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Common Council Meeting Council Chambers of City Municipal Building

Regular Meeting – 7:00 p.m. August 9, 2018

Agenda 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. Minutes of Previous Meeting 6. Introduction of Margaret Rudolph, Portage Community Schools

Superintendent 7. Municipal Court A. Alternative consequences B. Forfeiture payment history C. Notable cases 8. City Administrator’s Report

A. TID Audits/Joint Review Board 9. Consent Agenda

A. Reports of Sub-Committees, Boards, and Commissions 1. Board of Zoning Appeals, July 2, 2018 2. Finance/Administration Committee, July 9, 2018 3. Library Board, July 10, 2018 4. Human Resources Committee, July 10, 2018 5. Historic Preservation, July 11, 2018 6. Airport Commission, July 11, 2018 7. Emergency Planning Committee, July 25, 2018 8. Business Improvement District Board of Directors, July 25, 2018 9. Joint Review Board, July 30, 2018

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B. License Applications 1. Operator 2. Taxi Cab Operator

10. Old Business A. Resolutions 1. Resolution No. 18-027 relative to Final Resolution to Discontinue that Portion of Michigan Street Lying Between Jones Street and Whitney Street, that Portion of Michigan Street Lying Between Jones Street and State Trunk Highway 33 Right-of-Way and that Portion of Denning Street Lying Between Jones Street and State Trunk Highway 33 Right-of-Way in the City of Portage, Columbia County, Wisconsin (Tabled until the City is able to obtain the utility easement and the objection from Alvin Hamele is reviewed. June 14, 2018) 11. New Business

A. Resolutions 1. Resolution No. 18-031 relative to Position Classifications

B. Review and Discussion of Proposed 2019 Contract with Towns for Fire

Protection and Inspection Services; and for purchase of joint owned fire equipment

C. Review and Discussion of Proposed Agreement with Portage School District for School Resource Officer.

D. Consideration of recommendation for appointment of Assistant Police Chief E. Consideration of recommendation for hiring of

Receptionist/Administrative Assistant candidate F. Consideration of recommendation for payment of claims G. Correspondence

1. Dan Brunt, Silver Lake Fencing

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H. Closed Session The Council will convene to closed session pursuant to Wisconsin State

Statutes 19.85(1)(b) for reconsideration of an Operator License for Jordan L. Jones

12. Adjournment The meeting location is accessible to persons with disabilities. If you need reasonable accommodations due to a disability, please contact the City Clerk at 608-742-2176 no later than 48 hours prior to the meeting.

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Common Council Proceedings

City of Portage Regular Meeting Council Chambers July 12, 2018 City Municipal Building 7:00 p.m.

1. Call to Order Mayor Dodd called the meeting to order at 7:00 p.m.

2. Roll Call

Present: Ald. Charles, Hahn, Havlovic, Klapper, Kutzke, Maass, Monfort, Nachreiner Also Present: Mayor Dodd, City Clerk Moe, City Administrator Murphy, City Attorney Spankowski, Fire Chief Simonson, Police Chief Manthey, Administrative Lieutenant Klafke Media Present: Lyn Jerde from Portage Daily Register, Bill Welsh from Cable TV

3. Pledge of Allegiance

The Pledge of Allegiance was recited. A moment of silence was held for the Firefighter from Sun Prairie who lost his life during the recent explosion in downtown Sun Prairie.

4. Approval of Agenda No changes.

5. Minutes of Previous Meeting Motion by Klapper, second by Charles to approve the minutes of the June 28, 2018 Common Council meeting. Motion carried unanimously on call of roll.

6. Life-Saving Award Presentation

Police Chief Manthey presented the following life-saving awards: Jared Pierce who helped Police Officer Charlebois and State Trooper Troth save a woman in the river. Police Officers Pomeroy and Loewenhagen for saving the life of a man who had overdosed. Patrol Lieutenant Hoege, Police Sergeants Pixler and Walters, Police Officers Lowenhagen and Warning for saving the life of a woman who overdosed.

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7. Recognition of Special Olympics medal winners Special Olympian medal winners Steve Woodard and Sophie Walhovd were recognized with Proclamations for their accomplishments. Ald. Nachreiner recognized Administrative Lieutenant Klafke for a great job during the recent drowning incident.

8. Administration Department Report City Clerk Moe informed Council that the 2018 assessments are set and the required reports have been completed and filed with the State. Owners of tax exempt property have filed exemption reports, which have been reviewed and used to complete the report filed with the State. The annual TID reports have been completed and filed with the State. A meeting of the Joint Review Board will be scheduled to review, as well as to review the proposed Project Plan for Tax Incremental District No. 10. The annual room tax report has been completed and filed with the State; as has the annual financial report. Staff is reconciling accounts from the old financial software system to the new system; and continuing to work out issues. City Clerk Moe attended the International Institute of Municipal Clerks annual conference. City Clerk Moe and Deputy City Clerk Ness will be attending the Wisconsin Municipal Clerks Association annual conference. There have also been election webinars. A summary of the recently completed license renewal season was provided. Pohlk’s Pub license has not been issued due to not having a valid seller’s permit. Elections preparations are being made for the upcoming Partisan Primary. Absentee ballots have been sent to meet the Federal and State deadlines. A public access computer is being set up for those electors wishing to register online. Computers will be used at the polling place for registration as well. Jessica Wilcox is the temp filling in for the vacancy due to Receptionist/Administrative Assistant Clemmons leaving.

9. City Administrator’s Report City Administrator Murphy report that the 2018 deer harvest resulted in the harvest of 32 deer. The harvest was conducted by Administrative Lieutenant Klafke and Detective Stenberg at a cost to the City of $3981.

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The carcasses were distributed to those people who notified the City of wanting them.

10. Consent Agenda

A. Reports of Sub-Committees, Boards, and Commissions Legislative and Regulatory Committee meetings of June 28, 2018 and July 2, 2018 Park and Recreation Board meeting of July 3, 2018 Municipal Services and Utilities Committee meeting of July 5, 2018 Motion by Charles, second by Hahn to accept the reports on the consent agenda. Ald. Klapper questioned why the Park and Recreation Board decided to remove the fence at Silver Lake. Ald. Maass had safety concerns if the fence were to be removed. Ald. Hahn stated that no other parks have a perimeter fence, and that most of the people are there for the beach, which is away from the road, not the park. Ald. Charles will speak with Manager of Parks and Recreation Kremer regarding tonight’s discussion. Motion carried unanimously on call of roll.

