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Park Forest PTO Meeting Minutes May 2017

Attendees: Jennifer DeCecco, Michele Duffey, Michelle Carr, Michelle Diaz, Nicki Rusca, Melissa Showalter, Emily Baxter, Mollie Craig, Jamie Glass, Kate Branford, Kelly Garthwaite, Melinda Turner President Jennifer DeCecco called the meeting to order at 7:02pm.

A. Minutes from April’s Meeting

1. Nikki Rusca made a motion to approve the meeting minutes. Melissa Showalter seconded the

motion. The motion carried.

B. Treasurer’s Report

1. Please see page 4.

C. Past Events

1. SLAM Fair

i. Went great. Signed a thank you card for Mr. Gill from the PTO.

ii. Emily will set up a Google doc for comments and a retrospective (what went well,

what can we improve?).

iii. Would like to change up the live entertainment portion among the ages. Perhaps start

with K and mix in the other grades, not just go in order by grade.

1. Possibly start the show a little earlier.

iv. Will only permit current PFE student to perform from now on.

v. Will ensure participants adhere to the time limit with their performance.

2. Teacher’s Luncheon

i. Went well and there was enough food and feedback is that the teachers appreciated

it.

D. Upcoming Events

1. Retirement Party for Donnan – Sun 5/21 at Circleville Park from 2-6pm

i. Trees to be planted in the front of PFE School. Would also like to get permission to

paint rocks for a new river rock garden in the front of the school. Painting may begin

during the retirement party and additional painting can potentially take place on Field

Day for the kids of the school.

1. The rock garden approval path would be:

a. Mr. Hardy

b. Mr. Hardy would then forward it to the central office for final

approval.

2. 5th Grade End of Year Celebration – will be held at the PF Pool

i. Discussion over the date. It’s either considered for 6/9 w/ a rain date of 6/13 or it

might be 6/8 w/ a rain date of 12.

1. Mollie will double check and will update the school calendar online.

ii. It’s been becoming a difficult task to lead this party; there hasn’t been many

volunteers.

iii. Expenses to approve – motioned to approve up to but limited to $1,500 by Melissa

Showalter and seconded by Melinda Turner. The motion carried.

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3. Field Day – 6/2

i. Snacks are still needed

1. Oranges by the PTO? Jennifer will take this away.

ii. Buffs are in

iii. Stacey M. has purchased items for this year and future

4. Campout – 6/2 Kate

i. Flyers were sent out

ii. Needs $ to purchase yogurt parfait’s, bagels, juice, s’mores

E. Other

1. Class Supply Money/Scholastic Dollars Approval

i. $500 per grade for Scholastic Dollars

1. Per Nikki - can invite teachers to look at the Scholastic Dollars catalog; make a

wish list and Nikki can order for all.

2. Option is to have the PTO provide an additional $300 per classroom (the

specialist teachers are now included); motion to approve by Michelle Diaz and

seconded by Nikki Rusca. The motion carried.

2. PFE School Garden

i. Becky Brigman and her husband (Paul) have taken over the garden and are utilizing

some Lion ambassadors. She has big plans to spruce it up. She has asked for $854.08

for the garden. We have $500 donated for Donnan. The school budget also has

approx. $200 for the garden that needs spent this year. However, this is being put on

hold at the moment to iron out the details. There is an option of writing the school

district for grant money. The timeline is unclear at this time.

3. Yearbook

i. It is coming on time; there was a slight problem with the timeline.

4. Bridging Books

i. Being ordered for the children who requested one.

5. Chair Members

i. Melinda and Pam are prepared/volunteered to co-chair the FunRun again in the fall.

6. Treatment of Bus Drivers

i. Student has reported mistreatment of their bus driver. Is there any way to show

support/something for bus drivers? This is something to consider for next year. ‘How

to behave on the bus and respect your bus driver, etc.’

ii. Can email Mollie to inquire the exact number of buses that come to PFE.

iii. Can hold a session in the All School Gathering, perhaps.

F. Election of New Officers for 2017/2018 School Year

1. President – Nikki Rusca has volunteered for the position. Motion to approve was made by all

and no one opposed. The motion carried.

2. Vice President – Melissa Showalter has volunteered for the position. Motion to approve was

made by all and no one opposed. The motion carried.

3. Secretary – Michelle Carr has volunteered to continue the position. Motion to approve was

made by all and no one opposed. The motion carried.

4. Treasurer – Michele Duffey has volunteered to continue the position. Motion to approve was

made by all and no one opposed. The motion carried.

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G. Next Meeting:

1. Wed 9/20/2017 @ 7pm

There being no further business, Michelle Diaz made a motion to adjourn the meeting at 8:18 PM. Emily Baxter 2nd the motion. The motion carried. Respectfully submitted by:

Michelle Carr Michelle Carr

PFE-PTO Secretary

Date Submitted: 5/18/2017 Date Approved: _______________________

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PFE PTO Treasurer’s Report

May 17, 2017

Previous PayPal Balance as of April 19, 2017 – $4100.55

Pay Pal Income Yearbook Ad $ 10.00

Total PayPal Income $ 10.00

Pay Pal Disbursements The Green Office (SLAM/Campout supplies) $ 391.46 Luncheon (Wegmans purchase – Jen Dececco reimbursement) $ 479.19 Luncheon (flowers – Jen DeCecco reimbursement) $ 50.00 PayPal fees $ 0.59

Total PayPal Disburse $ 921.24

19 Apr 2017 BALANCE PAYPAL $3,189.31

Previous Bank Balance as of April 19, 2017 – $28,511.51

Income Interest (Apr) $ 0.24 Book Fair deposit $ 690.60 Yearbook Ads $ 60.00 SLAM petty cash deposit $ 193.12

SLAM Fair food (pizza and ice cream) $ 475.00 Yearbook Ad $ 20.00

Total Bank Income $ 1438.96

Disbursements (through May 17, 2017)

2178 – Nat Constitution Center (5th grade trip) $ 675.00 2179 – Jill Swanson (Accompany Patti Begg – Choir) $ 150.00 2180 – Scholastic Book Fair sales $ 797.72 SLAM Fair food (pizza and ice cream) $ 475.00 2181 – Track & Field IM T-shirts $ 189.50 2182 – SCASD (transportation for Ft Roberdeaux trip) $ 445.02 2183 – Michele Diaz (additional luncheon supplies) $ 49.02 2184 – SCASD (Bridging Books flyer printing) $ 19.95

Total Bank Disburse $ 2801.21

17 May 2017 BALANCE BANK $ 27,149.26

TOTAL PTO Funds $ 30,388.57

Submitted by: _Michele Duffey_________________ Date: May 17, 2017__

Upcoming Expenses: 3rd

Grade trip transportation (Feb), Elephant & Piggie transport (May – 1st & 2

nd), Philadelphia (5

th

– May), 5th

Grade celebration (June up to $1500 approved), 4th

grade (Penns Cave), picnic supplies for Donnan

Celebration (TBD), Danny Gill Retirement Gift, Field Day Supplies, Campout expenses, 2017-2018 school supplies

(300/room)(art, pe, music, library, band), garden use – can use $500 plus $250, yearbooks, bridging books, field day snack

purchase