Page 1 of 30 Risk Assessment...2020/06/25 · Risk Assessment Page 1 of 30 Issue v3 Date form issued: 09/08/11 Revised: 09/08/11 Form No:HST/22 Task/Activity: Re-opening of School

Risk Assessment

Page 1 of 30 Issue v3 Date form issued: 09/08/11

Revised: 09/08/11 Form No:HST/22

Task/Activity: Re-opening of School Following COVID-19 Pandemic

Date assessment completed: 20.5.20.

Review Date: 2.6.20.

Brief Details of Task/Activity Assessment of social distancing, hygiene and wellbeing measures due to Covid-19 pandemic

Assessment completed by: C. Bennett

Signature:

Risk Identified

1 School reopening without due consideration and procedures in place.

2 Building compliance checks not completed or the school site is not sufficiently clean to prior to opening

3 Social Distancing – Reception and Office

4 Signing in/ out visitors

5 transfer of child from parent to school

6 Lack of social distancing at access points

7 Lack of social distancing in staffroom

8 Lack of social distancing in staffroom

9 Availability of staff and class sizes - The number of staff who are available is lower than that required to teach classes in school and operate effective home learning

10 Staff toilets

11 Pupil Toilets

12 Lesson Times

13 Transmission between critical worker children and others in school

14 Shared resources

15 Play times

16 Snack times

17 Lunch times

18 Break times

19 EYFS

20 Intimate Care

21 Lack of social distancing by parents at beginning and end of the day on the school site

22 Poor Hygiene

23 Lack of Cleaning

24 Policies not fit for purpose in light of social distancing measures in school

25 Child is unwell

26 Adult is unwell

27 Pupils with underlying health issues or those who are shielding are not identified and so measures have not been put in place to protect them

28 Adults with underlying health issues or those who are shielding are not identified and so measures have not been put in place to protect them

29 Pupils’ mental health has been adversely affected during the period that the school has been closed and by the COVID-19 crisis in general

30 Pupils and staff are grieving because of loss of friends or family

31 Danger to Children or Staff

32 Staff not reassured/trained in new procedures, leading to risks to health.

33 The mental health of staff is adversely affected

34 Curriculum

35 Lack of transition between key phases

36 Fire procedures are not appropriate to cover new arrangements

37 Fire procedures are not appropriate to cover new arrangements

38 Fire evacuation drills - unable to apply social distancing effectively

39 Statutory compliance has not been completed due to the availability of contractors during lockdown

40 Contractors on-site whilst school is in operation may pose a risk to social distancing and infection control

41 Legislation not followed

What are the hazards?

e.g. slip/trip hazards, electricity, manual handling, work equipment

Who might be harmed and how?

e.g. staff, service users, visitors eCB... and likely injury e.g. bruises, muscle

strain, fracture, poisoning eCB…

What are you already doing to control the hazard?

What further action or additional controls are

required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

School reopening without due consideration and procedures in place. Possible/increased risk of infection

Staff, Pupils, Visitors, Parents, Governors

• HT receiving daily updates from DfE and sharing with relevant staff members.

• HT and DHT in regular online communication with MAT central team to discuss most up to date guidance and use this to build plans that will mitigate risks.

• School adhering to the risk assessment produced by the MAT that was approved at the board of trustees.

• School staff kept up to date with planned procedures through online staff meetings, electronic communication.

• Use of INSET day on June 1st to update all staff on expectations regarding the phased return and site procedures.

• School communicates with parents on regular basis through updates on the school website, Facebook page and text message. Letter outlining expectations around the phased

School will follow the guidance as set out in the MAT Risk Assessment. School risk assessment to be quality assured by the MAT. School risk assessment to be sent to the board of trustees for approval. MAT team to support Principal with carrying out the risk assessment by attending on site.

D

CB SLT

01/06/20 01/06/20








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

reopening to be sent to parents on 22.05.20.

• SLT to work together and discuss how persons will come onto site, move around on site and leave the site safely, e.g. one-way systems, floor markings – as per Government guidance.

• SLT will work together to identify how to reduce congregation of students and identify possible pinch points on the site.

• Staff to decide what non-essential play or learning resources can and should be removed and take action to do this.

• Identify and put in place enhanced cleaning regimes across site. Work with cleaning team as needed to identify areas which need additional cleaning.

• Visitors will be reduced to essential persons only. Only 1 person/family allowed in the office area at any one time and social distancing to be observed around site at all times.

• Principal/Vice Principal will approve all visitors to site.

• Staff, pupils, parents, governors, contractors, visitors, etc. are instructed not to come into school if they are displaying Coronavirus symptoms and follow PHE/Gov guidelines.

• Parents/Carers are instructed to monitor their child’s health and should not send their child to school if they or another member of their household is displaying Coronavirus symptoms.

• Non-essential equipment to be placed in storage area.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

Building compliance checks not completed or the school site is not sufficiently clean to prior to opening Possible/increase- ed risk of infection/ legal, financial and reputational risk – not ensuring the building is safe for use

Staff, Pupils, Visitors, Parents, Governors

• HT to confirm that compliance and building checks are up to date and recorded and any issues acted upon.

