Parents Info Night2019-20

Conduct and Regulations

Topics Covered

➢ Swim Meets & Dates

➢ Parent Code of Conduct

➢ Athlete Code of Conduct

➢ Team Regulations

➢ Volunteer Harassment Regulations

➢ Proposed Points Per Group

Swim Meets & Dates

Links to Mallards website:

https://www.teamunify.com/SubTabGeneric.jsp?team=canmls&_stabid_=190856

Web Site Essentials

MALLARDS PARENT INFO NIGHT

What We Shall Cover

▸Checking your family account balance

▸Checking your service point balance

▸Adjusting swimmer commitments for meets

▸ Signing up for positions at Mallards swim meets

MALLARDS PARENT INFO NIGHT

BEFORE WE BEGIN

▸ You should already have an account on the Mallards web site

▸ Follow instructions in email to activate

▸ One account per family (i.e. parents will share account)

▸ Verify and update your personal information

▸ Suggest opting in to receive notifications by SMS

▸ Also check out Team Unify OnDeck app on your smart phone

Main screen

CLICK HERE TO LOGIN TO YOUR ACCOUNT

AFTER you have logged in

YOUR CONTACTAND SWIMMER INFO

YOUR FAMILY BALANCEAND POINTS INFO

My Account Page

EDIT YOUR CONTACTINFO HERE

CLICK HERE TOACCESS FAMILY

ACCOUNT BALANCEAND CHARGES(SAME AS MY

INVOICE/PAYMENT MENU)

My Invoices/payments Page

CLICK ON BILLINGHISTORY TAB TO ACCESS

ALL YOUR MONTHLY INVOICES

FIND HISTORY OF MEETFEE CHARGES HERE

CLICK HERE TOACCESS FAMILYSERVICE POINTS

ACCOUNT

Service Hours Tracking Page

AFTER EACH MEET, YOURACCOUNT WILL BE CREDITEDWITH SERVICE POINTS FOR

POSITIONS YOU HAVE WORKED AS NEW LINE ITEMS

UNMET SERVICE POINTSFOR YOUR FAMILY SHOWN HERE

AMOUNTS SHOWN ARESERVICE POINTS, EVEN THOUGH SYSTEM SAYS

“HOURS”

Signing up swimmers for meets

NEED TO LOGIN TO ACCESSTHE ATTEND/DECLINE

BUTTON

UPCOMING MEETS LISTED HERE

(BOTTOM OF HOME PAGE)

ALL SWIMMERS ARE SET UP TO ATTEND ALL MEETS FOR THEIR

GROUPS.

IT IS YOURRESPONSIBILITY TO DECLINE.

AFTER DEADLINE YOU ARE LIABLE FOR ALL CHARGES.

MALLARDS PARENT INFO NIGHT

Changing meet attendance

CLICK ON SWIMMER NAME TO

ACCESS MORE OPTIONS

SWIMMER IS SET UP TO ATTEND ALL DAYS OF MEETS

MALLARDS PARENT INFO NIGHT

Changing meet attendanceTO DECLINE ENTIRE

MEET CLICK THIS

MAKE SURE YOU HIT

SAVE CHANGESHERE!!!!!!!!

TO SEE EVENTS ON DIFFERENT

DAYS, CLICK ON EACH TAB

CLICK ON CHECKBOX TO SELECT

DAYS TO ATTEND

ENTER NOTES FOR COACH HERE

MALLARDS PARENT INFO NIGHT

Volunteer signup at Mallards meet

▸ Information on how to sign up will be emailed before our hosted meets

▸During signup, indicate name of parent/volunteer working in the position

Example official signup page (from previous meet)

CLICK CHECKBOX AND THENSIGNUP TO PROCEED

FIND A POSITION WITHAN EMPTY SLOT

Example official signup page (cont’d)

ENTER NAME OF PARENT/VOLUNTEER WORKING ON

BEHALF OF YOUR ACCOUNT

MALLARDS PARENT INFO NIGHT

For more info

CHECK OUT MY TUTORIALSUNDER THE MY

ACCOUNT MENU

Officials Education & Certification

Officials Education & Certification

•Officials Levels

•Officials Certification

•Evaluations

•SOOC Officials Development Plan

•Upcoming Clinics

•Resources

Officials Certification

•LEVEL I – RED PIN•LEVEL II – WHITE PIN•LEVEL III – ORANGE PIN•LEVEL IV – GREEN PIN•LEVEL V – BLUE PIN

Officials Certification

LEVEL I – RED PINA. Complete Introduction to Swimming Officiating clinic.

B. Complete Safety Marshal clinic (if Level 1 clinic completed between September 1, 2015 and September 1 2017).

C. Complete registration in the Swimming Canada Officials Registration System.

Note: The requirements for Level I (A, B, C) may be completed simultaneously or in any order.

