Part Time, Distance & Online - Online Registration STEP-by-STEP Guide

STUDENTS GUIDE

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Contents

The INTRODUCTION ............................................................................................................................. 3

The LANDING Page ............................................................................................................................... 4

The LOG IN/AUTHENTICATION Page ...................................................................................................... 5

The HOLDING Page ............................................................................................................................... 6

The ORIENTATION Page ........................................................................................................................ 6

The QUALIFICATION Page – Section 1 .................................................................................................. 7

The STUDENT Information Page – Section 3 ........................................................................................ 7

The EDUCATION Page – Section 4 ........................................................................................................ 8

The ACCOUNT PAYER Information – Section 5 ..................................................................................... 9

The EMERGENCY/ADDITIONAL CONTACTS Page – Section 7 ............................................................ 10

The BURSARY APPLICATION Page – Section 8 .................................................................................... 10

The REGISTRATION DOCUMENTATION Page – Section 9 ................................................................... 10

The PAYMENT GUARANTEE LETTER ................................................................................................... 12

The TERMS OF REGISTRATION Page – Section 10 ............................................................................... 13

STUDENT EMAIL 1 – Part 1 of the Contract ........................................................................................ 14

STUDENT EMAIL 2 – Generating Part 2 of the Contract ..................................................................... 14

The MODULE INFORMATION Page – Section 2 ................................................................................. 15

The PAYMENT DETAILS Page – Section 6 ........................................................................................... 15 Pay Later .......................................................................................................................................... 16

Debit Order / Stop Orders ................................................................................................................ 16

Pay Online ........................................................................................................................................ 16

STUDENT EMAIL 3 – The Final Contract ............................................................................................. 17

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The INTRODUCTION

This HTG serves as a step by step guide for Online Registration for the following groups of students:

This Online registration process is split into 2 Parts:

As a prospective student you will be required to complete the following steps.

Part 1 Step 1 - Complete your Qualification and Module details Step 2 - Complete your personal information - including education history Step 3 - Complete Account Payer details Step 4 - Upload all required certified documents Step 5 - Read the Terms of Registration and accept the T & C’s Step 6 - Submit Part 1 of your 2018 Online Registration Contract

Part 2 Step 7 - One of our staff members will contact you to confirm your contract details Step 8 - Confirm your payment and registration details Step 9 - Submit Part 2 of your 2018 online registration contract Step 10 - Finally …. proceed to complete your online registration and pay your fees.

Part Time (Contact)

New, Return and Roll

Part Time (Distance)

New, Return and Roll

Online

(Pure Online)

Part 1

• Part 1 is submitted by you - the student - to the campus.

• The relevant campus staff member will receive your information, and will contact you to help you complete your Modules and Payment details in the contract

Part 2

• THe contract will be returned to you as PART 2 of your contract

• Once you are satisfied that everything is correct in the contract, click on SUBMIT, this is the final acceptance and submission of the online contract. You will receive an email with the final version of the contract.

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The LANDING Page

You will be able to access Online registration on our website – please see below. Select your Mode of Study – Part Time,

Distance or Online.

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The LOG IN/AUTHENTICATION Page

You will be presented with the authentication page below – where you will be asked to enter your ID/Application ID or

Student number and your personal email address or vcconnect email. This will create your online profile

Welcome to your Varsity College Online Registration portal! New Students To ensure your online integrity, please enter your email address and Application ID below. If you are not sure of your Application ID – please contact campus. If you have not yet received an Application ID – you may enter your ID number in order to proceed – however for security purposes your online profile will be updated with your Application ID at a later stage.

ID/Application Number_____________________________________________________________________ Email Address_____________________________________________________________________________

Returning Students To ensure your online integrity and to ensure that the correct information populates, you MUST enter your student number and VCConnect email address below in order to proceed. Please note that as a returning student you are not required to provide us with your personal details again. We have populated this data where applicable - please check that all of your information is correct– if any of your details have changed since your last registration, please ensure that these details are amended during this registration process. You must ensure however that you use your student number to register or your information will not populate

Student Number__________________________________________________________________________ VCConnect Address_________________________________________________________________________

Application ID

ID

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The HOLDING Page

This is the “Holding Page “. Incomplete or pending registrations will display on this page that can be revisited and updated

at any stage PRIOR to submission. Once your contract is submitted however - the contract cannot be edited or revisited.