• HT to liaise with CFO within the MAT for any advice.

• Bolton LA cleaning team have deep cleaned each area of school in readiness for a phased reopening.

Reporting to the IRC within the MAT to evidence that compliance checks are up to date.

D

CB 01/06/2020 01/06/20

Spread of Covid-19 infection Social Distancing – Reception and Office

Staff / Visitors

• No entry to office for staff except those staff whose designated area it is.

• Table placed in foyer to ensure any visitors cannot be less than 2m from office staff.

• No entry for children to office

• Signs stating the bell and the green release button should be pressed using an elbow, rather than a finger

• Signage in place to inform users that office is to be used as two person occupancy only. When 2 people are in the office, staff should knock, wait and ask office staff for information required or pass on information from the door

• Disinfectant spray in place to clean phone and surfaces

• Hand sanitiser to ensure good hand hygiene practices are maintained

• Cease handshaking of visitors.

• Office chairs spaced 2m apart in office

• Telephone set to ‘Day Mode’ so HT can answer from her office

Staff training 1.6.20. Signage up Disinfectant purchased School Money set up for parents PPE distributed Guidance letter to parents

D CB SLT DM

01/06/20 01/06/20








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• Mrs. Holt to access the Max Club phone. Parents to contact her using 07873 584363 if not possible to email.

• Office staff to wear gloves to open envelopes and deal with letters/cash.

• School Money to be used to collect dinner/snack/milk money from parents who are able to access

• Only essential professional allowed access to school. Policy explained prior to entry.

• Visitors to provide own PPE if required and dispose of appropriately (in covered bin)

• Covid – 19 good practice poster displayed

• Signage in place to ensure only 1 person in the Reception area at any one time

• Parents discouraged from accessing the office unless absolutely necessary to have face-to-face conversation. Encouraged to phone/email

• Lines marked along the end of the hall and round the paved path for parents/visitors to queue for the office if necessary for them to do so

• Office window to remain closed except when speaking to a visitor (behind table).

• HT office has main entrance and driveway on CCTV screen

• Exit from the office along left hand side of the drive

• Deliveries to be spaced out to limit boxes in foyer or hall. Orders not to be processed together for different year groups.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

Spread of Covid-19 infection Signing in/ out visitors

Staff / Visitors

• Before signing in, hands should be sanitised to ensure good hand hygiene practices are maintained

• After signing in, staff should sanitise the pad using cleaning equipment provided

• Use of stickers rather than temporary lanyards

• No parents allowed entry into school (beyond the foyer) without a prior appointment and only where communication cannot take place with the use of Zoom or general communication via email/ telephone. Letters (if necessary and email cannot be used) and cash (if necessary and School Money can’t be used) left in a correspondence box outside in the porch.

• Lidded bin available for waste to be emptied regularly.

Staff training 1.6.20. Ensure stickers in printer for visitors and spares Guidance letter to parents Facilities for ‘posting’ envelopes prepared Lidded bins placed round school

D CB SLT DM

01/06/20 01/06/20

Spread of Covid-19 infection transfer of child from parent to school

• Parents to ensure child washes hands before leaving the house.

• Encourage parents and children to walk or cycle to school to avoid traffic congestion and use of public transport.

• Parents encouraged to observe social distancing and government guidance if travelling on public transport or if travelling with children other than those from their group (face masks to be worn)

• Social distancing signage displayed and markings

• Allocated ‘waiting spots’ on the yard in place more than 2m from the door

• KS2 children to come in to school independently from the second main gate (Half way down the drive). Member of staff stationed at the gate to

Guidance letter to parents SLT and Trust Officer to monitor Signage up

CB SLT

1.6.20. 01/06/20








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

welcome children in and direct them. KS1 and Reception children can be escorted to their ‘waiting spot/line’ by 1 parent/carer

• Parents/carers to be informed to stand at spaced ‘waiting spots/lines’

• Staggered arrival and departure times

• One way system in school. Entry via the main entrance and exit from the pedestrian gate on to the ginnel.

• SLT present on the school drive and at the exit to the ginnel to monitor and remind parents/pupils of social distancing

• Children to bring only a coat, packed lunch (if not having school packed lunch), named water bottle into school

• No PE kits – (no separate spaces for changing for Y6 and R/Y1 cannot be helped by staff)

• Parents asked that children are dressed in fresh clothes daily (preferably school uniform but not essential)

• Coats to be placed on backs of chairs in classroom

• Routine established where children wash their hands on arrival.

Spread of Covid-19 infection Lack of social distancing at access points

Staff/Pupils/Visitors • Social distancing signage displayed

• Waiting ‘spots’ in place 2m from the door

• Waiting ‘Spots’ marked 2m apart on the yard and signs placed out for each groups indicating where to line up. 2m lines painted outside the hall door for Group H (Hawks).

• Parents to be informed to stand behind the barrier

Guidance letter to parents Signage up

D CB/DM 1.6.20. 01/06/20








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• One way system signage displayed

Spread of Covid-19 infection Lack of social distancing in staffroom

Staff / Visitors • Meeting room and staffroom both to be utilised for staff breaks.

