PART 3: SCOPE OF WORK · 2021. 5. 18. · transnet national ports authority contract number: tnpa 861 description of the works: for evaluating, upgrading and testing of lightning

TRANSNET NATIONAL PORTS AUTHORITY CONTRACT NUMBER: TNPA 861 DESCRIPTION OF THE WORKS: FOR EVALUATING, UPGRADING AND TESTING OF LIGHTNING PROTECTION SYSTEMS FOR BUILDINGS AND STRUCTURES IN THE PORT OF DURBAN.

Contract PAGE 1 Part C3 CPM 2020 Rev01 C3. Works Information

PART C3: SCOPE OF WORK

Document reference

Title No of page

This cover page 1

C3.1 Employer’s Works Information 2 - 27

Total number of pages 28



C3.1 EMPLOYER’S WORKS INFORMATION

Contents

PART C3: SCOPE OF WORK ................................................................................................................................... 1

SECTION 1 ................................................................................................................................................................. 3

1 Description of the works ................................................................................................................................................. 3

1.1 Executive overview ................................................................................................................ 3

1.2 Employer’s objectives ............................................................................................................ 3

1.3 Interpretation and terminology ............................................................................................ 3

2 Engineering and the Contractor’s Design ........................................................................................................................ 4

2.1 Employer’s design .................................................................................................................. 5

2.2 Parts of the Works which the Contractor is to design ........................................................... 5

2.3 Procedure for submission and acceptance of Contractor’s designs ..................................... 5

2.4 Review and Acceptance of Contractor’s Documentation ..................................................... 5

2.5 Other requirements of the Contractor’s designs .................................................................. 5

2.6 Use of Contractor’s design .................................................................................................... 6

2.7 As-built drawings, operating manuals and maintenance schedules ..................................... 6

3 Construction ................................................................................................................................................................... 6

3.1 Temporary works, Site services & construction constraints ................................................. 6

3.2 Completion, testing, commissioning and correction of Defects ......................................... 10

4 Plant and Materials Standards and Workmanship ....................................................................................................... 12

4.1 Investigation, Survey and Site Clearance ............................................................................ 12

4.2 Standards Applicable to the Works ..................................................................................... 12

4.3 Plant, Material and Workmanship ...................................................................................... 12

4.4 Electrical Engineering Works ............................................................................................... 13

4.5 Project Programme ............................................................................................................. 21

5 List Of Drawings ............................................................................................................................................................ 21

5.1 Drawings issued by the Employer ........................................................................................ 21

SECTION 2 ............................................................................................................................................................... 22

6 Management and start up ............................................................................................................................................ 22

6.1 Management meetings ....................................................................................................... 22

6.2 Safety risk management ...................................................................................................... 22

6.3 Environmental constraints and management ..................................................................... 24

6.4 Quality assurance requirements ......................................................................................... 26

6.5 The Contractor’s Invoices .................................................................................................... 27



SECTION 1

1 Description of the works

1.1 Executive overview

The works that the Contractor is to perform involves Transnet National Ports Authority’s

requirements for evaluating, upgrading and testing of lightning protection systems for buildings and

structures in the Port of Durban.

1.2 Employer’s objectives

The Employer’s objectives are to improve and ensure reliability of the lightning protection systems

for all buildings and structure listed in the Works Information to ensure compliance to SANS 10313-

The protection of structures against lightning standard.

1.3 Interpretation and terminology

The following abbreviations are used in this Works Information:

Abbreviation Meaning given to the abbreviation

AIA Authorised Inspection Authority

BBBEE Broad Based Black Economic Empowerment

CEMP Construction Environmental Management Plan

CD Compact Disc

CDR Contractor Documentation Register

CDS Contractor Documentation Schedule

CRL Contractor Review Label

CSHEO Contractor’s Safety, Health and Environmental Officer

CM Construction Manager

DTI Department of Trade and Industry

DWG Drawings

EO Environmental Officer

HAW Hazard Assessment Workshop

HAZOP Hazard and Operability Study

HSSP Health and Safety Surveillance Plan

INC Independent Nominated Consultant

IP Industrial Participation

IR Industrial Relations

IPP Industrial Participation Policy

IPO Industrial Participation Obligation

IPS Industrial Participation Secretariat

IRCC Industrial Relations Co-ordinating Committee

JSA Job Safety Analysis

CIRP Contractor’s Industrial Relations Practitioner

Native Original electronic file format of documentation

PES Project Environmental Specifications

PHA Preliminary Hazard Assessment

PIRM Project Industrial Relations Manager

PIRPMP Project Industrial Relations Policy and Management Plan



PLA Project Labour Agreements

PSIRM Project Site Industrial Relations Manager

PSPM Project Safety Program Manager

PSSM Project Site Safety Manager

ProgEM Programme Environmental Manager

ProjEM Project Environmental Manager

QA Quality Assurance

R&D Research and Development

SANS South African National Standards

SASRIA South African Special Risks Insurance Association

SES Standard Environmental Specification

SHE Safety, Health and Environment

SHEC Safety, Health and Environment Co-ordinator

SIP Site Induction Programme

SMP Safety Management Plan

SSRC Site Safety Review Committee

SANS South African National Standards

BS British Standards

SABS South African Bureau of Standards

IEC International Electro-technical Commission

COC Certificate of Compliance

PVC Polymerizing Vinyl Chloride

EW Earth Wire

BCEW Bare Copper Earth Wire

UV Ultraviolet

2 Engineering and the Contractor’s Design

All Plants and Materials offered shall be rated for continuous operation under the following service

conditions:

Altitude Sea level

Ambient air temperature Max. 35 degrees Celsius; Min. 5 degrees Celsius

Humidity As high as 96 %

Lightning conditions Severe

Atmosphere Highly saline with heavy corrosive industrial, chemical

and dust-laden nature. Frequent heavy rains driven by

winds reaching speeds of 100 km/h and above.

Current The peak lightning current and its rate of rise shall be

regarded as severe when imax = 200 kA.



2.1 Employer’s design

2.1.1 The designs are based on the conditional assessment that was done by an external consultant on

the various buildings and structures listed under Works Information.

