Parliamentary Procedure SWASAP EMERGING LEADERS INSTITUTE Jeff
Kahlden-Weatherford College
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Characteristics of a presiding Officer Willingness to work
Self-confidence Ability to learn parliamentary procedure
Well-developed voice Neat appearance Fair and impartial judgement
Skill in leading people
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Importance of Parliamentary Procedure Primary Purpose-
Achieving the goals of the meeting Serves as a code of ethics
Enhances a democratic way of making a decision Makes a meeting run
smooth and timely
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The Board Often Voted Upon or Appointed Represent the
stakeholders Make decisions based upon the membership Accountable
to the members Team-Each Member serves a purpose
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So you chose or got chose to be a president or President-Elect
Memorize constantly used procedures Make sure all know whats being
debated upon Learn how to conduct voting Know the steps in a
meeting Learn how to handle points of order and appeals Know more
about Parliamentary Procedures than others
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Secretary & Treasurer Secretary Notice of meetings Prepare
order of business Read minutes, correspondence, and record minutes
Keep official records Treasurer Entrusted with the custody of the
organizations funds Bills and collections Treasurers report Arrange
Audits
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Other Board Members Past-President Representatives
Parliamentarians Committee Chairs-Standing or Appointed
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Lets meet! Establish a quorum Call to Order Establish &
Adopt Agenda - Reading & approval of minutes - Reports-Officers
- Reports-Committees - Unfinished Business - New Business
Adjourn
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Lets Get Moving Main Motion Motion is a formal proposal by a
member to bring forth business before an assembly To begin- Get
Recognized! Stand and Deliver-Mr. Pres. or Madam Pres. - No Sitting
- Be proper and loud-Some meetings require name and location
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After Getting Recognition State your motion: I Move that .
Next-Second it! (Typically you can yell this out or stand to
second) The Chair will then state the question The chair is
responsible for making sure that it is worded correctly Then its on
to Debate
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Debate Motion is on the floor Debatable Amendable Speakers must
be recognized Call for the question Debate needs to be applicable
to the motion
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Question has been called Lets Vote All in favor say Show of
hands Secret Ballot Standing Roll Call It is final following the
vote
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Amendments How Do we Amend Modifies the main motion I move to
amend the main motion by. Must approve/vote on the amendment first
Then vote on the amended motion Voting/final Types of Amendments
Insert or Add Words Strike Out Words Strike Out and Insert
Words
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Different Types of Votes Majority Vote-Most common and defined
as more than half Two-Thirds Vote- required for particular
circumstances and most notably suspending the rules Majority of
Membership-All members must vote Unanimous Consent or Acclimation
Chairman does not vote unless its by ballot or they will change the
vote
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Other types of motions Incidental Point of Order Appeal the
Decision of the Chair Suspend Standing Rules Division of Assembly
Nominations Parliamentary inquiry Withdraw a motion Subsidiary Lay
on the table Previous Question Refer to a committee Amend
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Parliamentary Procedures The more you study it and use it-The
better you will get Remember be firm and committed and most folks
will not question you Get help-Appoint a Parliamentarian