• Rota for breaks and lunch ensures that minimum number of staff have breaks simultaneously

• Individual, allocated seats to be positioned 2m apart

• Each member of staff to have a designated seat (hard surface) which is their ‘area’

• Maximum number of staff at any one time = staffroom 8 / meeting room 10

• All soft furnishings removed from the staffroom

• Photocopier removed from the staffroom to facilitate more space and to make it more accessible

• All staff have their own crockery, cutlery and cup

• Pots washed and put away in staff allocated spaces immediately after use

• Social distancing signage displayed

• Hand sanitiser to ensure good hand hygiene practices are maintained

• Increased cleaning/ disinfecting regimes in place

• All staff to sanitise water boiler/ microwave/ kettles / taps and any other equipment after use.

• Visitors who are in school long enough to require a break will be allocated their own chair which will be cleaned on their departure

Rota prepared Designated places for staff created Photocopier to be moved Staff training

D CB/DM 1.6.20. 1.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

Spread of Covid-19 infection Lack of social distancing around school

Staff/ pupils/ visitors • Phased gradual return to school for each priority year group in place – not all year groups on site at once.

• Part time timetable in place ensures less pupils and less staff on site compared to a full time model. This allows for the sharing of bathroom facilities to be spread out across ‘Home Teams’. Thus reducing contamination risks further.

• INSET day on June 1st will allow staff to consider the set up for safe social distancing in their classrooms.

• Identify children who are vulnerable ie underlying health issues such as heart conditions and asthma that may be affected by current threat. Obtain medical advice if necessary.

• Social distancing signage to be displayed

• Tape to be placed on floors at 2m intervals

• Increased cleaning/ disinfecting regimes in place for all common touch points – staff have agreed to clean these each time children leave the classroom

• One way system in place using signage and floor tape

• Children not to take registers or any other items to the office – 1 member of staff should ring the office (HT) with numbers and attendance for electronic registering by office staff

• Staff and pupils to remain within their own group and designated areas and not to relocate to other groups to avoid cross-contamination

Parental survey indicates a poor take up of school places at this point in time; this allows for even more social distancing within classrooms. Staff training required Information regarding medically vulnerable children required for all teachers Signage up Tape on floors required Admin to set up system for registering without ‘hard copies’ taken from class to office

D CB/SLT VH

1.6.20. 1.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• Each classroom has a sign (picture) indicating which group they are allocated to (alligators, bears, cheetahs, dolphins, elks, foxes, geckos, hawks)

• Staff to be allocated to their own classrooms (where possible) in order to access resources

• Lunches to be eaten in the classroom to avoid movement around school

• Pupils to bring a coat and a packed lunch if not paying for lunches. Coats to be placed on the backs of chairs and not in cloakrooms to avoid congestion.

• Boxes to be left in the foyer for post deliveries and emptied in a timely manner by the office staff.

Availability of staff and class sizes The number of staff who are available is lower than that required to teach classes in school and operate effective home learning.

• The health status and availability of every member of staff is known and is regularly updated so that deployment can be planned.

• Full use is made of those staff who are self-isolating or shielding but who are well enough to teach lessons online.

• Flexible and responsive use of teaching assistants and pastoral staff to supervise classes is in place.

• Full use is made of testing to inform staff deployment.

• Any class will be suspended by the CEO and Chair of Trustees, in conjunction with the Principal, if sufficient staffing is unavailable or positive confirmed case.

Staff fitness for work to be established Staff aware of testing – staff training

VH/CB 1.6..20. 1.6.20.

Spread of Covid-19 infection Staff toilets

Staff/ visitors • Restrict use to visitors in school

• No access to parents or pupils

• Ensure that sanitiser is available outside the toilet door

Parental letter

D CB/DM 1.6.20. 1.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• Hand dryers out of use

• Staff to disinfect toilet seat and touch points after each use

• Toilets to be cleaned by cleaners/ site supervisor 4 times a day in total

Spread of Covid-19 infection Pupil toilets

Staff/Pupils/Visitors • Each group to be allocated specific toilets (labelled with their group animal icon)

• Staff to clean touch points at lunch time

• Only one child at a time in the toilets

• Hand dryers not in use

• Pupils sent to the toilet one at a time prior to play times and lunch times. Member of staff to monitor the corridor when the pupils are being sent out.

• Toilets to be cleaned by cleaners/ site supervisor 4 times a day in total

Bins, paper towel dispensers to be placed in toilets

D DM 1.6.20. 1.6.20.

Spread of Covid-19 infection Lesson times

Staff/Pupils/Visitors • Hands washed prior to every lesson

• catch it, bin it, kill it” method to be reinforced to pupils regularly and any waste to be put in lidded bins.

• Work completed in books but not marked.

• Pupils (Y1 -6) to sit at tables during lessons. Tables spread as far apart as possible.