B. License Applications

Operator: Gordon E. Bungert, Kevin K. Chastain, Lisa A. Clemmons, Jessica L. Dickinson, Billie J. Doyle, Annie I. Gillespie, Derek D. Gordon, Brian C. Hartenbower, Joshua J. Massey, Tricia M. Pionke, Carissa M. Zweck Taxi Cab Operator: Michael T. Drewa Motion by Charles, second by Maass to approve the license applications as presented. Motion carried unanimously on call of roll.

11. Old Business A. Resolutions

Resolutions No. 18-027 relative to final resolution to discontinue that portion of Michigan street lying between Jones street and Whitney Street, that portion of Michigan street lying between Jones street and State Trunk Highway 33 right-of-way and that portion of Denning street lying between Jones street and State trunk highway 33 right-of-way in the City of Portage, Columbia County, Wisconsin (Tabled until the City is able to obtain the utility easement and the objection from Alvin Hamele is reviewed. June 14, 2018) No action for this meeting.

12. New Business

A. Consideration of recommendation on Operator License for Jordan L. Jones Motion by Charles, second by Hahn to Council to deny an operator license for Jordan L. Jones based on two underage drinking

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convictions, April 25, 2016 and July 27, 2016, and a pending incident for battery on February 3, 2018, which involved alcohol. Motion carried unanimously on call of roll.

B. Consideration of recommendation for claims

Motion by Nachreiner, second by Kutzke to approve payment of claims in the amount of $1,647,766.79. Motion carried unanimously on call of roll.

C. Consideration of recommendation on proposal from Ehlers for services in the creation of TID No. 10

Motion by Nachreiner, second by Hahn to approve the proposal from Ehlers for services in the creation of TID No. 10. Motion carried unanimously on call of roll.

D. Consideration of recommendation on Predevelopment Agreement with Lynn Holdings for tax increment district creation

Motion by Nachreiner, second by Havlovic to approve the Predevelopment Agreement with Lynn Holdings, LLC for tax increment district creation. Motion carried unanimously on call of roll.

E. Consideration of recommendation on KL Engineering, Inc. contract for signal design

Motion by Klapper, second by Nachreiner to approve a contract with KL Engineering, Inc. for signal design. Motion carried unanimously on call of roll.

F. Correspondence

Letter of resignation from Mary Hamburg Motion by Charles, second by Hahn to accept the resignation of Mary Hamburg. Motion carried unanimously on call of roll. Mayor Dodd asked that anyone interested in serving as the Alderperson for District 1 to contact him.

13. Adjournment Administrative Lieutenant Klafke addressed the Council, saying he appreciated their recognition of him at the recent drowning event; saying it was a collaborative event. Motion by Charles, second by Monfort to adjourn. Motion carried unanimously on call of roll at 8:03 p.m. Marie A. Moe, WCPC, MMC City Clerk

Date Approved:

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City of Portage Board of Zoning Appeals

Public Hearing, 5:15 p.m., 5:20 p.m. 5:25 p.m. Regular Meeting, 5:30 p.m.

Monday, July 2, 2018

Municipal Building, Conference Room Two

Minutes

Members present: Chuck Sulik, Traci Bartels, Craig Blau, and Michael Paul,

Members excused: Jeff Wetzel: Ryan Jahn, Alternate 1; and Liz Seinkowski, Alternate 2

Also Present: Director Sobiek, Mike Bortz, Chelsea Lambert, Kevin Lambert, John P. Anglim, Michelle Daniels,

1. Public Hearing convened at 5:15 p.m. regarding the application of Chelsea Lambert, Parcel # 2088, 1211 West Conant Street, Portage Columbia County, Wisconsin for variance to Chapter 90; Article II, Section 90-28 (5) to allow a minimum side setback of 7 feet for a deck to an existing home. A variance of 3 feet from the required minimum side set back of 10 feet. The property is zoned R-2 Single Family Residential district. Said variance would permit a deck addition to an existing home to be within 7 feet of the side setback, a variance of 3 feet. The minimum side setback is 10 feet at 1211 West Conant Street. Chair Sulik called the public hearing to order and read the public hearing notice aloud.

Chair Chair Sulik asked if there was anyone present who wished to speak for or oppose the petition.

Chelsea Lambert, applicant and owner of the property, spoke in favor. She indicated the variance is needed to construct a wrap around deck to take advantage of the river view.

Chair Sulik asked a second time if there was anyone present who wished to speak for or against the petition.

Kevin Lambert spoke in favor of the variance application stating the deck would improve the value of the property.

Chair Sulik asked a third time if there was anyone present who wished to speak for or against the petition.

Hearing none, Chair Sulik closed the public hearing at 5:18 p.m.

Public Hearing convened at 5:20 p.m. regarding the application for Mike Bortz, Parcel # 1484, 212 West Emmett Street, Portage Columbia County, Wisconsin for variance to Chapter 90; Article II, Section 90-29 (5) to allow minimum side setback of 2 feet for a

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garage (accessory structure) . A variance of 2 feet from the required minimum side set back of 4 feet for accessory structures. The property is zoned R-3 Single and Two Family Residential district.

Said variance would permit a garage (accessory structure) to be within 2 feet of the side setback, a variance of 2 feet. The minimum side setback is 4 feet for accessory structures at 212 West Emmett Street.

Chair Sulik called the public hearing to order and read the public hearing notice aloud.

Chair Chair Sulik asked if there was anyone present who wished to speak for or oppose the petition.

Mike Bortz, applicant and co-owner of the property, spoke in favor. He indicated he recently bought a home and is returning the to its former condition, including constructing a new detached garage.

Chair Sulik asked a second time if there was anyone present who wished to speak for or against the petition.

Michelle Daniels, 211 W. Marion Street, spoke in favor stating she and the other neighbors are pleased that the applicant is upgrading the Emmett Street home.

Chair Sulik asked a third time if there was anyone present who wished to speak for or against the petition.

Hearing none, Chair Sulik closed the public hearing at 5:24 p.m.

