’re doing right, what we could do be� er, what areas you’d like to see us publish in, and any other words of wisdom you’re willing to pass our way.

We welcome your comments. You can email or write to let us know what you did or didn’t like about this book—as well as what we can do to make our books be� er.

Please note that we cannot help you with technical problems related to the topic of this book.

When you write, please be sure to include this book’s title and author as well as your name and email address. We will carefully review your comments and share them with the author and editors who worked on the book.

Email: feedback@quepublishing.com

Mail: Que Publishing ATTN: Reader Feedback800 East 96th StreetIndianapolis, IN 46240 USA

READER�SERVICESVisit our website and register this book at quepublishing.com/register for convenient access to any updates, downloads, or errata that might be available for this book.

xiv

IT’S�AS�EASY�AS��-�-�

Each part of this book is made up of a series of short, instructional lessons, designed to help you understand basic information.

206INSERTING�A�CHARTThe Recommended Charts tool simplifi es creating an Excel chart by suggesting the best chart types for your selected data. This is particularly useful if you are new to charts and aren’t familiar with the available Excel chart types.

Continued

Select the cells that you want to include in your chart.

On the Insert tab, click the Recommended Charts bu� on.

In the Insert Chart dialog box, select one of the chart types recommended for your data.

Click OK to close the dialog box.

Start

206

Preview Your Chart As you click each chart thumbnail in the Insert Chart dialog box, Excel displays a preview of the chart type. ■

NOTENew Chart Types Offi ce 2016 includes several new chart types including Treemap, Sunburst, Histogram, Box & Whisker, and Waterfall. To preview these charts, click the All Charts tab in the Insert Charts dialog box. ■

NOTE

Each step is fully illustrated to show you how it looks onscreen.

Each task includes a series of quick, easy steps designed to guide you through the procedure.

Items that you select or click in menus, dialog boxes, tabs, and windows are shown in bold.

Tips, notes, and cautions give you a heads-up for any extra information you might need while working through the task.

How to Drag: Point to the starting place or object. Hold down the mouse bu� on (right or le� per instructions), move the mouse to the new location, and then release the bu� on.

Click: Click the le� mouse bu� on once.

Click and Type: Click once where indicated and begin typing to enter your text or data.

Selection: Highlights the area onscreen discussed in the step or task.

Double-click: Click the le� mouse bu� on twice in rapid succession.

Right-click: Click the right mouse bu� on once.

Pointer arrow: Highlights an item on the screen you need to point to or focus on in the step or task.

xv

INTRODUCTION�TO�EASY�OFFICE�����Microso� Offi ce 2016 is the latest version of Microso� ’s popular suite of business so� ware applications. Using Offi ce, you can quickly create documents such as le� ers, reports, and resumes; calculate and analyze data in spreadsheets; design and deliver presentations; send and receive email; store data in digital notebooks; and create publications such as newsle� ers and brochures.

The world is becoming increasing mobile, and so is Offi ce 2016. This new version is integrated with OneDrive (Microso� ’s online storage solution) as well as Offi ce Online, which off ers web-based versions of Word, Excel, PowerPoint, and OneNote. Offi ce 2016 makes it easy to access, edit, and create Offi ce fi les on the go, using a mobile device such as a tablet or smartphone.

Easy Offi ce 2016 is designed to get you up and running on Offi ce as quickly as possible. This book covers six of the most popular Offi ce applications—Word, Excel, PowerPoint, Outlook, OneNote, and Publisher—and provides visual, step-by-step instructions that help you master tasks with li� le eff ort. For now, turn to Chapter 1, “Ge� ing Started with Microso� Offi ce 2016,” to begin exploring this powerful application suite.

WHO�THIS�BOOK�IS�FORThis book is for you if…

• You want to become productive with the latest version of Offi ce as quickly as possible and are short on time.

• You’re new to Offi ce and need to learn the basics in an easy-to-understand format.

• You’re a visual learner and want to see what to do rather than read lengthy paragraphs describing what to do.

HOW�THIS�BOOK�IS�ORGANIZEDEasy Offi ce 2016 is divided into seven parts.

Part I, “Microso� Offi ce 2016,” introduces Offi ce fundamentals, such as navigating applications, using the Ribbon and Backstage view, ge� ing help, and saving and opening fi les. If you’re an experienced computer user but are new to Offi ce, these chapters provide a foundation for using the Offi ce suite. If you’ve used Offi ce in the past, they can serve as a quick review and introduce you to the new, exciting features of Offi ce 2016.

In Part II, “Microso� Word 2016,” you continue on to one of the most popular Offi ce applications: Microso� Word. In this section, you learn how to create and format documents, modify page layout, and perform a collaborative review of your documents before you print, publish, or send.

Next, you can start exploring Excel, Offi ce’s spreadsheet application. Part III, “Microso� Excel 2016,” shows you how to create and format Excel workbooks and worksheets and introduces you to cell formulas and functions. Finally, you can analyze your worksheet data using visual tools such as charts, PivotTables, and sparklines (mini charts).

Part IV, “Microso� PowerPoint 2016,” shows you how to create eye-catching presentations using PowerPoint’s powerful collection of ready-made tools, even if you’re design challenged. You also learn how to edit and format presentations; incorporate audio, video, and animation; and prepare for delivery, either in person or on the Web.

Part V, “Microso� Outlook 2016,” helps you get up and running quickly with the Offi ce email, calendaring, and scheduling tools.

Part VI focuses on OneNote, the Offi ce digital notebook application that helps you organize masses of data. “Microso� OneNote 2016” introduces you to OneNote basics, such as creating, enhancing, managing, and sharing notebooks.

Finally, you explore Publisher in Part VII, “Microso� Publisher 2016.” In this section, you discover how to create publications including newsle� ers, brochures, fl yers, and more.

WORKING�WITH�TEXTAdding text in an Offi ce application is easy; just start typing. If the default text forma� ing doesn’t suit your needs, however, Offi ce also off ers numerous text forma� ing and customization options.

The Home tab in Word, PowerPoint, Publisher, and Excel is home to a solid collection of text-forma� ing tools, giving you the option to select a font style and size; change text color; or apply bold, italic, and underlining to your text. You can also align text, use WordArt to create sophisticated text objects, search for and replace text, and use the Font dialog box for more advanced forma� ing.

Finally, you can fi x any spelling errors by performing a spell check—something you need to do on every Offi ce document.

Chapter 3

FORMATTING� TEXT�ON�THE�HOME�TAB��WORD�

Bold

FontFont size

Italic Underline Text eff ects

Font color

42USING�THE�FONT�DIALOG�BOX�TO�FORMAT�TEXT�The Font dialog box offers some advanced formatting options not available on the Home tab.

End

Select the text you want to format.

Click the dialog box launcher in the Font group.

In the Font dialog box, select a forma� ing option.

Click the OK bu� on to close the dialog box and apply the font forma� ing.