2.1.2 The Employer shall supply the following:

Works Information

Drawings

2.1.3 The Employer grants the Contractor the licence to use the copyright in design data presented to

the Contractor for the purpose of the works.

2.2 Parts of the Works which the Contractor is to design

2.2.1 In areas where the Contractor is to conduct a condition assessment he shall also produce detailed

designs of lightning protection system suitable for that particular building or structure as stated in

the Works Information.

2.3 Procedure for submission and acceptance of Contractor’s designs

2.3.1 The Contractor’s designs shall be submitted to the Project Manager for approval and acceptance.

2.4 Review and Acceptance of Contractor’s Documentation

2.4.1 The Contractor submits documentation as required by the ‘Works Information’ to the Project

Manager for review and acceptance.

2.5 Other requirements of the Contractor’s designs

2.5.1 The Contractor’s designs shall comply with the following standard specifications:

SANS 10313 The protection of structures against lightning

SANS IEC 61643 Surge protective devices connected to low voltage power distribution systems

SANS IEC TS 61312-2 Protection against electromagnetic impulse

SANS IEC 60950 Information technology equipment safety.

BS 6651 Code of practice for protection of structures against lightning

BS 7430 Code of Practice for Earthing.

SANS 1063 Earth rods, couplers and connections.

SANS 10142-1 The wiring of premises – Part 1: Low-voltage installations.

SANS 10199 The design and installation of earth electrodes.

SANS 62305-1:2011 Protection against lightning – Part 1: General Principles.

SANS 62305-2:2011 Protection against lightning – Part 2: Risk management

SANS 62305-3:2011 Protection against lightning – Part 3: Physical damage to structures and life hazard.

SANS 62305-4:2011 Protection against lightning – Part 4: Electrical and electronic systems within structures.

Occupational Health and Safety Act of 1993 (ACT 85 OF 1993).



2.6 Use of Contractor’s design

2.6.1 The Contractor grants the Employer a licence to use the copyright in all design data presented to

the Employer in relation to the works for any purpose in connection with the construction, re-

construction, refurbishment, repair, maintenance and extension of the works with such licence being

capable of transfer to any third Party without the consent of the Contractor.

2.7 As-built drawings, operating manuals and maintenance schedules

2.7.1 The Contractor provides the following:

Certificate of Compliance and Earth resistance certificate for earthing

As built drawings

Test Reports per test point

Maintenance plans and schedules

Assessment reports

Detail designs as the Works Information requires

3 Construction

3.1 Temporary works, Site services & construction constraints

3.1.1 Employer’s Site entry and security control, permits, and Site regulations

3.1.1.1 The earthing and lightning protection is to be installed in various precincts of the Port of Durban

which extends from Point precinct to Island View precinct. The Contractor will be provided with a

permit by security control permit located at 45 Bay Terrace after undergoing a safety induction. TNPA

will arrange with cutler permit office for Contractor’s to be issued with island view permit however, it

is the Contractors’ responsibility to pay for these permits. For access to the island view pipe rack the

Contractor will be provided with a berth occupation shall be obtained from the Fire Department in

Island view berth 4. The Contractor shall provide his own transport to and from site. The access

provided to Contractor’s will include both vehicular and pedestrian access.

3.1.1.2 The Contractor complies with the following requirements of the Employer:

All Contractor’s personnel who will be working on this project shall undergo a safety

induction conducted by TNPA representative before occupying TNPA premises.

All Contractor’s personnel shall at all times wear their uniform bearing their Employer’s

name or colour code so as to be easily identifiable as being employed by the particular

company concerned.

The Contractor personnel shall adhere to all the standard operating procedures for

TNPA security to ensure compliance to the applicable standards and regulations (e.g.

International Ship and Port Facility Security (ISPS) Code).

The Contractor personnel shall ensure compliance with National Ports Act and Port

Rules.

Adhere to the stipulated speed limits. The speed limit is strictly 30 km/h when driving

inside the Port and reduced to 20 km/h in some specific operational areas.



3.1.2 Restrictions to access on Site, roads, walkways and barricades

3.1.2.1 The Island View area is classified as the major hazardous area and National Key Point therefore

access to this site has various restrictions as outlined in clause 3.1.1 above. The Contractor is

specifically excluded from entering the Employer’s operational areas which are adjacent to the site

and Working Areas unless authorized by the Project Manager. The Contractor plans and organises

his work in such a manner so as to cause least possible disruptions to the Employer’s operations.

3.1.2.2 The Contractor complies with the following requirements of the Employer:

Persons entering Island View shall be granted a Cutler entry permit paid for by the

Contractor.

The speed limit is strictly 30 km/h when driving in the Island View area.

Taking of pictures is not allowed.

Permit will be required for all hot works to be done.

Only authorised personnel are allowed to enter the cargo handling areas.

Berth Occupation shall be obtained before doing work on the Island View pipe rack.

All cellular or mobile phones are to be switched off when entering the berths.

No vehicles are authorised on to the berths.

No smoking or open flames are allowed.

3.1.3 People restrictions on Site; hours of work, conduct and records:

3.1.3.1 Restrictions and hours of work may apply on some Sites. It is very important that the Contractor

keeps records of his people on Site, including those of his Subcontractor’s which the Project

Manager or Supervisor have access to at any time. These records may be needed when assessing

compensation events. The Contractor keeps daily records of his people engaged on the Site and

Working Areas (including Subcontractor‘s) with access to such daily records available for inspection

by the Project Manager at all reasonable times. The Contractor complies with the CEMP, SES and

PES in the construction of the works.

3.1.3.2 The Contractor complies with the following hours of work for his people (including Subcontractor’s)

employed on the Site:

The Contractor shall work in accordance to the TNPA working hours i.e. weekdays 08:00 – 16:00

for easy access to site. In the event the Contractor requests to work overtime to make up for time

lost due to his own delays, the Contractor will be liable for the supervision cost required from the

Employer’s team during the work.

3.1.3.3 The Contractor keeps daily records of his people engaged on the Site and Working Areas (including

Subcontractor’s) with access to such daily records available for inspection by the Project Manager

at all reasonable times.

