CITY OF AURORA

DAY CAMP PROGRAMSA STATE OF COLORADO LICENSED PROGRAM

PARENT HANDBOOK

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TABLE OF CONTENTSWelcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Mission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Program Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Program Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

ENROLLMENT INFORMATION Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Program Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Cancellations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Withdrawals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Financial Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Day Camp Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

POSITIVE GUIDANCE PRACTICES Guidance and Discipline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Referrals and Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Student Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

HEALTH AND SAFETY Allergies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Medications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Illness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Accident/Injury . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Smoking Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Emergency Drills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Identifying Where Children Are . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Lost Child Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

DAY CAMP POLICIES Drop off and Pick up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Late Child . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Snack and Meals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Clothing and Personal Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Weather . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Sun Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Television/Video Viewing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Transportation/Field Trips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Visitors and Volunteers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

COMMUNICATION AND QUESTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

LICENSING INFORMATION Mandated Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Concerns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Americans with Disabilities Act . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

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WELCOMEWe are very excited you have decided to send your child to one of our all day camp programs . Summer camp is a special time and we strive to provide the most engaging, fun and educational programming possible . The most important factor of our day camp programs is your child’s safety . Please read through the following information carefully . The policies and procedures have been implemented to provide a safe and encouraging atmosphere for your child . If you have any questions, you can contact the day camp supervisor .

MISSION STATEMENTCity of Aurora Parks, Recreation and Open Space Mission:Encouraging active lifestyles and creating healthy environments for people, nature and community

PROGRAM INFORMATIONOur all-day camp programs provide a variety of fun activities and field trips for youth of various ages. Camps are licensed through the state of Colorado Office of Early Childhood.

YOUTH VOYAGER CAMPIs designed for children ages 7 to 12 years of age . This camp meets 5 days a week, from 7:30am to 5:30 p .m . every day . Youth Voyager camp encompasses a variety of activities ranging from arts and crafts, gym games, field trips and swimming.

ZOMBIE APOCALYPSE CAMPIs designed for children ages 8 to 12 years of age . This camp meets 5 days a week, from 7:30am to 5:30 p .m . every day . Zombie camp is an outdoor survival camp that focuses on environmental education and wilderness survival skills .

ULTIMATE ADVENTURES CAMP Is designed for children ages 10 to 14 years of age . This camp meets 5 days a week, from 7:30am to 5:30 p .m . every day . Ultimate Adventures camp is geared towards young adults . At camp the kids and leaders take field trips to ‘extreme’ locations through kayaking, rock climbing, and mountain biking to get youth engaged with the outdoors .

PROGRAM LOCATIONSMoorhead Recreation Center2390 Havana StreetAurora, CO 80010303 .326 .8315

Meadowood Recreation Center3054 South Laredo StreetAurora, CO 80013303 .326 .8300

ENROLLMENT INFORMATION ADMISSION PROCESSInterested families can register their child in a day camp program three different ways:

1) Over the phone by calling 303 .326 .8650 2) Online at AuroraGov .org/Recreation 3) In person at a recreation center

At the time of registration a receipt confirmation will be emailed to the paying customer which will include a link to the required enrollment packet . This registration packet must be completed and returned to the day camp director prior to the first day of the program. The cost of camp will be due at the time of registration to secure the child’s enrollment . Children with incomplete or missing enrollment forms will be denied admission until all forms are signed, completed and submitted to the camp director .

REGISTRATION PACKETThis form can be found online at AuroraGov .org/DayCamps and is available to download and print . The packet includes the following

• Child and parent contact information • Emergency Contact and Pick up Authorization form

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• Certificate of Immunizations (must be kept up to date per CDPHE Immunization Guidelines) • Medical Administration Authorization • Parent release and authorization form and sunscreen policy

City of Aurora day camp programs may accept children who are immunization exempt . Parents seeking medical and/or non-medical immunization exemptions for camp entry must access the appropriate forms at Colorado.gov/VaccineExemption. All immunization exempt students must have his/her exemption certificate on file with the day camp director prior to the first day of program. In the occurrence of a communicable disease outbreak, the exempt child(ren) may be requested not to attend camp during contagious period.

For returning campers, all registrations packet materials must be updated annually . Please inform staff when there are any changed to pertinent information on medical or information forms .