Start

Font Tab in Excel In Excel, clicking the dialog box launcher opens the Format Cells dialog box with the Font tab selected. This tab off ers many of the same options as the Font dialog box. ■

NOTE

abc

43ALIGNING�TEXTYou can quickly align text using buttons on the Home tab.

End

Select the text you want to align.

Click the Align Le� bu� on to align your text to the le� (the default).

Click the Center bu� on to center your text, such as a heading.

Click the Align Right bu� on to align your text to the right.

Click the Justify bu� on to justify your text.

Start

Justifi ed Text When you justify text, it’s stretched or compressed to align to both the le� and the right. ■

NOTE

44REPLACING�TEXTAt times, you might need to change a word or phrase that’s used throughout a document. The Find and Replace dialog box makes it easy to replace text, especially in long documents.

Continued

On the Home tab, click the Replace bu� on.

In the Find and Replace dialog box, enter the text you’re searching for in the Find what box.

Enter the replacement text in the Replace with box.

Click the Replace bu� on to make the replacement.

Start

Replace All Instances If you don’t want to approve each instance of a replacement, you can click the Replace All bu� on to handle this process all at once. ■

NOTEExcel Navigation In Excel, click the Find & Select bu� on, and select Replace from the menu to open the Find and Replace dialog box. ■

NOTE

45

End

Offi ce notifi es you when the process is fi nished. Click OK to close the notifi cation.

Click the Close bu� on to close the Find and Replace dialog box.

Find Text Just want to fi nd specifi c text rather than replace it? Enter the text in the Find What box, and click the Find Next bu� on. You can also click the Find bu� on on the Home tab to perform a search. ■

NOTEMore Options Click the More bu� on to display more fi nd-and-replace options. For example, you might want to replace only text with matching case or search only for whole words. ■

NOTE

46INSERTING�WORDARTWordArt enables you to create special text effects such as shadowed, rotated, stretched, and multicolored text.

End

On the Insert tab, click the WordArt bu� on.

In the WordArt gallery, click the WordArt style you prefer.

Replace the placeholder text with text you want to format using WordArt.

Start

Don’t Overuse WordArt Be careful not to overuse WordArt in your document or presentation, or it can become clu� ered and confusing. Use WordArt only for emphasis. ■

CAUTIONExcel WordArt Navigation This example demon-strates adding WordArt in Microso� Word. In Excel, click the Text bu� on on the Insert tab, and select WordArt from the menu. ■

NOTE

47FORMATTING�WORDARTOffi ce offers a wide selection of formatting options for WordArt. You can apply a Quick Style, gradients, textures, bevels, rotations, and more.

End

Select the WordArt object you want to format.

The Drawing Tools–Format tab displays.

Format your WordArt object using the options on this tab, in particular those in the WordArt Styles group.

Start

Quick Styles

Text fi llText outlineText eff ectsOpen Format Shape pane

Text Fill and Text Outline The Text Fill bu� on and Text Outline bu� on include a down arrow to their right that displays an extensive menu of options. Clicking the bu� on directly applies the default. Clicking the Text Eff ects bu� on, however, displays the menu; there is no default to apply. ■

NOTE

48CHECKING�SPELLINGCreating quality, error-free, and easy-to-read content is a natural objective when you use an Offi ce application. Fortunately, Offi ce offers a spelling checker to help eliminate spelling errors. You can also spell check your entire presentation at once.

Continued

On the Review tab, click the Spelling & Grammar bu� on. (In Excel and PowerPoint, this is called the Spelling bu� on.)

The Spelling pane opens, and the spell checker starts examining your document.

Select the correct spelling, and click the Change bu� on.

Click the Ignore bu� on if the suspected misspelling isn’t an error.

Click the Add bu� on to add the word as-is to the dictionary.

Start

Suspected misspelling

No Spelling Errors If your document contains no errors, Offi ce displays a dialog box informing you of this and doesn’t open the Spelling pane. ■

NOTEChange or Ignore All To save time, you can click either the Change All bu� on or Ignore All bu� on to resolve all instances of the suspected error at once. ■

TIP

49

End

Offi ce notifi es you when the spelling checker is fi nished. Click OK to close the notifi cation.

Spelling Checker Limitations Keep in mind that, although an automated tool can help you catch errors, it isn’t foolproof and doesn’t take the place of thorough proofreading by a person. ■

CAUTIONSpelling Options By default, Offi ce checks spelling as you type and displays a red squiggly line under all suspected misspellings. To modify the default spell-checking options, click the File tab, select Options in Backstage view, and click Proofi ng. ■

NOTE

Index

animating slide objects, 256-257customizing animations, 258-259

Animations tab (PowerPoint), 256-258applying

picture borders, 59styles

Excel, 183picture styles, 58Word, 105, 110

templates to notebooks, 324appointments, scheduling, 299Arrange All bu� on (PowerPoint), 234Artistic Eff ects (pictures), 57A� ach File option (Outlook), 287a� achments

email a� achments, 287notebook a� achments, 328

audioadding to PowerPoint presentations, 252-253, 269recording to notebooks, 330

Audio bu� on (PowerPoint), 252Audio & Video Se� ings bu� on (OneNote), 331AutoSum bu� on (Excel), 202AVERAGE function, 203

Bbackgrounds

publications, 351slides, 230-231

Backstage view, 6-7Bcc (blind courtesy/carbon copy), 282bitmap pictures, 53Blank document bu� on (Word), 96-98blank documents (Word), creating, 96-98Blank Page command (Word), 119blank pages (Word), 119blank publications, creating, 342-343

GlossaryIndex

Symbols: (colon), 201, (comma), 201= (equal) sign, 196

Aabsolute references in formulas, 200accents, adding to publications, 359Accept All Changes to the Presentation option

(PowerPoint), 264accepting changes

in PowerPoint, 264in Word, 157

Account command, 7, 14Account Se� ings dialog box, 279, 309Accounting Number Format bu� on (Excel), 182accounts

email accountsadding to Outlook, 278-279removing from Outlook, 279

Microso� accountscreating, 14se� ing up, 14-15switching, 14

Add Account command (Outlook), 278Add a Drop Cap bu� on (Word), 128Add a service bu� on, 15add-ins, managing, 35addresses, cell, 167Advanced Options, 34advancing slides, 267Align Le� bu� on, 43Align Right bu� on, 43aligning text, 43Animation Pane bu� on (PowerPoint), 258animation (PowerPoint)

copying, 197COUNT function, 203MAX function, 203MIN function, 203overview, 194simple formulas, 196SUM function, 201