3.1.4 Health and safety facilities on Site

All health and safety matters associated with the works shall be dealt with in

accordance with Occupational Health & Safety Act, 1993 (Act No. 85 of 1993) and the

Transnet National Ports Authority Health and Safety Specifications which will be

attached to the Works Information.



The Contractor shall prepare, implement and administer the Contractor’s

Health and Safety Management Plan (CHSMP). The Health and Safety Management

Plan must provide a systematic method of managing hazards and implementing control

measures.

The Contractor must prepare and submit the occupational health & safety file to the

Project Manager for acceptance. The Project Manager will then submit the

Occupational Health & Safety to the TNPA Legal & Compliance Department for

approval before the commencement of the works.

Pre-employment medical examinations as well as exit medicals will be required and

must further include for chest X-rays. These medical examinations must be carried out

by a registered Occupational Health practitioner. All costs associated will be for the

Contractor’s account.

The Contractor ensures that its Subcontractors comply with the requirements of the

Occupational Health & Safety Act, 1993 (Act No. 85 of 1993).

The Contractor performs the works and all construction activities within the site and

Working Areas in accordance with the Contractor’s Health and Safety Management

Plan (CHSMP).

3.1.4.1 The Contractor complies with the requirements stated under clauses 3.1.2 and 3.1.4 of C3.1

Employer’s Works Information.

3.1.5 Title to Materials from stripping, demolition and excavation

3.1.5.1 The Contractor has no title to Materials from excavation and demolition. Any valuable scrap Material

such as copper arising from stripping old installation to be taken to PSS depot. However all waste

Material shall be cleared from site by the Contractor and disposed in a designated disposal area or

suitable waste container to avoid pollution. The Project Manager shall instruct the Contractor how to

label, mark, set aside and/or dispose of such Materials for the benefit of the Employer in accordance

with ECC Clause 73.1.

3.1.6 Cooperating with and obtaining acceptance of Others:

3.1.6.1 The Contractor performs the work and co-operates with the Employer (including the agents of the

Employer) who operates on site during the entire duration of the contract period. The works will be

performed in an operational environment, TNPA employees will proceed with normal duties. The

Contractor shall liaise with the Project Manager in scheduling work and shall comply with all

instructions.

3.1.6.2 The Contractor performs the works and co-operates with Others, of whom the Contractor is to be

notified once appointed by the Employer, who operates on site during the entire duration of the

contract period.

3.1.7 Publicity and progress photographs

3.1.7.1 The Contractor does not advertise the Contract or the project to any third Party, nor communicate

directly with the media (in any jurisdiction) whatsoever without the express written notification and

consent of the Project Manager.



3.1.7.2 The Contractor obtains the permission and approval of the Project Manager before erecting

any notice boards or using the details of the contract in any advertising media.

3.1.8 Contractor’s Equipment

3.1.8.1 The Contractor keeps daily records of his Equipment used on Site and the Working Areas

(distinguishing between owned and hired Equipment) with access to such daily records available for

inspection by the Project Manager at all reasonable times.

3.1.8.2 All Equipment used by the Contractor on Site shall be properly maintained and operated. All vehicles

on public roads shall be roadworthy, with the necessary licences and safety requirements. A

checklist/register shall be implemented which lists the operator’s qualifications and medical records.

3.1.8.3 The Contractor complies with the following:

a) The Contractor shall supply all necessary Materials, labour, tools, Plant, PPE, demarcating

signage as per the latest construction regulation and transport required for the proper

Completion of the works.

b) The Contractor shall submit a comprehensive list of Equipment, intended for use on this

contract.

c) The use of all such Equipment shall be subject to approval by the Project Manager, though

such approval shall not relieve the Contractor of any of their responsibilities under the

contract.

d) Equipment and Materials to be used, shall be of high quality, and shall comply with all relevant

specifications, codes as mentioned in the previous clause as well as Occupational Health

and Safety Act of 1993(Act 85 of 1993).

e) All Materials used for the lightning protection system shall withstand the electric and

electromagnetic effects of lightning current and predictable stresses without being damaged.

f) All Materials and sizes shall be chosen bearing in mind the possibility of corrosion of either

the lightning protection system or the structure to be protected.

g) Components of the lightning protection system shall be manufactured from Materials listed

in Table 8 of SANS 10313, provided they have sufficient electrical conductivity and corrosion

resistance.

h) Characteristics of Materials suitable for use in the manufacture for component parts of

lightning protection systems are recommended in Table 2 & 3 of the code of practice for

protection of structures against lightning.

3.1.9 Equipment provided by the Employer

3.1.9.1 No Equipment will be provided by the Employer.

3.1.10 Site services and facilities:

3.1.10.1 No Site services and facilities will be provided by the Employer. The Contractor may, however,

make arrangements with the relevant Transnet personnel to make use of ablution facilities that

might be on or near the Site.

3.1.10.2 The Employer provides the following facilities for the Contractor:



No facilities will be provided by the Employer. The Contractor may, however, make

arrangements with the relevant Transnet personnel to make use of ablution facilities that might be

on or near the Site.

3.1.10.3 Facilities provided by the Contractor:

No facilities required for this project.

3.1.11 Existing premises, inspection of adjoining properties and checking work of Others

3.1.11.1 The Contractor will be held responsible for any damage to existing structures and surfacing caused

by the Contractor during the execution of the contract; fair wear and tear excluded, and shall repair

it to the satisfaction of the Supervisor on conclusion of the works. For this purpose, a joint inspection

with the Supervisor will be carried out prior to occupation of the Site(s) and any existing damage

noted.

3.1.12 Excavations and associated water control

3.1.12.1 The purpose of the excavations is to install new earth mat or perform modification on existing earth

mat. However, no excavation shall be left open overnight.

3.1.12.2 Where applicable, the Contractor protects all excavations against any water ingress whether by

seepage, rains, storms, floods or any other means.

3.1.12.3 Once the excavations are complete, the exposed sections need to be backfilled and compacted.

The excavated area is to be reinstated as per original state.

