PALISADES CHARTER HIGH SCHOOL BOARD OF TRUSTEES …...1 PALISADES CHARTER HIGH SCHOOL BOARD OF TRUSTEES MEETING EXECUTIVE DIRECTOR AND PRINCIPAL’S REPORT JULY 18, 2013 Optimist Club

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PALISADES CHARTER HIGH SCHOOL BOARD OF TRUSTEES MEETING

EXECUTIVE DIRECTOR AND PRINCIPAL’S REPORT JULY 18, 2013

Optimist Club grant award – PCHS has been awarded $5,000 from the Palisades Optimist Club to support the 9th grade iPad program and students in need of financial assistance. The Optimist Club will recognize recipients at the August 13 meeting at Aldersgate. Special thanks are due to Polly Bamberger and Ellen Pfahler who wrote and submitted the grant on Pali’s behalf. Intervention team meeting Members of Academic Achievement Team (data coordinator, EL coordinator, math coach, literacy coach, student study team coordinators, counselor, and administrators) met on July 9 to review steps taken this year to support struggling students. Additional interventions in 2012‐13 included increased student study team meetings and intervention classes. The group reviewed the Pyramid of Intervention and action steps identified in the WASC Action Plan and PCHS Long Term Strategic Plan and agreed that the steps of the Pyramid of Intervention are in place; however there is a lack of awareness of the programs available and ways to access them in the PCHS school community. Teachers, students, and parents need to be made aware of support systems and the procedure for referring/accessing these supports. The Academic Achievement team will review relevant data such as standardized assessment results, classroom grades, and attendance on an ongoing basis to determine the effectiveness of the programs being offered and to make adjustments in a timely manner to respond to student needs. Common Core State Standards training for the Academic Achievement Support Team with educational consultants Carole Ferraud and Sandy Sanford is scheduled for July 24. This workshop is designed to “train the trainers” and build expertise and capacity within the school. The teachers and administrators involved in the full day workshop will work directly with departments/PLCs/SLCs to incorporate and implement the new standards during the coming school year. The focus of the workshop is to prepare the team to design and deliver professional development on the new standards, design curriculum to incorporate the standards, and understand and prepare for the new Smarter Balanced Assessment system. Welcome Back workshop for support staff with executive trainer Drew Kugler Feedback from PCHS support staff indicates the desire for training in dealing with the many demands and conflicts frequently encountered in their busy offices. A workshop focusing on the areas that staff identify as priorities along with an appreciation brunch will kick off the 2013‐14 school year for office staff on July 29.

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Humanitas training conducted by Los Angeles Education Partnership (LAEP) for 9th grade pod/SLC teachers will be on August 8. The training will focus on reviewing the six Humanitas units and refining interdisciplinary unit plans. It will also focus on best practices in assessing the Humanitas unit, refinement of the current assessment tool, as well as incorporating iPads effectively into instruction. Academic Integrity Task Force – Student committee A student group coordinated by senior Tara Vahdani is meeting to develop the 9th grade orientation program made possible through the Petrick grant. The students are working to design a logo for the program, a pledge, and promotional materials to emphasize the importance of honesty and ethics. Guest expert Dr. Tricia Bertram‐Gallant currently the Academic Integrity Coordinator at UC San Diego and past chair of the International Center for Academic Integrity (Clemson University) will be speaking to staff and students early in the school year.

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DIRECTOR OF OPERATIONS, David Riccardi BOARD OF TRUSTEES REPORT

JULY 16, 2013

Projects:

1. Learning Lab completed. (see attached photos)

2. New projectors ordered for classroom installation prior to school start.

3. Science labs 75% complete. (see attached photos)

4. Security cameras installation to begin week of July 15. (see mapping for placement of phase 1)

5. Rose Gilbert classroom refreshed for new class, new teacher.

6. Deep cleaning of all classrooms and restrooms in full effect.

7. Lacrosse bunkhouse updated and repaired. 80% complete.

8. Repairs expected for cafeteria renovation expected shortly. Costs TBD.

9. Air Handlers cleaning and repair for building A and Cafeteria to begin July 29th. Reports show system has not been

cleaned in decades.

10. Phase II of Air Handlers in C, D, and E building to began shortly thereafter A building, Cafeteria cleaning. 2013‐2014

Capex approved.

11. Fire suppression system for Cafeteria quote is $8500.00. Awaiting response from LAUSD as to who is responsible for

payment.

12. New computer lab to be built in Ms. Suns room, renovation almost complete.

13. New entry gates to be installed at front entrance week of July 14th. Double gates will replace broken swing gate,

also expanding entryway. Capex 2013‐2014 approved.

14. Emergency gates for Bowdoin evacuation to be installed week of July 29.

15. Complete list of ongoing faculty requested repairs to be completed by August 13. (see attached list expected

repairs)

16. LAUSD in to perform complete site survey over the past 2 weeks. All the rest of PCHS mapped out and identified.

17. All restrooms to be refreshed before August 13th.

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18. Five restrooms to be upgraded to meet ADA compliance.

19. New water installed at Temescal.

20. Grassy areas reseeded and fertilized for upcoming 2013‐2014 school year.

21. Currently in negotiations with Staples to convert paper products orders from LAUSD for an expected savings over

$25K per year.

22. Outlining trees cut around back of athletic field. Discovered damaged fencing backside of Lacrosse bunkhouse, will

need repair/sectioned.

23. Another 1300 bulbs installed into classrooms to improve lighting. Expecting another 1500 bulbs for install shortly.

24. Red Cross container to be emptied, repaired, and moved. Two remaining containers will be relocated as well from

current placement to open up section near visitor entrance for future team room/snack shack.

25. Live wire and electrical deficiencies discovered and repaired thru out the campus over the last 4 weeks. Ongoing.

Permit:

1. Google commercial shot at Pali on July 10th.

2. NFL PSA commercial to be shot July 18, 19, 20, 21 on campus.

3. Teen Wolf expected in to resume filming on June 25th. They have requested first right of refusal to shoot on

remaining off days until Dec 31st.

4. Camp Sunshine Pilot to begin filming week of July 14.

5. Pali fireworks huge success on campus. Attendance records broken with over 7,000 people. Pali staff did a great job.

6. Operations to develop Halloween spook‐fest for this upcoming Halloween. Plans to turn campus into mini Universal

Night of Horrors (Zombies, haunted classrooms, scary hay rides, spooky Mercer, Gilbert halls, guest signings, etc) Will

articulate ideas to board for presentation if needed. Seminar this August for spook‐fest guidance. Will include students

from Drama, ASB, etc.

7. Ted Talks were a huge success in Mercer Hall this month. Video available on Ted Talks site shortly.

8. Palisades Documentary Premier this month, another huge success, full house, 400 attendees, standing room only. A

second viewing has been requested to commence before August.

9. Movie night may begin in Mercer Hall shortly for community managed by PCHS. Working out the details.

10. Bob Klien to direct Pali documentary on Rose Gilbert, Pali High, Charter School movement on July 23rd.

Technology:

1. See attached tech report update on IT infrastructure rebuild.

Facilities and Grounds Maintenance Supervisor

Alternate job titles: Facilities Supervisor, Building Supervisor or Coordinator

Typically reports to a Director of Operations.

Supervises and trains building and facilities maintenance staff.

Leads and directs the work of others for the buildings, school facilities and grounds in

compliance with CAL-OSHA.

Maintains buildings, school facilities and grounds in good status to comply with

environmental, health, and safety policies.

Supervises the functioning of building, school facilities and grounds systems including

mechanical, electrical, fire/life safety.

Supervises installation, inspections, repairs, trouble shooting and daily maintenance of

buildings, infrastructures, and facility, grounds equipment.

Supervises outsourced contractors for renovation projects entailing HVAC, electrical

systems, and production floor arrangement and buildings, school facilities and grounds.

Relies on experience and judgment to plan and accomplish goals in compliance with

Federal and State laws.

Performs a variety of complex tasks as required.

Relies on extensive experience and judgment to plan and accomplish goals set forth by

the Director of Operations.

Job Requirements:

May require a Bachelor’s degree and or at least 10 plus years of experience in the field.

HVAC Certification or combined experience.

Teacher Location Problem Description

Pichlbauer A206 Ceiling Tiles Repair/replace ceiling tiles

Henderson, Tim D201 Ceiling Tiles New Ceiling Tiles

Hataishi D208 Ceiling Tiles Repair/Replace ceiling tiles

Smith F105 Ceiling Tiles Replace ceiling tiles

Cohen A202 Construction Fix handles on windows

Vincent A203 Construction Fix broken window handle that is loose

Vincent A203 Construction Install door Stops

Vincent A203 Construction Repair/tighten handles on top of windows

Pichlbauer A206 Construction Repair window handles

Castro, A. A208 ConstructionFix lock on outside of door closest to end hallway

Castro, A. A208 Construction Fix lock on tall cabinet door

Yook C206 Construction Repair falling lights

Yook C206 Construction Fix door - does not close all the way

Unt D106 Construction Assemble new cart (in storage right now)

Ramzi D205 Construction Front door slams to hard

Hataishi D208 Construction Replace chipped/broken floor tiles

Hataishi D208 Construction Fix broken window blinds


Gorelik E102 ConstructionRemove Room Divider & Cabinets (middle of room)

Villigran E105 Construction Repair Blinds - cords are too short

Villigran E105 Construction New locks on cupboards and drawers

Villigran E105 Construction Repair door - not closing properly

Rauschuber E204 Construction Repair far right blind

Liss E207 Construction Repair chipped tiles

Oryshchyn E209 Construction Install locks on wooden, white cabinets

Oryshchyn E209 Construction Repair AC unit

King, R. F104 Construction Check door locks

Newbill F201 Construction Repair broken blinds

Schalek F206 Construction Replace lights in F204A

Brantley Faculty Cafetaria Construction Door hinge broken

Patterson G205 Construction Repair Gas Jets

Fracchiolla Gilbert Construction Fix A/C

Feltham J108 Construction Repair AC/Heating Unit

Mittelbach J122 Construction Replace flourescent bulbs out

Mittelbach J122 Construction Air conditioning/heating systems


Mittelbach J122 Construction Add door stop on rear outer door to bathrooms

Mittelbach J122 Construction Add door stops to rear outer doors

Mittelbach J122 Construction WD40 inner front door

Henderson, Terry M101 Construction Drawer to desk in office stuck

Elson M110 Construction Move screen

MAINT. BLDG Construction Holes on Gutters east side

Seyler Temescal Construction Replace Water Heater

Ransom U102 Construction New floor tiles

Ransom U102 Construction Tighten back doorstep

Ransom U102 Construction Lubricate front door latch

Passan U103 Construction Tile missing from floor

Passan U103 Construction Lock missing from door

Berger U107 Construction Add lock to file cabinets

Gunn U108 Construction Fix floor

Tenan-Snow U109 Construction Repair/replace floor tiles

Tenan-Snow U109 Construction holes in the floor

U112 Construction Rotted wood North Side


Schlanger U112 Construction Fix holes/cracks in floor

U113 Construction Rotted plywood south end

Rosenthal U115 ConstructionRemove and replace pull down screen that doesn't roll up

Laterzo U118 Construction Replace 4 floor tiles

Hataishi D208 Custodial Clean whiteboards (1-800-620-POLY)