Cell Styles bu� on (Excel), 183cells

in Excel worksheets, 183in Word tables

deleting, 112merging, 114spli� ing, 115

Center bu� on, 43centering text in Excel worksheets, 181Change Picture command (Publisher), 347Change View bu� on (Outlook), 304changes

accepting/rejectingin PowerPoint, 264-265in Word, 157

tracking in Word, 152-153undoing in OneNote, 335

changingnotebook views, 325page layout (Word)

character spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144page borders, 140-141page margins, 136page orientation, 137page size, 138paragraph spacing, 145tabs, 146-147themes, 148-149

text color in Word, 104character spacing (Word), 144charts

chart types, 206-207inserting into Excel worksheets, 206-207modifying, 209previewing, 206styles, 208

checking spelling, 48-49Choose a SmartArt Graphic dialog box, 68circles, creating, 65Clear All Forma� ing bu� on, 105clearing styles in Word, 105Clipboard, 19

blank workbooks, creating, 166blind courtesy/carbon copy (Bcc), 282Block Sender feature (Outlook), 290blocking email messages, 290Bookmark command (Word), 133Bookmark dialog box (Word), 133bookmarks, inserting into Word documents, 133borders

picture borders, 59publication borders, 359 Word pages, 140-141

Borders & Accents option (Publisher), 359Borders and Shading dialog box (Word), 140-141Browse for Themes option (Word), 148Browse the Web bu� on (OneNote), 323building blocks (Word)

custom building blocks, 107deleting, 107inserting, 106Quick Parts library, 106

bulleted listsadding to PowerPoint presentations, 221creating, 102

business information, adding to publications, 361Business Information option (Publisher), 361

Ccalculation precedence in Excel formulas, 199Calendar

navigating, 293notes, 307publishing, 303reserving conference rooms, 300scheduling appointments, 299scheduling meetings, 300-301sharing, 302-303tasks

color coding, 306creating, 304-305managing, 306marking as completed, 306removing, 306views, 304

viewing, 298case sensitivity of Excel formulas, 196Cc (courtesy copy), 282cell addresses, 167cell formulas (Excel)

absolute references in, 200AutoSum bu� on, 202AVERAGE function, 203compound formulas, 198-199

374 Close bu� on

comparingPowerPoint presentations, 264-265Word documents, 157

composite proof, 367compound formulas, 198-199conference rooms, reserving, 300connected services, viewing, 15contacts

adding, 295-296deleting, 295editing, 296emailing, 297searching, 294viewing, 294

content pale� e (PowerPoint), 220contextual tabs, 10Copy command, 18copying, 18-19

formulas, 197slides, 234-235

Corrections bu� on, 56COUNT function, 203courtesy copy (Cc), 282Cover Page command (Word), 118cover pages (Word), 118Create a New Section command (OneNote), 316Create command (Publisher), 341Create Handouts bu� on (PowerPoint), 242Create New Color Scheme command (Publisher), 350Create New Style from Forma� ing dialog box, 110Create Notebook command (OneNote), 314Create PDF/XPS bu� on, 22Create Rule option (Outlook), 290Create Rules dialog box (Outlook), 290Create Sparklines dialog box (Excel), 212Create Video bu� on (PowerPoint), 275creating. See also inserting

bullet/number formats, 103circles, 65contacts, 295-296email signatures, 288-289Excel charts

Insert Chart dialog box, 206-207styles, 208

Excel workbooksblank workbooks, 166from template, 164-165saving, 165

Close bu� on, 30Close command (File menu), 7, 30closing

fi les, 30-31Revisions Pane (PowerPoint), 264

cloud-based storage. See OneDriveCollapse All command (PowerPoint), 222-224collapsing

PowerPoint sections, 222presentation outlines, 224

colon (:), 201Color bu� on, 57colors

color codingtasks, 306worksheet tabs, 173

customizingnotebook section tabs, 316publication color schemes, 350Publisher templates, 343Word text, 104

columnsin Excel worksheets

column headers, 190column width, 186deleting, 171inserting, 170

in Word pages, 139in Word tables

deleting, 112inserting, 111selecting, 108

Columns dialog box (Word), 139Columns option (Word), 139Combine command (Word), 157combining Word documents, 157comma (,), 201comments

presentation commentsadding, 262managing, 263

Word documentsadding, 154-155deleting, 155

commercial printing, saving publications for, 366-367Compare command

PowerPoint, 264Word, 157

375Delete Text option (Publisher)

page breaks, 120page numbers, 121Quick Parts, 106-107ScreenTips, 132styles, 105symbols, 130-131from templates, 100-101text boxes, 126-127text color, 104

Word tables, 108deleting cells, 112deleting rows/columns, 112forma� ing, 110inserting rows/columns, 111Quick Tables, 109selecting rows/columns, 108styles, 110undoing changes, 112

Creative Commons license, 55Crop bu� on, 61Crop to Shape command, 61cropping pictures, 61Custom Margins option (Word), 136Custom Sort command (Excel), 190Customize Tags command (OneNote), 322Customize Tags dialog box (OneNote), 322customizing Offi ce, 32-35Cut command, 18cu� ing, 18-19

Ddata entry (Excel), 168Date and Time dialog box, 129dates, inserting into Word documents, 129Decrease Indent option (Word), 142Defi ne New Bullet command (Word), 103Defi ne New Number Format command (Word), 103Delete All Comments and Ink in This Presentation option

(PowerPoint), 263Delete bu� on

Excel, 171OneDrive, 85

Delete Cells command, 112Delete command (Excel), 174Delete Comment command (Word), 155Delete Outlook Task command (OneNote), 336Delete Table command (Word), 113Delete Text option (Publisher), 346

formulasabsolute references, 200compound formulas, 198-199copying, 197simple formulas, 196

handouts, 242-243Microso� accounts, 14notebooks, 314

links, 323notes, 318page titles, 315pages, 319pictures, 321sections, 316-317subpages, 320tags, 322templates, 324text forma� ing, 318

OneDrive fi les, 80-81OneDrive folders, 75Outlook notes, 307PDF/XPS fi les, 22-23PivotTables, 210-211PowerPoint

animations, 258-259presentations, 216-217

publicationsnew blank publications, 342-343standard page size, 342from templates, 340-341

Publisher templatespictures, 347text, 346

Quick Parts, 107sparklines, 212-213spreadsheets in Offi ce Mobile, 91squares, 65tags, 322tasks, 304-305Word documents

blank documents, 96-98blank pages, 119bulleted lists, 102cover pages, 118date/time fi elds, 129drop caps, 128headers/footers, 122-125hyperlinks, 132margins, 136numbered lists, 103in Offi ce Mobile, 90-93page borders, 140

376 deleting

page layoutcharacter spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144overview, 134page borders, 140-141page margins, 136page orientation, 137page size, 138paragraph spacing, 145tabs, 146-147themes, 148-149

pagesblank pages, 119cover pages, 118page breaks, 120page numbers, 121

Quick Partscustom Quick Parts, 107deleting, 107inserting, 106Quick Parts library, 106

reviewing, 150accepting/rejecting changes, 157comments, 154-155document markup, 156document views, 158-159tracking changes, 152-153zooming in/out, 160-161

saving, 97tables

creating, 108deleting, 113deleting cells, 112deleting rows/columns, 112forma� ing, 110inserting from other sources, 115inserting rows/columns, 111merging cells, 114navigating, 108Quick Tables, 109resizing, 114selecting rows/columns, 108spli� ing, 115spli� ing cells, 115styles, 110undoing changes, 112

textbulleted lists, 102color, 104

deletingbackgrounds from publications, 351cells in Word tables, 112columns from Excel worksheets, 171comments from Word documents, 155contacts, 295cover pages (Word), 118email accounts from Outlook, 279email signatures, 288Excel fi lters, 193hyperlinks from PowerPoint presentations, 239notebook pages, 319notebook sections, 316OneDrive fi les, 85picture placeholders, 355PowerPoint animations, 259PowerPoint comments, 263PowerPoint sections, 223Quick Parts, 107rows/columns

from Excel worksheets, 171from Word tables, 112

slide timings, 268slides, 236styles in Word, 105tasks, 306, 336video clips, 249Word pages, 119Word tables, 113worksheets, 174

