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PAPERLESS LIFE HACKS FOR THE EVERYDAY OFFICE WORKER

When a company transitions its records

to paperless document management

software, the benefits can soon be felt

across the board on an individual level.

Granted, the organization will likely be

thrilled with the increased electronic

workflow and the bottom line of the

business will improve, but none of this

would be possible without first offering

some basic benefit to the smaller cogs in

the wheel of efficiency - namely, the

people in each cubicle. If you're at a loss

as to why paperless can increase your own productivity and happiness on a personal level,

consider these basic tips.

Get paper out of your home life

One of the easiest ways to transition to a happy, paper-free office life is to simply go cold

turkey on tangible data as a whole. This can be accomplished just as easily on the home

front by purchasing a reliable scanner and a paperless document

management infrastructure to manage various receipts, bills and other important

documentation. When the same skills and money-saving techniques are applied to the

office, it can make an individual feel more like he or she is leading a specific lifestyle

instead of trying to increase electronic workflow in one place alone.

Automate everything possible

Invoice automation is yet another area where workers can improve their daily work

habits and the rate at which in-office transactions are completed. This is especially true

for those working in the manufacturing industry - according to a piece from PC Magazine,

making anything function in a completely web-based manner will be more beneficial to

the company and a worker's personal productivity by avoiding signing off on a million

different individuals slips of paper.

This could mean delivery paperwork that used to occupy filing cabinets could be

processed completely online in a work capacity, and that bills could be paid without a

physical check being signed in a home capacity. By going paperless in your own life, it's

easy to see why customers find the technology so beneficial.

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Shred paper as you go

Just because one's office is adjusting to document imaging workflow, doesn't mean the

entire world is. You'll continue to receive mail, receipts and other documents as usual -

the difference lies in how efficiently you deal with them. According to a recent piece from

Lifehack, users should keep the end goal of shredding and recycling appropriately at the

top of their priorities at all times.

"Begin with the end in mind," the source explained. "Be clear on your objectives so that

you can target your conversion most effectively."

Approaching paperless from a lifestyle perspective is a more beneficial approach than

doing so strictly in the workplace for a number of reasons - it saves money, keeps an

individual productive and can make transitioning from "home habits" to "work habits"

much easier. The willingness to be flexible and learn new habits can mean a whole new

life for a hardworking individual person. [+]

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Tags: electronic workflow, paperless office, document management

software, invoice automation