3.1.12.4 Due to the potentially high density of services, the uncertainty regarding their exact locations and

sensitivity of the products and the area in general, excavations shall be by hand.

3.1.12.5 The Contractor exercises due care and attention in carrying out any excavation work to avoid

damage or disruption to existing services

3.1.12.6 Where the Contractor encounters existing underground services, the Contractor undertakes the

following:

The Contractor shall immediately notify the Project Manager of such service encountered who will

then arrange for testing and verification if it’s a “live” or “dead” service.

3.1.13 Control of noise, dust, water and waste

3.1.13.1 Before the Contractor commences with any works that will produce noise, dust, water and waste,

the Contractor submits his proposed methods of construction which demonstrate the measures

taken to avoid and or reduce any nuisance arising from dust, noise and vibration for acceptance

by the Project Manager.

3.2 Completion, testing, commissioning and correction of Defects

3.2.1 The work to be done by the Completion Date

On or before the Completion Date the Contractor shall have done everything required to Provide the

works including the work listed below which is to be done before the Completion Date and in any

case before the dates stated. The Project Manager cannot certify Completion until all the work listed



below has been done and is also free of Defects, which would have, in his opinion,

prevented the Employer from using the works and Others from doing their work.

Item of work To be completed by

As built drawings, Certificate of Compliance, Earth resistance certificate for earthing and Maintenance schedules

Completion Date

Performance test reports Completion Date

3.2.2 The Contractor is permitted to carry out the following works after Completion:

3.2.2.1 Repair Defects identified within the guarantee/ Defects period.

3.2.3 Commissioning

3.2.3.1 Every installation shall be comprehensibly tested and commissioned as individual and integrated

system after the works are complete. Only after installations has been tested, commissioned and all

required documentation (including COC’s, as built drawings, earth resistance certificate for earthing,

excel spreadsheet indicating annual testing of each building and test points) have been provided by

the Contractor and accepted by Project Manager.

3.2.3.2 The Contractor provides the following commissioning activities to bring the works in use in liaison

with the Employer:

The Contractor shall submit a planned commissioning procedure to the Project Manager at

least 5 days before commissioning commences.

The Contractor shall provide all relevant test equipment required to test and commission

the complete works.

The Contractor shall provide adequate and competent personnel for testing,

commissioning and certifying the system.

3.2.4 Take over procedures

3.2.4.1 The Employer may not take over the works before the Completion Date. The Employer shall take

over the works once all the works stated in the Works Information is completed.

3.2.4.2 The Contractor ensures that the documentation as described under paragraph 3.2.4 is presented to

the Project Manager by the Completion Date.

3.2.4.3 The Contractor ensures that the Project Manager has a full and accurate dossier of As-built

documents that represent the status of the completed works to present to the Employer.

3.2.5 Access given by the Employer for correction of Defects

3.2.5.1 Access shall be given as stated under clauses 3.1.1 and 3.1.2 of this document.

3.2.5.2 The Contractor complies with the following constraints and procedures of the Employer where the

Project Manager arranges access for the Contractor after Completion as stated under clauses 3.1.3

and 3.1.4.



4 Plant and Materials Standards and Workmanship

4.1 Investigation, Survey and Site Clearance

4.1.1 Prior to commencing the works the Contractor shall record any Defects or damage on the existing

structures etc. and presents this record to the Project Manager for acceptance. Only items recorded

in this manner will be accepted as having pre-existed. The works and the remedying of all other

damage will be the Contractor’s responsibility and for his cost.

4.2 Standards Applicable to the Works

The following publications and specifications (latest edition) shall apply where contextually correct:

SANS 10313 The protection of structures against lightning

SANS IEC 61643 Surge protective devices connected to low voltage power

distribution systems

SANS IEC TS 61312-2 Protection against electromagnetic impulse

SANS IEC 60950 Information technology equipment safety.

BS 6651 Code of practice for protection of structures against lightning

BS 7430 Code of Practice for Earthing.

SANS 1063 Earth rods, couplers and connections.

SANS 10142-1 The wiring of premises – Part 1: Low-voltage installations.

SANS 10199 The design and installation of earth electrodes.

SANS 62305-1:2011 Protection against lightning – Part 1: General Principles.

SANS 62305-2:2011 Protection against lightning – Part 2: Risk management

SANS 62305-3:2011 Protection against lightning – Part 3: Physical damage to

structures and life hazard.

SANS 62305-4:2011 Protection against lightning – Part 4: Electrical and electronic

systems within structures.

Occupational Health and Safety Act of 1993 (ACT 85 OF 1993).

4.3 Plant, Material and Workmanship

4.3.1 The lighting protection installation shall conform to the requirements of the latest edition and

amendments of SANS 10313 Code of Practice for protection of structures against lightning.

4.3.2 All Plant and Material used on the installation shall be of high quality and the work be of a high

standard of workmanship carried out by qualified staff under proper supervision by experienced and

competent officers.

4.3.3 The Contractor shall supply all necessary Materials, labour, tools, Plant, PPE, demarcating signage

and transport required for the proper Completion of the works.

4.3.4 All Plant and Material shall comply with the relevant SANS or International standard specifications.



4.4 Electrical Engineering Works

Scope of Works

The Contractor shall be responsible for the supply, delivery, installation, testing, commissioning and

handing over in proper condition the lightning protection systems in the Port of Durban. The scope

to be carried out by the Contractor shall include but not limited to the following items of work as

summarized below:

Evaluating and testing of existing lightning systems

Upgrading of lighting protection systems for buildings and structures

Selection of suitable Plants and Materials ( where not already specified herein)

The Contractor shall install vertically driven electrodes at dedicated positions as shown

in the drawings to achieve a standalone resistance value of less than 10 ohms as

prescribed in SANS Code of Practice in all buildings. Electrode connections and down

conductors must be installed using conductors with a minimum cross-sectional area

stipulated in the detailed scope of work. On tiled and concrete roofs a 10 mm aerial

conductor has to be installed and connected to down conductors. All buildings must be

bonded together to ensure equal potentials.