Brantley Faculty Cafetaria Custodial Clean tables/counters

Christopher A210 Desks New Desks

Martin D105 Desks Replace broken desks

Perez D107 Desks Replace old desks

Ngo D204 Desks 40 new desks

Tsap E201 Desks Replace desks

Liss E207 Desks New desks

Lee F101 Desks New Desks

Schalek F206 Desks Repair desks/add glides

Saiza G107 Desks 40 new desks

Ransom U102 Desks New desks

Berger U107 Desks Replace old desks


Gunn U108 Desks New Desks

Cohen A202 Electrical Replace outlet in the front of room

Vincent A203 Electrical Fix plug under white board

Larew D103 Electrical Check/Repair electrical outlets

Tomasi D103 Electrical Fix electrical outlets

Unt D106 Electrical Install multi-plug near wheel

Elson M110 Electrical Fix electrical outlets around room

Burgess U106 Electrical Repair clog covered near door

Henderson, Terry M101 Exterminator Office has nats

Brantley Faculty Cafetaria Landscape Week patio Area

Unt D106 Lights Replace light bulbs

Kim E205 Lights Replace light bulbs

Mittelbach J122 Lights Repair flourescent lights

Tenan-Snow U109 Lights Repair flickering lights

Rivera U111 Lights Replace lights

Castro, O. U113 Lights Replace flickering lights

Paleno U117 Lights Replace flickering lights


Cohen A202 Paint Repaint walls

Ferrer A207 Paint Repaint classroom

Peeks Counseling Paint Paint on wall under desk and near door

Seyler Temescal Paint Paint inside of office & side office

Seyler Temescal Paint Paint bathroom & principal's office

Seyler Temescal Paint Paint student bathroom

Castro, O. U113 Paint Repaint/repair wall paper

Saxon D104 Plumbing Broken sinks in classroom and storage room

Pereyra E103 Plumbing Maintain sink drain & cleaning

GYM Plumbing 2 Drains plugged top level east end

Ramzi D205 Projector Mount projector

Onoye D206 Projector Remount projector

Gorelik E102 Projector Mount projector to wall

Newbill F201 Projector Mount projector on ceiling

Gunn U108 Purchase New cabinet and remove old cabinet

Vincent A203 Purchasing Window Blind

Slavoski C202 Purchasing New Podium


Peeks, Aleman, Newble, Barker Counseling Purchasing Roller blinds for door window

Aleman Counseling Purchasing Stand with wheels for computer hard drive

Aleman Counseling Purchasing Extension Cord with 12 plug-ins

Aleman Counseling Purchasing Office Chair

Aleman Counseling Purchasing New Cabinet

Monreal Counseling Purchasing Stand/platform for printer & one for hard drive

Newble Counseling Purchasing Small bulletin board

Simon D101 Purchasing File cabinets

Simon D101 Purchasing Desk

Perez D107 Purchasing New Teachers Desk

Steil E101 Purchasing Replace white boards

Suarez E208 Purchasing New clock for room

Newbill F201 Purchasing New whiteboards on front boards

Mittelbach J122 Purchasing New blinds

Ransom U102 Purchasing New Clock

Ransom U102 Purchasing Small bulletin board

Berger U107 Purchasing Purchase new clock


Berger U107 Purchasing/removal Remove old book shelf and add new

Martin D105 Removal Remove metal plates on the floor

Ngo D202A Removal Remove broken Xerox machine

Kim E205 Removal Remove computers in back of room

Kilma F103 Removal Remove old tv/cart

Newbill F201 Removal Remove gas jets on all counters

Kung F204 Removal Broken eyewash

Schalek F206 RemovalRemove old video surveillance equipment on top shelf in room F204A

Elson M110 Removal Remove electricl floor fixtures

Berger U107 Removal Remove old unused phone

Rosenthal U115 Removal Remove storage unit outside of U115

Seyler Temescal Repair Repair/Replace Air conditioner

Santana A201 Technology Install document reader

Cohen A202 Technology Replace filter on projector

Cohen A202 Technology Install new projector screen

Cervantes Bilingual Office Technology Computers need to work; phones

Tomasi D103 Technology re-connect all computers in room


Onoye D206 TechnologyFix or replace speakers for Apple TV/airplay system

Steil E101 Technology Replace broken keyboards & mouses

Suarez E208 Technology Internet connection to DVD/TV

Fracchiolla Gilbert Technology Buzz in speakers

Seyler Temescal Technology Phones not working in rooms B & C

Passan U103 Technology Server beeps

Carla Levenson

2012-2013

Marketing Activities

May 28, 2013

1. Website – launched new palihigh.org site in March 2013

o Developed site map and site architecture for 250+ page website; worked closely with designers and

programmers to develop a custom website and backend content management system that is well

designed, organized and easy to navigate; reviewed every single page of old site to determine content

that should be moved to the new site, updated and/or deleted.

o Met individually with all department and office heads, parent group leaders, alumni chairs and other

stakeholders to draft and review their web content.

o Drafted, updated and/or procured content, photos and artwork for every web page, including many

new pages such as At a Glance, Location Shooting, Media Gallery, Infinite Campus, PCHS Goals,

Results + Recognition, and new pages for every school Office.

o Integrated numerous payment gateways in website (multiple PayPal accounts, Sage, etc.), forms

(Admissions Application, Transportation, Volunteer Opportunities, Technology Requests, etc.) and

databases (Admissions, Alumni, and Transportation/Bus Request).

o Continue to work closely with web programmers and Michelle Brantley to add more functionality,

troubleshoot and update website regularly.

2. EMS Room Scheduling – launched new scheduling system in January 2013

o Identified room scheduling and resource management software; worked closely with Dave Riccardi,

Russ Howard, John Achen, Rocky Montz and EMS team to understand our needs.

o Worked closely with IT Department to install new system.

o Participated in 20+ hours of training.

o Continue to work closely with Rocky to ensure system meets our needs.

3. New Pali Brochure – September 2012

o Worked closely with various stakeholders to develop new Pali brochure/flyer for prospective families.

o Created a brochure that would work in tandem with the College Center School Profile.

4. Marketing Support - ongoing

o Provide marketing support and troubleshooting throughout the school year – Week At A Glance,

website updates, Vimeo, Constant Contact email blasts, parent surveys, donation/ credit card

processing, etc.

Looking Ahead

o Develop Major Funding Initiatives (overview) of what is needed at Pali, cost, impact.

o Explore online centralized calendar, RSS feeds, and email and group texts to push out reminders

about upcoming events.

o Continue to refine/improve Week At A Glance and other marketing campaigns so stakeholders can

find the information they need when they need it.

201213 Marketing/Development/Website Consultant Expenditures Submitted by Pam Magee, EDP July 16, 2013 Carla Levenson began consulting with PCHS in 2011‐12 to support the school in branding, marketing, fundraising, and website development. This work has been ongoing during the 2012‐13 school year. These projects exceeded the EDP’s $10,000 approval limit during 2012‐2013 and should have been previously submitted to the PCHS Board of Trustees for approval. This accounting is being submitted to inform the Board of these transactions in compliance with PCHS governance policies and to seek retroactive approval. Marketing Development June‐July 2012 $2,640.00 July‐August 2012 $3,285.00 April‐June 2013 $1,950.00 $7,875.00 Website September‐October 2012 $4,755.00 February 2013 $7,650.00 January‐March 2013 $9,045.00 $21,450.00 Other website expenses (programmers) Arish Dubash $1,264.20 Ashanti Jones $174.84 Elaine Butz $2,192.79 UME Works $3,213.00 $6,844.83

Schoology, Inc © 2013. All rights reserved. The ideas, images, and trademarks in this document are property of their respective

owners. This document is confidential to the maximum extent allowed by law, and must only be viewed by authorized individuals.

Learning Management SystemENTERPRISE EDITION

Sales Order for:

Palisades Charter High2900

15777 Bowdoin St.

Pacific Palisades, California 90272

Carolyn Andrews Schoology, Inc.

Regional Sales Director 115 W. 30th St., Suite 602

[email protected] New York, NY 10001

www.schoology.com

http://www.schoology.com/



Introduction

Schoology proposes to work closely with Palisades Charter High to implement a digital learning

environment that promotes learning, communication, and collaboration inside and outside of the

classroom.

Schoology is a dynamic, user-centric learning management solution that adjusts to any

educational environment. Schoology’s versatility derives from three key components: learning

management, enhanced communication, and third-party integration. Using Schoology’s engaging

tools, educators can create custom courses, pace students individually, and differentiate

instruction. Schoology also facilitates improvement by providing educators access to globally

shared resources. Finally, Schoology seamlessly integrates third-party software via its advanced

API. This award-winning, comprehensive approach ensures engagement and magnifies

achievement worldwide.

After launching in 2009, Schoology is now in more than 25,000 schools and organizations across

more than 132 countries worldwide. Schoology is transforming learning by making academic

improvement more accessible. Thousands of schools around the world are working together to

engage students more effectively, and this is just the beginning.

Implementation Project Plan

After we have received Palisades Charter High’s signed Sales Order, Palisades Charter High’s

dedicated Client Consultant will send a brief questionnaire to gather all of the necessary account

information and project goals. Upon receiving the questionnaire, the Client Consultant will

schedule a kickoff call to begin the implementation process. During the kickoff call, the Client

Consultant will review all of the initial setup steps that Palisades Charter High will need to get



started, as well as address any potential questions or needs that Palisades Charter High might

require.

After the kickoff call, Palisades Charter High will have access to Schoology’s consulting services,

which includes weekly check-in and support during implementation. During this process, we look

for specific milestone objectives that include setup for users, courses, single sign-on integration,

branding (custom domain, logos etc.) and product training. Schoology will provide continual

support throughout the implementation process through our dedicated Client Consultants and

tiered support system.

Enterprise Subscription

Schoology offers a complete cloud-based solution. All hardware, database, and maintenance

costs are included in the pricing. Palisades Charter High will not incur costs associated with

system upgrades or releases that improve the current features.

1. LDAP/Single Sign-On (SSO) Integration

Schoology will make available a SSO script that can be used to establish SSO with third party

applications and directories. This will mean that all users will be able to use their school

assigned username and password to access the Schoology environment. Palisades Charter

High will still maintain all usernames, passwords, user groups, roles, and account names

locally.

2. Advanced User Management

Palisades Charter High will have access to Schoology’s Advanced User Management Interface

which allows administrators to manage user roles, permissions, privacy, and overall system



settings. This also affords administrators the ability to bulk-add users either using import files

or, for more advanced users, programmatically via our REST API.

3. Enterprise Management Interface

Palisades Charter High will be able to create multiple buildings using the Enterprise

Management Interface. Administrators can organize users into individual buildings, and they

can designate different users as administrators. The system administrator is able to then

manage all users and schools from the main parent account while certain administrators will

be responsible for a particular group of users across different buildings.

4. School Site Branding

Schoology will provide custom branding services to the Schoology interface for Palisades

Charter High. Schoology will brand the top banner and links with Palisades Charter High’s

desired color scheme, and Schoology will also replace the Schoology logo with Palisades

Charter High’s organization logo. In addition, Palisades Charter High will receive domain

customization (e.g. lms.schoolname.org) or subdomain customization (e.g.

schoolname.schoology.com).

5. Support Services

Schoology offers two levels of support:

a. The first level is community-based support that is available to all administrators and

instructors via a “Feedback/Support” button located in the dropdown menu in the

upper right corner of Schoology. Community support is helpful for finding frequently

asked questions and for posting new ideas. As part of your support management

practices, you may choose to recommend this level of support for teachers and other

staff or faculty at your school.



b. The second level is dedicated support. As an enterprise client you have access to our

dedicated support. You may choose up to three (3) dedicated support contacts from

your school/district, whose role is to relay any questions, concerns or ideas to the

Schoology team. These three (3) main support contacts can contact Schoology by:

1. Phone: Support contacts may contact a Schoology representative by using a

support code listed in the “Feedback/Support” button (only visible to support

contacts).

2. Email: Support contacts may email a Schoology representative by emailing

[email protected].

3. Ticketing System: Support contacts may create their own support tickets by going

directly to support.schoology.com.

Services

6. System Configuration

Palisades Charter High’s Client Consultant will support you in training a small group of

Schoology power users and project leaders. This group will be given the opportunity to review

key Schoology features in depth, discuss best practices and utilize support and training

materials with their client consultant.