Design Checker, 348Design Checker Options dialog box, 364Design Checker (Publisher), 364-365Display Options, 33.doc format, 96docking notebooks, 325document markup, viewing in Word documents, 156documents (Word). See also text

bookmarks, 133combining, 157comparing, 157creating

blank documents, 96-98in Offi ce Mobile, 90-93from templates, 100-101

headers/footerscreating, 122-123editing, 124-125

mini toolbars, 99opening, 98

377Excel workbooks

email messagesa� aching fi les to, 287blocking, 290forwarding, 286moving, 291reading, 283receiving, 283replying to, 284-285rules, 290-291sending, 282signatures

choosing, 289creating, 288-289deleting, 288

Email Page command (OneNote), 333E-mail Calendar bu� on (Outlook), 302emailing

Calendar, 302-303contacts, 297notebooks pages, 333

Encrypt Document dialog box, 177enhancing pictures, 56-57entering data into Excel worksheets, 168equal (=) sign, 196Excel workbooks

chartschart types, 206-207inserting, 206-207modifying, 209previewing, 206styles, 208

columnsdeleting, 171inserting, 170

creatingblank workbooks, 166in Offi ce Mobile, 91from template, 164-165

data forma� ing, 178cell styles, 183column headers, 190column width, 186freezing panes, 189merging and centering text, 181numbers, 182row height, 187tables, 184-185wrapping text, 180

defi ned, 162

date/time fi elds, 129drop caps, 128hyperlinks, 132numbered lists, 103ScreenTips, 132selecting, 99styles, 105symbols, 130-131text boxes, 126-127

.docx format, 96Download bu� on (OneDrive), 85downloading

OneDrive app, 86OneDrive fi les, 85

Dra� mode (Word), 159Draw Text Box option (Publisher), 353drawing

in OneNote notebooks, 334-335lines, 65

drop caps, 128duplicate pages, inserting into publications, 352

EEdit Document command (OneDrive), 82editing

contacts, 296Excel charts, 209headers/footers (Word), 124-125notebook page titles, 315OneDrive fi les, 82-83picture placeholders, 355Quick Tables, 109

Eff ect Options (PowerPoint), 259email

accountsadding, 278-279removing, 279

email messagesa� aching fi les to, 287blocking, 290forwarding, 286moving, 291reading, 283receiving, 283replying to, 284-285rules, 290-291sending, 282signatures, 288-289

sharing fi les with, 26

378 Excel workbooks

Ffi elds, 122File A� achment command (OneNote), 328File menu commands

Account, 14Close, 30Export, 22New, 342Open, 98Print, 29Save As, 20, 101

fi lesa� aching

to email, 287to notebooks, 328

closing, 30-31.doc format, 96.docx format, 96OneDrive fi les

creating, 80-81deleting, 85downloading, 85editing, 82-83managing, 84-85opening, 16-17printing, 82sharing, 83-84uploading, 78-79version history, 85

opening, 16-17picture fi le formats, 53printing, 28-29renaming, 17saving

to computer, 20-21to OneDrive, 21as PDF/XPS documents, 22-23

sharing, 24-27Filter command (Excel), 192fi ltering worksheet data, 192-193Find and Replace dialog box, 44Find & Select bu� on (Excel), 188fi nding

RSS feeds, 309templates online, 164, 340text, 45

fi rst line indents, 143Folder Pane (Outlook), 280

formulasabsolute references in, 200AutoSum bu� on, 202calculation precedence, 199compound formulas, 198-199copying, 197overview, 194simple formulas, 196

functionsAVERAGE, 203COUNT, 203MAX, 203MIN, 203SUM, 201

password protection, 176-177PivotTables, 210-211read-only workbooks, 176rows

deleting, 171inserting, 169

saving, 165sparklines, 212-213worksheets

cell addresses, 167creating in Offi ce Mobile, 91defi ned, 162deleting, 174entering data into, 168fi ltering data in, 192-193hiding, 175inserting, 172navigating, 167protecting data, 177renaming, 173replacing data, 188searching, 188sorting data in, 190-191tab color, 173unhiding, 175

Exchange, sharing calendar with, 302Expand All command (PowerPoint), 222-224expanding

PowerPoint sections, 222presentation outlines, 224

Export command, 7File menu, 22PowerPoint, 275

exporting PowerPoint presentations as video, 275

379Header option (Publisher)

cell styles, 183column headers, 190column width, 186freezing panes, 189merging and centering data, 181numbers, 182row height, 187tables, 184-185wrapping text, 180

formulas (Excel)absolute references in, 200AutoSum bu� on, 202AVERAGE function, 203calculation precedence, 199compound formulas, 198-199copying, 197COUNT function, 203MAX function, 203MIN function, 203overview, 194simple formulas, 196SUM function, 201

Forward bu� on (Outlook), 283, 286forwarding email messages, 286Freeze Panes bu� on (Excel), 189freezing panes in Excel worksheets, 189From Beginning bu� on (PowerPoint), 270functions

AVERAGE, 203COUNT, 203MAX, 203MIN, 203SUM, 201

Ggalleries

Quick Tables Gallery, 110WordArt, 46

General Options, 33Get OneDrive apps option (OneDrive), 86graphics. See images

Hhandouts, creating, 242-243hanging indents, 143Header command (Word), 122Header & Footer bu� on (PowerPoint), 240Header option (Publisher), 356

foldersOneDrive folders

creating, 75managing, 76-77organizing, 75properties, 77

Outlook folders, creating, 291Font dialog box, 42, 144fonts

customizing in Publisher templates, 343forma� ing, 42

Footer command (Word), 122Footer option (Publisher), 356footers

in PowerPoint, 240-241in publications, 356in Word

creating, 122-123editing, 124-125

Format as Table bu� on (Excel), 184Format as Table dialog box (Excel), 185Format Background bu� on (PowerPoint), 230Format Cells dialog box, 42, 180Format Page Number command (Word), 121Format Painter, 19Format Shape command, 67forma� ing

notebook tables, 329page numbers in Word documents, 121pictures. See picturespublications, 349

backgrounds, 351borders and accents, 359business information, 361color schemes, 350headers/footers, 356inserting pages into, 352page design, 362-363page numbers, 357page parts, 358picture placeholders, 354-355tables, 360text boxes, 353

shapes, 66-67slides. See slidestext, 41-42video clips for PowerPoint presentations, 251Word tables, 110WordArt, 47worksheet data, 178