Public Hearing convened at 5:25 p.m. for Mike Bortz, Parcel # 1484, 212 West Emmett Street, Portage Columbia County, Wisconsin for variance to Chapter 90; Article II, Section 90-29 (5) to allow minimum side setback of 4 feet for an addition to an existing home. A variance of 6 feet from the required minimum side set back of 10 feet. The property is zoned R-3 Single and Two Family Residential district.

Said variance would permit an addition to an existing home to be within 4 feet of the street side setback, a variance of 6 feet. The minimum street side setback is 10 feet at 212 Emmett Street.

Chair Sulik called the public hearing to order and read the public hearing notice aloud.

Chair Chair Sulik asked if there was anyone present who wished to speak for or oppose the petition.

Mike Bortz, applicant and co-owner of the property, spoke in favor. He indicated the proposed addition would be in line with the current eastern border of the home.

Chair Sulik asked a second time if there was anyone present who wished to speak for or against the petition.

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Hearing none, Chair Sulik asked a third time if there was anyone present who wished to speak for or against the petition.

Hearing none, Chair Sulik closed the public hearing at 5:28 p.m.

2. Call to order

Following the public hearings, the determination meeting was called to order at 5:30 p.m. by Chair Sulik.

3. Roll Call

Roll was taken with the above members present.

4. Approval of minutes from the April 2, 2018 meeting

Motion by Sulik, second by Bartels, to approve the April 2, 2018 meeting minutes. Motion carried 4-0 on a call of the roll with Bartels, Paul, Sulik, and Blau voting yes.

5. Consider the application of Chelsea Lambert, Parcel # 2088, 1211 West Conant Street, Portage Columbia County, Wisconsin for variance to Chapter 90; Article II, Section 90-28 (5) to allow a minimum side setback of 7 feet for a deck to an existing home. A variance of 3 feet from the required minimum side set back of 10 feet. The property is zoned R-2 Single Family Residential district. Said variance would permit a deck addition to an existing home to be within 7 feet of the side setback, a variance of 3 feet. The minimum side setback is 10 feet at 1211 West Conant Street.

Ms. Lambert reviewed the plans for the proposed deck for her home.

Motion by Paul, second by Bartels, to approve the variance request. Motion carried, 4-0, with Sulik, Paul, Bartels, and Blau voting yes. Variance granted.

6. Consider the application for Mike Bortz, Parcel # 1484, 212 West Emmett Street, Portage Columbia County, Wisconsin for variance to Chapter 90; Article II, Section 90-29 (5) to allow minimum side setback of 2 feet for a garage (accessory structure) . A variance of 2 feet from the required minimum side set back of 4 feet for accessory structures. The property is zoned R-3 Single and Two Family Residential district.

Said variance would permit a garage (accessory structure) to be within 2 feet of the side setback, a variance of 2 feet. The minimum side setback is 4 feet for accessory structures at 212 West Emmett Street.

Mr. Bortz reviewed the upgrade plans for the Emmett Street home, including the proposed garage.

Motion by Paul, second by Blau, to approve the variance request. Motion carried 4-0 with Bartels, Paul, Sulik, and Blau voting yes.

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7. Consider the application for Mike Bortz, Parcel # 1484, 212 West Emmett Street, Portage, Columbia County, Wisconsin for variance to Chapter 90; Article II, Section 90-29 (5) to allow minimum side setback of 4 feet for an addition to an existing home. A variance of 6 feet from the required minimum side set back of 10 feet. The property is zoned R-3 Single and Two Family Residential district.

Said variance would permit an addition to an existing home to be within 4 feet of the street side setback, a variance of 6 feet. The minimum street side setback is 10 feet at 212 Emmett Street.

Paul asked if the proposed addition and improvements to the home would include gutters and downspouts for water control. Mr. Bortz indicated that it would.

Motion by Paul, second by Bartels, to approve the variance request. Motion carried 4-0 with Bartels, Paul, Sulik, and Blau voting yes.

8. Adjournment

Motion to adjourn by Paul, second by Sulik, to adjourn the meeting. Motion carried 4-0 with Sulik, Bartels, Blau, and Paul voting yes. Meeting adjourned at 5:36 p.m.

Respectfully submitted,

Steven Sobiek Director, Business Development and Planning

DATE APPROVED:________________________

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City of Portage Finance/Administration Committee Meeting

Monday, July 9th, 2018 5:30 p.m. City Municipal Building, 115 West Pleasant Street

Conference Room One Minutes

Members Present: Dennis Nachreiner, Chairperson; Mark Hahn, Martin Havlovic, William Kutzke Also Present: Administrator Murphy, Finance Director Mohr, Chief Manthey, Bill Welsh Cable TV 1. Roll call Chairperson Nachreiner called the meeting to order at 5:30 p.m. 2. Approval of Minutes from June 11th 2018. Motion by Kutzke to approve the Minutes from June 11th 2018, second by Havlovic. Motion carried 4 – 0 on call of roll. 3. Discussion and possible recommendation on claims. Mohr presented claims in the amount of $1,645,766.79 noting that $904,007.96 is related to capital items. Motion by Havlovic to approve claims in the amount of $1,645,766.79 second by Hahn. Motion carried 4 – 0 on call of roll. 4. Discussion and possible recommendation on 2019 Contract with Towns for Fire

Protection and Inspection Services. Murphy indicated the 2019 Contract with the Towns has been in development for around a year and a half. The contract that we are currently operating under expired 12/31/2017. The structure of the 2019 contract has been a changed to a fee per call basis, at the request of the Townships. The contract invoices the Towns for fixed costs on an annual basis but all other costs (operating, personnel, equipment and maintenance costs) are included in a uniform rate per call (standard response fee) for the 1st hour of a response. After the 1st hour expires, the City will invoice actual costs of equipment and personnel on the scene. This structure allows the Towns to recover their costs from the responsible party. The standard response fee amount for the first hour incorporates a rolling five year annual average. The contract includes an annual reconciliation provision that provides an opportunity for the City to review what was invoiced (and received) compared to annual expenses incurred. This review provides for an annual adjustment (if necessary) to the annual fix fee invoiced to the Townships as an increase or decrease the subsequent year to reflect underpayment or overpayment from the Towns to the City. The Contract will automatically renew each year unless notified by one of the parties as detailed in the Contract.

