Parent Information Notebooks (PIN) and Parent Committee

Parent Information Notebook (PIN)

Put all written parent communication into the notebook. This is all written information you send out to all parents. Use the PIN checklist as our guide and make sure all items on the checklist are in the PIN each month.

All postings and handouts given to parent must go in PIN notebook. Make sure the handouts given by Education, Health. Family Services, MH/DIS, and Nutrition all go into PIN notebook each month.

Policy Council – Place a page in the Notebook regarding where you can find Policy Council handouts on the internet. http://www.spcaa.org/employees/index.php?category_id=4589

PIN CHECKLIST

Parent CommitteeSend three flyers to parents regarding your event.

Mark each notice with the date and as needed-- 1st notice, 2nd notice, 3rd notice. Send three notices out before the meeting.

The following information should be on your flyer. Date,Time,Location,If refreshments, or food is being served,Child care availability andInformation about the agenda and training being

provided.

Design your notices to be fun and inviting!

Parent MeetingTeach chairperson to run the meeting and to

make the agenda and minutesMake sure all parents in attendance sign in Make sure all parents get a copy of the

agenda Assist chairperson as needed

Who decides when meeting will be held?

Parent Meeting AgendaFeel free to add topics to agenda under the What’s Going On Section.

Please complete the Agenda. The one on the internet is only a template.

Add your site name, date, and speakers’ names.

Meeting MinutesUse the new meeting minutes form for the 2012-2013 school year

Turn in neat readable minutes

Two (2) sets of minutes need to be completed (If your site has less than 20 children, one set of minutes will be accepted)

Why would you check this box?

Parent TrainingsParent Committees are to provide information and training

opportunities to the families of the Head Start/Early Head Start, other parents and other interested persons in the following areas:

 Child Growth and development /child outcomesParenting skillsPrevention and reporting child abuse and neglectFamily literacy skillsHealth Education

emergency first aidoccupational and environmental hazardsSafety practices Information on general topics regarding children’s health,

how to enroll in Medicaid/CHIP, the importance of a medical/dental home, and the prevention of SIDS

Parent TrainingsNutrition Education

Selection and preparation of foods to meet family needs

Management of food budgets

Mental Health ServicesWhat is mental health, how to discuss your families’

and child’s mental health related issues with program staff.

How to know if you have good mental health? How to get help when needed and how to insure good mental health in your children.

Parent TrainingsCommunity advocacy

How to make the community more responsive to families needs and interest, how to influence the community, and how to get services needed.

Transition activitiesProvide trainings to parents to prepare them to

exercise their rights and responsibilities concerning the education of their children .

 If one of your speakers has cancelled , please

reschedule speaker the training. You can have more than one speaker at your next meeting and/ or you can have more than one meeting a month.

Parent Engagement ActivityWe will go over an activity at each family

support meeting for you to complete at your parent committee.

Make sure your activity is fun and educational for parents.

Provide handouts for parents and help parents learn how the activity will increase school readiness skills.

Include reference to the early learning framework (ELF) and to the school readiness goals.

How many officers do you need?

Parent Committee After parent committee meeting

Read minutes and get signaturesMake copies of all formsPlace a copy of the forms into the Parent

Involvement Notebook—(PIN)Send a copy of forms to Family and Community

Partnerships (FCP) Team– ( Sent them to Lauri Garza)

Place the parent committee checklist with forms and send within 5 days of having meeting.

Elections and Robert’s Rules of OrderOnly need to have a chairpersonNeed a policy council representativeChairperson can be policy council

representative.

More on Roberts Rules of Order---- TRAIL MIX

How many meetings will I need to have this year?

Questions