Schoology will assist in the configuration of Palisades Charter High’s system including items

such as account creation/management, system settings, single sign-on, product training and

overall implementation strategy. After the kickoff call, the Client Consultant will provide a

launch pack that serves as a resource guide for setting up the Schoology system and

providing product training for your faculty.

mailto:[email protected]

https://support.schoology.com/



7. Train-the-Trainer Web Delivered*

Schoology offers additional web delivered product training to Palisades Charter High’s support

staff via a train-the-trainer approach. This training is often utilized mid-year to provide

additional support on intermediate and/or advanced features. The Client Consultant will train

a select group of designated users that will ultimately train the end users. This in-depth

product training will demonstrate how to organize classroom content, administer and grade

assessments, track overall student performance, and how to use Schoology’s collaborative

tools.

8. Train-the-Trainer Onsite*

Schoology offers additional onsite product training for teachers and administrators via a train-

the-trainer approach. Schoology Client Consultants will work with project leaders in advance

to determine the most effective outline for the onsite training. Onsite trainings/workshops

often cover all of the topics included in the web delivered training while also catering to

specific client requests. Travel and Expenses will be billed at actuals.

*Training services will expire one (1) year from date of purchase



Master Services Agreement

By accepting this Sales Order, you are agreeing to the terms of the Schoology Master Subscription Agreement, which is located here:

https://dl.dropboxusercontent.com/u/64457365/Schoology%20MSA%2020130411.pdf

SUBSCRIBER NAME:

Palisades Charter High School

BY: \S1\

Printed Name: \n1\

Title: \t1\

Date: \d1\

https://dl.dropboxusercontent.com/u/64457365/Schoology%20MSA%2020130411.pdf



Enterprise Cost SummaryExhibit A – Pricing

Contract Start Date: July 1, 2013

Contract End Date: June 30, 2014

Enrollment: 2,900

Enterprise SubscriptionDescription Price/Rate Quantity Discount % Discount $ Subtotal

Premium Subscription, Per Student $10.00 2,900 40 $11,600.00 $17,400.00

$17,400.00

Enterprise ServicesDescription Price/Rate Quantity Discount % Discount $ Subtotal

Web Delivered Training $300.00 2 $600.00

On-Site Consulting $1,500.00 2 4 $120.00 $2,880.00

Consultation + Initial Setup Services $1,500.00 1 $1,500.00

$4,980.00

Grand Total: $22,380.00

The initial payment is due 30 days after the invoice date. All renewal subscriptions are invoiced 30 days prior to the start of the new term. Payment for renewal subscriptions must be received within 10 business days after the start of a new term.

This Sales Order is valid until July 31, 2013.

Thank you for your business!

Summer Tech Department Projects

Updated 7/11/13

I. General Tech Projects

A. Tech Office/Storage Move (pending admin approval) B. Apple TV and cart configuration (waiting on shipment) C. Projector and Screen installations (waiting on shipment) D. Infrastructure upgrades (RFP) E. WiFi placement (RFP) F. Security Camera installation (pending quote approval) G. Replace APC batteries (waiting on shipment) H. Clean up MDF room for preparation of infrastructure updates I. Repair broken computers in tech office (order in process) J. 9th grade iPad configuration and deployment (August 1-9) K. Schoology Purchase, Configuration, and PD development L. Infinite Campus Messenger, Eligibility, and Behavior module training

II. Reconnects/Updates A. Upgrades are currently in progress (Mike) B. Reconnects are pending completion of floor cleaning and construction

III. Mac Lab Updates/Upgrades A. J108

1. x31 Removal of older white iMacs 2. Clean up trash under counters 3. Re-run/clean cabling under counters 4. Replace switches located under counters 5. x34 iMacs to be moved from J123

B. J123 1. x34 iMacs to be moved to J108 (Feltham’s Lab) 2. x34 Upgrade memory and OS (Order in process) 3. x18 Keyboards will be replaced (Order in process) 4. x15 Mice to be replaced (Order in process) 5. Cabling to be repaired and cleaned up

C. G104 1. Computer lab pending on teacher assignment 2. x24 Upgrade memory and OS 3. x20 Keyboards to be replaced (Order in process) 4. x20 Mice to replace (Order in process) 5. Cabling to be repaired and cleaned up

D. E101 1. x20 Removal of student/yearbook accounts on iMacs 2. x20 OS upgrade/updates 3. x8 Keyboards to be replaced (Order in process)

E. D202 1. x31 iMac upgrades to software and OS 2. x10 Keyboards to replace (Order in process)

IV. Study Center

A. x6 Shuttle PC upgrades (Completed) B. Install scanner to Shuttle PC’s (Completed) C. x6 iMac updates (Completed) D. Install printer on iMac’s (Completed) E. x10 Acer/PC updates F. Install printer and scanner to Acer/PC G. Update teacher computer (Completed)

V. Learning Lab A. x12 Computers to be installed B. Cabling to be run under counters for lab computers C. x30 Macbook Airs for Laptop cart D. x1 Bluetooth Shortel VOIP phone with Bluetooth speaker in IEP room (Order in process) E. x3 Additional phone lines

VI. Administration/Offices A. x2 Replace computers in Main Office (Order in process) B. x1 Replace color printer in Main Office (Order in process) C. x1 Replace computer in Nurses office (Order in process) D. x1 Additional phone in Attendance office E. x2 Bluetooth headset for Attendance office (Order in process) F. x1 Bluetooth Shortel VOIP phone with Bluetooth speaker in Conference room (Order in

process) G. x2 Replacement computers in counseling office (Order in process)

VII. Mercer Hall A. WiFi in main hall B. Run ethernet line from IDF in M101 to Ticket Booth in Mercer C. x3 iMacs to be placed in Ticket Booth D. x3 Keyboards & Mice to be replaced (Order in process) E. x3 iMacs to be upgraded/updated (Order in process) F. Install Meyers Speakers (Pending scheduling of specialist) G. Installation of Snake & Board (Pending funding) H. Cleanup sound storage & take inventory of sound equipment

VIII. Library A. x4 Upgrade memory and OS (Order in process) B. x1 Replacement of Laser printer (Pending Library order) C. Install Scanner on iMac D. Merge user accounts on Main Desk iMac E. Update Destiny Server (2 of 5 completed) F. Import new students (Pending registration)

IX. Temescal A. x2 New computers in study area B. x6 Repair/Maintain/Update computers in Room B C. Repair network cabling in Room B D. x 6 Repair/Maintain/Update computers in Room C E. Repair network cabling in Room C F. Repair WiFi G. x5 Update/Maintain/Update Teacher/Admin computers H. Replace printer/Fax

PCHS Infrastructure Project

Updated 7/12/13 7/10/13

Contract negotiated to fit into budget and meet 7/31 deadline

Bid awarded to AkinsIT

Contract signed by Dr. Magee and emailed to AkinsIT 7/11/13 Project Kickoff Conference call

AkinsIT: o All equipment has been ordered o Aerohive Access Points will be delivered to PCHS in the next few days o HP Network Switches will be delivered to Akins IT for pre‐configuration, assembly and testing o Fiber and cabling should arrive Tuesday or Wednesday (7/16 or 7/17)

PCHS: o Onsite staff will be temporarily relocated to J Building as each fiber run is pulled o List of permit projects / film shoots will be provided by EOB Monday 7/15

7/12/13 Project In Depth Site Tour

AkinsIT onsite touring MDF, all IDFs, and fiber cable runs

Variations from RFP description/plan will be detailed by EOB Monday

Possible complications of LAUSD SIS line maintenance discussed

First payment on contract delivered to AkinsIT

Current switch configurations captured by AkinsIT 7/15 (Monday)

Wifi cabling begins

PCHS tech staff set up temporary stations for A Building staff in J Building 7/16 (Tuesday)

First fiber run pulled – target is A Building fiber run

Expected that the line will be down for 3‐4 days 7/17 and forward

Fiber crew will work on fiber runs one run at a time

Wifi cabling crew will work on installation of wifi connections – mounting on wall as high to ceiling as possible so as not to disturb possible asbestos in ceiling tiles

Switches will be configured off site at AkinsIT offices with best practices VLAN configs

Patch cables for each switch will be bundled to speed installation

7/31

Fiber runs and wifi in five main buildings completed (A, B, M, C, and J)

Contract includes financial penalty for delayed completion

8/5

Fiber runs and wifi to remaining buildings completed.

Contract includes financial penalty for delayed completion

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SPECIAL BOARD MEETING MINUTES BOARD OF TRUSTEES

TUESDAY, MAY 14, 2013 3:30 PM, Faculty Cafeteria

I. PRELIMINARY

A. Call to Order- 3:39 PM Conference Call 1-646-307-1300 Participant Access Code 3959481 Organizer Access Code *4249317

B. Roll call Monica Iannessa – Pali High Allison Holdorff Polhill – 1046 Iliff Street Pacific Palisades, CA 90272 Chris Lee – Pali High Stephanie Inyama – 3744 Carmona Avenue #4, LA 90016 Judi Firth – Pali High Mark Epstein – Pali High Mystic Thompson – Pali High Jason Cutler – 2301 W. 190th Street, Torrance, CA 90506 Marike Anderson Dam – Pali High Matthew Wunder – 12501 S. Isis, Hawthorne, CA 90250 Polly Bamberger – Pali High Mark R. Bresee | Partner, Atkinson, Andelson, Loya, Rudd & Rom20 Pacifica, Suite 400, Irvine, California 92618 Direct (562) 653-3437 * Cell (949) 294-7439 * Fax (562) 653-365

Present Absent Present Absent

Allison Holdorff Polhill

X via phone Mark Epstein X

Chris Lee

X Matthew Wunder X via phone

Jason Cutler

X via phone Monica Iannessa X

Judi Firth

X Polly Bamberger X

Mystic Thompson

X Stephanie Inyama X via phone

Marike Anderson-Dam X

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NON VOTING MEMBERS

Present Absent

Hailey Biscow X

Mark Bresee X via phone

PCHS MANAGEMENT

Present Absent

Pamela Magee X

Greg Wood X

Nikki Washington X

David Riccardi X

C. PUBLIC COMMENT

Non-agenda items: No individual presentation shall be for more than two (2) minutes and the total time for this purpose shall not exceed sixteen (16) minutes. Board members will not respond to presentations and no action can be taken. However, the Board may give direction to staff following a presentation.

Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented. Myrna Cervantes – read various studies and statistics about utilizing experienced teachers as teacher leaders outside the classroom. The research has proven positive results in increased student achievement. Lisa Saxon – creating teacher coach positions is an excellent idea because it provides leadership opportunities within our single site school. This can also help PCHS retain good teachers. She is very excited about prospective plan. Sarah Crompton – glad that the school is incorporating the Pali Pals program. This program was developed by and for teachers. This new restructure proposal is a great idea because teachers really need the support. Nancy Simon – This new proposal will boost morale among staff and teachers. She sees the need for another platform for staff to remain successful, communicate with each other and help students achieve their goals, which is why we are all here! Gay Chambers – This new proposal is a great opportunity to support teachers and provide classified with an opportunity to get more involved in supporting student achievement. This is an amazing idea, and good way for classified to have growth in their department and gain recognition with different PCHS stakeholders.

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D. DISCUSSION ITEMS

TEAM FOR INSTRUCTIONAL/ACADEMIC SUPPORT AND STUDENT ACHIEVMENT

Dr. Magee and Monica Iannessa discussed the Academic Achievement Team job descriptions and organizational chart for instructional support and student achievement. In striving to meet Pali’s school wide goal of increased student achievement and instructional excellence, efforts have been to provide a more inclusive approach. A team would be comprised of valuable resources, our staff, who currently work on this campus. Our staff would be able to work during the school day as coaches and coordinators to support teaching and learning.

The Administration had a choice: hire a Director of Instruction or come up with an alternative plan. The Director of Instruction position has not been filled in the last two years; however, the Board has always provided a budgetary place-holder for this position – knowing that instructional excellence is a school priority. In an effort to be inclusive, collaborative, and innovative, the Administration came up a research-based proposal for a Student Achievement Team. The team shifts administrative responsibilities and creates multiple opportunities for growth for the staff to be involved in the administrative side of achieving our school’s number one goal: academic success for all.