• 15 pupils maximum number in classes

• Same adult allocated to each group

• Y1-6 pupils discouraged from leaving desks except for use of toilets

• Reception pupils encouraged to stay apart where possible

• If weather permits, outdoor lessons / story time may take place

• Minimum furniture in each classroom

• Limit number of chairs at each table

• Group restricted to allocated classroom and outdoor areas

Lidded bins to be provided Tissues on each desk Parental guidance letter Staff training

D DM/CB 1.6.20. 1.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• Collective worship to take place within each group each day

• PE session to take place outside at staggered times with each group of children. Children not to change into PE kit to reduce the spread of the virus and ensure privacy is adhered to.

• Windows and doors open where possible to ensure natural ventilation.

• Children with SEND to have individual risk assessment, access to social stories/visual prompts to support them in following rules. School will use ’reasonable endeavours’ to provide provision stated in EHCPs.

Spread of Covid-19 infection Transmission between critical worker children and others in school

• Critical Worker children kept separate in their own year groups so ,in the event all classes returning, they will be able to reintegrate into their own year group

• No Before or After School Club once the school re-opens to avoid mixing pupils from different groups

Staggered times established so critical worker children can be picked up later and dropped of earlier Staggered times shared with parents and staff

D CB 2.6.20. 2.6.20.

Spread of Covid-19 infection Shared resources

• Minimum amount of resources

• All children have own personal stationery pack

• All soft toys and equipment that cannot be disinfected to be removed

• Resources to be disinfected daily

• Tubs of resources for individuals if required

• Lessons planned so resources are individual, not shared

• All surfaces to be wiped down regularly

• Regular hand washing routine established

• Resources kept at school and not taken home.

Spray bottles and disinfectant in to classrooms Tables labelled with children’s names Equipment set out prior to opening

D DM / staff 1.6.20. 1.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

Spread of Covid-19 infection Play times

Staff/Pupils/Visitors • Reminders to pupils regarding social distancing prior to time outside

• Staff to stick strictly to timings given

• Two groups out at a time. One in the yard and one in the MUGA.

• Pupils in the MUGA to leave classrooms prior to those using the yard.

• Reception pupils have designated outdoor areas (yard or grass)

• A box of equipment allocated to each group. Disinfected after each use.

• Equipment should be such that encourages social distancing.

• If weather permits and the grass is dry, pupils may play on the field whilst maintaining social distancing

Yard coned off into quarters for key worker children Boxes of equipment set up (with disinfectant spray) Contact kitchen staff re. snacks / numbers of pupils when known and maintain an ongoing dialogue with kitchen staff. If school

D DM/CB/ staff

1.6.20. 1.6.20.

Spread of Covid-19 infection Snack times

• Milk and snacks are brought to a specific place outside classrooms for each group to limit movement around school. One adult to collect the snack.

• Hands washed prior to snack

D 2.6.20. 2.6.20.

Spread of Covid-19 infection Lunch times

Staff/Pupils/Visitors • Lunches to be eaten in class

• Tables disinfected prior to lunch

• Hands washed prior to lunch

• School dinners – packed lunch brought to designated place by kitchen staff for group staff to collect

• For school dinners - rubbish placed into bag and left under desk for removal during afternoon break. For packed lunches, all rubbish placed back in lunch box and placed under the desk to be taken home.

• If weather permits, lunch may be eaten outside whilst maintaining social distancing

Contact kitchen staff re. numbers and maintain an ongoing dialogue with kitchen staff. If school

D CB / staff 1.6.20. 1.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

Spread of Covid-19 infection Break times

Staff/Pupils/Visitors • Avoid toileting during break times to avoid congestion. Pupils to be sent one at a time before breaks (one member of staff to monitor social distancing in the corridor)

• EYFS children may eat outside in their allocated space if the weather permits

Establish which toilets will be used by each group and place sign on the door for each group

D CB/SLT 1.6.20. 1.6.20.

Spread of Covid-19 infection Other year groups being invited back to school – increased numbers

Staff/Pupils/Visitors • Year 5 pupils will be split between Year 5 classroom (Foxes) and Year 3 classroom (Dolphins) (Mixed Y3/5)

• Year 3 pupils will be based in Year 2 classroom (Bears) and Year 3 classroom (Dolphins) (Mixed Y3/5)

• The plan has been amended to ensure that all pupils arrive and leave at staggered times. Parents of Y3 and Y5 pupils have received a letter explaining procedures for all aspects of the school day

• Fire drills to take place each time a new group of children return

Fire drills D CB/DM 29.6.20. for Reception returning 1.7.20. for Years 3/5 returning

Spread of Covid-19 infection EYFS

Staff/Pupils/Visitors • 17 Reception returning. All will be based in R (alligators) by facilitating the shelter to increase the floor space.

• Children provided with a table each with individual trays and stationery sets

• Activities will be provided in trays at child’s table and then cleaned after use.

• Pupils base in reception to use the yard and grass for outdoor activities.

• Reception timetable broken into 15 minutes slots to ensure that all children remain engaged throughout the day

• Children reminded about social distancing through age-appropriate methods such as stories and games

• Children in R will use R toilets. One pupil at a time.

Risk assessment to be covered thoroughly with all EYFS staff. All EYFS staff to be clear about social distancing and expectations Staff training

D EC 1.6.20. Reception due in 15.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• No use of hand dryers – paper towels to be used

• Cease use of shared cups. Children MUST have individual labelled water bottle kept in child’s place and these are sent home daily.