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Schedule XX includes the Standard Response cost of $487.57 for the 1st Hour; the various Hourly Vehicle Rates; Annual Fixed Expense $53,474; Per Inspection Fee $75; Per Hour Association Rate $12. Schedule C illustrates further details used to arrive at the rates. The stated hourly vehicle rates include a component for replacement of the vehicle which shall be transferred to the Vehicle Replacement fund annually. Murphy also showed a comparison of the previous contract to a projection of the 2019 contract based on the five year averages. A portion of the revenue will be recorded in the Vehicle Replacement Fund. It will be staff recommendation to establish a separate special revenue fund to administer this contract. Motion by Hahn to recommend the 2019 Contract with Towns for Fire Protection and Inspection Services conditioned upon all 4 Town Board approvals, second by Havlovic. Motion carried 4 – 0 on call of roll. 5. Discussion and possible recommendation on Contract with Towns for Purchase

of Joint Owned Fire Equipment. Murphy stated that proposed contract for the purchase of Joint owned fire equipment outlines the process by which the Townships shall purchase the City’s ownership interest in town vehicles (Engine 3 and Brush Unit 1 for $237,042) no later than 11/1/2018. Said payment shall be placed in the Vehicle Replacement Fund. Additionally, the Towns’ shall transfer ownership of these vehicles to the City for purposes of City insuring them. The Towns’ shall retain a lien on the 2 vehicles. This means that the City shall also pay the Towns’ an hourly rate for use of Engine 3 and Brush Unit 1. Motion by Hahn to recommend the Contract with Towns for Purchase of Joint Owned Fire Equipment, conditioned upon all 4 Town Board approvals, second by Havlovic. Motion carried 4 – 0 on call of roll. 6. Discussion and recommendation on 2019 Agreement with School District for

School Resource Officer. Murphy and Manthey presented a draft intergovernmental agreement between the City and Portage (City) School District (District) for annual funding of a School Resource Officer (SRO) in the Police Department. The agreement provides that the District shall pay the City 67% and the City shall fund 33% of the annual cost of a new position in the Police Department for an officer to be primarily stationed at Portage Schools. The District shall provide an office and office equipment. The SRO, while a new (additional) position in the Police Department, will most likely be a veteran as opposed to a new hire, therefore the estimated costs in the agreement would be invoiced based on actual amount. The SRO position shall be a 2080 hour, Monday-Friday position while the patrol officers operate on a 6-3 rotation for 1950 hours annually. The SRO shall be a city employee and under the authority of the Chief of Police. If the agreement is approved, the position wage rates will need to be negotiated in the 2019 collective bargaining unit agreement and included in the 2019 budget. Motion by Hahn to recommend the 2019 Agreement with School District for School Resource Officer contingent upon School Board approval. second by Havlovic. Motion carried 4 – 0 on call of roll.

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7. Discussion and possible recommendation on Predevelopment Agreement with

Lynn Holdings for Tax Increment District Creation. Murphy presented the draft Predevelopment Agreement (PDA) which outlines the process and requirements for the creation of Tax Increment District (TID) No. 10 with Lynn Holdings, LLC, owner of the former Kmart property at 2935 New Pinery Rd. The City has been in discussions with Lynn on the redevelopment of this property for the past 6 months. Lynn indicated he has been unable to sign a tenant to the facility as it requires significant capital investment to remodel and upgrade the property to suit a commercial tenant. The property includes 2 former retail buildings that have been vacant for 4 or more years and has declining assessed value. The proposed TID would be a “Pay-As-You-Go” in which the developer (Lynn) would make the upfront financial investment to remodel and upgrade the buildings and the City would reimburse Lynn a portion of his investment from subsequent TID revenues. This requires no debt issuance and limits financial liability by the City. The PDA provides for the City to incur the estimated $20,000 TID creation expenses to establish a blight elimination TID by 1/1/2019. The City would be reimbursed through subsequent TID revenues or by the Developer if no project occurred. Motion by Havlovic to recommend the Predevelopment Agreement with Lynn Holdings for Tax Increment District Creation, second by Hahn. Motion carried 4 – 0 on call of roll. 8. Discussion and possible recommendation on Proposal from Ehlers for Services

in the Creation of TID No. 10. Murphy presented the disclosure agreement and proposal from Ehlers to assist the City in the creation of TID No. 10 by October, 2018. The cost for TID No. 10 creation shall be incurred by the City and reimbursed through TID revenues. Motion by Hahn to recommend the Proposal from Ehlers for Services in the Creation of TID No. 10, second by Havlovic. Motion carried 4 – 0 on call of roll. 9. Future Agenda Items. Kutzke requested an update on status of TID No 9 in the future. 10. Adjournment. Motion by Hahn to second by Havlovic to adjourn at 7:09 p.m. Motion carried 4 – 0 on call of roll.

Jean Mohr, Finance Director Date Approved:

Portage Public Library 253 W. Edgewater Street, Portage WI 53901

Phone: 608-742-4959 E-mail: info@portagelibrary.us

Web Site: www.portagelibrary.us

LIBRARY BOARD MEETING Minutes July 10, 2018 Meeting called to order 12:14pm Present: Kindschi, Blohm, Stenberg, McLeish, Gregory, Library Director Emily Goad, Adult Ser-vices Librarian Leslie Schultz, Portage Finance Director Jean Mohr 1) Motion to approve June 12, 2018 regular meeting and closed meeting minutes. (BB/DG) 2) New Library Director Emily Goad was welcomed. 3) Financial Reports: a) Motion to approve June 2018 City, Library Restricted Funds and Memorial Funds claims as

presented. (HS/BB) 4) Director’s/President’s Report: a) 464 lunches have been served so far to kids & parents. b) Friends of the Library annual book sale is August 1st through August 4th. c) Wi-fi access points will be installed above the Reference and Children’s desks. 5) Business: a) Ongoing outdoor renovation was discussed. b) Goad & Schultz will look into the payment of AC work performed by Bassett Mechanical. c) Funding for Children’s program was discussed. d) Budget timeline was discussed. 6) Meeting adjourned 12:55pm. (MS/BB) Karl Kindschi - President Dr. Brenda Blohm - Vice-President Heather Stenberg - Treasurer Eleanor McLeish - Secretary Dr. David Gregory Nikki Schoenborn Melissa Simonson Klay Vehring

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City of Portage Human Resources Committee Meeting

Tuesday, July 10, 2018, 6:00 p.m. Municipal Building, Conference Room One

Minutes Members Present: Rick Dodd, Chairperson, Mike Charles, Doug Klapper, Rita Maass, Jeff Monfort, Dennis Nachreiner Also Present: City Administrator Murphy, City Clerk Moe, Police Chief Manthey, Bill Welsh from Cable TV 1. Roll Call

The meeting was called to order at 6:00 p.m. by Mayor Dodd. 2. Approval of minutes of May 8, 2018 meeting

Motion by Charles, second by Nachreiner to approve minutes from the May 8, 2018 committee meeting. Motion carried unanimously on call of roll.