ACADEMIC SUPPORT MODEL FACTS:

• The Administration had a choice of hiring a Director of Instruction or providing a unique opportunity to existing employees at PCHS. The Admin chose to benefit current employees.

• The Academic Achievement team provides a minimum of six growth opportunities for current employees to work with Admin in striving for excellence in education – 3 coordinators and 3 coaching positions.

• The cost of re-organization is minimal. o $120,000 was set aside in our budget for a Director of Instruction and will now be

absorbed into the costs of three coordinators. o An additional $120,000 will be spent on vital coaches to strive towards excellence in

instruction and academic achievement. o Monies for consultants will be saved as Pali will be using its own valuable resources. o Some monies were already set aside for our Program Improvement budget – one ELL

coordinator is funded through this budget. o Teachers will not be paid additional stipends for coaching and coordinating.

• Job Descriptions for positions were presented to the Board and all staff on 5/12. • Job Qualifications will be provided and interviews will take place shortly. • Class sizes will not increase. Where a teacher has been taken out of the classroom, another

employee or long-term substitute will take over. • Every qualified and motivated employee may apply for these positions. • The hiring process will be fair with stakeholder input. Dr. Magee will ultimately select

employees.

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E. ACTION ITEMS

Approve proposed academic support model for the 2013-14 school year.

Motion: Mark Epstein moves to approve proposed academic support model for the 2013-2014 school year. Seconded the motion: Polly Bamberger 2nd motion to approve academic support model for the 2013-2014 school year.

YES NO AB YES NO AB

Allison Holdorff Polhill X Mark Epstein X

Chris Lee x Matthew Wunder X

Jason Cutler X Monica Iannessa x

Judi Firth X Polly Bamberger X

Mystic Thompson Left early

Stephanie Inyama X

Marike Anderson-Dam X

F. CLOSED SESSION

A. UTLA Negotiations

G. ADJOURNMENT

5:45 PM

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BOARD OF TRUSTEES AGENDA

TUESDAY, MAY 21, 2013 4:00 PM, FACULTY CAFETERIA

I. PRELIMINARY A. CALL TO ORDER: 4:00 PM 4:07 pm B. ROLL CALL: 4:00 PM – 4:05 PM Present Absent Present Absent Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X late Jason Cutler X late Monica Iannessa X Judi Firth X Polly Bamberger X Mystic Thompson X Stephanie Inyama x Marike Anderson-Dam x NON VOTING MEMBERS Present Absent Hailey Biscow X Mark Bresee x PCHS MANAGEMENT Present Absent Pamela Magee X Greg Wood X Joanna Decker x David Riccardi X II. APPROVAL OF THE MINUTES (4:05 PM - 4:15 PM)

A. REGULAR MEETING 4/16/13

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Approved.

III. PUBLIC COMMENT (4:15 PM – 4:30 PM) Non-agenda items: No individual presentation shall be for more than two (2) minutes and the total time for this purpose shall not exceed sixteen (16) minutes. Board members will not respond to presentations and no action can be taken. However, the Board may give direction to staff following a presentation. Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented. Myrna Cervantes- on Saturday May 18th, while incoming 9th graders were testing, Fuerza Unida held a

meeting for incoming parents. The meeting was run by Sandra Martin and the PIQE parents. Myrna

Cervantes thanked David Riccardi and Paul Manzano for the facility and tech support. Monica Iannessa

presented on Fuerza Unida and the attendance policy. The meeting was very successful and has involved

our new parents in planning for A-G requirements for their students.

IV. PRESENTATION ITEMS(4:30 PM–5:05 PM)

A. Apple iPad 1:1 program

Apple iPad 1:1 Program - Astrid Ramirez, K-12 Account Executive and Dave Douglas, Certified System Administrator, Senior Systems Engineer presented on behalf of Apple concerning the anticipated deployment of the iPad 1:1 program at PCHS. Ms. Ramirez, a former teacher and administrator, implemented the 1:1 iPad program at her former school. Astrid and Dave presented on steps necessary to ensure a successful Freshman Class Deployment for the fall of 2013-2014 at PCHS. (Deployment for grades 10, 11 and 12 is projected to occur in the spring of 2014 or fall of 2014.) The projected Apple Education cost quote of approx. $569K was reviewed by Astrid. The quote included projected costs for

• 600 iPad Smart Cases • 600 iPad’s with retina display 32GB • 25 Mac Book Pro’s 13in 2.5 GHZ • Apple Care Protection Plan for MacBook’s • Volume Vouchers for App purchases • I day of Tech Assistance • 1 iMac 21.5 inch 3.3 GHz plus protection plan • Professional Development – 1 Day on campus workshop • Professional Development – 2 Day on campus workshop

Dave Douglas, Senior Systems Engineer with Apple then took the floor to present on the three main core components of a successful school site deployment, which are:

• Wi-Fi Capabilities - Currently Pali’s Wi-Fi capabilities are not up to the capacity needed for an effective deployment. PCHS management has secured a price quote of approx. 160-

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200K which would allow for the infrastructure upgrades to occur prior to the anticipated August 2013 deployment. Infrastructure upgrades would take place over the summer.

• Mobile Device Management – An optional tool yet one that has the ability wirelessly to understand activity on students’ iPads and have the ability to review the devices for appropriate content at all times. Mobile Device Management is also ideal for common core and web based assessments to be conducted by the teaching staff. MDM also allows for personal devices to be turned into “learning devices” for use at PCHS.

• Professional Development Services offered by Apple represents Apples long standing commitment to make sure each school site deployment is successful. Included in the quote are 3 days of PD to be provided by Apple Professionals to make sure teachers are able to deliver the instruction in the classroom. Apple Distinguished Educators will provide access to a variety of innovative and engaging High School core subject lesson plans.

Per student costs were also discussed and anticipated to be approx. $974 per student through the Xerox leasing plan with pricing set at $25.67 per student per month for 36 months. Detailed and possibly revised information on pricing/leasing plans through Xerox will be presented at a later date.

B. National Board Certified Teachers

National Board Certified Teachers – Written report submitted by former, HR Director, Nikki Washington. A formal presentation was unavailable due to lack of representation. Members of the Board requested a follow up presentation to be made in June or July with a more formal assessment of the activities conducted by NBC teachers, including documentation of hours logged per service or activity. Question was raised as to if there could be a more evaluative process by non NBC faculty with regard to the expectations as to what the faculty thinks is fair and equitable to be applied towards NBC teaching hours. Further explanation would be appreciated on how NBC hours dedicated affect student outcomes and how they are differentiated from what non NBC teachers do daily.

C. Administration Evaluation Process

Evaluation Committee (Polly Bamberger, Jason Cutler, Mark Epstein, Allison Holdorff Polhill, Stephanie Inyama and Matt Wunder) Stephanie Inyama and Allison Holdorff Polhill presented regarding the Evaluation Process. The Evaluation Committee presented a power point and attached two documents as Board materials (the evaluative tool and a narrative regarding the evaluation process). The Evaluative Tool is a research-based tool prepared last year including: 20 questions based on job description ranging from focus/planning to curriculum/instruction; and progress on school-wide goals. The process for evaluation is provided is a three page narrative describing the 14 step process the Evaluation Committee is currently undertaking including examining all stakeholder input based on school-wide surveys and any other form of stakeholder communication. Guiding Principles:

1. Providing constructive feedback to ED and Principal 2. ID strengthens and areas for improvement 3. Fulfill Board’s Fiduciary Duty to oversee ED and Principal 4. ID areas where ED and Principal needs additional support 5. Determine if ED and Principal’s contract should be renewed Evaluation process is not be used to: engage in personal vendetta against ED; provide public disclosure of private information; undermine ED’s authority; a guise for micro-managing the ED duties; and to humiliate or denigrate the ED. The evaluation tool is designed to be fair to the

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school, all stakeholders and the ED, a collaborative effort where no individual should dictate the outcome. It is a living document. The Evaluation is conducted pursuant to Governance Policy EDL #5. The Performance Based on Job Description has 20 categories. Half of the evaluation is based on Pali’s School-wide Goals: Improve Student Achievement; Family and Community; Facilities; Technology; Budget and Charter Renewal Preparation. Goals were created by all stakeholders and formally adopted by Board in the Fall of 2012. Administration reviewed top goals from early Fall retreat and submitted manageable goals for Board approval.. The ED and Principal’s contract and evaluation are specifically linked to the school-wide goals thereby ensuring that Pali is consistently working toward achieving school-wide goals. The evaluation is due June 30, 2013. The goals of the committee is to complete the evaluation by June 18, 2013, the next general Board meeting. The evaluation committee welcomes all stakeholder information. Please contact Stephanie Inyama, Polly Bamberger, Matt Wunder, Jason Cutler, Mark Epstein or Allison Holdorff Polhill with your input.

D. Food Service Contract Food Service Contract – CBO Greg Wood reported that the Cafeteria’s YTD April 2013 results show a Net Profit of approx. 28K. PCHS has issued a RFP (Request For Proposal) for Food Services for 2013-2014. An ad has been placed, the RFP has been posted on the Website (Community Page) and (5) Food Service Vendors have been contacted directly for proposals. Students present at the Board meeting shared how pleased they were with the selections, pricing and taste of the products currently offered by the cafeteria. 3 students have been identified by the Leadership Class to assist in the review of the proposals. Additional employee/stakeholders are sought to review the proposals. Interested stakeholders should contact Greg Wood directly at [email protected] for more information. V. ORGANIZATIONAL REPORTS: (5:05 PM – 5:50 PM) Organizational reports shall be submitted in writing, it is recommended that oral reports be limited to less than 3 minutes. A. EXECUTIVE DIRECTOR & PRINCIPAL’S REPORT – Dr. Pam Magee . Dr. Pamela Magee presented on PCHS school wide goals which are developed annually with stakeholder input and are based on the PCHS Long Term Strategic Plan (LTSP) and WASC Action Plan. The goals are revisited frequently throughout the school year to ensure that the school progress is on target. LTSP stakeholder teams meet monthly to prioritize goals, review progress, make recommendations, and develop budget proposals for the coming school year. Additional highlights include:

• New parent orientation for families from Paul Revere Middle School was well attended and positively received.

• Attendance office registered close to 200 new students for the 2013‐14 school year.

• Stakeholder bell schedule discussion on April 30 focused primarily on need for time to provide intervention programs for struggling students. The most viable and immediate adjustment to the schedule appears to be the potential of incorporating structured advisory periods on a periodic basis (monthly building to weekly and possibly more frequently depending on ability to provide scripted materials for teachers).

mailto:[email protected]

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• Jeanne Kam from LAUSD Board member Zimmer’s office visited PCHS as part of her tour of all LAUSD Palisades campuses

B. CHIEF BUSINESS OFFICER’S REPORT–Greg Wood Director of Operations - Dave Riccardi, provided the following updates: LAUSD Gym Project ADA compliant ramping area completed last week.

• Paving around school started. Potholes filled as needed.

• Pilot shooting for new television series (Camp Sunshine). Scouting to be conducted on May 18th

for summer filming July 2013. • Teen Wolf off hiatus to begin filming end of June, beginning July. • Continuing to identify under-utilized assets campus wide and assign periodic usage accordingly.

For example, we identified areas not usually utilized, but suitable for filming and have been successful in generating permit revenue from said areas. Underutilized rooms on campus have been, and are being, converted to storage areas for VAPA groups. The old Health Education room has been converted for athletics to build up and assist Pali Wrestling. The original automotive shop and the graveyard behind it have been undergoing a deep clean out with the intent of a usable laboratory/shop area open by August 2013. The gym is currently being assessed and certain areas to be assigned to outside athletic users.

C. HUMAN RESOURCES DIRECTOR–Nikki Washington Joanna Decker from Apple One (not related to Apple Inc.) is serving as an interim HR Director until a permanent HR Director is hired. D. DIRECTOR OF OPERATIONS-Dave Riccardi Handout. Campus much cleaner these past couple of week which has resulted in few seagulls around campus. Director of Operations - Dave Riccardi, provided the following updates: LAUSD Gym Project ADA compliant ramping area completed last week.