PROGRAM COSTS Payment will be due at the time of registration . Missed program days due to illness, vacation etc . will not be credited or refunded .

• Make checks payable to city of Aurora • Payments are accepted at the recreation center front desk, online, or by phone . For assistance in Spanish please call 303 .326 .8652 • All returned checks are processed through Check Rite . A $20+ service charge will be assessed .

CANCELLATION OF ENROLLMENT Department policy states that if you must cancel from a program to call five (5) business days before the class starts . At that time you may choose from these options:

• Transfer to another program • Credit your online account • Receive your money back

WITHDRAWAL FROM PROGRAM If for any reason you need to withdraw your child from the day camp program, we require written notification prior to the disenrollment of your child.

The day camp program will notify parents/guardian, in writing, of any significant changes in its services, fees, and policies/procedures, so they can decide whether the program continues to meet the child’s needs .

If the center must withdraw services for a child for any reason other than non-payment, please refer to the Guidance Strategies section for steps taken .

FINANCIAL ASSISTANCE PROGRAMCall our main registration line at 303.326.8650 for information on financial assistance. Eligibility is an accordance with recognized income guidelines for state and federal programs .

DAY CAMP ENVIRONMENTOur day camp programs are based upon hands on active activities that allow children to explore, imagine, play and grow as young adults . Camp allows for parent engagement throughout the week and cultivates a positive staff to child relationship by maintaining low ratios and consistent staff throughout the duration of the program .

We believe in a fun and emotionally safe learning environment for kids . Day programs foster positive social and emotional wellbeing as well as create a place kids can express feelings and opinions freely without judgements .

Staff teach lessons and lead programs using positive youth development strategies that support positive behavior, prosocial peer interactions (games, teambuilding, teamwork) and overall emotional competence in the program (hands-on learning).

A positive experience at our day programs is what we strive for . Program leaders are mandated reporters and offer individualized intervention support (emotional or behavioral) as they see needed for children. Staff work with the camp supervisor if a plan is needed to reduce expulsions and suspensions based on behavior .

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POSITIVE GUIDANCE PRACTICESGUIDANCE AND DISCIPLINE PROCEDURES We promote peaceful conflict resolution and encourage children to learn, problem solve and make positive choices on their own . Each staff member within the day camp program has been trained on positive youth development strategies to ensure that children’s behavior is guided in a positive manner . We continuously incorporate our families through daily communications regarding their child(ren) and encourage family involvement to ensure that their child(ren) are being guided in a positive direction.

There are times when children may need additional care that our staff are not able to provide . If we feel that your child’s behavior endangers the safety of the other children and/or staff, we will notify the parent . To better accommodate your child we will work with the family to develop a plan of action . During that time, if the child is a danger to themselves, other children, or the staff, we may choose to suspend your child for a discussed upon period of time .

In effort to provide a fun and safe environment for you child while participating our day camp program, the following discipline procedures have been established for concerning behavior:

• Staff will give a verbal warning with positive direction . • Staff will conduct a report in written form explaining the improper behavior . • Camp director will notify parents of behaviors that are of concern to see if similar behaviors occur at home or if there have been changes to the home environment • Staff will utilize existing positive youth development guidance strategies to promote positive behaviors • If a child does not respond to current guidance strategies, staff and director will create an Individualized Positive Guidance Plan (IPGP) for that child to target specific concerns. • Parents will be asked to come in to discuss the child’s IPGP and how it will be implemented . This will allow parents the opportunity to provide feedback concerning behaviors and strategies that are currently being utilized at home. Both camp director and parent(s) will sign the IPGP. • If staff feel that a referral to an outside agency is warranted, this may be suggested at this time . • The IPGP will be reviewed and updated based upon the child’s progress . • If the child’s behaviors do not improve or increase in severity or frequency, staff will determine if the day camp program is the best fit for the child. At that time, if the day camp staff determines it is unable to continue to provide care, the child will be withdrawn from the program . • Parents will be called and be asked to pick their child up from the program .

While we strive to utilize the above guidance steps, we reserve the right to suspend or remove any child at any time for situations that involve fighting, hitting, threatening, stealing, equipment abuse or carrying weapons or using inappropriate/vulgar language. The parent or guardian will be notified immediately.