3. Adjourn to Closed Session per Chap. 19.85(1)(c) to Review Classification

Appeals from Selected Employees and possible appointment of Assistant Police Chief Motion by Nachreiner, second by Charles to adjourn to closed session per Chap. 19.85(1)(c) to review classification appeals from selected employees and possible appointment of Assistant Police Chief. Motion carried unanimously on call of roll at 6:01 p.m. Police Chief Manthey left the meeting at 6:36 p.m.

4. Return to Open Session

Motion by Charles, second by Maass to return to open session. Motion carried unanimously on call of roll at 7:14 p.m.

5. Discussion and possible recommendation on Proposed Re-Classification of

Selected Employees Motion by Nachreiner, second by Charles to recommend to Council to reclassify the Detective Lieutenant and Patrol Lieutenant positions from pay grade “M” to pay grade “N”. Motion carried unanimously on call of roll. Motion by Charles, second by Maass to approve an interim increase in hourly pay for Community Service Office Kevin Todryk from $20.99 per hour to $21.89 per hour beginning January 14, 2018 until the hire date of the additional Community Service Officer. Motion carried unanimously on call of roll.

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Motion by Charles, second by Nachreiner to recommend to Council to reclassify the Chief Mechanic to pay grade “J”, and the Assistant Mechanic to pay grade “H”. Motion carried 5 to 1 on call of roll with Maass voting no. Motion by Charles, second by Nachreiner to recommend to Council the appointment of Keith Klafke to Assistant Police Chief, pay grade O with an annual salary of $79,000 effective August 1, 2018. Motion carried unanimously on call of roll.

6. Discussion and review of Succession Plans for Finance Director and City Clerk

City Administrator Murphy reviewed with the Committee the succession plans for City Clerk and Finance Director. The core competencies reflecting the minimum requirements and the desired attributes were reviewed. Also included in the plan were employee assessments for current employees in regard to the positions. The plans also provide training guidelines for interested employees.

7. Adjourn

Motion by Charles, second by Klapper to adjourn. Motion carried unanimously on call of roll at 7:30 p.m.

Marie A. Moe, WCPC, MMC City Clerk Date Approved:

City of Portage Historic Preservation Commission

Wednesday, July 11, 2018, 6:30 p.m. Municipal Building, 115 West Pleasant Street

Conference Room Two Minutes

Members Present: Doug Klapper, Chairperson; Kadie Jo Butteris, Fred Galley (Arrived during

Agenda item number 4), Anna Krause, Kyle Little and Crystal Thom Members Excused: Jessica Lamb Guests Present: Cable TV

1. Roll call Klapper called the meeting to order at 6:30 p.m.

2. Approval of previous meeting minutes Krause moved that the minutes for the meeting of June 13th be approved as presented. Thom seconded the motion, which passed unanimously by voice vote.

3. Discussion and possible action on regarding claims

There were none. No action taken.

4. Discussion and possible action regarding HPC forms Based on suggestions and discussions by members from last Commission meeting, Klapper had discussed with City Administrator Shawn Murphy if city forms can be electronically fillable. Murphy shared with Klapper that they can; however, character limits would have to be set. Klapper also shared that in an email communication from Joe DeRose of the Wisconsin Historical Society, DeRose was supportive and liked the idea of an electronically fillable form. Klapper also discussed with Murphy adding a commonly known as name line on the Nomination Form. Murphy did not think that was a good idea as the city refers to the nominated sites officially by parcel number rather than name. General discussion about not adding a commonly known as name line on the form because the city refers to the parcel number. Klapper stated that based on discussion from the previous meeting the forms can be updated and can be continuously updated as changes are noted at the Commission meetings. Continuing from discussions at last meeting regarding limiting the number of words or pages that an applicant could use to explain the significance of what they want on the register, Joe DeRose advised, again via email, that the Commission needs to be careful with limiting the space available because there may be a complicated property that would require more space. Klapper suggested that at the next meeting the Commissioners review previous submissions for the municipal register and see how many pages were used. Klapper will also touch base with Joe DeRose about the length of other Communities’ submissions. There will be continued discussion regarding this matter at next meeting. No action taken.

5. Discussion and possible action regarding Coloring Book Project

Krause is done drawing the 12 selected houses for the coloring book. The drawings were passed around for review by the members and any imperfections that are seen on the drawings The O’Brion Agency is likely able to remove. Krause also has the descriptions of each home that was drawn for inclusion as an appendix in the coloring book. These descriptions were taken from the publication: Early 1900s Photographs: A Collection of Portage Homes, which was produced by the Historical Society. There was also discussion of adding a glossary of terms to the back; however, permission needs to be sought from those involved with producing the Early 1900s Photographs: A Collection of Portage Homes publication. The coloring book will also include the Historic Preservation logo, the statement from the website regarding what the Historic Preservation Commission does and the phone number of City Hall. Krause will work with The O’Brion Agency for printing and the number of copies and also researching out how credit should be given. No action taken.

6. Discussion and possible action regarding HPC sponsored events General discussion on what to do with additional Commission funds specifically with regards to events. In the past, many events have occurred during May which is Historic Preservation month. These events have included different speakers, church tours, and a cemetery tour. General discussion on more events that could be hosted by the Historic Preservation Commission including a Halloween event at the cemetery with actors as historical figures. Krause is going to reach out to a contact that has done similar work to see if they have any ideas for a Historical Halloween event. No action taken.

7. Discussion and possible action regarding Informational Signage Galley discussed ideas for creating informational signage at historical or interesting places within the City and shared handouts with potential places that could have signs. This was an extensive list with an estimated cost of $250 per sign plus whatever it is mounted on. General discussion regarding narrowing down the sign selection. Galley mentioned that he had seven signs that were mostly complete in terms of text and design, so he will bring those designs and information to the next meeting for further discussion. No action taken.