• Paving around school started. Potholes filled as needed.

• Pilot shooting for new television series (Camp Sunshine). Scouting to be conducted on May 18th

for summer filming July 2013.

• Teen Wolf off hiatus to begin filming end of June, beginning July. • Continuing to identify under-utilized assets campus wide and assign periodic usage accordingly.

For example, we identified areas not usually utilized, but suitable for filming and have been successful in generating permit revenue from said areas. Underutilized rooms on campus have been, and are being, converted to storage areas for VAPA groups. The old health education room has been converted for athletics to build up and assist Pali Wrestling. The original automotive shop and the graveyard behind it have been undergoing a deep clean out with the intent of a usable laboratory/shop area open by August 2013. The gym is currently being assessed and certain areas to be assigned to outside athletic users.

E. CLASSIFIED REPORT – Judi Firth

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New student placement test this past weekend. Attendance appeals currently in progress. Things have been pretty busy in counseling office. Judi Firth reports the classified staff is working at full tilt of late, registering over 250 non Revere new students, partnering with Admin to conduct the incoming 9th grade Math/ELA placement testing which occurred on 05.18, handling attendance appeals, preparing for senior events, culmination and gearing up for summer registration days. F. STUDENTS’ REPORT – Haley Biscow Teacher appreciation key chains given to all staff. Outgoing ASB President, Hailey Biscow shared her enthusiasm for the new ASB Leadership recently elected and how confident she is the ASB is in the best of hands for 2013-2014. She passed the ASB gavel to Tucker Reynolds as the incoming new ASB President. Hailey is headed to Colgate University in the Fall and we ALL wish her well and thank her for her incredible dedication to PCHS and student leadership. She has contributed in major ways to the positive culture and climate at PCHS. This is her last meeting--she will be attending Colgate in the fall. She will be missed. G. FACULTY REPORT – Marike Anderson-Dam, Mystic Thompson, Chris Lee Mystic Thompson, relayed how excited the PCHS faculty was about the recent iPad professional development day. Faculty and staff were mentored on the use of the new devices to differentiate instruction. Particularly impressive was how the PE Dept. embraced the new technology. Mystic shared having an iPad in everyone's hand and in the hands of students will be spectacular ipad professional development was a success. Good feedback was about the training, and the ideas were flying!!! H. PARENT REPORT -Allison Holdorff, Polly Bamberger, Mark Epstein Booster Club Secretary, Nicole Fitzgerald shared the minutes for the April Booster Club meeting. Highlighting the 199K in parent donations and invitation to the Boosters Year End Party on Tuesday, May28th at 6:30pm at the Scott Family home. President Katy Anastasi shared how PTSA celebrated PCHS's wonderful Teachers and Staff with a breakfast on May 10th. This Thursday, PTSA will be awarding 5 seniors with a $500 scholarship. The deserving winners are Helia Bidad, Sara Freedland, Stephan Loveless, Zachary Peters-Vernier and Kevin Acosta. PTSA is gearing up for the Freshman pizza lunch on August 9th. Education Foundation Co-Presidents, Chiara Santadiagostino and Karen Parcell reinforced Ed Fund’s commitment to work hand in hand with the Administration by seeking out grant opportunities and corporative/individual funding support dedicated towards implementing the iPad 1:1 program and future STEAM initiatives at PCHS as their top priorities for 2013-2014 academic year. Booster:$99,000 donations to date. May 28 is the last Booster event of the year-all are welcome. PTSA celebrated B. CBO report- as submitted- Aldersgate is Thursday. I. BUDGET AND FINANCE COMMITTEE REPORT – Rob King No Report – Pending Aldersgate 05.23.13 (All Day 2013-2014 Budget Planning Meeting) J. HEALTH AND WELFARE COMMITTEE REPORT – Allison Holdorff/Greg Wood We will be subject as of October 2013 to the changes in health care coverage to be compliant with federal law. Grace period will last to January (initiate proposal) - working with SISC--costs will go up 8% K.

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K. AD HOC CHARTER COMMITTEE REPORT – Allison Holdorff Meeting needs to be scheduled to discuss possible changes to Charter. L. AUDIT COMMITTEE REPORT – Stephanie Inyama Stephanie Inyama and Polly Bamberger updated the Board with the progress of the new Auditor, Vavrinek, Trine, Day & Co LLP. In recent weeks the auditors have met with the management team, audit committee, conducted the Attendance Audit May 15-17th and are currently planning an ASB Workshop for Chris Lee and the student leadership class to be held on Tuesday, May 28th. Matt Miller and Aaron Gonzalez. Attendance Office passed the audit with flying colors. ASB will be meeting with auditors for training. Matt Miller met with the committee to review the engagement letter and explained why the letter is important. Working hard to put best practices in place and enhance PCHS. M. LONG TERM STRATEGIC PLAN COMMITTEE REPORT – Pam Magee Committee Report Each subgroup is updating the report. They are turning their revise reports to Michelle Brantley who will post them on the school website. Minutes will be written N. Election Committee Report: New trustees were announced. PCHS Community Candidate results will be ready on Wednesday afternoon. N. ELECTION COMMITTEE REPORT – Chris Lee Chris Lee updated shared the results of the May Board elections. Congratulations to the following newly elected Board members, Chris Lee, Faculty Seat, Jeanne Saiza, Faculty Seat, Mark Epstein, Parent Seat, Kimmie Allen, Classified Seat. Due to a clerical error in the Community Seat elections, a revote was called for and winners will be announced by May 24th. VI. DISCUSSION ITEMS: (5:50 PM-6:30 PM)

A. School Board Benchmarks – AP, Attendance/Admissions, Monica Ianessa commented on how PCHS is - anxiously awaiting CAHSEE report results. Individual student data looks very good. Aggregate data will determine school wide success. ELA (English Language Arts) CAHSEE results are key to moving PCHS out of PI2. Ms. Ianessa has met with her Administrative team to prepare for the results which will determines moving of out of PI2 or moving into PI3. If PI3 status happens due to the testing results there are a number of severe options, staffing to choose from, could be reorganization of the school, could go to outside consultants to get more help and support for students in need of meeting the testing target per grade, group and subject area. Faculty Board Representative, Marike Anderson-Dam, applauded Ms. Ianessa, and her colleagues, Ms. Myrna Cervantes, and Ms. Sandra Martin for all the hard work that they have done, over the past 7 months. Working diligently and passionately with students, PIQE parents, staff and parents with a great sense of urgency to get things done. Their commitment transformed the culture of the school in the manner in which they implemented the ELL Master Plan.

B. Academic Integrity Task Force - Board Chair, and Student Leadership Faculty Advisor, Chris Lee,

disclosed the insights gained from the students’ Academic Integrity Discussions that took place

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earlier in the month. Key student themes relative to Academic Integrity were the impact of Teacher Effort, Classroom Environment, Teacher Lesson Plans and Activities, High Stakes Testing were presented. The findings will be shared with the Academic Integrity Task Force in an effort to further understand why cheating exists at Pali and what we as a community of parents, teachers, staff and students can do to figure out why students make the choices they do during tests, on assignments and in day to day campus life. The Academic Integrity Task Force, created in September of 2012 has been meeting on a regular basis, implementing faculty and student surveys, and creating an environment of not only academic excellence at PCHS but social, and emotional wellbeing. The Academic Integrity Task Force will present during August Orientation Days coming up this summer.

C. PCHS Stakeholder Survey – Stephanie Inyama and Allison Holdorff Polhill discussed and distributed drafts of the school-wide survey. According to Governing Policy 1.7, EDL # 5 and EL #8 the Board is required to conduct annual surveys of all stakeholders. Staff, parents and students have all received a school-wide survey from the Board and Dr. Magee. This survey is designed to get your opinions concerning some aspects of our school climate and your attitude concerning PCHS and the community. Your input is vital. Your responses are strictly anonymous and you will not be asked to identify yourself at any time during the survey. This survey is evidenced-based and is being conducted by the Survey Research Initiative at Teachers College, Columbia University. Your responses to this survey will help your school better understand what students, parents, faculty, staff and administrators think about their charter school work experience.

D. BOARD TRAINING COMMITTEE Proposed date of board training July 9th. On boarding process and passing of baton to new board

members for July 16th meeting.

VII. CONSENT AGENDA (6:30 pm – 6:40 pm)

A. Interim PCHS signature Change. Remove Nikki Washington from all PCHS Bank accounts and add Kimberly Theard as signatory on Bank of the West and Bank of America (ASB) accounts.

B. Temporarily borrow funds from designated lifetime benefit accounts until approximately 3.5 million from deferral funding is received in June.

C. Approve Dr. Magee’s expense report and charges for $1228.70 Hotel Charges for CUE conference in March.

D. Approve Dr. Magee’s expense report and charges $3506.05 Registration for CUE conference in March, refreshments for faculty meeting and Charter Office Visit

E. Approve Dr. Magee’s expense report and charges for $399.52 Staff Dinner Indigo Grill Charter School Conference March

APPROVED VIII. ACTION ITEMS: (6:40 PM-7:00 PM)

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A. Approval requiring that all future board presentation topics and discussion items placed on the board agenda, be discussed with presenters and those introducing the discussion item before the agenda is developed to determine required length of presentation needed. After time is agreed upon by presenter and the Agenda Setting Committee, each presentation will be held to the agreed upon time by a time keeper. Adequate time for follow-up questions are provided and time is kept on Board questions and comments. Board agendas hold to a maximum length of 3.5 hours. All proposed action items will be written out on the agenda.

Motion: Mystic Thompson to approve requiring that all future board presentation topics and discussion items placed on the board agenda to be discussed with presenters … Seconded the motion: Jason Cutler YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam X

B. Approval of contract for Human Resource Director TABLED

C. Approval of Food Service Contract

TABLED IX. OUTSTANDING BUSINESS: (7:00 PM) X. NEW BUSINESS: (7:05 PM) Process for passing baton to new board members. Date was discussed. Charter Renewal committee update. Next meeting May 28th. Special meeting to discuss budget after May 21st Aldersgate meeting.

Board chair to announce items for closed session.

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XI. CLOSED SESSION (7:05 PM – 7:30 PM)

A. UTLA and PESPU updates

B. Risk Management committee update XII. OPEN SESSION (7:35 PM –7:40 PM) XIII. ADJOURNMENT (7:40 PM) 9:25 pm Meeting Materials can be found on the Pali website under Governance, Board of Trustees, Agendas and Minutes, Material for Board Meetings)

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BOARD OF TRUSTEES SPECIAL MEETING MINUTES

TUESDAY, MAY 28, 2013 4:00 PM, FACULTY CAFETERIA

I. PRELIMINARY

A. CALL TO ORDER 4:07 pm

B. ROLL CALL

Conference Call 646-307-1300 Participant Access Code 3959481 Organizer Access Code *4249317

Monica Iannessa – Pali High Allison Holdorff Polhill – Pali High Chris Lee – Pali High Stephanie Inyama – 3744 Carmona Avenue #4, LA 90016 Judi Firth – Pali High Mark Epstein – 355 S. Grand Ave., 34th floor, LA, 90071 Mystic Thompson – Pali High Jason Cutler – 2301 W. 190th Street, Torrance, CA 90506 Marike Anderson Dam – Pali High Matthew Wunder – 12501 S. Isis, Hawthorne, CA 90250 Polly Bamberger – Pali High Mark R. Bresee | Partner, Atkinson, Andelson, Loya, Rudd & Romo 20 Pacifica, Suite 400, Irvine, California 92618 Direct (562) 653‐3437 * Cell (949) 294‐7439 Present Absent Present Absent Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X late Monica Iannessa X Judi Firth X Polly Bamberger X Mystic Thompson X late Stephanie Inyama X phone Marike Anderson-Dam X NON VOTING MEMBERS

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Present AbsentHailey Biscow Mark Bresee X via phone PCHS MANAGEMENT Present Absent Pamela Magee X Greg Wood X Joanna Decker X David Riccardi X II. PUBLIC COMMENT: Non-agenda items: No individual presentation shall be for more than two (2)minutes and the total time for this purpose shall not exceed sixteen (16) minutes.Board members will not respond to presentations and no action can be taken.However, the Board may give direction to staff following a presentation. Speakersmay choose to speak during the public comment segment and/or at the time anagenda item is presented. Academic Decathlon – important to ALL students not just “A” students. Nicholas Rivera- reinstates the Academic Decathlon class. Acadec is not just for A students- students who are not A students benefit from the program. Acadec is in the LTSP. 50 students interested-30 students involved. (Statement included in the notes) III. APPROVAL OF MINUTES

A. AMENDMENT OF MINUTES FROM BOARD MEETING 4/16/13 Motion: Allison Holdorff Polhill moved to approve amended minutes from Board Meeting 4/16/13

Seconded the motion: Stephanie Inyama Amendment to minutes regarding the board evaluation; re-write for clarity of what was discussed by members.

YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth --- Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam X

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The Board voted unanimously to amend the April 16, 2013 minutes to delete the original language and replace it with the following language from the Board Recap that was prepared and went out the day after the April meeting on April 18th to all stakeholders including the faculty: "Evaluation Committee - The Evaluation Committee is beginning to convene and gather information to conduct its evaluation of Dr. Magee, Executive Director and Principal of PCHS. Inherent in the process is to conduct surveys of all stakeholders. UTLA has put out a survey entitled "UTLA-PCHS Administrator Evaluation." Allison Holdorff Polhill indicated that the document did not come from the Board's Evaluation Committee. The Board's Evaluation Committee, comprised of non-interested Board members, and is going to conduct a school wide survey of Dr. Magee pursuant to the evaluation protocol - soliciting comments from all stakeholders incorporating constructive feedback. Chris Lee said it would be prudent to let the entire faculty know the details/protocol of the Board's evaluation process. The Evaluation Committee shared the evaluation tool and its thorough protocol with all stakeholders last year and will do so again. Stephanie Inyama suggested that it would be more appropriate for survey results to be provided to our Committee where we could then provide feedback to Dr. Magee. SeveralBoardmembers expressed their concerns for appropriately soliciting information regarding Dr. Magee. Matt Wunder said our Evaluation Committee had a way to incorporate the Committees' survey results in a constructive way. Allison Holdorff Polhill assured the Board that any and all survey information solicited from stakeholders by the Evaluation Committee would not be used as aweapon, but rather as constructive feedback."

III. PRESENTATION ITEMS

A. INVEST FOR LEARNING Astrid Ramirez from Apple and online partners John Lambert and Bryce Harrison discussed and demonstratedan online payment portal option for parents. Parents would be contacted via email to activatetheir account with Invest for Learning. There will be one account per family (Spanish is also available. The board was given a demonstration on how a parentwould register their devices for rental agreement purposes as well as school inventory purposes. The company provides a lock box for parents to drop off payments at the school site. This product is exclusive to apple products (ipads, laptaps.). Cost: $500.00 Monthly fee for use: $1.25 per student per device. Gold level of service: $2.00 per student per device.

B. APPLE INC. Apple presented a new quote for $618,498.30. Parents who purchase their own device will need an iPad with minimum of 32kg memory and all personalinformation will have to be backed up separately at home so school can download requiredschool materials.

C. Budget & Finance Committee 2013-2014 Recommended Budget- Robert King, Chair and Greg Wood, CBO (detailed budget information is available on the PCHS website under Governance/Board of Trustees/Financials)

The annual budget meeting took place on 5/23 at Aldersgate. Proposed PCHS Budget for 2013-2014 in the amount of $23,754,948 witha $98,265 surplus, based on an ADA of $2,753 per

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student was presented. A primary focus for the budget was student achievement, Pali’s Program Improvement status and technology. ADA distance learning program is not in the budget. Common core funded with a onetime allocation of $468,010 (place holder) and ADA of $170 per student. TIIG funds of $144,651 not in budget due to magnet division eliminated. The Budget was unanimously approved at Aldersgate; however the Budget Committee had a few concerns and recommendations.Committee Chair, Rob King, presented the concerns and proposed solutions in a PowerPoint presentation as follows:

At the time of Aldersgate, hard numbers for the iPad implementation program were not confirmed. As a solution, the Committee put in a placeholder for $98,000.

There was a question regarding proper staffing for Technology Department to prepare the implementation. The solution was to give flexibility to incoming Tech Supervisor to assess needs.

There was a question regarding whether class sizes could be reduced. A proposed solution would be to allow flexibility for the counseling office to add auxiliaries.

Some on the Committee wanted to see more itemization for various departments and school programs. A solution would be to provide further itemization next year.

Finally, in addressing concerns regarding how certain technological matters were determined, Rob King, made a suggestion for the budget vetting process for determining funding for programs.

The strategic planning committee should create a system for vetting programs and initiatives. Part of this solution should include a feedback loop needed for department chairs and teachers (use LTSP committee and department chair meeting minutes)

The PCHS budget was generated and vetted through : departments; Long-term Strategic Plan Committee; and The Budget Committee. The Budget Committee tasked both the Long-term Strategic PlanCommittee and administration to look at departmental and personnel requests through the lens of the long term strategic plan.Priorities were assigned based on the alignment with the LTSP. The subcommittees ofTechnology, Facilities, Family and Community, and Academic Achievementsubmitted a budget summary to the Executive Director. Line items were assigned a low,medium, or high priority based on the needs of the plan. Administrators submittedrecommendations to the budget committee on priority staffing and funding for the 2013-4 school year based on the LTSP. Common Core, Program Improvement mandates, EL Master Planmandates, technology needs and long-term strategic plan priorities were considered prior tosubmission to the budget committee. Greg Wood presented the major elements of the school's general fund. APPROVAL OF EXTENDING TIME OF MEETING BY 30 MINUTES. Motion: Mark Epstein Seconded the motion: Allison Polhill

YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth Polly Bamberger X

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Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam X

1. SODEXO PROPOSAL

During the budget meeting it was noted that Sodexo would invest $10,000 for capital improvements and this amount has been increased to $15,000. Proposal for after school food service in progress.

IV. DISCUSSION

A. APPLE INC. Several Board membershad questions regarding a possible counter offer to the contract (whether this was the final contract). The amount of discounts Apple was offering for a non-profit organization compared to a private company was questioned by some Board members. Board members questioned how PCHS would cover the entire cost of the Apple Contract, in particular for the iPads, in the event parents could not pay for the individual iPad. Mark Epstein inquired whether PCHS had a contingency plan to pay for the contract in the event funds were not generated to cover the cost of the Apple Contract.

V. ACTION ITEMS

A. APPROVAL OF SODEXO CONTRACT (CONTAINED IN ITEM III C1) Motion: Mystic ThompsonMoved to Give authority to ED/Principal to sign and Approve $629,438 Sodexo contract for 2013-2014 school year. Subject to terms and conditions reviewed by PCHS legal counsel.

Seconded the motion: Marike Anderson Dam

YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth ----- Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam X

B. APPLE INC. CONTRACT Motion: Mark Epstein Moved to Table the Apple Contract to May 30, 2013 until more information can be made certain.

Seconded the motion: Matthew Wunder

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YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam X

C. ASSIGNATION OF BOARD MEMBERS FOR SCHOOL CHARTER RENEWAL COMMITTEE- DR. MAGEE

TABLED until Thursday, May 30th @ 3:00 pm special meeting APPROVAL TO EXTEND MEETING Motion: Marike Anderson Dam moved to extend the time of the Board Meeting.

Seconded the motion: Mark Epstein

YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth --- Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam x

D. APPROVAL OF 2013-2014 PCHS BUDGET Motion: Allison Holdorff Polhill moved to approve the 2013-2014 PCHS Budget with the following amendments –The Budget has a surplus in the amount of $127,972.00, not $98,265 and all references to vendors’ names are flexible, not binding, and merely place holders for itemized categories of services. The Executive Director is bound by the amount of money for each category of service rather than a requirement to contract with a specific vendor.

Seconded the motion: Matthew Wunder

YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth --- Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam x

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V. NEW BUSINESS Board chair to announce items for closed session. VI. CLOSED SESSION

A. PCHS/UTLA NEGOTIATIONS UPDATE

B. PCHS/PESPU NEGOTIATIONS UPDATE

C. RISK MANAGEMENT UPDATE

VII. OPEN SESSION VIII.ADJOURNMENT Meeting Materials can be found on the Pali website under Governance, Board of Trustees, Agendas and Minutes, Material for Board Meetings)

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BOARD OF TRUSTEES SPECIAL MEETING MINUTES

THURSDAY, MAY 30, 2013 @ 3:00 pm FACULTY CAFETERIA

I. PRELIMINARY

A. CALL TO ORDER

3:09 pm

B. ROLL CALL

Conference Call 1-646-307-1300 Participant Access Code 3959481 Organizer Access Code *4249317

Monica Iannessa Allison Holdorff Polhill Chris Lee Stephanie Inyama: 3744 Carmona Avenue #4, LA 90016 Judi Firth Mark Epstein: 355 S. Grand Ave., 34th floor, LA, 90071 Mystic Thompson Jason Cutler: 2301 W. 190th Street, Torrance, 90506 Marike Anderson-Dam Matthew Wunder: 12501 S. Isis, Hawthorne, 90250 Polly Bamberger Mark R. Bresee | Partner, Atkinson, Andelson, Loya, Rudd &Romo 20 Pacifica, Suite 400, Irvine, California 92618 Direct (562) 653-3437 * Cell (949) 294-7439 Present Absent Present Absent Allison Holdorff Polhill X Mark Epstein X phone Chris Lee X Matthew Wunder X phone Jason Cutler X phone Monica Iannessa X Judi Firth X Polly Bamberger X phone Mystic Thompson X Stephanie Inyama X phone Marike Anderson-Dam x NON VOTING MEMBERS

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Present Absent Hailey Biscow PCHS MANAGEMENT Present Absent Pamela Magee X Greg Wood X Johanna Decker X David Riccardi X II. PUBLIC COMMENT: Non-agenda items: No individual presentation shall be for more than two (2) minutes and the total time for this purpose shall not exceed sixteen (16) minutes. Board members will not respond to presentations and no action can be taken. However, the Board may give direction to staff following a presentation. Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented. Sandra Martin – urged the board to pass the iPad proposal. The teachers have their iPads and are eager to use them. III. PRESENTATION ITEMS

A. FUNDING FOR IPAD PROGRAM Overview – common core standards will require 21st century skills for the 2014/2015 school year where technology will be major focus of assessment testing. Many textbooks are old/out of date materials. The iPad is very innovative and research based. Booster club has offered funding to train teachers and help program move forward. This will be a pilot program for the incoming freshman class. V. ACTION ITEMS

A. APPROVAL AUTHORIZING DR. MAGEE TO SIGN AND APPROVE THE APPLE INC. CONTRACT

Motion: Matthew Wunder moved the following: That the Board of Trustees authorize Dr. Magee to enter into a contract with Apple Educators, Inc. similar in substance to that proposed at the Board meeting of May 28, 2013, but with the iPad covers deleted, subject to approval by counsel to the extent necessary. IT IS FURTHER RESOLVED that Dr. Magee work with the Chief Budget Officer, the Budget and Finance Committee, the Pali Fund, and such other stakeholders as she deems prudent to identify funding sources to make up any shortfall in the amount Pali would owe under the proposed contract (as well as all additional costs not yet reflected in the 2013-2014 budget relating to the iPad project) net of revenues received from incoming ninth grade families