Official Certification

LEVEL II – WHITE PINA. Certify in Level I by obtaining two successful deck evaluations in

the role of Timekeeper.

B. Complete the Judge of Stroke/Inspector of Turns clinic and obtain two successful deck evaluations.

C. Complete one other Level II clinic listed below and obtain two successful deck evaluations:

i. Chief Timekeeper; ii. Clerk of Course;iii. Chief Finish Judge (CFJ) / Chief Judge Electronics (CJE);iv. Meet Manager; v. Starter*… (Must have completed min. of three level 2 clinics)

LEVEL II – WHITE PIN cont’d

Note: •Certification in the role of Chief Finish Judge/Chief Judge Electronics - requires that an official obtain at least one of the two deck evaluations in the role of Chief Finish Judge.

•Completing the requirements for Level II (A, B, C) may happen simultaneously or in any order.

•After achieving Level II, it is recommended that officials maintain a log of all sessions worked indicating Pool Location, Position Worked, Pool Configuration,…

LEVEL III – ORANGE PINA. Complete all of the clinics listed under Level II;B. Complete the Recorder-Scorer clinic;C. Certify in three additional positions listed under Level II by

obtaining two successful deck evaluations in each position;D. Conduct the Level I – Introduction to Swimming Officiating

clinic under the supervision of a Level IV or V official.

Officials Certification

LEVEL III – ORANGE PIN cont’d

Note: - Completing the requirements for Level III (A, B, C, D) may happen

simultaneously or in any order. - The Recorder-Scorer clinic may be taken at any time, once official

is working on their Level II, in combination with the Meet Manager or CFJ/CJE clinics as deemed appropriate. It is recommended the Recorder-Scorer clinic be taken prior to or in conjunction with the Meet Manager clinic. There are no deck evaluations required for the Recorder-Scorer position.

LEVEL IV – GREEN PIN

A. Successful completion of the following requirements:i. Any outstanding certifications for remaining Level II positions, obtaining two

successful deck evaluations in the position as noted under Level II;ii. Referee Clinic;iii. Experience as a Referee at a minimum of five sessions. It is recommended that

these 5 sessions take place at different competitions in different pools and pool configurations;

iv. Conduct a minimum of two different Level II officials clinics within the year of application under the supervision of a Level V official (official must be certified in the position for the clinic they are presenting);

B. Complete one year of active service as a Level III official working a variety of positions, which shall include a minimum of two sessions as a Stroke Judge and/or Inspector of Turns;

C. Obtain the approval of the Provincial Officials’ Chairperson or their delegate to be evaluated and have two successful evaluations, in the position of Referee by a Level V official. It is recommended provinces implement a mentoring process whereby Level III officials receive formal mentor assessment(s), by Level V officials, prior to request for evaluation.

LEVEL IV – GREEN PIN cont’d

Note: The Referee Clinic may be taken prior to the official having taken all other clinics and becoming certified in each position, at the discretion of the Provincial Officials’ Chair or Delegate. However, an official will not act in the capacity of Referee until all clinics are completed and certifications have been received. Completing the requirements for Level IV (A&B), with the exception of the above note on completing certifications and acting in the capacity of Referee, may happen simultaneously or in any order. The one year of active service begins following the achievement of Level III.

SwimON Note: It is important that the Level IV Official candidate review the evaluation process for a level IV Official as specific requirements are needed for the approval of request for evaluation.

LEVEL V – BLUE PINA. Complete a minimum of one year of active service as a Level IV official;B. Organize, conduct and/or supervise a minimum of two different Level II clinics within the

year of application;C. Work a minimum of two sessions at a Swimming Canada national competition in any

position, after becoming a Level III official;D. Obtain the approval of the Provincial Officials’ Chairperson or their delegate to be

evaluated and have two successful evaluations as a Referee, or once as Referee and once as Starter, by a Level V official. It is recommended provinces maintain the mentoring process whereby Level IV officials continue to receive formal mentor assessment(s), by Level V officials, prior to request for evaluation;

E. Submit the completed Level V Official Certification Form to the Provincial Officials’ Chairperson. If the Provincial Officials’ Chairperson is satisfied that the candidate has met all requirements, the candidate’s Level V Official Certification Form will be submitted to Swimming Canada for Officials, Competitions and Rules Committee (OCRC) approval. If the OCRC approves the candidate, they are then certified as a Level V Master Official. A congratulatory letter and Master Official certificate will be sent to the candidate with a copy forwarded to the Provincials Officials’ Chairperson. Note: Completing the requirements for Level V (A, B, & C) may happen simultaneously or in any order.

SwimON Note: It is important that the Level V Official candidate review the evaluation process for a level V Official as specific requirements are needed for the approval of request for evaluation.