• Carry out same personal hygiene procedures as other classes.

• Soft toys/furnishings/dressing up clothes removed along with toys that have intricate parts.

• Support children who have trouble cleaning their hands independently.

• All paper based activities provided for children in their own plastic folder, along with equipment such as glue, scissors, pencils etc at the start of each day to minimise contact. Completed activities are placed in a central box in class and left until safe to touch.

• Each child given playdoh (made with gloves) in an individual pack for a week then thrown away

• Regular ‘Wake and Shake’ and ‘Go Noodle’ active sessions throughout the day to encourage the children to stay active at their tables and reduce need to wander.

• Use of 2m distance spots on EYFS playground to support children when lining up to come back inside.

• Use of spaced out, large hoops to place resources in ie wooden blocks, laminated cards, counting aids that children can play with. Once they have finished, the resources are all in one place to be easily cleaned before the next child comes to use them.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• Letter mats placed 2m apart under the shelter for children to locate belongings and wellies

• EYFS/KS1 – appropriate number of Paediatric first aiders /Emergency PFAs are available.

Spread of Covid-19 infection Intimate Care

Staff/Pupils • Staff to wear gloves and aprons when administering first aid or providing intimate care (intimate care policy)

• First Aid certificates to have 3 months extension until training can resume.

• In the case of an accident a child will be taken to the Disabled toilet to be treated by staff who will wear PPE

• Those staff required to wear PPE (e.g. SEND intimate care; receiving/handling deliveries; cleaning staff) have been instructed on how to put on and how to remove PPE carefully to reduce contamination and also how to dispose of them safely.

• Staff are reminded that wearing of gloves is not a substitute for good handwashing.

VH to check all First Aid certification Disabled toilet to be thoroughly cleaned and resources placed in the cupboard (PPE/ First Aid equipment) Staff training

D NW/VH/ CB

1.6.20. 1.6.20.

Spread of Covid-19 infection Lack of social distancing by parents at beginning and end of the day on the school site

Staff/Pupils/Visitors • Parent to enter the school site as instructed earlier in order to avoid a bottle neck at the school gate – one way system on driveway

• Parents to adhere to one way system when dropping off R and KS1 children i.e. in at the school gate and out via the pedestrian gate onto the ginnel

• Staggered start and finish time to limit the number of parents on site

• SLT to meet and greet, ensuring times are adhered to

• Families who miss their arrival slot to be asked to ring school and arrange a

Parental guidance letter

D 22.5.20. 22.5.20. for Year 6








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

different time to drop off (NOT through main entrance)

• Only one parent to bring child. Dissuade to bring siblings not in school, where possible

• Social distancing signage displayed on school fences

• Parent with more than one child attending school to liaise with school and agree a set time for all children to be brought to school together.

Spread of Covid-19 infection Poor Hygiene

Staff/Pupils/Visitors • Parents to ensure child washes hands before leaving the house.

• Children hand wash on entry to school, before snack, after each play time, before lunch, after lunch play, leaving school, using the toilet and when they sneeze

• Washing hands posters to be replaced if damaged

• Reminders on how to wash hands properly

• Ensure adequate stock levels of tissues for each class/office.

• Inform parents of hygiene expectations and to discuss with children.

• Bins with lids provided for disposal of tissues (double bagged and left for 72 hours prior to placing in outdoor bins)

• Tissues available on each desk

• Signage around school to encourage regular and frequent hand washing

• Staff reminded that wearing gloves is not a substitute for good hand washing

Parental guidance letter Replace posters Signage up Tissues on desks Bins in place Staff training

D DM/CB 1.6.20. 1.6.20.

Spread of Covid-19 infection

• Liaison with ACC prior to re-opening to agree enhanced cleaning schedules and protocols

Send ACC cleaning requirements from LA guidance and ensure compliance

D DM/CB/ VH staff

1.6.20. 1.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

Lack of cleaning & Products on site

• Deep cleaning of classroom areas before school opens

• Soft furnishings and soft toys removed from the classrooms, offices and communal areas

• Some resources rotated and left to decontaminate after cleaning

• All used surfaces (touch points), door handles, toilets and washbasins to be cleaned during the day as well as at the end of the day

• Bin bags containing tissues need to be removed daily, double bagged and stored for 72 hours prior to placing in school bins

• School will re-open Monday to Thursday only so the building can be thoroughly cleaned. School will remain open to Key Workers on a Friday but they will be limited to specific areas in school and kept in separate year groups in case of reintegration back into year groups.

• HT to work with CFO and cleaning provider to establish what cleaning products are needed and ensure there is a continued sufficient supply on site.

• Office staff/Caretaker and HT to monitor the amount of cleaning products such as soap, sanitiser, paper towels, toilet roll, disposable cloth, bin liners etc and order when supplies are low, not when they have ran out. All staff to help with this.

• Reminder to staff and others that soap and water are the best products to use to maintain clean hands.