REFERRALS AND RESOURCESThe city of Aurora Day Camp program staff continuously strives to strengthen our relationships with our children and their families . We work in conjunction with our families to ensure that we are able to provide each child with the appropriate care that he/she may need within our classrooms . If staff become concerned about a child’s behavior, development or physical health; a meeting will be scheduled with the family to determine if a referral will be made . Referrals to a child’s physician, the center’s nurse consultant, Child Find (birth-5yrs public school intervention) and/or Aurora Mental Health (early childhood mental health specialists) may be made to support the family with additional assistance . Other referrals may be made upon request to other community resources .

STUDENT RECORDS The confidentiality of information provided by parent(s)/guardian(s) is maintained. Student records are also kept in confidentiality. Only authorized personnel and licensing authorities have access to children’s records. The city of Aurora Day Camp Program defines “authorized personnel” as those individuals who have “legitimate educational interest” in a child. These individuals may include school administration, teachers, nurse consultant, coaching staff, public/private school personnel, referral agencies, legal officials and others acting on the behalf of the city of Aurora Day Camp Program .

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HEALTH AND SAFETY POLICIES ALLERGIES/HEALTH CONCERNSIf a child has allergies, medical conditions, physical limitations, behavioral issues, or other health concerns, parents are required to meet with the camp director prior to the program . The director will assess the child’s needs of care and determine what accommodations must be made if any to ensure the child’s safety . The city of Aurora is limited in its scope to administer medications and provide medical care . Parents who have a child(ren) that require medications to be administered and/or medical condition to be monitored, must meet with the Director prior to enrollment to determine if the camp is able to meet the child’s medical needs . Any child who requires medication to be kept on site shall be required to provide all necessary city of Aurora Day Camp Program medical forms and medications prior to starting camp .

MEDICATIONS FOR ADMINISTRATIONIn order for the preschool to administer medications to a child, the following procedures must be completed prior to the child’s enrollment:

• All health care plans and medications shall be on site the first day of attendance. • Written Health Care Plan, signed by child’s health care provider and parent/guardian must be submitted to the camp director . This plan must be updated at least every 12 months from the date of the initial plan and as changes occur . • Prescription medications must be kept in the original labeled bottle or container . Prescription medications must contain the original pharmacy label with the child’s first and last name. • All over the counter medications must be unopened, in the original labeled container and be labeled with the child’s first and last name. • Any medications that expire during the child’s enrollment in classes, must be replaced by the parent/ guardian .

All medications will be administered by trained and delegated staff, in accordance with the prescribed directions and within the scope of the city of Aurora’s guidelines . Any medication that has been administered is documented on the child’s medication log sheet, dated and signed . Medications will be kept in a storage area inaccessible to children and according to pharmacy instructions . Any emergency medications will be stored in an area that is easily accessible to staff, but inaccessible to children . If a medication is expired or is no longer needed, those medications will be given back to the parents . If the parents are not able to be reached, the unused medication will be properly disposed .

Storing, administering, recording and disposing of children’s medicines and delegation of medication administration is in compliance with the section 12-38-132, cr .5 of the Nurse Practice Act .

ILLNESS GUIDELINES It is sometimes difficult to determine when to keep a child at home due to illness. If the child has any infectious disease, the child should be kept at home and the preschool staff should be notified. The following list are guidelines we utilize when sending a child home and should be used as a reference to determine whether or not to keep your child at home .

A parent or guardian will be notified and children will be sent home when any of the following conditions exist:

• Fever of 101° degrees or higher • Nausea, vomiting or diarrhea • Constant coughing and/or discharge from the nose that is yellow, brown or green in color • Seizures not diagnosed or under treatment from a physician • Rash, hives or skin lesions not being treated by a physician • Lice or nits • “Pink eye” (conjunctivitis) symptoms such as red, watery eyes with discharge • Contagious diseases such as chicken pox • A child is unable to engage in normal school activities due to drowsiness or lethargy

Children with the above conditions will be required to remain out of the program for at least 24 hours .

Children may return to the program when the following conditions exist:

• Lesions are no longer weeping • Chicken pox lesions are crusted over • Lice are under treatment

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• Conjunctivitis has been treated and eyes are no longer discharging • Strep throat has been treated with an antibiotic for at least 24 hours • No fever, diarrhea, or nausea/vomiting for at least 24 hours without medication

If you are unsure if you should bring your child to school, please contact your child’s camp director for guidance . The city of Aurora Day Camp Program reserves the right to determine if your child is too sick to attend camp .