8. Discussion and possible action on 2019 budget

Reviewed the below 2018 budget to start discussion for 2019 budget. Klapper noted the tree project can likely be removed as the city is working on the forestry. 2019 Budget Proposal_____________ Treasure Hunt $125 Municipal Register Expenses $100 Preservation Month Activities $1000 Conferences and Memberships $1000 Historic District Tree Project $786 $3011

This will be discussed further at the next meeting. No action taken.

9. Discussion regarding future agenda items The items from the July meeting will be placed on the August agenda.

10. Adjournment Chair Klapper adjourned the meeting and 7:57 p.m.

Respectfully submitted, Kadie Jo Butteris Recording Secretary Date Approved:

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City of Portage Airport Commission

July 11, 2018 7:00 p.m. City Municipal Building, 115 West Pleasant Street

Conference Room One Minutes

Members present: Rita Maass, Chairperson; Barry Erath, Daniel Huebner, Jeffrey Monfort, William Kutzke, David Tesch Members excused: Others present: Aaron Jahncke, Mark Graczykowski (BOA), Bill Welsh (Cable TV), John Poppy (Manager) 1. Roll Call

Meeting called to order at 7:00 pm by chairperson Maass

2. Approval of minutes from June 6, 2018 Motion by Kutzke 2nd by Monfort motion past 6-0.

3. Discussion and Approval of the contract for Long Life Roofing in regards to the Airport Hangar Roofs. Long Life Roofing has performed work in the City before for the WWTP.

Motion by Kutzke 2nd by Tesch to approve the Long Life Roofing Contract 6-0.

3. Discussion and approval of the scope of services for TKDA and the

Airport Master Plan

Mark went through the scope of services and the schedule. It will be important to engage the business owners to have a complete forecast. Then looking at the facilities and what it should be and what we have and available space. Another hurdle would be to get FAA onboard. The consultant will use some of the past information. The master plan is looking at the future forecast instead of looking to the past. It would be good to bring a final presentation to the council. We have been through planning exercise after planning exercise. The consultants are primarily paid for by the federal government. How do we get people to come to the organizational kick off meeting? The more people we can get here in a positive way is best. Kutzke felt that the scope was to repetitive according to previous studies and the ALP should be included in this scope of work.

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Motion by Huebner 2nd by Tesch to approve the master plan with TKDA as presented with the only additional item to be a presentation to council, passes 5-1.

5. Airport Manager’s Report

A. June 2018 Dave Tesch presented the Airport Managers report for John Poppy that is included in the report in in the commission’s packet.

6. Adjournment

Motion by Tesch 2nd by Monfort motion passed 6-0. The meeting adjourned at 8:28 p.m.

Aaron J. Jahncke, Director of Public Works Date Approved:

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PORTAGE EMERGENCY PLANNING COMMITTEE MINUTES July 25, 2018

Members Present: Fire Chief Simonson, Fire Insp. Ratz, EMS Director/EP Erdmann, County Emer. Mgmt. Coordinator Johnson, Police Dept. Admin. Lt. Klafke, and City Administrator Murphy, Dir. of Public Works/Utilities Mgr. Jahncke Members not Present: Mayor Dodd, Police Chief Manthey Meeting was called to order at 10:02 a.m.

I. APPOVAL OF MINUTES FROM LAST MEETING City Administrator Murphy motioned to approve the minutes from the April 25, 2018 meeting. Motion was seconded by Fire Insp. Ratz and passed.

II. OLD BUSINESS

Hazmat Course Updates: Kathy still waiting to hear back from the state about having a Hazmat Technician course held here in Portage.

City Emergency Operation Plan: Updated plan has been sent out to all members. Full-Scale Tornado Exercise: Chief Simonson advised that they will be opening the EOC Center at the County for this exercise. A full-scale scenario is scheduled for August 28, 2018 starting at 6:00 p.m. Scenario will consist of a tornado hitting the Riverwood Apartments with no easy access. Along with that another vehicle accident will take place in another location limiting resources. So far there will be 12 victims assisting with this exercise. The hospital and Tivoli will also be involved. Tivoli will be set up as a family reunification facility. Red Cross, Riteway Bus, and Public Works will also be assisting. Kathy to get a letter to residents in the area to advise them of this training exercise. There will also be a media release in the newspaper the week before as well. Stop the Bleed Campaign: Dir. of EMS/EP Erdmann advised that Divine Savior Healthcare will be obtaining trauma bags/kits from the South Central Wisconsin Healthcare Readiness Coalition to be provided to the schools to use in an emergency situation. He is also waiting for an answer regarding training and how many people will be trained on using these kits. Kits consist of tourniquets, bandages, gauze, etc. He’s looking at possibly scheduling this training August 30, 2018.

III. NEW BUSINESS:

PIO Training: Kathy advised that there is a 2 day PIO training scheduled to be held in Columbus on November 13-14, 2018. There is no fee for this training, but registration

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is required. Registration can be done on the Wisconsin Emergency Management Training website.

Kids Day America: Blau Chiropractic advised that they will be moving their Kids Day America program to the Fairgrounds this year. This is scheduled for Saturday, September 15, 2018. Severe Weather – County Fair: Received information from the National Weather regarding the possibility of severe weather in our area this evening. Kathy gets these updates and will advise Police and Fire right away. She also has contact information for the Fair/Carnival people as well. The grandstand can be used as shelter. In conjunction with the Fair – Hero Day is scheduled for Saturday at 3:00 p.m. near the soccer practice field. Police, Fire, County Sheriff, and Medflight will be attendance for citizens to view. Emergency Plans: Kathy is in the process of updating the emergency plans for the Courthouse, County Administration Building, and the County Health and Human Services Building. She will get those out as soon as they are completed.

IV. ADJOURNMENT:

A motion was made by Dir. of Public Works/Utility Jahncke and seconded by City Administrator Murphy to adjourn the meeting at 10:30 a.m. Motion passed.