Staff training – cleaning touch points Work with other schools within the MAT if products are hard to source – consider sharing of resources if necessary.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• Site supervisor will carry out regular stock takes to ensure sufficient supplies are available

Spread of Covid-19 infection Policies not fit for purpose in light of social distancing measures in school

• Behaviour / Teaching and Learning / Marking policies reviewed and published on the school web site prior to re-opening

• Clear messaging to pupils on the importance and reasons for social distancing is reinforced throughout the school day by staff and through posters, and floor markings.

• For young children this is done through age-appropriate methods such as stories and games.

• Staff model social distancing consistently.

• Any children breeching social distancing measures in a deliberate way will not be permitted to re-enter the premises, all schools update their behaviour policy to be compassionate and proportionate.

Policies have been amended and reviewed at staff training 1.6.20. Available on the school web site. Parental guidance on policies

D CB/EC 1.6.20. 1.6.20.

Spread of Covid-19 infection Child is unwell

• The HT/or SLT will be notified immediately.

• Parents/Carers will be contacted to arrange for their child to be collected –

• If a child is awaiting collection, they will be moved to outside seating area if weather permits (quad if not) where they can be isolated behind a closed door (depending on the age of the child), with appropriate adult supervision they will be moved to an area which is at least 2m away from other people.

• If the pupil needs the toilet whilst waiting to be collected, they will use the

Parental guidance letter to be sent to other parents prior to return

D CB 22.5.20. for Y6

22.5.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

nominated KS1 toilet (with no entry sign on) and the area will be cleaned and disinfected using standard cleaning products before being used by anyone else. Appropriate PPE will be worn if the child needs direct/personal care. Cleaning staff will be made aware of the use of the toilet so they can clean accordingly.

• PPE equipment is available – gloves/ visor / mask/ apron. Gov.uk training delivered 1.6.20. Posters on how to don and doff in staffroom, meeting room and disabled toilet

• Staff and pupils who have been in contact with the infected person will wash their hands thoroughly for 20 seconds.

• The area/items that staff and pupils have been in contact with will be thoroughly cleaned and/or items disposed of safely, e.g. bagged separately.

• School will develop a suspected coronavirus letter to be sent home with each child and parents/carers are asked to monitor the health of their child and continue to follow Government/NHS guidelines and advice from their GP.

• Member of staff to remain with child at least 2m distance.

• Apron and gloves to be worn if contact with the child.

• Hand sanitisers and wipes to be used.

• If a child develops symptoms compatible with coronavirus, they will be sent home and advised to self-isolate for 7 days. Their parents will be








required

(if necessary)

Risk rating

(after

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measures)

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Action by when

Date completed

advised that fellow household members should self-isolate for 14 days. The parents of the child will be encouraged to have the child tested

• To access testing parents should use the 111 online coronavirus service if their child is 5 or over. They should call 111 if the child is under 5.

• In the event of a child or member of staff testing positive for coronavirus (COVID-19), the relevant group of people within the school with whom the child has mixed closely (their cohort), will be sent home and advised to self-isolate for 14 days. As part of the national test and trace programme, if other cases are detected within the cohort or in the wider setting, Public Health England’s local health protection teams will conduct a rapid investigation and will advise schools and other settings on the most appropriate action to take.

• If the child tests negative, the child can return to school.

• One staff toilet allocate for the child if needed then closed afterwards until thoroughly cleaned.

• Regular contact with affected families –wellbeing checks.

• Parental guidance letter sent

• Staff training 1.6.20. All staff in attendance

Spread of Covid-19 infection Adult is unwell

• The adult will immediately leave the school premises and return straight home

• If the adult is not a member of staff and has COVID-19 symptoms, he/she will contact www.gov.uk/apply-

Staff training 1.6.20. All staff in attendance

D CB 1.6.20. 1.6.20.

http://www.gov.uk/apply-coronavirus-test








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

coronavirus-test and arrange to be tested

• If the adult is a member of staff and has COVID-19 symptoms, in line with Bolton LA guidance, he/she will contact the Headteacher who will then contact HR to arrange for the adult to be tested

• If an adult develops symptoms compatible with coronavirus, they will be sent home and advised to self-isolate for 7 days. They will be advised that fellow household members should self-isolate for 14 days.

• If the adult tests positive, the rest of their group (pupils and adults) at school will be sent home and advised to self-isolate for 14 days. The other household members of that wider group will be advised that they do not need to self-isolate unless the child, they live with in that group subsequently develops symptoms.

• If the adult tests negative, he/she can return to school

• Regular contact with affected staff –wellbeing checks

• Attendance and reasons for staff absence will be rigorously recorded by admin staff

Pupils with underlying health issues or those who are shielding are not identified and so measures have not been put in place to protect them

• Parents have been provided with clear guidance and this is reinforced on a regular basis.

• Parents have been asked to make the school aware of pupils’ underlying health conditions and the school has sought to ensure that the appropriate guidance has been acted upon.

• The school, and parents are clear about the definitions and associated

SENDco in contact with parents of children with underlying health needs and completes or updates individual risk assessments

when necessary.

D EC 1.6.20. 1.6.20.










required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

mitigating strategies relation to people who are classed as clinically vulnerable and clinically extremely vulnerable.

• Schools have a regularly updated register of pupils with underlying health conditions.