If at any time the center is exposed to a communicable disease, Tri County Health Department will be notified immediately. Parents will be notified of the exposure and any risks through written notices posted in front of each classroom .

Whenever the Camp Director or person in charge has reason to suspect that a child participating in the program may have a condition potentially hazardous to the child or others, or finds that the child’s general condition indicates the need for such examination the Camp Director or person in charge shall require a statement from the child’s health care provider that the child is approved to return to the group care .

ACCIDENTS/INJURIESMinor- Staff can only clean cuts with soap and water and cover with a Band-Aid . Child will be monitored and parent/guardian will be notified of small accidents/injuries at time of pick up.

Major- If necessary, 911 will be contacted first. Parents will be immediately contacted. Child will remain with CPR-First Aid qualified staff.

SMOKING PROHIBITEDSmoking of any kind, including electronic cigarettes, vaporizers, and marijuana on the center’s property is prohibited including in the building, on the playground and parking lots while in the proximity of children (Clean Indoor Air Act C>R.S. 25-14-204 (I).)

EMERGENCY DRILLS AND PROCEDURES The city of Aurora Day Camp Program is committed to your child’s safety . We have an emergency preparedness plan in place to respond to emergency situations such as tornadoes, lock downs and fires. Our program staff performs regular emergency drills to ensure your child will be prepared in the event of an emergency. For those children who have identified special needs, during their initial intake to the program, a plan for accommodations and inclusion is made to ensure the child’s safety during emergency situations .

Each staff member is equipped with the emergency preparedness plan and evacuation routes are posted at program locations. When notification is given, program staff will escort their children to the designated area . Staff will perform a head to name roll call count to ensure all children are accounted for .

In the event of an actual emergency (i.e. fire, severe weather, etc.) all parents will be notified as soon as possible to pick up their child . All children will be held until they can be safely released to a parent, guardian, or authorized person. Each program location has specific steps for reuniting families after an emergency. Please refer to the site specific Emergency Preparedness and Reunification Plan for detailed information and how to contact staff during the emergency .

IDENTIFYING WHERE CHILDREN AREParents are required to check their child in and out each day . This will be completed either with an electronic sign in/out system or with a manual sign in/out sheet . Camp staff will take attendance at the beginning of each day and record headcount and mark sheets noting absent children . Parents should let the camp director know if a child is scheduled to be late or absent from program .

During mid-program activities and prior to end of camp staff are to take a head count . At pick up time, parents must sign their child out, prior to their child being released from the program . After parent pick-up, electronic system and/or sign in/out sheets are reviewed by teaching staff to confirm all children are accounted for . At the end of the day, staff will complete a routine check of classrooms, gyms, bathroom, lobby and playground spaces to ensure all children have been picked up for the day. Staff will confirm with the electronic system and/or sign in/out sheets that all children have been picked up and properly signed out .

Program staff are provided with and required to wear a camp staff T-shirt for easy identification. Day camp programs will always maintain a 1:15 staff to child ratio .

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LOST CHILD PROCEDUREIn the event a child is lost/missing, the Camp Director and any available staff will perform a room to room search for the child. In the event a child is lost during a field trip, staff will search the surrounding area. If a child cannot be found after a thorough search, the police will be contacted immediately . The child’s parents will also be contacted immediately .

All staff members will continue searching for the child until either the child is found or until the police arrive . Once the police are onsite, they will take control of the situation and staff will follow the directions of the police .

DAY CAMP POLICIESDROP-OFF AND PICK-UP Colorado State Licensing services requires that your child be accompanied during the drop off and pick up process to the program by an authorized adult .

• An authorized person must sign the participant in and out every day . • No one under the age of 16 is allowed to sign a child in or out of the program . • Program staff are not allowed to be an authorized pick up person . • Children will only be released to those listed on the “authorized pick up” form. You may be asked for your ID when you pick up a child . • Unauthorized individuals will not be allowed to have children released to them .

LATE CHILD PICK-UP Children must be picked up from the program on time . If a child is not picked up within 5 minutes of camp ending, staff will attempt to call parents and/or emergency contacts .