380 headers

Insert Picture dialog box, 52-54inserting. See also creating

bookmarks into Word documents, 133comments in Word documents, 154pictures

from computer, 52-53online pictures, 54-55

publication pages, 352Quick Parts into Word documents, 106-107rows/columns

into Excel worksheets, 169-170into Word tables, 111

screenshots, 70-71shapes, 64-65slides, 69SmartArt, 68-69tables into notebooks, 329timestamps in OneNote notebooks, 332Word tables, 115WordArt, 46worksheets, 172

Insights, 38-39installing Offi ce Mobile, 88-89

J-K-LJustify bu� on, 43justifying text, 43

Language Options, 34layout

Outlook, 280-281slides, 219, 228Word page layout

character spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144overview, 134page borders, 140-141page margins, 136page orientation, 137page size, 138paragraph spacing, 145tabs, 146-147themes, 148-149

Layout bu� on (PowerPoint), 220, 228leader characters, 147le� indents (Word), 143licenses, Creative Commons license, 55

headersPowerPoint, 240-241publications, 356Word

creating, 122-123editing, 124-125

worksheet columns, 190headings (PivotTable), 210height of worksheet rows, 187help

Help window, 37Tell Me box, 36

Help window, 37Hide command (Excel), 175hiding worksheets, 175highlighting in OneNote notebooks, 335Hyperlink command

PowerPoint, 238-239Word, 132

hyperlinksin notebooks, 323in PowerPoint presentations, 238-239in Word documents, 132sharing fi les with, 25

Iimages

pictures. See picturesscreenshots, 62, 70-71shapes

defi ned, 62forma� ing, 66-67inserting, 64-65

SmartArtdefi ned, 62inserting, 68-69

importing presentation outlines, 225improving Insights results, 39Increase Indent option (Word), 142indents (Word), adding

on Home tab, 142on Layout tab, 143

Info window, 6Insert bu� on (Excel), 169-170Insert Chart dialog box (Excel), 206-207Insert Date and Time bu� on (Word), 129Insert Duplicate Page command (Publisher), 352Insert File dialog box, 328Insert Hyperlink dialog box (Word), 132

381Normal view (PowerPoint)

sending, 282signatures

choosing, 289creating, 288-289deleting, 288

Microso� accountscreating, 14se� ing up, 14-15switching, 14

Microso� Exchange, sharing calendar with, 302MIN function, 203mini toolbar, 9, 99mobile devices, Offi ce Mobile. See also OneDrive

creating documents in, 90-93installing, 88-89limitations, 90

Mouse Mode, 8moving

email messages, 291notebook sections, 317PowerPoint presentations, 222slides, 234-235

multiple columns, entering into worksheets, 170multiple pictures, selecting, 53-55multiple rows, entering into worksheets, 169

Nnaming worksheets, 173narrations, adding to PowerPoint presentations, 269navigating

bookmarks, 133Outlook, 277Outlook Calendar, 293Word tables, 108worksheets, 167

New Appointment command (Outlook), 299New command (File menu), 6, 342New Comment command

PowerPoint, 262Word, 154-155

New Contact command (Outlook), 295New Email command (Outlook), 282New Folder command (Outlook), 291New Meeting command (Outlook), 300New Note (Outlook), 307New Slide bu� on (PowerPoint), 69, 219New Table Style command (Word), 110New Task option (Outlook), 304Normal view (PowerPoint), 218

linesdrawing, 65line spacing (Word), 144

Link dialog box, 323links

in notebooks, 323in PowerPoint presentations, 238-239in Word documents, 132sharing fi les with, 25

Links option (Word), 132-133lists

bulleted listsadding to PowerPoint presentations, 221creating, 102

numbered lists, 103

MMake Subpage command (OneNote), 320managing

add-ins, 35OneDrive fi les, 84-85OneDrive folders, 76-77PowerPoint comments, 263tasks, 306

margins, changing in Word documents, 136Margins option (Word), 136Mark as Final command (Excel), 176marking tasks as completed, 306Markup command (Word), 156MAX function, 203meetings, scheduling, 300-301Merge Cells command (Word), 114Merge & Center bu� on (Excel), 181Merge into Another Section command (OneNote), 317Merge Section dialog box (OneNote), 317merging

cells in Word tables, 114notebook sections, 317text in Excel worksheets, 181

Message Preview (Outlook), 281messages (email)

a� aching fi les to, 287blocking, 290forwarding, 286moving, 291reading, 283receiving, 283replying to, 284-285rules, 290-291

382 notebooks

Offi ce Lens, 337Offi ce Mobile

creating documents in, 90-93installing, 88-89limitations, 90

Offi ce Online, 80, 87Offi ce themes, 15OneDrive

additional storage, 74downloading, 86fi les

creating, 80-81deleting, 85downloading, 85editing, 82-83managing, 84-85opening, 16-17printing, 82sharing, 83-84uploading, 78-79version history, 85

folderscreating, 75managing, 76-77organizing, 75properties, 77

overview, 72-73saving fi les to, 21signing in to, 74signing up with, 74

OneNote Clipper, 337OneNote notebooks

a� aching fi les to, 328audio recording, 330creating, 314

links, 323notes, 318page titles, 315pages, 319pictures, 321sections, 316-317subpages, 320tags, 322templates, 324text forma� ing, 318

docking, 325drawing in, 334-335emailing pages from, 333highlighting in, 335notes, turning into Outlook tasks, 336OneNote apps, 337

notebooksa� aching fi les to, 328audio recording, 330creating, 314

links, 323notes, 318page titles, 315pages, 319pictures, 321sections, 316-317subpages, 320tags, 322templates, 324text forma� ing, 318

docking, 325drawing in, 334-335emailing pages from, 333highlighting in, 335notes, turning into tasks, 336OneNote apps, 337overview, 312saving, 314switching between, 314tables

forma� ing, 329inserting, 329

timestamps, 332undoing changes, 335video recording, 327, 331views, 325

notesadding to notebooks, 318creating, 307turning into tasks, 336views, 307

Notes pane (PowerPoint), 218numbered lists, 103numbers

Excel formulas, 196Excel worksheets, 182page numbers

adding to publications, 357inserting into Word documents, 121

Oobjects

copying, 18-19cu� ing, 18-19defi ned, 18pasting, 18-19

383Page Number command

searching, 294viewing, 294

email accountsadding, 278-279removing, 279

email messagesa� aching fi les to, 287blocking, 290forwarding, 286moving, 291reading, 283receiving, 283replying to, 284-285rules, 290-291sending, 282signatures, 288-289

layout, 280-281navigating, 277notes

creating, 307views, 307

RSS feedsfi nding, 309subscribing to, 308-311unsubscribing from, 311

taskscolor coding, 306creating, 304-305deleting, 336managing, 306marking as completed, 306removing, 306turning notes into, 336viewing, 337views, 304