The next meeting is scheduled for Wednesday, October 24, 2018 at 10:00 a.m. in Conference Room #1. Respectfully submitted, Chris Essex Chris Essex Recording Secretary CE:ce Date Approved:

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City of Portage Business Improvement District Board of Directors

Wednesday, July 25, 2018 5:30 PM City Municipal Building, 115 W Pleasant St

Conference Room One Minutes

Members Present: President Klay Vehring- VP Sherry Douglas-Absent, Treasure Corry Otto-Present, Secretary – Vacant, John Krueger-Present, Jeremy Rusch-Absent, Fred Galley-Present, Myrna Hooper-Absent, Tracy Fuqua-Present Also Present: Marianne Hanson - Chamber Director 1. Roll Call Meeting officially called at 5:40 pm. 2. Discussion and request for approval of BID minutes from June 20, 2018. Motion by Director Otto to approve, Second by Director Krueger. No Discussion. MOTION PASSED 3. Discussion and possible action on BID Committee Chairman Reports

a) Executive Committee – Director Vehring i. Follow-up on city newsletter

Director Fuqua will write an article explaining to public what BID is, along with what we do for Downtown Portage.

ii. Approving the amended By-Laws and operating agreement at next meeting Director Vehring will present to Common Council when completed.

b) Discussion Building & Grounds & Streetscape Committee Report.

i. Everything is going well. Scott is doing his job.

ii. Building for equipment was ordered. The contract was signed July 5 and the down payment was made. It will arrive in about 6 weeks from day it was ordered. Director Vehring made down payment out of his personal account, needs to be reimbursed.

iii. Bids are out for the Pour in Place planters in the downtown area.

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c) Grants Committee – Director Krueger i. Update from Marianne Hanson

Mural on the NAPA building is near completion; a few minor details will be done this week. Jon Crawford is interested in having a Mural placed on his building. He indicated he will sponsor a portion of it. His idea was to have it face the Levee. A motion was made by Director Otto to budget up to $8,000.00 for an additional Mural in the 2019 Budget. Seconded by Director Fuqua. MOTION PASSED.

d) Marketing Committee – No report

4. Update on Downtown Portage Inc. Interest in using funds from the Mercantile sale to purchase planters or trees for downtown. 5. Discussion of treasurer’s report

Claims to pay were updated. $45.00 (invoice #819360-1), $1,245 (invoice #819348-1), $312 (invoice #3657537) to Capital Newspapers Canal Days advertisement week 2, $125 (invoice #3643927), $364.00 (invoice #3659001)to Capital Newspapers for Canal Days advertisement week 3, $208 (invoice #3659037) to Capital Newspapers for Canal Days advertisement week 4, $916.67 (invoice #3660085) for Capital Newspaper for Amplified Campaign advertisement, $16,115.20 (invoice #18247) for winter decorations, $6,000 (invoice #14860) to Portage Area Chamber of Commerce for Taste of Portage Grant request, and $759.60 to Klay Vehring for deposit on building. Motion was made by Director Krueger and seconded by Director Galley to pay bills due. MOTION PASSED. Budget Planning will begin next meeting.

6. Adjournment Motion by Director Krueger to adjourn the meeting. Second by Director Otto. MOTION PASSED, meeting adjourned at 6:10 p.m. Submitted by Director Fuqua

Date Approved:

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City of Portage Joint Review Board

Annual Meeting July 30, 2018, 6:00 p.m.

City Municipal Building, 115 W. Pleasant Street, Portage, WI Common Council Chambers

Minutes

Present: Rick Dodd (City of Portage), Jim Falco (Madison College), Adam Field (Columbia County), Fred Reckling (Portage Community School District).

Also Present: City Administrator Murphy, City Clerk Moe, City Finance Director Mohr, Director of Business Development and Planning Sobiek, Jon Camerson, and Lyn Jerde from Portage Daily Register.

1. Call to Order.

Meeting was called to order by Rick Dodd at 6:00 p.m.

2. Consideration and appointment and/or reaffirmation of the Joint Review Board’s public member.

Reckling nominated, Falco seconded, Steve Sobiek as the citizen member. Motion carried unanimously on call of the roll.

3. Election and/or reaffirmation of Chairperson.

Motion by Reckling, seconded by Sobiek, to reaffirm Rick Dodd as Chairperson. Motion carried unanimously on call of the roll.

4. Review Responsibilities of the Joint Review Board.

Jon Cameron from Ehlers presented to the board members a summary of their responsibilities and a summary of the Tax Incremental District (TID) state law requirements.

5. Review Annual PE-300 Financial and Status reports of TID Nos. 4-9

Murphy presented individual reports on each of the following TID’s which included audited financial statements through 2016.

TID No. 4

This TID was created to fund installation of public improvements for establishment of the Industrial Park off STH 16, west of Boeck Road. The City was awarded a matching $3.4 million grant to construct the Enterprise Center. The City incurred $2,882,500 in debt and received $2,008,733 in grant funds to purchase the land and install over $3 million of public streets, utilities and construction of the Enterprise Center.

The Portage Enterprise Center is meeting its goals; but the Industrial Park has not met expectations.

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TID No. 5

This TID was created to facilitate the Portage Highlands Condominium Project to construct 50 condominium units in nine buildings within 12 years. The developer declared bankruptcy in 2011 after the construction of five buildings with 30 condominium units. The Developers Agreement has a guarantee provision in which the City can seek reimbursement of up to $250,000 of increment revenue shortfall. The increment in 2024-2031 will be used for debt service, making the district solvent in 2029.

TID No. 6

This TID was created to demolish and redevelop the former woolen mill site. The building was demolished, but the redevelopment never occurred. The TID base value was reset in 2014 extending the life of the TID. In 2015 Columbia County began building their new Administration and Health and Human Services buildings along the Canal. As a result, 14 of the properties acquired by the County became tax-exempt. The TID is currently in decrement; but there is no outstanding debt and many years of life remaining for development.

TID No. 7

This TID was created to assist with the redevelopment of the southeast corner of the city. The TID was amended in 2014 to include additional property, including the former Pic ‘n Save grocery store site. AMPI sustained a fire in 2014 resulting in reduction of their property value following the fire. The damaged portion was subsequently rebuilt in 2016. AMPI successfully appealed their manufacturing property assessment, lowering the value $1.6 million. The TID is currently in decrement and is not producing any revenue until AMPI’s settlement clears on the assessment rolls. There are many years remaining and development is expected.

TID No. 8

This TID was created to assist the new CBRF on Hamilton Street to fund related public improvements. The increment is currently exceeding debt service obligations and is expected to retire early. Alternately, this could be a donor TID to assist another underperforming TID.