• Parents will be charged $10 for any part of/up to 15 minutes they are late and an additional fee of $10 for every part of 15 minutes thereafter . • This charge must be paid for before the child returns to the program . • After 1 hour, camp staff will contact the Aurora Police Department and the child will be released to them .

Camp staff will remain at the facility until all children are picked up by a guardian or turned over to the police department .

SNACK AND MEALSAll city of Aurora day camp programs are committed to healthy eating . Our day camp programs include breaks for snacks and lunch . In collaboration with the city of Aurora Food Program, day camps will provide each child with a lunch that meets all USDA Nutritional guidelines and one snack . Water coolers are kept on site, and travel to all field trip locations for the children to keep a water bottle full.

Parents must notify the camp director if the child has any dietary restrictions or food allergies prior to the start of camp .

In the case that the provided lunch/snack doesn’t not meet the needs of your child, please contact the camp director to discuss alternative options .

CLOTHING AND PERSONAL ITEMSChildren should wear comfortable clothing for camp programs . All day camp activities occur both inside, outside and at field trip locations. Zombie camp and Youth Voyager camp involve many outdoor activities that may result in the children’s clothing getting dirty or wet . Ultimate Adventures Camp is a travel camp and the clothing requirements may change day to day . Please refer to your camp schedule for daily activity/field trip lists. The camp director will communicate proper clothing requirements when needed for field trips and special activities during camp.

• We recommend tennis shoes, hats, backpacks, water bottles, raincoats or a light jacket be brought to camp daily to acclimate to differing weather conditions .

The city of Aurora is not responsible for any lost or stolen personal belongings brought to camp . Absolutely no weapons or item resembling weapons are allowed . Money should not be brought to camp unless specifically requested for a field trip or special activity, event or item.

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WEATHER CONCERNSDay Camp Programs primarily outdoor-based . In the event of severe weather the camp will follow these procedures:

• If weather is extremely hot or cold, all programs will be held inside the Recreation Center . • Camp programs may make last-minute changes to field trips in the event of inclement weather; all parents will be notified immediately. • If lightning strikes are within 10 miles of the program location all outdoor activities will cease and move indoors . • Our daily schedules are created with shade times, water breaks and rest periods for the children . • If the city of Aurora closes for any reason, so will the program .

SUN PROTECTIONParent/Guardians are responsible for applying sunscreen to their child prior to daily drop off . There will be sunscreen available to use if it was not done prior to arrival . Camp staff will reapply sunscreen to child’s exposed skin, before going outside if it has been longer than 2 hours since the last application . Sunscreen will be applied according to manufacturer’s instructions . Sunscreen may be self-applied by a child over 4 years of age with direct supervision of program staff . All day camp programs use sunscreen with a minimum SPF of 50 . Colorado Department of Human Services requires the preschool to have written parental authorization for administration of sunscreen which can be located in the registration packet .

Sunscreen may not be applied if there are open wounds or broken skin unless there is a written order by a prescribing practitioner . A medical provider’s note is required if sunscreen will not be used, and alternate protection from the sun is required (i.e. hat, gloves, long sleeves, etc). Parent/Guardian must meet with the camp director in advance if sunscreen will not be used . If a child brings his/her own sunscreen to camp is must be labeled with the child’s first and last name and will not be shared with any other child.

TELEVISION AND VIDEO VIEWINGOn occasion teaching staff may supplement day camp programming with short educational videos that expand on the children’s interest in a specific topic. These spontaneous learning opportunities may not be planned in advance . Program staff will supervise children at all times .

On special occasions, program staff may plan in advance for a longer video to be presented . These opportunities will be posted on classroom calendars .

TRANSPORTATION/FIELD TRIPS Not all day camp programs transport children . Camp staff are not permitted to transport children in their personal vehicles. For the camp programs that do provide transportation to field trip locations the children will be transported in a city of Aurora van or bus . The vehicle will be driven by an approved city staff who has been trained and/or has the requirements to operate a commercial vehicle .

Transportation Guidelines include:

• There will always be at least one staff member on the vehicle at a time . • Staff members are required to have a working cellphone for in-transit communication . • Children are not allowed to sit in the passenger seat of the vehicle • Children are required to wear a seatbelt at all times • Children are not allowed to stand-up or move around while the vehicle is in motion . • The vehicle will depart from and return to the same location every day .