Staff with underlying health issues or those who are shielding are not identified and so measures have not been put in place to protect them

• All members of staff with underlying health issues, those within vulnerable groups or who are shielding have been instructed to make their condition or circumstances known to the school. Records are kept of this and regularly updated.

• Members of staff with underlying health conditions have been asked to seek and act on the advice of their GP/consultant/midwife or current government advice.

• Staff are clear about the definitions and associated mitigating strategies relation to people who are classed as clinically vulnerable and clinically extremely vulnerable.

• All staff with underlying health conditions that put them at increased risk from COVID-19 are working from home in line with national guidance.

• Current government guidance is being applied.

Consult with HR for further advice if necessary. VH – collate list

D VH 27.5.20. 27.5.20.

BAME staff are at increased risk of contracting the virus

• A separate risk assessment has been produced to detail controls for BAME staff.

29.5.20.

Pupils’ mental health has been adversely affected during the period that the school has been closed

• There is access to staff within their group for all pupils who wish to talk to someone about wellbeing/mental health.

Resources available for all staff Staff training

D CB/EC 1.6.20. 1.6.20.








required

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and by the COVID-19 crisis in general

• Resources/websites to support the mental health of pupils have been provided throughout lockdown for CPD.

Pupils and staff are grieving because of loss of friends or family

• The school has access to trained staff who can deliver bereavement counselling and support.

• Support is requested from other organisations when necessary.

Resources available for all staff Staff training

D CB/EC 1.6.20. 1.6.20.

Danger to children or staff • Update pupils’ risk assessments and fire risks as doors need to be kept opened and rooms well ventilated.

Weekly fire drills D CB/DM 1.6.20. 1.6.20.

Staff not reassured/trained in new procedures, leading to risks to health.

• HT to be visibly present throughout the school day and SLT available before/after or via remote access

• Communications strategies including weekly briefings for the following groups are in place:

o Staff o Pupils o Parents o Governors/Trustees o Local authority o Regional Schools

Commissioner o Professional associations o Other partners

• A COVID-19 staff handbook is issued to all staff prior to reopening.

• Induction and CPD programmes are in operation for all staff prior to reopening, and include:

• Infection control

• Fire safety and evacuation procedures

• Constructive behaviour management

• Safeguarding

• Risk management

Central team to carry out monitoring checks

D CB 5.6.20. First check was on 2.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• Discussion with whole staff regarding re-opening to discuss risk assessments to include their input and feedback

• Risk assessments reviewed regularly after re-opening

• Staff training on policy / procedure took pace 1.6.20. (Recorded – minutes)

The mental health of staff is adversely affected

• SLT available for all staff for advice and support

• Staff have access to confidential counselling provided by Trust pastoral team

• Staff have access to confidential Occupational Health phone line for counselling

• School Occupational Health SLA

• Staff handbook signposts staff to OH support

E CB 1.6.20. 1.6.20.

FSM pupils do not receive a lunch/voucher

• Admin ensures that all children who are entitled to a FSM receive a lunch if attending school and a voucher if not

HT to hand over the FSM voucher information to VH

E CB/VH 1.6.20. 1.6.20.

Curriculum • Plans are in place to meet the learning needs of the children who are outside of the main cohorts attending school.

• Pastoral and SEND support is deployed wherever possible to support prioritised pupils.

• Efforts continue to improve the attendance of vulnerable pupils and those from disadvantaged backgrounds.

• Efforts will be made to ensure that SEND children will still work with or have access to their key worker/learning support assistant.

• Gaps in learning are assessed and addressed in teachers’ planning.

Online learning continually available for pupils not attending.

E CB/EC/ Staff

1.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• Home and remote learning is continuing and is calibrated to complement in-school learning and address daps identified.

• Plans are in place for those pupils who have fallen behind in their learning.

• Some resources will not be available to pupils due to the increased risk of transmission.

• Curriculum will not be broad and balanced at this time as stated in the Actions for educational and childcare settings to prepare for wider opening from 1 June 2020

• Online learning continues for other year groups until they are re-introduced into school.

Lack of transition between key phases

• Year 6 to have access to resources (e.g. PiXL) which will support their transition to high school. Opportunities to discuss what they are excited about / concerned about.

• A plan is in place for pastoral staff to speak with pupils and their parents about the next stage in their education and resolve any issues.

• There is regular and effective liaison with the destination institutions (e.g. secondary schools, to assist with pupils’ transition.

• Year 6 parents in contact with Year 6 teacher where there are concerns

• Regular communications with the parents of incoming pupils are in place, New to Reception parents to access transition information and to be introduced to staff and the school environment via letters, broadcasts and Tapestry. R/KS1 teachers to post

Staff training – Year 6 and EYFS staff

E CB/EC/ LBr/AB

1.6.20. 1.6.20.

https://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020?utm_source=3daf3f8c-87d9-4a78-90ec-6196e4a070e5&utm_medium=email&utm_campaign=govuk-notifications&utm_content=immediate










required

(if necessary)

Risk rating

(after

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Action by who

Action by when

Date completed

videos of reading stories to introduce themselves to children.