Officials Certification Card

•Presented after completion of Level 1 Clinic.

•Bring card when you attend a clinic and or request for an evaluation.

•Inform Club Official Administrator of any new additions to the OCC in order to keep your records updated on Swimming Canada registration system.

Deck EvaluationCommonly Asked Questions:

• When should I request for an evaluation?

• How do I request for an evaluation?

• Successful evaluation… What next?

• What if my evaluation was unsuccessful?

NOTE:

* Bring your Officials Certification Card to the meet

* Sign up for Evaluation on ‘Deck Evaluation’ Form

* Inform Referee of Request for Evaluation

* Meet with Referee/Evaluator at end of session

Swim Ontario Officials Development Plan

8

5

Online eClinics... • Level 1 Intro to Swimming • Level 1 Safety Marshal

How to Register…You must complete the PIPEDA form, Rowan’s Law and Registration form to open an account.

Swimming Canada Education… https://edu.swimming.ca/

Log into your Swimming Canada account

No account, email Bonita Tenn… btennmst@gmail.com

Swim Ontario Webninars...

Webinars will be offered in October, February and May. Officials are encouraged to take a maximum of two webinars per series and follow the pre-requisites outlined on the registration form.

October Webinars...● Level 2 Meet Manager,

Oct. 16, 2019, 7:00 - 9:30 PM

● Level 2 Chief Finish Judge & Chief Judge Electronics, Oct. 23, 2019, 7:00 - 9:30 PM

Registration Required:Online Form… http://www.swimontario.com/page.php?id=3271

Mallards In House Officials Clinics● Level 1 Timekeeper & Safety Marshal,

Nov. 4, 2019, 6:00 - 8:00 pm @ Markham PanAm Pool

● Level 2 Judge of Strokes & Inspector of Turns, Oct. 24, 2019, 6:00 - 8:00 PM @ Markham PanAm Pool

● Level 2 Chief Timer, Oct. 29, 2019, 6:00 - 8:00 PM @ Markham PanAm Pool

Registration is required, more info to follow soon…

Resources

•Swim Ontario… http://www.swimontario.com/

•Swim Canada Official Registration System… http://registration.swimming.ca/

•Mallards website…➢Parent Info➢Official Development

• Officials Registration• Family Commitment• Official Certification• Description of Officials Positions/Clinics• Clinic Materials

Officials – Forms for Registration

•Swimming Canada - PIPEDA (Personal Information Protection & Electronic Documents Act) and Rowan’s Law Acknowledgement

•Swim Ontario – Official Registration Application form

•Login email from Swimming Canada

Officials – Working Our Meets

• Job Signups• Email sent to all parents opening Job Signup for

upcoming club-hosted meet.• Select sessions and positions you or another family

member are qualified to work.• Indicate name of person working the position when

signing up.• Club Officials’ Chairs will finalize officials’ positions prior

to meet as necessary.

Officials – Working Outside Meets

•Officials can sign up to work outside meets to earn points (up to specified maximum) towards family commitment.

Officials – Guidelines for working club hosted meets

1st – 2nd Year Parents/Officials

2nd Year Officials 3rd Year + Officials

• Timers • Timers• Strokes & Turns

clinic

• No Timer positions• Strokes & Turns

clinic• One or more

additional Level II clinic

Family CommitmentBy Group

Group Points Commitment

Hurricane 360 (400 if extra meet)

Tsunami/Tornado 315 (355)

Typhoon/Cyclone/Waterspout/ Tornado1

Lightning

215 (300)

200 (240)

Avalanche/Earthquake 135 (175)

Family Commitment

Group Family-15 pts (Clinic)

Pts Per Meet

# Sessions Required Per Meet

Hurricane 360 345 115Approx 4 - 5 sessions (25 pt positions)

Approx 4 sessions (30 pt positions)

Tsunami 315300 100

Approx 4 sessions per meet (25 pt positions)Tornado 315

Typhoon 215

200 67Approx 3-4 sessions per meet (25/20 pt

positions)

Waterspout 215

Tornado - 1 215

Cyclone 215

Lightning 200

Avalanche 135

120 40Approx. 2 sessions per meet (20 pt

positions)Avalanche-1 135

Earthquake 135

Family Commitment - Positions and Points

● Level 1 Positions (20 pts) - Timer, Runner, Hospitality, Office, Announcer, Driver, Mover

● Level 2 Positions (25 pts) - Inspector of Turns, Head Lane Timer, Stroke Judge, Hospitality Supervisor

● Level 2/3 Positions (30 pts) - Shadow positions*

● Level 2/3 Positions (35 pts) - *Chief Timekeeper, *Recorder Scorer, *Starter, *Chief Judge Electronics, *Clerk of Course, *Referee

Based on 2018-2019 Season

Q & A