A parent or guardian must sign a waiver allowing their child to be transported by way of a city vehicle prior to the start of camp .

If you arrive late to the camp program, locate the camp director or program staff to find your child’s group, or bus for a field trip. There may be a possibility that the bus can return to pick up your child, however this is not always an option based on the distance of the trip and time of activity . In the event that the bus cannot return to pick up your child you may bring them to the field trip location and drop-off and sign the child into camp on site . This must be pre-approved and communicated by the camp director . During field trip excursions a 1:15 staff to child ratio will always be maintained. Field trip locations, phone numbers and addresses will be provided to parents prior to the start of the camp program. Some field trips require special waivers/permission slips that must be filled out and returned to the camp staff before a field trip. These forms will be provided by the camp director in email form or hard copy if possible.

All field trips will be in compliance with sections 7.719.1-7.719.8 of the Rules Regulating Special Activities.

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VISITORS AND VOLUNTEERS Parents and family members are welcome to observe day camp activities . Please inform the camp staff at least 24 hours prior to visiting the program . All visitors must sign-in and provide a picture I .D . A visitor badge will be provided and must be worn at all times .

Volunteers are utilized on occasion in camp programs . Volunteering is a great opportunity for family engagement in the child’s activity . Family volunteers may be asked to perform a variety of tasks based upon their qualifications and suitability for the task they are assigned. All volunteers are supervised and given instruction of the center’s policies and procedures .

All volunteers must:

• Sign the Volunteer Waiver • Sign in on the Volunteer Log Sheet • Read through the Volunteer Orientation and Guidelines Sheet

COMMUNICATION AND QUESTIONSThe staff of our Day Camps will do their best to communicate with parents daily regarding child behavior, special events or other camp related matters that need to be relayed to parents .

• The weekly schedule along, with all staff and emergency contact numbers will be displayed on site as well as posted on the City’s summer camp website AuroraGov .org/DayCamps • If you arrive late to the program and the camp is already in session, please call the camp director to locate your child’s group location . • If at any time you wish to withdraw your child from the camp, you must call the camp director immediately . • Parents will be notified in writing of significant changes in our services, policies or procedures so that they can decide whether our program continues to meet the needs of the child . • Emergency phone numbers will be posted on site and carried with the program staff on all field trips. • Staff will be required to program all emergency contact information into their cell phones before the start of the program .

For all camp related questions, comments or concerns parents can always call or email the camp director .

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LICENSING INFORMATIONMANDATED REPORTING (CHILD ABUSE) All city of Aurora day camp staff are obligated by law to report suspected abuse or neglect to the county department of child protective services or local law enforcement agency . Any person who has reasonable cause to know or suspect that a child has been subjected to abuse or neglect or who has observed the child being subjected to abuse or neglect shall immediately report or cause a report to be made of such a fact to the county department of child protective services or local law enforcement agency . Arapahoe County Department of Human Services 14980 E . Alameda Dr . Aurora, CO 80012 303-636-1750

Or Colorado Child Abuse and Neglect Hotline at 1-844-CO-4-KIDS (1-844-264-5437)

CONCERNS We really want to hear from you if you have questions or concerns about your child . We will make every effort to resolve any issues you may have with our program . If you feel that these issues have not been resolved, you have the right to contact the Colorado Office of Early Childhood. To file a licensing complaint, contact:

Colorado Department of Human Services Office of Early Childhood 1575 Sherman St ., 1st Fl Denver, CO 80203 303 .866 .5958

Parents, if you are seeking a mental health consultant for your child please call Aurora Mental Health at 303 .617 .2300 or if you are in need of child protective services please call Arapahoe County Department of Human Services at 303 .636 .1750

ADA AMERICANS WITH DISABILITIES ACT Our programs support the Americans with Disabilities Act . Every participant needing any special accommodations in our programs will be reviewed on their individual needs . The facility and staff will work to the best of their ability to assist each participant’s special needs within reasonable limits of our staff, facility and program .

If a child requires special accommodations in our program, you may contact the Therapeutic Recreation Office at 303.326.8410 for special services and assistance.