The Contractor shall improve earth mats and earth bars in the LV, MV and Transformer

bays for future testing and ensure readings don’t exceed 1ohm. Bonding of all systems

is a necessity and a requirement as per SANS standards.

The Contractor is responsible in his installation to ensure that all readings in each test

point complies with the requirements of SANS 10313.

Ensuring that the completed works complies with the codes and standards and any

applicable statutory requirements;

Testing, Commissioning and Handover

Issuing As built drawings, Certificate of Compliance, Earth resistance certificate for

earthing and Maintenance schedules

The Contractor shall supply all necessary Materials, labour, tools, Plant, PPE, demarcating signage

and transport required for the proper Completion of the works.

4.4.1 Main Entrance Cato Creek

Supply and install all Stainless Steel Rods, Stainless Steel Rods Couplings, 70 mm

PVC EW, 70 mm BCEW, Terminations, 25 mm PVC Conduit, Earth Bar, Labels and

25 mm PVC EW to ensure compliance to SANS 10313.

Supply and install 9 new earth points and connect each to the steel structure.

Bond camera and screen to the earthing system.

Supply and install 10 ohm earth mat connect it to c/w earth bar in security office.

Issue Certificate of Compliance.



4.4.2 N-Shed Passenger Terminal

Supply and install all Stainless Steel Rods, Stainless Steel Rods Couplings, 70 mm

PVC EW, Terminations, 25 mm PVC Conduit, Earth Bar, Labels, 10 mm Round

Aluminium including saddles and back strip and 16 mm PVC EW to ensure compliance

to SANS 10313.

Scanning for the underground services to prevent damage to cables and water pipes.

Supply and install 19 new earth points and bond to existing system as shown on

drawing.

Bond all handrails to the system.

Supply and install aerial conductor parapet wall at roof level.

Supply and install visible labels in each test point.

All metal structures to be bonded to the new system.


4.4.3 Durmarine Building

Supply and install all Terminations, 25 mm PVC Conduit, Labels, 10 mm Round

Aluminium including saddles and back strip and 16 mm PVC EW to ensure compliance

to SANS 10313.


Replace existing 25x3 mm flat copper conductor on the roof with 10 mm round

aluminium.

All steel and metal fixtures to be bonded to the system.

All existing labels to be replaced with newer visible labels.


4.4.4 Ocean Terminal Building

Supply and install all Brass Bushes, 16 mm PVC EW and Labels to ensure compliance

to SANS 10313.


Earth all entrance handrails with using rebar and brass brushes.

All existing labels to be replaced with newer visible labels.


4.4.5 Durban Harbour Intake Substation

Supply and install all Stainless Steel Rods, Stainless Steel Rod Couplings, 70 mm PVC

EW, Terminations, 25 mm PVC Conduit, 50 mm x 3 mm Flat Copper, Earth Bar, Labels,

10 mm Round Aluminium including saddles and back strip, exothermic welds and 16

mm PVC EW to ensure compliance to SANS 10313.


Install lighting protection in accordance to SANS standards.

Supply and install 1 x aerial conductor on the roof.

Improve existing earth mats and ensure the reading doesn’t exceed 1 ohm.

Supply and install earth bars in the substation and Transformer room as shown on

drawing.



All metal fixtures to be bonded to the system.

Supply and install test points in a 150 mm x 150 mm inspection manhole with visible

labels.


4.4.6 Allan Dalton Substation Complex

Supply and install all Stainless Steel Rods, Stainless Steel Rod Couplings, 70mm PVC





4.4.7 Allan Dalton 33KV Substation

Install lighting protection in accordance to SANS standards.



Supply and install earth bars in the substation and Transformer room as shown on the

drawing.

All metal fixtures must be bonded to the earthing system.

Supply and install class III surge protection internally.

Supply and install surge protection on single and 3 phase distribution boards.


labels.


4.4.8 Allan Dalton 6.6KV Substation

Improve existing earth mats and ensure the new reading doesn’t exceed 1 ohm.


drawing.

All metal fixtures must be bonded to the system including generator earthing.

Supply and install class III surge protection internally.

Supply and install surge protection on single and 3 phase distribution boards.


labels.


4.4.9 Allan Dalton New Generators and Diesel Tank

Add 1 x earth bonding point.


4.4.10 Helicopter Hanger

Supply and install all 50 mm PVC EW, Terminations, 25 mm PVC Conduit, Earth Bar,

Labels, Brass Bush and 16 mm PVC EW to ensure compliance to SANS 10313.

Container offices to be earthed from existing point as shown on drawing.

All railing around the helicopter pad to bonded to the earthing system.



Supply and install earth bar to the main earth as shown on drawing.

Supply and install 2 x brass bushes into the existing rebar as shown on drawing.


4.4.11 Queens Warehouse Complex


EW, 70 mm BCEW, 50 mm PVC EW, 25 mm Hospital Saddles, Terminations, 25 mm

PVC Conduit, Earth Bar, Labels, 10mm Round Aluminium including saddles and back

strip and 25 mm PVC EW to ensure compliance to SANS 10313.


4.4.12 Queens Warehouse Computer Room

Supply and install lightning protection for a Level I system.

Supply and install aerial conductor on the roof as shown on drawing.


Supply and install earth bars under mezzanine floor and in the UPS room as shown on

drawing.

All water pipes, steel doors and metal structures to be bonded.



4.4.13 Queens Warehouse Building

Replace existing 16 mm2 down conductors with 10 mm2 surface mounted round

aluminium conductors.

Earth new generator.

Bond new stainless steel handrails to the system.

Refit 5m aerial conductor.


4.4.14 Dredging Services


EW, 50 mm BCEW, Terminations, 25 mm PVC Conduit, Earth Bar, Labels, 10 mm

Round Aluminium including saddles and back strip and 16 mm PVC EW to ensure

compliance to SANS 10313.


Supply and install additional new earth points and bond to existing system and ensure

readings don’t exceed 10 ohms.

Repair existing system by installing new earth electrodes.

Supply and install additional points on park homes and outside buildings and bond to

existing system as shown on drawing as shown on drawing.