Outlook Tasks command (OneNote), 336Outlook.com, 87

PPack and Go Wizard, 366-367Page Borders option (Word), 140Page Break command (Word), 120page breaks, inserting into Word documents, 120Page Design (Publisher), 362-363page layout (Word)

overview, 134page margins, 136

Page Number commandPublisher, 356-357Word, 121

overview, 312saving, 314switching between, 314tables

forma� ing, 329inserting, 329

timestamps, 332undoing changes, 335video recording, 327, 331views, 325

online pictures, inserting, 54-55Online Pictures bu� on, 54online presentations, 27Online Video option (PowerPoint), 248Open command (File menu), 6, 16, 98Open dialog box, 17, 98Open Task in Outlook command (OneNote), 337opening

a� achments in OneNote, 328fi les, 16-17

OneDrive fi les, 16-17recent documents, 16Word documents, 98

Options command, 7Options dialog box, 32-35organizing

email messages, 291folders on OneDrive, 75

orientation of Word pages, 137Orientation option (Word), 137Outline mode (Word), 159Outline view (PowerPoint), 224-225outlines of PowerPoint presentations

collapsing/expanding, 224creating, 224-225importing, 225

OutlookCalendar

navigating, 293publishing, 303reserving conference rooms, 300scheduling appointments, 299scheduling meetings, 300-301sharing, 302-303viewing, 298

contactsadding, 295-296deleting, 295editing, 296emailing, 297

384 page numbers

enhancing, 56-57fi le formats, 53inserting

from computer, 52-53into notebooks, 321online pictures, 54-55into publications, 354-355

multiple pictures, selecting, 53-55publication pictures, replacing, 347resizing, 60, 321styles, 58vector pictures, 53

Pictures bu� on, 52PivotTables, 210-211Playback tab (PowerPoint), 251Pop Out bu� on (Outlook), 283Portable Document Format (PDF), saving fi les as, 22-23Poster Frame bu� on (PowerPoint), 251PowerPoint presentations

animationanimating slide objects, 256-257customizing animations, 258-259

audioinserting, 252-253voice narrations, 269

commentsadding, 262managing, 263

comparing, 264-265creating, 216-217design options, 227exporting as video, 275handouts, creating, 242-243headers/footers

adding, 240-241previewing, 241

hyperlinksadding, 238-239removing, 239testing, 239

online presentations, 27outlines

collapsing/expanding, 224creating, 224-225importing, 225

overview, 214printing, 244-245sections

adding, 222-223collapsing/expanding, 222moving, 222

page numbersadding to publications, 357inserting into Word documents, 121

page orientation (Word)character spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144page borders, 140-141page orientation, 137page size, 138paragraph spacing, 145tabs, 146-147themes, 148-149

page parts, adding to publications, 358Page Parts option (Publisher), 358Page Setup dialog box, 137-138Page Setup option (Word), 137pages

notebook pagesadding, 319deleting, 319emailing, 333promoting, 320rearranging, 319subpages, 320titles, 315

publication pages, inserting, 352Word page

blank pages, 119cover pages, 118page breaks, 120page numbers, 121

Paragraph dialog box (Word), 146paragraph spacing (Word), 145password protection (workbooks), 176-177Paste command, 18Paste Options dialog box, 18pasting, 18-19PDF (Portable Document Format), saving fi les as, 22-23People (Outlook). See contactsphotos. See picturesPicture Border bu� on, 59Picture Placeholder option (Publisher), 354pictures, 50

bitmap pictures, 53borders, 59Creative Commons license, 55cropping, 61

385Print command

hyperlinksadding, 238-239removing, 239testing, 239

online presentations, 27outlines

collapsing/expanding, 224creating, 224-225importing, 225

overview, 214printing, 244-245sections

adding, 222-223collapsing/expanding, 222moving, 222removing, 223renaming, 223

slide showspresenting, 270-271rehearsing timings, 268se� ing up, 266-267sharing online, 272-273

slidesadding, 69, 219-220advancing, 267backgrounds, 230-231bulleted lists, 221copying, 234-235deleting, 236layouts, 219, 228moving, 234-235publishing, 27section headers, 222-223size, 228slide masters, 237transitions, 254-255

themes, 216-217, 229video

forma� ing, 251inserting online video, 248-249inserting video clips from computer, 250

viewsNormal, 218Outline, 224-225Presenter, 274Slide Sorter, 232-233

Presenter View (PowerPoint), 274previewing

Excel charts, 206picture styles, 58

Print command, 7, 29, 82

removing, 223renaming, 223

slide showspresenting, 270-271rehearsing timings, 268se� ing up, 266-267sharing online, 272-273

slidesadding, 69, 219-220advancing, 267backgrounds, 230-231bulleted lists, 221copying, 234-235deleting, 236layouts, 219, 228moving, 234-235publishing, 27section headers, 222-223size, 228slide masters, 237transitions, 254-255

themes, 216-217, 229video

forma� ing, 251inserting online video, 248-249inserting video clips from computer, 250

viewsNormal, 218Outline, 224-225Presenter View, 274Slide Sorter view, 232-233

Present Online bu� on (PowerPoint), 272presentations (PowerPoint)

animationanimating slide objects, 256-257customizing animations, 258-259

audioinserting, 252-253voice narrations, 269

commentsadding, 262managing, 263

comparing, 264-265creating, 216-217design options, 227exporting as video, 275handouts, creating, 242-243headers/footers

adding, 240-241previewing, 241

386 Print Layout view (Word)

tables, 360text boxes, 353

inserting pages into, 352replacing pictures, 347replacing text, 346saving for commercial printing, 366-367standard page size, 342viewing, 344-345

publishingCalendar, 303slides, 27

QQuick Access Toolbar

customizing, 35overview, 8

Quick Parts (Word)custom Quick Parts, 107deleting, 107inserting, 106Quick Parts library, 106

Quick Tables, 109Quick Tables Gallery, 110

RRead Mode (Word), 158read-only workbooks, 176reading email messages, 283Reading Pane (Outlook), 281-283rearranging notebook pages, 319receiving email messages, 283recent documents, opening, 16Recommended PivotTables bu� on (Excel), 210Recommended PivotTables dialog box (Excel), 210Record Audio command (OneNote), 330Record Slide Show bu� on (PowerPoint), 269Record Video command (OneNote), 331recording

audio in OneNote notebooks, 330video in OneNote notebooks, 327, 331

Rehearse Timings bu� on (PowerPoint), 268rehearsing timings (PowerPoint), 268rejecting changes

in PowerPoint, 265in Word documents, 157

Remove All Sections command, 223Remove Current Cover Page command (Word), 118Remove from List (Outlook), 306