• Home school visits via phone calls / zoom

• Photos of the school environment uploaded onto Facebook and Tapestry.

Fire procedures are not appropriate to cover new arrangements

• Fire procedures have been reviewed and revised where required, due to:

• Reduced numbers of pupils/staff

• Social distancing rules during evacuation and at muster points

• Possible need for additional muster point(s) to enable social distancing where possible

• Staff and pupils have been briefed on any new evacuation procedures.

• Incident controller and fire marshals have been trained and briefed appropriately.

• PEEPs updated, as required

• Fire risk assessment is up to date (12.9.19.)

Fire drills weekly Staff training

D CB/DM 1.6.20. 1.6.20.

Fire evacuation drills - unable to apply social distancing effectively

• Plans for fire evacuation drills are in place which are in line with social distancing measures.

Fire drills weekly Staff training

D CB/DM 1.6.20. 1.6.20. 1st Fire drill 2.6.20.

Statutory compliance has not been completed due to the availability of contractors during lockdown

• All statutory compliance is up to date.

• Where water systems have not been maintained throughout lockdown, chlorination, flushing and certification by a specialist contractor has been arranged.

HT weekly checks Trust IRC meetings

D CB/DM 1.6.20. Fire drill 2.6.20.

Contractors on-site whilst school is in operation may pose a risk to social distancing and infection control

• Ongoing works and scheduled inspections for schools (e.g. estates related) have been designated as essential work by the government and so are set to continue.

• An assessment has been carried out to see if any additional control measures

Other than in emergencies no internal jobs should be conducted by outside staff unless they can be entirely socially isolated.

D DM/CB 1.6.20. No contractors on site yet








required

(if necessary)

Risk rating

(after

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Action by when

Date completed

are required to keep staff, pupils and contractors safe.

• Assurances have been sought from the contractors that all staff attending the setting will be in good health (symptom-free) and that contractors have procedures in place to ensure effective social distancing is maintained at all times.

• Alternative arrangements have been considered such as using a different entrance for contractors and organising classes so that contractors and staff/pupils are kept apart.

• Social distancing is being maintained throughout any such works and where this is not possible arrangements are reviewed.

• In addition to arrangements for COVID-19, normal contractor procedures are being applied and have been updated in light of COVID-19 (including contractor risk assessments and method statements, and contractor induction).

• School RA shared with contractors prior to arrival on site

Legislation not followed • Covid 19 section to be added to school website

• Covid 19 risk assessment to be approved by Chair of Trustees

• Records of staff & pupils recorded and Trustees informed of numbers weekly.

D CB 1.6.20. Docs on web site 29.5.20.

Educational provision can’t be maintained for priority children when the school reopens

• Current government guidance is followed.

• Liaison is continuing with parents who are key workers and the parents of vulnerable children to agree required provision.

Parental guidance letter Staff training

D CB/VH 1.6.20. Fire drill 2.6.20.








required

(if necessary)

Risk rating

(after

control

measures)

Action by who

Action by when

Date completed

• The facility for full-time attendance is available where required (even if their peers are only attending part-time).

• Arrangements are in place to ensure that this cohort is tracked and supported effectively.

• Arrangements are in place where supervision for children of key workers needs to be extended beyond the normal school day i.e. drop off time earlier than 8.55am and pick up later than 3.30pm (Not Max Club hours)

• Arrangements are in place to supervise children of key workers and vulnerable children over summer half term holiday periods in-line with current government guidance

CATEGORIES OF LIKELIHOOD

Highly Likely Expected to happen/reoccur, possibly frequently.

Possible Might happen/reoccur at some time depends on circumstances.

Unlikely Not expected to happen/reoccur but possible in certain circumstances.

Very Unlikely Would only occur in very exceptional circumstances.

CATEGORIES OF CONSEQUENCE SEVERITY

Catastrophic Incident could result in one or more fatalities.

Major Major injury resulting in incapacity, hospitalisation >24 hours.

Significant Injury requires attention of a Doctor or Hospital treatment or hospitalisation <24 hours.

Minor Small cut, bruise, abrasion, basic first aid treatment provided.

Negligible Some discomfort, self help. No treatment required.

RISK RATING

Highly Likely

Possible Unlikely Very

Unlikely

Catastrophic A A B E

Major A B C E

Significant B C D E

Minor C D E E

Negligible E E E E

RISK CLASSIFICATIONS

A Unacceptable risk, requires immediate attention. Work should not be started or continued until the level of risk has been reduced.

B High risk, requires immediate attention. Control measures must be identified and put into place as soon as possible.

C Medium risk, requires attention as soon as possible. The risk should be only be tolerated in the short term and only when further control measures are being planned and introduced, Timescales must be short.

D Low risks, confirm that there are no low/no cost solutions which may eliminate/ reduce the risk further.

E Trivial risk, no further action required but review at regular intervals to ensure controls remain effective.

Documents

Page 1 of 30 Risk Assessment...2020/06/25 · Risk Assessment Page 1 of 30 Issue v3 Date form issued: 09/08/11 Revised: 09/08/11 Form No:HST/22 Task/Activity: Re-opening of School