Bond camera into the existing system as shown on drawing.

All metal fixtures and handrails to be bonded into the system.





4.4.15 111 Point Road


EW, 50 mm PVC EW, 50 mm BCEW, Terminations, 25 mm PVC Conduit, Earth Bar,

Labels, 10 mm Round Aluminium including saddles and back strip to ensure





Replace existing 16 mm2 down conductors with 10 mm2 surface mounted round

aluminium conductors.



4.4.16 R Berth Ablution Facility


EW, Terminations, 25 mm PVC Conduit, Labels, 10 mm Round Aluminium including

saddles and back strip to ensure compliance to SANS 10313.




Bond metal roof sheeting into the existing system.




4.4.17 Stanger Street Substation






Install lighting protection according to SANS standards.




drawing.

All metal fixtures to be bonded to the system.


labels.


4.4.18 Roads and Tracks


EW, 50 mm PVC EW, 50 mm BCEW, Terminations, 25 mm PVC Conduit, Labels, 10



mm Round Aluminium including saddles and back strip to ensure compliance

to SANS 10313.


Supply and install lightning protection according to SANS 10313.




4.4.19 Worksop 24


EW, 50 mm PVC EW, 70 mm BCEW, Terminations, 25mm Galvanised Conduit, 25 mm

Hospital Saddles, Labels, 10 mm Round Aluminium including saddles and back strip to

ensure compliance to SANS 10313.


Supply and install lightning protection according to SANS 10313.

Supply and Install aerial conductor on asbestos and concrete roofs.




4.4.20 School of Ports


EW, Terminations, 25 mm PVC Conduit, Labels, 10 mm Round Aluminium including

saddles and back strip to ensure compliance to SANS 10313.


Supply and install additional earth points to bring structure back to standard.

Replace broken earth points on Block E shown on drawing.

Supply and Install Lighting Protection System on outside shed and admin building.

Bond cameras to the newly installed system.



4.4.21 Joint Bunker Services


EW, 70 mm BCEW, Terminations, 16 PVC EW, 25 mm PVC Conduit, Labels, Earth

Bar, 10 mm Round Aluminium including saddles and back strip to ensure compliance

to SANS 10313.


Supply and install additional earth points to bring structure back to standard.

Earth New Generator.

Supply and Install Lighting Protection System on outside shed in accordance to SANS

10313.





4.4.22 Fynnlands Generator Room


EW, Terminations, 25 mm PVC Conduit, Earth Bar, Labels, 10 mm Round Aluminium

including saddles and back strip to ensure compliance to SANS 10313.


Supply and install additional earth points to ensure structure is compliant to standard

10313.

Supply and Install aerial conductor at the roof.

Bond fence to existing system.



4.4.23 Power Supplies Services


EW, 25 mm PVC EW, Terminations, 25 mm Galvanised Conduit, 25 mm Hospital

Saddles, 25 mm PVC Conduit, Labels, 10 mm Round Aluminium including saddles and

back strip to ensure compliance to SANS 10313.


Supply and install lightning protection in accordance to SANS 10313.

Supply and Install 10 mm aerial conductor on asbestos and concrete roofs.


Improve existing earth mat at the mini substation and ensure readings don’t exceed 10

ohms.



4.4.24 CFI Generator Substation


EW, 70 mm BCEW, Terminations, 25 mm PVC Conduit, Labels and Earth Bar to ensure



Improve lightning protection and ensure it complies with SANS 10313.

All metal fixtures and handrails to be bonded into the system including diesel tank.




4.4.25 Millennium Tower Building

Supply and install all 25 mm PVC EW, 50 mm BCEW, Terminations, 8 mm Insulator

and Labels to ensure compliance to SANS 10313.


Replace existing Earth Bar on ground level with c/w bolts.

Supply and Install new earth conductor in the control room.





4.4.26 Building and Marine


EW, 50 mm PVC EW, 50 mm BCEW, Terminations, 25 mm PVC Conduit, Labels, 10

mm Round Aluminium including saddles and back strip to ensure compliance to SANS

10313.


Supply and install lightning protection in accordance to SANS 10313.




4.4.27 Graving Dock Rail Track

Provide a detailed assessment report with specific Site recommendations, detailed

lightning protection design, AutoCAD drawings showing test points and detailed Bill of

Quantity.

4.4.28 Ship Repair Quay Rail Track



Quantity.

4.4.29 Departmental Repair Rail Track



Quantity.

4.4.30 Non Departmental Repair Rail Track

Provide a detailed assessment report, detailed Site recommendations, detailed


Quantity.

4.4.31 Tank Washout



Quantity.

4.4.32 Island View Pipe Rack

Measure the resistance of the existing x 309 test points.

Provide new measured readings per test point and maintenance certificate (if fully

compliant).

If not fully compliant provide a report with recommendations to improve each test point.

4.4.33 Wentworth Traction Substation



Quantity.



4.5 Project Programme

4.5.1 The Contractor shall provide Transnet National Port Authority with a Project Programme in the

form of a Gantt chart in Microsoft Projects or at least in Excel format indicating Key Dates and

details of all works to be completed as stated in the Works Information.

4.5.2 The works shall not be accepted by the Project Manager as complete unless all the work and any

defect have been completed to the satisfaction of the Project Manager.

5 List Of Drawings

5.1 Drawings issued by the Employer

This is the list of drawings issued by the Employer at or before the Contract Date and which apply

to this contract.