Print Layout view (Word), 158printing

fi les, 28-29OneDrive fi les, 82PowerPoint presentations, 244-245

privacy, Insights, 38Promote Subpage command (OneNote), 320promoting notebook pages, 320Proofi ng Options, 34, 49Protect Sheet command (Excel), 177Protect Workbook bu� on (Excel), 176publications (Publisher), 348

creating from templates, 340-341creating new blank publications, 342-343Design Checker, 348, 364-365forma� ing

backgrounds, 351borders and accents, 359business information, 361color schemes, 350headers/footers, 356page design, 362-363page numbers, 357page parts, 358picture placeholders, 354-355tables, 360text boxes, 353

inserting pages into, 352replacing pictures, 347replacing text, 346saving for commercial printing, 366-367standard page size, 342viewing, 344-345

Publish Online bu� on (Outlook), 303Publish to WebDAV Server option (Outlook), 303Publisher publications

creating from templates, 340-341creating new blank publications, 342-343Design Checker, 348, 364-365forma� ing

backgrounds, 351borders and accents, 359business information, 361color schemes, 350headers/footers, 356page design, 362-363page numbers, 357page parts, 358picture placeholders, 354-355

387searching

rowsin Excel worksheets

deleting, 171inserting, 169row height, 187

in Word tablesdeleting, 112inserting, 111selecting, 108

RSS feedsfi nding, 309subscribing to, 308-311unsubscribing from, 311

Ruler (Word), 136rules (email), 290-291Run Design Checker bu� on (Publisher), 364

SSave As command (File menu), 6, 20, 101Save As dialog box, 101Save bu� on, 97Save command, 6Save for a Commercial Printer option (Publisher), 366Save for Photo Printing option (Publisher), 367Save to Cloud bu� on, 25saving

fi lesto computer, 20-21to OneDrive, 21as PDF/XPS documents, 22-23

notebooks, 314publications for commercial printing, 366-367shortcuts, 20Word documents, 97workbooks, 165

schedulingappointments, 299meetings, 300-301

Screen Clipping bu� on, 70-71Screen Recording bu� on (PowerPoint), 250screen resolution, 118Screenshot bu� on, 70screenshots, 62, 70-71ScreenTips, inserting into Word documents, 132searching

contacts, 294text, 45Web with Insights, 38-39worksheet data, 188

Remove Hyperlink bu� on (PowerPoint), 239Remove Section and Slides command, 223Remove Section command, 223removing. See deletingRename command, 17, 173renaming

fi les, 17presentation sections, 223worksheets, 173

Replace All bu� on, 44Replace bu� on, 44replacing

pictures in publications, 347text, 44-45, 346worksheet data, 188

Reply All bu� on (Outlook), 283-284Reply bu� on (Outlook), 283-284replying to email messages, 284-285reports, PivotTables, 210-211reserving conference rooms, 300Reset Background bu� on (PowerPoint), 231resizing

pictures, 60in OneNote, 321picture placeholders, 355

video clips, 249Word tables, 114

resolution (screen), 118Review tab (Word)

Delete Comment, 155Markup, 156New Comment, 154-155Track Changes, 152-153

Reviewing Pane (Word), 156reviewing Word documents, 150

accepting/rejecting changes, 157comments, 154-155document markup, 156document views, 158-159tracking changes, 152-153zooming in/out, 160-161

Revisions Pane (PowerPoint), closing, 264Ribbon

customizing, 34display options, 5overview, 4-5

Ribbon Display Options bu� on, 5right indents (Word), 143

388 sections

signatures (email)choosing, 289creating, 288-289deleting, 288

signing in to OneDrive, 74signing up with OneDrive, 74simple formulas, 196Single Page option (Publisher), 344Size option (Word), 138sizing

pictures in OneNote, 321slides, 228video clips, 249Word pages, 138worksheet columns, 186worksheet rows, 187

Slide Master bu� on (PowerPoint), 237slide masters, 237slide shows

presenting, 270-271rehearsing timings, 268se� ing up, 266-267sharing online, 272-273

Slide Size bu� on (PowerPoint), 228Slide Sorter bu� on (PowerPoint), 232Slide Sorter view (PowerPoint), 232-233slides

adding, 69adding to presentations, 219-220advancing, 267backgrounds, 230-231bulleted lists, 221copying, 234-235deleting, 236layouts, 219, 228moving, 234-235publishing, 27section headers, 222-223size, 228slide masters, 237slide shows

presenting, 270-271rehearsing timings, 268se� ing up, 266-267sharing online, 272-273

transitions, 254-255Smart Lookup bu� on, 38SmartArt

defi ned, 62inserting, 68-69

sectionsnotebook

creating, 316deleting, 316merging, 317moving, 317

PowerPoint, 223presentation, 222

security, Excel workbookspassword protection, 176-177Protect Sheet command, 177read-only workbooks, 176

selectingmultiple pictures, 53-55rows/columns in Word tables, 108text in Word documents, 99

Send a Calendar via E-mail dialog box, 302Send/Receive All Folders command (Outlook), 282-283sending

email messages, 282tasks to Outlook, 336

sequential data, entering into worksheets, 168services, connected, 15Set Up Slide Show bu� on (PowerPoint), 266se� ing up

Microso� accounts, 14-15slide shows, 266-267

Shape Eff ects bu� on, 67Shape Fill bu� on, 67Shape Outline bu� on, 67Shape Style bu� on, 66shapes

defi ned, 62forma� ing, 66-67inserting, 64-65

Shapes bu� on, 64Share bu� on, 7, 24, 83-84Share Calendar bu� on (Outlook), 302Share window, 26-27sharing

Calendar, 302-303fi les, 24-27OneDrive fi les, 83-84

shortcuts, saving, 20Show Comments bu� on (PowerPoint), 263Sign In bu� on (OneDrive), 74Sign Up bu� on (OneDrive), 74

389text

PivotTables, 210-211Word tables

creating, 108deleting cells, 112deleting tables, 113forma� ing, 110inserting from other sources, 115inserting rows/columns, 111merging cells, 114navigating, 108Quick Tables, 109resizing, 114rows/columns, 112selecting rows/columns, 108spli� ing cells, 115spli� ing tables, 115styles, 110undoing changes, 112

tabs (Word), 146-147Tabs dialog box (Word), 146tags

adding to notebooks, 322customizing, 322

task panes, 11tasks

color coding, 306creating, 304-305deleting, 336managing, 306marking as completed, 306removing, 306turning notes into, 336viewing in Outlook, 337views, 304

Tell Me box, 36templates

applying to notebooks, 324Excel workbooks, 164-165fi nding online, 164, 340Publisher, 340-341

colors/fonts, 343creating publications from, 340-341customizing, 347replacing pictures, 347replacing text, 346

Word templates, 100-101testing hyperlinks in PowerPoint presentations, 239text, 40

aligning, 43fi nding, 45forma� ing, 41-42

Sort & Filter bu� on (Excel), 190-192sorting worksheet data, 190-191sparklines, 212-213spell-checking, 48-49Spelling & Grammar bu� on, 48Split Cells command (Word), 115Split Table command (Word), 115spli� ing

cells in Word tables, 115Word tables, 115

spreadsheets. See worksheetssquares, creating, 65standard page size (Publisher), 342Start Presentation bu� on (PowerPoint), 272Start screen, 3storage. See OneDrivestyles

chart styles, 208Excel styles, 183picture styles

applying, 58previewing, 58

PivotTable styles, 211video styles, 251Word styles

applying, 105clearing, 105creating, 105table styles, 110

subpages (notebook), creating, 320subscribing to RSS feeds, 308-311SUM function, 201switching

