Pam DeeganCIO ConferenceMarch 23, 2011

If you build it, they will come OR we schedule for students

Establish time blocks to maximize efficiency for students, teachers, and classrooms. Stay in time blocks

Sample Time blocks

Schedule according to your own Academic Master. Plan, plan, plan.

Look at the fill rate of your courses. What is a good fill rate?

Look at wait list numbers.

For progressive programs, think in pyramids.

Give departments hour allocation and FTES target. Why? And How?

Actual WSCH/FTEF

75% Cap WSCH/ FTEF

90% Cap WSCH/ FTEF

95% Cap WSCH/ FTEF

100% Cap WSCH/ FTEF

         

Anthropology 544 416 499 526 554

Astronomy 478 366 439 463 488

Automotive Technology 425 324 389 410 432

Biology 471 359 431 454 478

Communication 432 338 405 428 450

Counseling 467 382 459 484 510

Earth Sciences 510 394 473 499 525

Education 360 270 324 342 360

English 362 279 335 354 372

Using the Comprehensive Master

Plan 6 categories of need reassess on an annual basis

Growing Faster – Additional Resources Needed to GrowNear Term 2010-2015 Criteria for Group 1 

Near Term 2010-2015 Criteria for Group 2

Efficiency Successful Completion

Efficiency Successful Completion

Is equal to or greater than 95% of the discipline-specific WSCH/FTEF benchmark and 95% fill rate or higher

Is equal to or greater than the state discipline-specific average

Is equal to or greater than 95% of the discipline-specific WSCH/FTEF benchmark and 95% fill rate or higher

Is less than the state discipline-specific average

Growing at the Same Rate- Able to Grow Within Existing ResourcesNear Term 2010-2015 Criteria for Group 3 

Near Term 2010-2015 Criteria for Group 4

Efficiency Successful Completion

Efficiency Successful Completion

Is equal to or greater than 75% of the discipline-specific WSCH/FTEF benchmark and 80-95% fill rate or higher

Is equal to or greater than the state discipline-specific average

Is equal to or greater than 75% of the discipline-specific WSCH/FTEF benchmark and 80-90% fill rate or higher

Is less than the state discipline-specific average

Near Term 2010-2015 Criteria for Group 5 

Near Term 2010-2015 Criteria for Group 6

Efficiency Successful Completion

Efficiency Successful Completion

Is less than 75% of the discipline-specific WSCH/FTEF benchmark orless than 80% fill rate

Is equal to or greater than the state discipline-specific average

Is less than 75% of the discipline-specific WSCH/FTEF benchmark orless than 80% fill rate

Is less than the state discipline-specific average

Growing Slower – Needs Attention

Be aware of your curriculum cycle so you can schedule what you want, when you want. Know that you need to calculate adequate time for area dean, state, and commission approvals.

Think in systems. Look at your program needs on a 2-year basis.

Course TitleSpring 2008 Fall 2007

Summer 2007

Spring 2007 Fall 2006

Summer 2006

HORT 115* Soil Science   X     X  

HORT 116* Plant Science X X   X X  

HORT 117* Plant Identification X X     X  

HORT 121* Landscape Management X     X    

HORT 126* Landscape Irrigation   X     X  

HORT 127* Landscape Design X     X    

HORT 128* Landscape Construction   X        

HORT 134* Plant Pest Control X     X    

HORT 110*** Basic Horticulture           X

HORT 111*** Intro to Agri-Bus Mgmt   X     X  

HORT 118*** Arboriculture            

HORT 130*** Adv Irrigation Design            

HORT 132*** Turf Management           X

HORT 299*** Coop Work Exp X X   X X  

* Required Course; ** One of Two Courses Required; *** Select One Course

Know your rate of cancellations, and build that into your schedule. Know when to cancel and how to cancel. Let’s talk about process.

Hybrids?? 8-weekers?? Build them together so you don’t waste a room.

What are the advantages of assigning rooms?? (with 2 year analysis of room utilization)

Sample of Dates of migrating “ownership”

Department ----- date Instruction ----- date Others ----- date

Monitor your enrollments and be ready to make appropriate adjustments.

Have a protocol for adding new classes or cancelling others.

** Look at MiraCosta’s enrollment management system, EDDI at https://eddi.miracosta.edu/ (go in as a guest, select “active”, and look at Fall 2010)

Examine the IGETC/other patterns for your college. Look by day/night. Look by location. Look at everything!

Know your apportionment methods and the impact of each method.

When you go away from weekly census, you lose FTES.

Positive attendance counts in the term where the last day rests.

Summer can count in either year (class by class) IF Census day is in one year and end date in another. Give yourself flexibility by

scheduling this way.

Know Board Policy or Contract regarding:

Full-time overload for Fall and for Spring

Your order after load is filled Summer, for both Full-time or

Associate Faculty (could be different than state law)

Part-time Faculty Load (State saysthey can only go over .67 for two semesters each 3 years. This has to be tracked. (very serious stuff)

Any teaching, including credit, non-credit, and count toward the 67%. Community Services is exempt.

How do you track this????

Put together a good and accurate budget.

Copy of MiraCosta budget for instruction. Take a look!

http://www.miracosta.edu/home/jaustin/Budgetprojections2010-11_4Austin.xlsx

CuttingAs you cut, keep your core as intact

as you can. What you keep involves analysis of

your programs relative to your college’s goals, the state’s mission and mandates, and your community needs.

Base cuts on analysis of above--the rules are not the same for every program.

Know where you are going and then plan, plan, plan. Be nimble in these trying times.