5.1.1 PTEE-00-00-BH - Durban Harbour Intake Substation

5.1.2 PTEE-01-00-TJ – Ocean Terminal Building

5.1.3 PTEE-02-00-TJ – Durmarine Building

5.1.4 PTEE-03-00-TJ – R-Berth Ablution Facility

5.1.5 PTEE-04-00-BH – School of Ports.

5.1.6 PTEE-05-00-IV – CFI Generator Substation.

5.1.7 PTEE-06-00-BH – Joint Bunker Services.

5.1.8 PTEE-07-00-TJ – N Shed Passenger Terminal

5.1.9 PTEE-08-00-PT – Queens Warehouse

5.1.10 PTEE-09-00-BH – Allan Dalton Substation

5.1.11 PTEE-10-00-TJ – Stanger Street Substation

5.1.12 PTEE-11-00-TJ – Helicopter Hanger

5.1.13 PTEE-12-00-PT – 111 Point Road

5.1.14 PTEE-13-00-PT – Dredging Services

5.1.15 PTEE-14-00-IV – Fynnlands Generator

5.1.16 PTEE-15-00-BH – Workshop 24

5.1.17 PTEE-16-00-MW – Roads and Tracks

5.1.18 PTEE-17-00-BH – Building and Marine

5.1.19 PTEE-18-00-BH – Power Supplies Services

5.1.20 PTEE-19-00-TJ – Main Entrance Cato Creek



SECTION 2

6 Management and start up

6.1 Management meetings

Regular meetings of a general nature may be convened and chaired by the Project Manager as

follows:

Title and purpose Approximate time & interval

Location Attendance by:

Overall contract progress and feedback

Monthly Port of Durban/MS Teams

Employer, Project Manager, Contractor and appropriate key persons

Issues on Site As and When required

On Site Project Manager and the Contractor

Meetings of a specialist nature may be convened as specified elsewhere in this Works Information

or if not so specified by persons and at times and locations to suit the Parties, the nature and the

progress of the works. Records of these meetings are to be submitted to the Project Manager by

the person convening the meeting within five days of the meeting.

All meetings are to be recorded using minutes or a register prepared and circulated by the person

who convened the meeting. Such minutes or register are not to be used for the purpose of confirming

actions or instructions under the contract as these are to be done separately by the person identified

in the conditions of contract to carry out such actions or instructions.

6.2 Safety risk management

6.2.1 The Contractor complies with the following SMP: All health and safety matters associated with the

works will be dealt with in accordance with Occupational Health & Safety Act, 1993 (Act No. 85 of

1993) and the Transnet National Ports Authority Health and Safety Specifications attached to this

Works Information.

6.2.2 The Contractor shall prepare, implement and administer the Contractor’s Health and Safety

Management Plan (CHSMP). The Health and Safety Management Plan must provide a systematic

method of managing hazards and implementing control measures.

6.2.3 The Contractor must prepare and submit the Occupational Health & Safety file to the Project

Manager for acceptance. The Safety file will then be submitted to the TNPA Legal & Compliance

Department for approval before start of the works.

6.2.4 Pre-employment medical examinations as well as exit medicals will be required and must further

include for chest X-rays. These medical examinations must be carried out by a registered

Occupational Health practitioner. All costs associated will be to the Contractor’s account.

6.2.5 The Contractor ensures that its Sub-contractors comply with the CHSMP and relevant statutory

requirements of the Occupational Health & Safety Act, 1993 (Act No. 85 of 1993).

6.2.6 The roles and responsibilities of the various personnel acting on behalf of the Project Manager with

respect to the SMP and health and safety issues are as stated in the paragraphs following:



6.2.6.1 The Construction Manager is responsible (in the context of the SMP only) for health and

safety on the Site and Working Areas and reports to the Project Manager.

6.2.6.2 The Construction Manager specific tasks (in the context of the SMP) are:

a) Implement the Employers safety management system.

b) Monitor Contractor’s compliance to the CHSMP.

c) Ensure risk is at an acceptable level.

d) Ensure the Contractor’s workforce and Construction Management Team is competent.

e) The Contractor performs the works having due regard to the HSSP.

f) The HSSP is:

6.2.7 The Project Site Safety Manager (PSSM) is responsible for ensuring that the Contractor complies

with the SMP. The PSSM acts on behalf of the Project Manager.

6.2.8 The Project Site Safety Manager (PSSM) specific tasks are:

a) Ensure that the overall project safety requirements are complied with.

b) Provide guidance on safety related issues arising during the execution of the project.

6.2.9 The Contractor shall submit a Safety, Health and Environmental (SHE) file showing the Contractor’s

adherence to the OHS Act and all legislative requirements. The SHE plan prepared before award of

work must be signed and approved by TNPA Legal & Compliance Department. Thereafter the

Contractor shall be required to attend a safety induction. The Contractor shall pay special attention

and compliance to Transnet National Ports Authority SHE Specification, a copy of which is included

with this tender. Documentation required includes;

SHE Plan

Method Statement

Risk Assessment

6.2.10 The SHE File is to be kept on Site at all times. The file has to contain amongst others:

Principal Contractor Organogram

Letter Of Good Standing With Compensation Fund

Notification Letter Of Construction Work ~ Department Of Labour (If Applicable)

Appointments

Induction: Employees And Visitors: Staff Medical Certificates

Principal Contractor’s SHEQ Policy

Health & Safety Plan, Integrated Legal Register, Client Specification

Fall Protection Plan (If Applicable)

Risk Assessments: Method Statements: Safe Operating Procedures

Incidents / Accidents Register And Investigation Reports

Emergency Contact Telephone Numbers

Business Continuity Plan Including Emergency Plan



Documented Proof Of Daily Toolbox Safety Talks/ DSTI

Inspections Checklist

All Registers

Welfare Facilities

Electrical Compliance

Mandatary Agreement

Communication Plan

Training Records and Competency Certificates

Environment Management Plan

6.2.11 COVID 19 Requirements

COVID 19 Risk Assessment

COVID 19 Risk Assessment Management Plan

COVID 19 Induction

COVID 19 Communication plan (Attendance registers DOL Directive 479, Risk

assessment, etc.)

Appointment of COVID 19 Manager/Representative

COVID 19 Operational Plan (include Return to work questionnaire, COVID 19 Reporting

and investigation procedure, social distancing, Symptom screening procedure,

sanitizing and disinfecting procedures, Cloth masks and other PPE, Measures in respect

of workplaces to which public have access, Ventilation, Hygiene and cleaning measures

and Waste Management, and not limited to the above specifications).

COVID 19 Registers and Checklists

6.3 Environmental constraints and management

The Contractor complies with the following Construction Environmental Management Plan (CEMP):

6.3.1 The Contractor performs the works and all construction activities within the Site and Working Areas

in accordance with the provisions of the environmental management plan guidelines as contained in

the TNPA Standard Environmental Specifications.