Microso� accounts, 14notebook views, 325notebooks, 314

symbols, inserting into Word documents, 130-131Symbols command (Word), 130

Ttab color (worksheets), 173Tab Color command (Excel), 173Table option (Publisher), 360tables

adding to publications, 360Excel tables, 184-185notebook tables

forma� ing, 329inserting, 329

390 text

toolbarsmini toolbar, 9Quick Access Toolbar, 8

Touch Mode, 8Track Changes (Word), 152-153tracking changes in Word documents, 144, 152-153transitions (slide), 254-255Transitions tab (PowerPoint), 254Trust Center, 35Two-Page Spread option (Publisher), 344

UUndo bu� on, 112undoing changes

OneNote notebooks, 335Word documents, 112

Unfreeze Panes command (Excel), 189Unhide Sheet command (Excel), 175unhiding worksheets, 175Universal Offi ce apps, 87unsubscribing from RSS feeds, 311Upload command (OneDrive), 78

Vvector pictures, 53version history, 85video

adding to PowerPoint presentationsforma� ing, 251online video, 248-249video clips from computer, 250

exporting PowerPoint presentations as, 275recording to notebooks, 327, 331video styles, 251

Video Border bu� on (PowerPoint), 251Video bu� on (PowerPoint), 248-250Video on My PC option (PowerPoint), 250Video Style bu� on (PowerPoint), 251View bu� on (OneDrive), 84viewing

Calendar, 298connected services, 15contacts, 294document markup, 156publications, 344-345tasks in Outlook, 337

Excel worksheet textmerging and centering, 181wrapping, 180

justifying, 43notebook text, 318publication text, 349

backgrounds, 351business information, 361color schemes, 350headers/footers, 356page numbers, 357replacing, 346tables, 360text boxes, 353

replacing, 44-45spell-checking, 48-49Word text

bulleted lists, 102color, 104date/time fi elds, 129drop caps, 128hyperlinks, 132numbered lists, 103ScreenTips, 132selecting, 99styles, 105symbols, 130-131text boxes, 126-127

WordArtforma� ing, 47inserting, 46

Text Box command (Word), 126text boxes, inserting

into publications, 353into Word documents, 126-127

Text Eff ects bu� on, 47Text Fill bu� on, 47Text Outline bu� on, 47themes

defi ned, 104Offi ce themes, 15PowerPoint presentations, 216-217, 229Word themes, 148-149

Themes option (Word), 148time fi elds, inserting into Word documents, 129timestamps, adding to notebooks, 332Timings (PowerPoint), 259, 268titles

notebooks, 315Word documents, 119

391Word documents

paragraph spacing, 145tabs, 146-147themes, 148-149

pagesblank pages, 119cover pages, 118page breaks, 120page numbers, 121

Quick Partscustom Quick Parts, 107deleting, 107inserting, 106Quick Parts library, 106

reviewing, 150accepting/rejecting changes, 157comments, 154-155document markup, 156document views, 158-159tracking changes, 152-153zooming in/out, 160-161

saving, 97tables

creating, 108deleting, 113deleting cells, 112deleting rows/columns, 112forma� ing, 110inserting from other sources, 115inserting rows/columns, 111merging cells, 114navigating, 108Quick Tables, 109resizing, 114selecting rows/columns, 108spli� ing, 115spli� ing cells, 115styles, 110undoing changes, 112

textbulleted lists, 102color, 104date/time fi elds, 129drop caps, 128hyperlinks, 132numbered lists, 103ScreenTips, 132selecting, 99styles, 105symbols, 130-131text boxes, 126-127

Word documents, 150comments, 154-155document markup, 156tracking changes, 152-153

viewsBackstage view, 6-7Calendar, 298Contacts (Outlook), 294notebooks, 325Outlook notes, 307PowerPoint presentations

Normal view, 218Outline view, 224-225Presenter View, 274Slide Sorter view, 232-233

tasks, 304Word documents, 158-159

voice narrations, adding to PowerPoint presentations, 269

Wweather bar (Calendar), 298Web Layout (Word), 159Web searches with Insights, 38-39Whole Page option (Publisher), 345width of worksheet columns, 186wizards, Pack and Go Wizard, 366-367Word documents, 94. See also text

bookmarks, 133combining, 157comparing, 157creating

blank documents, 96-98from templates, 100-101

creating in Offi ce Mobile, 90-93headers/footers

creating, 122-123editing, 124-125

mini toolbars, 99opening, 98page layout

character spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144overview, 134page borders, 140-141page margins, 136page orientation, 137page size, 138

392 WordArt

worksheetscell addresses, 167defi ned, 162deleting, 174entering data into, 168fi ltering data in, 192-193hiding, 175inserting, 172navigating, 167protecting data, 177renaming, 173replacing data, 188searching, 188sorting data in, 190-191tab color, 173unhiding, 175

worksheets (Excel). See also workbookscell addresses, 167defi ned, 162deleting, 174entering data into, 168fi ltering data in, 192-193hiding, 175inserting, 172navigating, 167protecting data, 177renaming, 173replacing data, 188searching, 188sorting data in, 190-191tab color, 173unhiding, 175

Wrap Text bu� on (Excel), 180wrapping text in Excel worksheets, 180

X-Y-ZXPS (XML Paper Specifi cation), saving fi les as, 22-23

Zoom sliderPublisher, 345Word, 160

zooming in/outin Publisher, 345in Word, 160-161

WordArtforma� ing, 47inserting, 46WordArt gallery, 46

workbooks (Excel)charts

chart types, 206-207inserting, 206-207modifying, 209previewing, 206styles, 208

columnsdeleting, 171inserting, 170

creatingblank workbooks, 166from template, 164-165

data forma� ing, 178cell styles, 183column headers, 190column width, 186freezing panes, 189merging and centering text, 181numbers, 182row height, 187tables, 184-185wrapping text, 180

defi ned, 162formulas

absolute references in, 200AutoSum bu� on, 202calculation precedence, 199compound formulas, creating, 198-199copying, 197overview, 194simple formulas, creating, 196

functionsAVERAGE, 203COUNT, 203MAX, 203MIN, 203SUM, 201

password protection, 176-177PivotTables, 210-211read-only workbooks, 176rows

deleting, 171inserting, 169

saving, 165sparklines, 212-213

More Best-Selling My Books!

Learning to use your smartphone, tablet, camera, game, or software has never been easier with the full-color My Series. You’ll fi nd simple, step-by-step instructions from

our team of experienced authors. The organized, task-based format allows you to quickly and easily fi nd exactly what you want to achieve.

Visit quepublishing.com/mybooks to learn more.

9780134165189