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or other sources and that she report any progress in this regard to the Board of Trustees. It is further resolved that, to the extent necessary, Dr. Magee will be eligible to request that the Board of Trustees borrow up to 75% of the shortfall described above from the reserve (to the extent that doing so does not violate any bank covenants), with the anticipation that those sums will be paid back to the reserve fund in three equal installments in each of the following three years. It is further resolved that, no later than the regular Board meeting in April 2014, Dr. Magee recommend to the Board of Trustees whether (a) the iPad program should be extended to allow rising ninth graders to use the program in their tenth grade year or (b) the program should be limited to the ninth grade such that rising ninth graders who have not purchased their iPads will be required to return the iPads to Pali and those iPads will be distributed to ninth graders in the 2014 2015 school year. In the event that Dr. Magee recommends that the iPad program be expanded, the cost of the program (including the cost of any repayment to the reserve account) will be reflected in the budget for the 2014-2015 school year without any additional borrowing from the reserve account. Seconded the motion: Stephanie Inyama YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam x

B. APPROVAL OF BOARD MEMBERS FOR SCHOOL CHARTER RENEWAL COMMITTEE

Motion: Mark Epstein moved to approve the following board members - Chris Lee, Allison Polhill, Monica Iannessa, Mark Epstein and Jeanne Saiza - to be a part of a broader stakeholder group of a Charter Renewal Committee. Seconded the motion: Mystic Thompson YES NO AB YES NO AB Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam X

V. NEW BUSINESS


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VI. CLOSED SESSION VII. OPEN SESSION VIII. ADJOURNMENT 3:54 pm Meeting Materials can be found on the Pali website under Governance, Board of Trustees, Agendas and Minutes, Material for Board Meetings)

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A C A L I F O R N I A D I S T I N G U I S H E D S C H O O L

BOARD MEETING MINUTES

BOARD OF TRUSTEES Tuesday, June 18, 2013

5:00 PM, GILBERT HALL

I. PRELIMINARY:

A. CALL TO ORDER: 5:06 PM

B. ROLL CALL: Monica Iannessa – Pali High Tucker Reynolds – Pali High Chris Lee – Pali High Stephanie Inyama – 3744 Carmona Avenue #4, LA 90016 Judi Firth – Pali High Mark Epstein – Pali High Mystic Thompson – Jason Cutler – 2301 W. 190th Street, Torrance, CA 90506 Marike Anderson Dam – Pali High Matthew Wunder – 12501 S. Isis, Hawthorne, CA 90250 Polly Bamberger 10515 Le Conte Avenue LA 90024 Pamela Magee – Pali High Greg Woods – Pali High Allison Holdorff Polhill – 1046 Iliff Street Pacific Palisades, CA 90272 Conference Call 1-646-307-1300 Participant Access Code 3959481 Organizer Access Code *4249317 Present Absent Present Absent Allison Holdorff Polhill X Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger X Mystic Thompson X Stephanie Inyama X Marike Anderson-Dam X NON VOTING MEMBERS Present Absent Tucker Reynolds

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PCHS MANAGEMENT Present Absent Pamela Magee X Greg Wood X David Riccardi X

II. APPROVAL OF THE MINUTES: (5:05 PM - 5:20 PM)

A. REGULAR MEETING 5/21/13 Motion: Mark Epstein Seconded the motion: Matthew Wunder YES NO AB YES NO AB Allison Holdorff Polhill --- --- --- Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger --- --- -- Mystic Thompson --- -- --- Stephanie Inyama X Marike Anderson-Dam X Motion to table all the minutes May 14, 21, 28 and 30 for further review and possible

corrections. The Board will approve these minutes at the July meeting.

B. SPECIAL MEETING 5/14/13

Motion: Seconded the motion: YES NO AB YES NO AB Allison Holdorff Polhill Mark Epstein Chris Lee Matthew Wunder Jason Cutler Monica Iannessa Judi Firth Polly Bamberger Mystic Thompson Stephanie Inyama Marike Anderson-Dam

TABLED.

C. SPECIAL MEETING 5/28/13

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Motion: Seconded the motion: YES NO AB YES NO AB Allison Holdorff Polhill Mark Epstein Chris Lee Matthew Wunder Jason Cutler Monica Iannessa Judi Firth Polly Bamberger Mystic Thompson Stephanie Inyama Marike Anderson-Dam

TABLED.

D. SPECIAL MEETING 5/30/13 Motion: Seconded the motion: YES NO AB YES NO AB Allison Holdorff Polhill Mark Epstein Chris Lee Matthew Wunder Jason Cutler Monica Iannessa Judi Firth Polly Bamberger Mystic Thompson Stephanie Inyama Marike Anderson-Dam TABLED.

III. PUBLIC COMMENT:

Non-agenda items: No individual presentation shall be for more than two (2) minutes and the total time for this purpose shall not exceed sixteen (16) minutes. Board members will not respond to presentations and no action can be taken. However, the Board may give direction to staff following a presentation. Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented.

NO PUBLIC COMMENT.

IV. PRESENTATION ITEMS:

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A. COMMON CORE STANDARDS, Monica Iannessa Component of presentation -https://www.youtube.com/watch?feature=player_embedded&v=yll0fJrUAWE

Monica Iannessa presented on common core standards. Currently 46 states have adopted

common core standards. These standards are to be implemented starting the 2014-2015 school

year. Common core assessments will be taken on iPads (no more bubbling in answers.) Critical

thinking and writing skills will be major focus of both learning and assessment. Palisades

Charter High School falls under the state of California Smart Balance assessment consortium.

2013-2014 will be a common core transition year for PCHS. The Student Achievement Team

and NBC teachers will play key role in the common core roll out. NBC teachers will report to

Monica Iannessa, not the Director of Human Resources with their project hours and progress.

B. STAKEHOLDER SURVEYS, Stephanie Inyama

Currently, the results are being complied and will be completed by the end of the month.

C. SCHOOL WIDE GOALS, Dr. Pamela Magee

Handout. Discussion ensued regarding how feedback is solicited from various committees

relating to the accomplishment of school goals.

V. ORGANIZATIONAL REPORTS:

Organizational reports shall be submitted in writing, it is recommended that oral reports be limited to less than 3 minutes. A. EXECUTIVE DIRECTOR & PRINCIPAL’S REPORT – Dr. Pamela Magee

Handout.

B. CHIEF BUSINESS OFFICER’S REPORT–Greg Wood Handout.

C. HUMAN RESOURCES DIRECTOR–Dr. Pamela Magee

Handout. Long-term subs may be required for teachers out of classroom while working

on the Student Achievement Team.

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D. DIRECTOR OF OPERATIONS – Dave Riccardi Handout. The Operations department has been successful in facilitating summer permit

groups. The Learning Center is close to completion. Science labs are undergoing

renovations. Classrooms are undergoing deep cleaning and maintenance. Mr. Riccardi

will begin an “Adopt-a-Classroom” campaign so that community members and parents

can give money to upgrade other classrooms on campus.

E. CLASSIFIED REPORT – Judi Firth

Classified employees have been very busy during summer months. Their projects have

included Infinite Campus data input, summer school, transcript updates, registrations

and school-wide mailings.

F. STUDENTS’ REPORT – Tucker Reynolds Various clubs/groups met with administration, teachers and coaches to review the

upcoming school calendar to schedule events. Another calendar meeting is scheduled on

July 16.

G. FACULTY REPORT – Marike Anderson-Dam, Chris Lee, Mystic Thompson

9th grade teachers working on mini grants are very excited to begin working with iPads.

Several teachers will attend Humanitas training August. Year end check out progress

was really smooth and less cumbersome than previous years. Graduation ceremony was

good and attended by many teachers.

H. BUDGET AND FINANCE COMMITTEE REPORT – Rob King N/A

I. LONG TERM STRATEGIC PLANNING COMMITTEE REPORT-Dr. Magee

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The long-term strategic plan committees will meet at the start of new school year.

Additionally, minutes will be posted on the PCHS website. Suggestion – a recap of

regular meeting minutes can be sent out to all stakeholders in order to increase

communication.

J. PARENT REPORT- Polly Bamberger and Mark Epstein

Congratulations to all 2013 graduates. The graduation ceremony was well run and

inspirational. Thanks go out to PCHS administration and volunteer parent committees

for a job well done.

VI. DISCUSSION ITEMS:

A. INDIVIDUAL TRUSTEE REPORTS

Stephanie Inyama – working on board training and evaluations.

Marike Anderson-Dam – last meeting as board member. However, will stay involved by

forming a professional group with faculty to review board meeting content and PCHS/UTLA

contract.

Matthew Wunder – N/A

Jason Cutler – last meeting as board member. Will stay involved by contacting alumni to plan

the next ten year reunion, which will include a school fundraiser. Additionally, he will work

with Ed Foundation committee members.

Chris Lee – Audit committee and ASB budget, will implement increased fiduciary duties with

leadership.

Pam Magee – Kudos to PCHS and its Board of Trustees from our local Optimist club. They

have related that they see good things happening at Pali.

Judy Firth – will continue to participate in PCHS fundraising by planning the 2013 fall 2nd

annual holiday boutique.

Mark Epstein– Thank you to the trustees who are rotating off the Board. Will continue Risk

Management Committee work. Additionally, he will continue to forge relationships (i.e. LAEP)

that will benefit PCHS.

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B. 2013-14 BOARD CALENDAR REVIEW July 9th @ 3:00 PM, location PCHS. Suggestion for calendar change: move the April 8th

meeting date to 22nd, which would result in the meeting occurring after spring break.

This change will also provide more time between board meetings.

C. EVALUATION COMMITTEE REPORT

Schedule date for special board meeting to discuss Executive Director/Principal

evaluation. June 27th @ 3 PM.

VII. CONSENT AGENDA:

A. APPROVAL OF REIMBURSEMENTS FOR EXECUTIVE DIRECTOR/PRINCIPAL

Motion: Seconded the motion: YES NO AB YES NO AB Allison Holdorff Polhill Mark Epstein Chris Lee Matthew Wunder Jason Cutler Monica Iannessa Judi Firth Polly Bamberger Mystic Thompson Stephanie Inyama Marike Anderson-Dam N/A

VIII. ACTION ITEMS:

A. APPROVAL OF PUBLIC EMPLOYMENT CONTRACTS: 1. OPERATIONS LIAISON

Motion: Matthew Wunder Seconded the motion: Stephanie Inyama YES NO AB YES NO AB

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Allison Holdorff Polhill --- --- -- Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger -- Mystic Thompson --- Stephanie Inyama X Marike Anderson-Dam x David Riccardi emphasized the need for a full-time person in this position. The Operations

Liaison will pay for itself with the increased permit revenue PCHS will receive. Additionally,

quality communication and coordination of events for both in house stakeholders as well as

outside vendors and community stakeholders is really needed.

B. APPROVAL OF SALARY SCHEDULE FOR AQUATIC DIRECTOR AND

ATHLETIC DIRECTOR Motion: Judi Firth Seconded the motion: Matthew Wunder YES NO AB YES NO AB Allison Holdorff Polhill -- Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger -- Mystic Thompson -- Stephanie Inyama X Marike Anderson-Dam X

C. PCHS HOMELESS EDUCATION POLICY Motion: Marike Anderson-Dam Seconded the motion: Mark Epstein YES NO AB YES NO AB Allison Holdorff Polhill --- Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger --- Mystic Thompson --- Stephanie Inyama X Marike Anderson-Dam X PCHS receives state and federal funding; therefore the board’s review and update of this policy

is an important part of school compliance.

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D. PCHS TITLE I PARENT INVOLVEMENT POLICY Motion: Mark Epstein Seconded the motion: Marike Anderson-Dam YES NO AB YES NO AB Allison Holdorff Polhill -- Mark Epstein X Chris Lee X Matthew Wunder X Jason Cutler X Monica Iannessa X Judi Firth X Polly Bamberger --- Mystic Thompson --- Stephanie Inyama X Marike Anderson-Dam X PCHS receives state and federal funding; therefore the board’s review and update of this policy

is an important part of school compliance.