6.3.2 The Contractor performs the works and all construction activities within the Site and Working Areas

having due regard to the environment and to environmental management practices as more

particularly described within the Standard Environmental Specification (SES) and Project

Environmental Specifications (PES).

6.3.3 The SES describes the minimal acceptable standard for environmental management for a range of

environmental aspects commonly encountered on construction projects and sets environmental

objectives and targets, which the Contractor observes and complies.



6.3.4 The PES describes more particularly the environmental standards applicable to the works,

the Site and the Working Areas and sets out variance (including additions) to the SES. The PES

may require higher minimal standards than those described in the SES as may be required by the

Project Manager or Others.

6.3.5 The overarching obligations of the Contractor under the CEMP before construction activities

commence on the Site and/or Working Areas is to provide an environmental method statement for a

particular construction operation at the Site and/or Working Area by the Contractor and where

requested by the CM and to comply with the following:

The EMP must include, but are not limited to the following sections detailing the environmental

aspects and possible impacts and management controls (mitigation measures) pertaining to the risks

listed in the section:

Site establishment including Contractor’s Site camp;

Protection of sensitive/no-go areas;

Management of hazardous chemicals and flammable substances;

Pollution control & Spill response;

Waste Management;

Environmental education and awareness;

Protection of marine species and birds;

Removal of project waste ;

Decommissioning of Site camp;

Contractor’s SHE Officer

Monitoring and auditing and;

Record keeping.

6.3.6 The Contractor shall ensure that his management, foremen and the general workforce, as well as

all suppliers and visitors to Site have attended the Induction Programme prior to commencing any

work on Site. If new personnel commence work on the Site during construction, the Contractor shall

ensure that these personnel undergo the Induction Programme and are made aware of the

environmental specifications on Site.

6.3.7 The Contractor must appoint a sufficient number of named assistants to the CSHEO to monitor

environmental issues e.g. litter, spills, illegal activities, fence patrol, dust etc. These appointments,

along with details of the individuals being appointed and job descriptions, must be sent to the Project

Manager for his approval.

6.3.8 During the installation period, the Contractor complies with the following:

6.3.8.1 A copy of the SES, and the relevant PES shall be available on Site, and the Contractor shall ensure

that all the personnel on Site including Subcontractors and their staff as well as suppliers are familiar

with and understand the specifications contained in the SES as amended by the PES.



6.3.8.2 Method statements that are required during construction must be submitted to the Project

Manager for approval at least 20 days prior to the proposed commencement of the activity.

Emergency construction activity method statements may also be required. The activities requiring

method statements cannot commence if they have not been approved by the Project Manager.

6.3.8.3 Where applicable, the Contractor shall provide job-specific training on an ad hoc basis when workers

are engaged in activities, which require method statements.

6.3.8.4 The Contractor shall ensure that any Materials delivery drivers are informed of all procedures and

restrictions (e.g. which access roads to use, no go areas, speed limits, noise, etc) required by the

CEMP before they arrive at Site and off load any Materials.

6.3.8.5 The list below is a list of some of the other issues that the Contractor must ensure he has planned

for to meet the requirements of the environmental specifications. It is not a comprehensive list

but serves as a guide:

a) Workshop and maintenance of Plant

b) Protection of historical and archaeological artefacts

6.3.8.6 The Contractor complies with environmental inspections and audits which will be conducted by

TNPA environmental officers during the execution of the project, detailed requirements of the audits

to be agreed with the successful tenderer after award.

6.3.8.7 The Contractor ensures that all personnel on Site including Subcontractors and their staff are familiar

with and understand the requirements of the CEMP.

6.4 Quality assurance requirements

6.4.1 The Contractor shall have, maintain and demonstrate its use to the Project Manager (and/or the

Supervisor to satisfy the requirements of the documented Quality Management System to be used

in the performance of the works. The Contractor’s Quality Management System shall conform to

International Standard ISO 9001 (or an equivalent standard acceptable to the Project Manager).

6.4.2 The Contractor submits his Quality Management System documents to the Project Manager as part

of his programme under ECC Clause 31.2 to include details of:

Quality Plan for the contract;

Quality Policy

Index of Procedures to be used; and

A schedule of internal and external audits during the contract

6.4.3 The Contractor develops and maintains a comprehensive register of documents that will be

generated throughout the contract including all quality related documents as part of its Quality Plan.

6.4.4 The Project Manager indicates those documents required to be submitted for either information,

review or acceptance and the Contractor indicates such requirements within his register of

documents. The register shall indicate the dates of issue of the documents with the Project Manager

responding to documents submitted by the Contractor for review or acceptance within the period for

reply prior to such documents being used by the Contractor.



6.4.5 The Quality Plan means the Contractor’s statement, which outlines strategy, methodology,

resources allocation, QA and Quality Control co-ordination activities to ensure that the works meet

the standards stated in the Works Information.

6.5 The Contractor’s Invoices

6.5.1 When the Project Manager certifies payment (see ECC Clause 51.1) following an assessment date,

the Contractor complies with the Employer’s procedure for invoice submission.

6.5.2 The invoice must correspond to the Project Manager’s assessment of the amount due to the

Contractor as stated in the payment certificate.

6.5.3 The invoice states the following:

Invoice addressed to Transnet SOC Ltd;

Transnet SOC Limited’s VAT No: 4720103177;

Invoice number;

The Contractor’s VAT Number; and

The Contract number

The invoice contains the supporting detail

6.5.4 The invoice is presented either by email or by hand delivery.

Invoices submitted by email are addressed to:

[email protected]

For the attention of Ayanda Zulu

Invoices submitted by hand are presented to:

3 Quayside Road,

Room 229, Ocean Terminal Building

Port of Durban

4001

For the attention of Ayanda Zulu

The invoice is presented as an original.

Documents

PART 3: SCOPE OF WORK · 2021. 5. 18. · transnet national ports authority contract number: tnpa 861 description of the works: for evaluating, upgrading and testing of lightning