The ORIENTATION Page

This is the orientation page where the steps for online registration are outlined. You must follow the steps presented below

in order to proceed to complete your online registration.

Part 1 Step 1 - Complete your Qualification and Module details Step 2 - Complete your personal information - including education history Step 3 - Complete Account Payer details Step 4 - Upload all required certified documents Step 5 - Read the Terms of Registration and accept the T & C’s Step 6 - Submit Part 1 of your 2018 Online Registration Contract

Part 2 Step 7 - One of our staff members will contact you to confirm your contract details Step 8 - Confirm your payment and registration details Step 9 - Submit Part 2 of your 2018 online registration contract Step 10 - Finally …. proceed to complete your online registration and pay your fees.

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The QUALIFICATION Page – Section 1

The qualification page provides you with the option to select your qualification, and core disciplines (if applicable)

The STUDENT Information Page – Section 3 The student information page requires that you complete all of your personal information. PLEASE NOTE - however that

if you are a returning student you are NOT required to populate all of the information again as the contract will be

populated with your data from prior registrations. It is therefore imperative that you provide your student number when

creating your online profile. Should your details have changed – you do have the option of updating your personal

details as well. This also applies to your registration documentation – if you have already provided us with the

documents – it is not necessary to provide us with these documents again – unless they have changed OR unless they

are required to be submitted annually i.e like study permits, medical aid details etc.

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The EDUCATION Page – Section 4

The Education page requires that you complete your Education History. If you are a returning student – this

information is not required to completed again – unless you have additional information to provide

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The ACCOUNT PAYER Information – Section 5

Your Account payer information must also be entered.

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The EMERGENCY/ADDITIONAL CONTACTS Page – Section 7

Students are required to provide additional and emergency contact details

The BURSARY APPLICATION Page – Section 8

This page is not applicable for Part Time, Distance and Online Students and can be ignored.

The REGISTRATION DOCUMENTATION Page – Section 9

Important registration documents are required to be uploaded in order for the registration to be completed. If you are a

returning student - this is not required unless the registration documentation is required to be updated annually.

• Click on “Upload Documents”

• Select the document to be uploaded and then click on “Upload”.

• Multiple documents can be uploaded.

• The documents required are listed below for both International and South African students.

• All required documents must be submitted and uploaded before your registration can be finalised.

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The PAYMENT GUARANTEE LETTER

The payment guarantee letter must also be uploaded if the account payer is a company sponsor, this can be downloaded

from the platform and then uploaded as part of the required Registration documentation. Please see below.

Please note that this pertains to Section 5C.

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The TERMS OF REGISTRATION Page – Section 10

There is also a terms and registration page where you are required to read and accept the terms and registrations. Once

you have read the terms of registration you are required to tick the tick boxes and submit the registration.

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STUDENT EMAIL 1 – Part 1 of the Contract

Once PART 1 of the Online Registration has been submitted, you will received an email with a copy of PART 1 of your

contract.

A consultant will contact you to discuss the details of your contract – including the modules to be undertaken as well as the fees, payment options and any outstanding documents that are required to finalise your registration. Once the balance of your details have been finalized – you will receive an email to confirm and accept the final details of your contract. This is PART 2 of your contract and once accepted will generate your final contract

STUDENT EMAIL 2 – Generating Part 2 of the Contract

You will receive the email below and will be prompted to click on the link below:

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By clicking on the link below it will take you to Part 2 of the contract and a summary of the payment details completed by

the relevant Staff member. Part 2 will include Section 2 and Section 6 Please check the contract and ensure that all is in

order.

The MODULE INFORMATION Page – Section 2

The PAYMENT DETAILS Page – Section 6

Once you are satisfied that all is in order you can then proceed to select your preferred payment method. You may

choose from the following:

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Pay Later

Debit Order / Stop Orders

Pay Online

If you select Pay online – you will be directed to our Payment Gateway - as shown below:

Once the payment details have been selected and completed– you must read and accept the FINAL T& C’s – as shown

below, after which you may click on SUBMIT

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The below message will display – which confirms that the contract has been successfully submitted.

STUDENT EMAIL 3 – The Final Contract

The final submission of part 2 of the contract triggers the completion of the contract – you will receive a 3rd and final

email which will contain the final version of your contract