IX. OUTSTANDING BUSINESS:

A. AD HOC CHARTER COMMITTEE UPDATE

N/A

B. BOARD TRAINING UPDATE

July 9th @ 3 PM, location TBD.

C. BOARD AND ADMINISTRATION RETREAT UPDATE

September 7th @ 10 AM. Contact new board members and administration to inform

them of the date.

X. NEW BUSINESS: The Board Chair, Mr. Lee, asked for a moment of silence in memory of PCHS student, Mohammad Basamah who was killed in a car accident. May he rest in peace.

A. REPORT ON SCHOOL WIDE CRITICAL PROJECTS FOR THE 2013-2014 SCHOOL YEAR- Dr. Magee, Dave Riccardi


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Special meeting June 28th @ 10 am. (changed from earlier date of June 27 at 3 pm) via

conference call. The agenda will include an action item to approve RFP (Request for

Proposal) contract(s) in order to upgrade PCHS technology infrastructure. XI. CLOSED SESSION:

A. PESPU NEGOTIATIONS UPDATE

B. UTLA NEGOTIATIONS UPDATE

C. PUBLIC EMPLOYMENT

1. Public Employee Performance Evaluation Title: Security Supervisor 2. Public Employee Performance Evaluation Title: College Advisor 3. Public Employee Performance Evaluation Title: College Advisor 4. Public Employee Performance Evaluation Title: College Advisor 5. Public Employee Performance Evaluation Title: Aquatic Director 6. Public Employee Performance Evaluation Title: Athletic Director 7. Public Employee Performance Evaluation Title: Finance/ASB Manager 8. Chief Business Officer 9. Director/AP of Admissions/Attendance 10. Director/AP of Student Services 11. Director/AP of Counseling 12. Director/AP of Discipline and Athletics 13. Director of Human Resources 14. Director of Operations

Evaluations were reviewed with the exception of the – College Advisors, Aquatic Director and

Director of Human Resources. The Board deemed that no action was necessary after the review.

XII. OPEN SESSION: 8:13 PM

XIII. ADJOURNMENT: (8:05 PM) Adjournment at 8: 16 PM

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(Meeting Materials can be found on the PCHS website under Governance, Board of Trustees, Agendas and Minutes, Material for Board Meetings.)

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SPECIAL BOARD MEETING AGENDA BOARD OF TRUSTEES FRIDAY, JUNE 28, 2013

10:00 AM, ADMIN CONFERENCE ROOM

I. PRELIMINARY

A. Call to Order 11:03 am Conference Call 1-646-307-1300 Participant Access Code 3959481 Organizer Access Code *4249317

B. Roll call Monica Iannessa – 5800 Shellmound St., Emeryville, CA, 94608 Chris Lee – 13044 W. Pac Promenade #106, Playa Vista CA 90064 Judi Firth – Pali High Mystic Thompson – Pali High Marike Anderson Dam – 17200 Burbank Blvd. #237, Encino, CA 91316 Mark Epstein – 841 Leonard Road, Los Angeles, CA 90049 Jason Cutler – 2301 W. 190th Street, Torrance, CA 90506 Matthew Wunder – 12501 S. Isis, Hawthorne, CA 90250 (310) 977-5193 Polly Bamberger – 10515 Le Conte Avenue, Los Angeles, CA 90024 Allison Holdorff Polhill – 4325 Lochlear Drive, Jackson’s Gap, AL 35342 Stephanie Inyama – 3744 Carmona Avenue #4, Los Angeles, CA 90016 **Representative from Chapman Insurance Rachelle Aros, Associate Vice President Present Absent Present Absent


Chris Lee X Matthew Wunder X

Jason Cutler X Monica Iannessa X

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Mystic Thompson X Stephanie Inyama X

Marike Anderson‐Dam x

NON VOTING MEMBERS

Present Absent

Tucker Reynolds X

PCHS MANAGEMENT

Present Absent

Pamela Magee X

Greg Wood X

Joanna Decker X

David Riccardi X

II. PUBLIC COMMENT


Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented. No public comment was given.

III. DISCUSSION ITEMS

Discussion was held about the possibility of umbrella coverage for athletic injury. This type

of coverage is not included in the umbrella policy up for approval. The risk management

committee will proceed to research the best product for additional athletic umbrella coverage at

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$1,000,000, It was explained that the participant Directors and Officers coverage/Employer

Practice Liability insurance costs have gone up 20% in the state of California due to the increase

in employee claims statewide.

IV. ACTION ITEMS

A. Approval of 2013-2014 Palisades Charter High School Insurance Policies and related premiums. The Board of Director's authorizes the Executive Director/Principal to Sign the 2013-2014 PCHS Insurance Policies up to maximum of $255,523 for Worker's Compensation and $160,896 for Package, Umbrella & Director's & Officers Insurance.

Motion: MARK EPSTEIN Seconded the motion: MATTHEW WUNDER

YES NO AB YES NO AB



Jason Cutler ‐‐‐ ‐‐‐‐ ‐‐‐ Monica Iannessa X


Mystic Thompson X Stephanie Inyama x

Marike Anderson‐Dam x

V. CLOSED SESSION

VI. ADJOURNMENT

11:19 AM

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SPECIAL BOARD MEETING AGENDA BOARD OF TRUSTEES TUESDAY, JULY 2, 2013

10:00 AM, ADMIN CONFERENCE ROOM

I. PRELIMINARY

A. Call to Order 10:08 AM Conference Call 1-646-307-1300 Participant Access Code 3959481 Organizer Access Code *4249317

B. Roll call Monica Iannessa – Pali High Chris Lee – Pali High Mystic Thompson – Pali High Jeanne Saiza – Pali High Mark Epstein – 841 Leonard Road, Los Angeles, CA 90049 Leslie Woolley - 1170 Galloway Street, Pacific Palisades, CA 90272 Matthew Wunder – 12501 S. Isis, Hawthorne, CA 90250 Polly Bamberger – 10515 Le Conte Avenue, Los Angeles, CA 90024 Allison Holdorff Polhill – 4325 Lochlear Drive, Jackson’s Gap, AL 35342 Stephanie Inyama – 3744 Carmona Avenue #4, Los Angeles, CA 90016 Kimberly Thomas – 6325 8th Avenue #7 Los Angeles, CA 90043

** Donna Mandosa PCHS Technology Supervisor ** Jason Cutler Former Board Trustee ** Leslie Woolley and Kimberly Allen did not receive notification that they were to begin their trustee role at this meeting.

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Present Absent Present Absent



Leslie Woolley X Monica Iannessa X

Kimberly Thomas X Polly Bamberger X


Jeanne Saiza X

NON VOTING MEMBERS

Present Absent

Tucker Reynolds X

PCHS MANAGEMENT

Present Absent

Pamela Magee X

Greg Wood X

David Riccardi X

C. PUBLIC COMMENT


Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented. There was no public comment.

D. DISCUSSION ITEMS A. Advanced Cabling Solutions Inc. technology upgrade bid $489,000 B. Datalink Networks technology upgrade bid $390,206.38

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C. Atkins IT technology update bid $214,738.98 (excluding additional option work proposals)

D. TCS Network Consulting Inc. (partnering with ACS) $150,514.31 E. TCS Network Consulting Inc. (partnering with ACS) $56,462.37

Three bids were submitted in response to the PCHS Infrastructure Update RFP. Two companies, ACS

and TCS, are partnering and their bids, though submitted separately, should be considered together.

None of the bids are acceptable as submitted, since none meet the expectations, budgetary restraints, and

technology needs of PCHS. The PCHS Technology Supervisor should query all bidders to clarify and

adjust their bids, with new versions of the bids being due in 48 hours by July 5th. In addition, the Tech

Supervisor shall continue to call bidder references to verify quality of prior work at other schools. The

Tech Supervisor and school technology staff shall also investigate the alternate proposal submitted by

ACS/TCS via informal email to verify if their suggestion is a viable, long term solution for the school.

Issues to be addressed with each bidder are; DataLink: high cost of total bid, ACS/TCS: high cost of total

bid, AkinsIT: high cost of total bid, timeline adjustment to meet July 31 deadline. Tech Supervisor

requests that the Board allow Dr. Magee to enter into a contract with whichever bidder is best able to

meet PCHS budgetary and technical needs in their revised bid, as assessed and presented to her by the

school’s technology team by Tuesday, July 9.

E. ACTION ITEMS

A. Approve technology contract(s). Motion: MYSTIC THOMPSON Approve authorization of Dr. Magee and Technology team to enter into technology contract in the amount of $271,000 for main campus technology infrastructure. If the required work exceeds amount another meeting will be scheduled for the board to approve increased amount. Seconded the motion: ALLISON POLHILL

YES NO AB YES NO AB



Leslie Woolley ___ ___ ___ Monica Iannessa X

Kimberly Thomas ___ ___ ___ Polly Bamberger X


Jeanne Saiza X

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F. CLOSED SESSION

A. ADMINISTRATIVE EMPLOYMENT EVALUATION 2012-2013 school year. 1. Executive Director/Principal

Dr. Pamela A. Magee received an outstanding evaluation from PCHS Board of Trustees’ Evaluation Committee. Additionally, the narrative and the rubric evaluation were provided to the entire Board.

G. OPEN SESSION A. Approval of Administrative contracts for 2013-2014

1. Chief Business Officer

Motion: POLLY BAMBERGER Approve the administrative contract for 2013-14 for the Chief Business Officer. Seconded the motion: ALLISON HOLDORFF-POLHILL

YES NO AB YES NO AB

Allison Holdorff- Polhill X Mark Epstein X

Chris Lee X Matthew Wunder ___ __ __

Leslie Woolley __ ___ __ Monica Iannessa X

Kimberly Thomas ___ ___ __ Polly Bamberger X

Mystic Thompson ___ ___ __ Stephanie Inyama ___ ___ __

Jeanne Saiza X

H. ADJOURNMENT

11:56 AM

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SPECIAL BOARD MEETING AGENDA BOARD OF TRUSTEES TUESDAY, JULY 9, 2013 GILBERT HALL 3:00 pm

I. PRELIMINARY

A. Call to Order 3:00 pm

B. Roll call Monica Iannessa – Pali High Chris Lee – Pali High Mystic Thompson – Absent Jeanne Saiza – Pali High Mark Epstein – Absent Leslie Woolley - Pali High Matthew Wunder – Absent Polly Bamberger – Absent Allison Holdorff Polhill – Present Stephanie Inyama – Present Kimberly Thomas – Present

NON VOTING MEMBERS

Present Absent

Tucker Reynolds X

PCHS MANAGEMENT

Present Absent

Pamela Magee X

Greg Wood X

Joanna Decker X

David Riccardi X

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C. PUBLIC COMMENT


Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented. No public statements were made.

D. PRESENATION/DISCUSSION REGARDING NEW BOARD MEMBER TRAINING

Chris Lee, Monica Iannessa, Stephanie Inyama, Dr. Pamela Magee and Allison Holdorff-Polhill conducted new Board member training. New Board members, Leslie Woolley, Jeanne Saiza and Kimberly Allen were provided PCHS Board of Trustees Training and Retreat Materials notebooks. The following topics were presented:

• Board Roles and responsibilities • Running Public meetings (Brown Act PLN Bylaws) • Public access to records • Duty of Care – informed decision making • Duty of Financial Oversight • Duty of Loyalty (conflicts, confidentiality) • HR and Employment • PCHS Board Culture • Governance vs. Management • Board Communication • Board Committees and School Committees • Board Fever • Considerations for 2013-2014 • Board Governance (Carpenter & Carver; Board Governance Policies; and Roberts Rules of

Order)

E. ADJOURNMENT

Meeting adjourned 4:30 pm

Documents

PALISADES CHARTER HIGH SCHOOL BOARD OF TRUSTEES …...1 PALISADES CHARTER HIGH SCHOOL BOARD OF TRUSTEES MEETING EXECUTIVE DIRECTOR AND PRINCIPAL’S REPORT JULY 18, 2013 Optimist Club