TID No. 9

This TID was created to assist with the installation of necessary public improvements (streets and utilities) extending north from Gunderson Drive with potential connection to CTH CX to induce and promote industrial and commercial development in this 20 acre TID. A Pre-Development Agreement was executed in July, 2017 for the creation of TID 9 and proposed extension of public improvements upon the construction of an anchor private commercial development. When the private anchor commercial development is proposed a development agreement will be adopted to specify amount and type of City investment in the public improvement construction, project deadlines, developer sources of financing and security as well as minimum required private development valuations.

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A hotel feasibility report has been conducted earlier in 2018. The feasibility report concluded a very favorable market for the development of a 60-room hotel with specified amenities. Competing hotel franchises requested and received a third-party feasibility study that was also completed and recommended a 60-room hotel with specified amenities.

At this time, the Developer is working to attain a contracted letter of intent to construct a hotel, upon which planning and design of public improvements will begin along with financial evaluation of potential public investment. While no specific timetable has been developed, construction of public improvements and private development is anticipated to begin in spring of 2019.

6. Review Preliminary Feasibility Report for Proposed TID No. 10

Jon Cameron presented the preliminary feasibility analysis for TID No. 10, a blighted TID to redevelop the former K-Mart building, including the former Fashion Bug building and a front retail/restaurant lot.

The TID would be a ‘pay as you go’ TID with the developer only receiving developer assistance if milestones are reached in the parcel’s valuation. The parcel’s current assessment value is $897,200 and the estimated future valuation is $5.2 million when all projected improvements and build out is complete. The financial ‘gap” identified to satisfy the “but for” requirement is $650,000.

The preliminary pro-forma shows this proposed TID can cash flow and close in 2030, ten years ahead of the required expenditure close of the TID.

Murphy indicated that the ‘pay as you go’ TID would pose reduced financial exposure for the City since there would be no developer incentive provided unless the increased parcel valuation materialized to pay for the developer assistance. The developer would have seven years to redevelop the parcel under the project plan and a developer’s agreement or the TID would be dissolved at that point. The proposed TID No. 10 was a result of eight months of meetings and discussions with the developer in which he outlined the financial gap needed to be bridged with City assistance to successfully recruit a new tenant to the former Kmart building.

Murphy reviewed a rendering of the parcel showing the TID No 10 redevelopment and build-out if all development assumptions become reality.

Field inquired if the estimate of a future $5.2 valuation upon successful redevelopment build out is realistic. Dodd responded that the $5.2 valuation is probably realistic given that the past assessment of the K Mart store when it was open was about $3 million.

Cameron indicated that the proposed schedule for creation of TID No. 10 includes a September 17 Joint Review Board meeting to review the TID feasibility report. In addition, an October 17 City Council meeting would be scheduled to approve the proposed TID, followed by a Joint Review

Board meeting to approve TID and feasibility report.

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7. Set Next Meeting Date.

Jon Cameron advised the Board that the next scheduled meeting to review the proposed TID feasibility report is September 17 at either 5:30 p.m. or 6:00 p.m.

8. Adjournment

Motion to adjourn by Reckling, second by Sobiek. Motion carried unanimously on a call of the roll. Meeting adjourned at 6:58 pm.

Respectfully submitted,

Steven Sobiek Director, Business Development and Planning

DATE APPROVED:________________________

Operator's Regular

BONNIE S. CHANDLER

JOSH J. CHEZIK

JUDY F. COOK

PAIGE N. DOHERTY

STEPHANEE J. ENGEL

WILLIAM L. FANDREY

SAMANTHA L. GEBHARD

BROOKE M. HARKNER

DEBRA L. KAMRATH

TRICIA N. LAVIGNE

HEATHER M. MUCKLER

JILL C. OSTRANDER

JEREMY L. RADANT

STEPHANIE J. REYNOLDS

LAURA J. YOUNG

JENNIFER H. BRUSSVEEN

KIRSTIE L. SMITH

Taxi Cab Operator

JENNIFER H. BRUSSVEEN

KIRSTIE L. SMITH

MEMORANDUM

To: Common Council From: Shawn Murphy, City Administrator Subject: Employee Position Re-Classifications Date: July 18, 2018 In January, 2018, Council adopted a new Compensation Pay Plan developed by Carlson Dettman. On February 22, 2018 as a result of initial recommendations from Carlson Dettman (Consultant) who reviewed position descriptions, evaluated job functions, requirements and responsibilities for non-represented employee positions, Council approved employee position classification assignments. Employees were given an opportunity to appeal their classification assignment and seek a different classification. Such appeals involved a careful reconsideration of the information initially reviewed by the Consultant as well as a review and input by the employee’s supervisor and City Administrator. As a result of the appeal review, the consultant issued recommendations which were reviewed and considered by the HR Committee. Of the 53 employee assignments, 10 appealed, one subsequently withdrew. 7 appeals were considered at the July 10, 2018 Human Resources Committee in closed session. As a result, HR Committee has recommended the following reclassifications: Current Recommended Position Classification Classification Assistant Mechanic I H Chief Mechanic K J Detective Lieutenant M N Patrol Lieutenant M N No pay adjustments were recommended as a result of these re-classifications.

RESOLUTION NO.18-031

RESOLUTION PERTAINING TO POSITION CLASSIFICATIONS

WHEREAS, the City of Portage has previously adopted a Position Classification and

Pay Plan for non-representative employees; and

WHEREAS, said Plan provides for an appeal process for employee position

classification; and

WHEREAS, the Human Resources Committee has reviewed recommendations from

Administration on the appeals and has recommended approval of the following changes:

Position Current Pay Grade New Pay Grade

Detective Lieutenant M N

Patrol Lieutenant M N

Chief Mechanic K J

Assistant Mechanic I H

NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Portage

that the new pay grades listed above

DATED this 9th day of August, 2018.

__________________________________ Rick Dodd, Mayor

Attest:

_________________________________ Marie A. Moe, WCPC, MMC, City Clerk

Resolution requested by: Human Resources Committee

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CONTRACT FOR FIRE PROTECTION AND INSPECTION SERVICES

BETWEEN THE CITY OF PORTAGE

AND

THE TOWNS OF CALEDONIA, FORT WINNEBAGO, LEWISTON and PACIFIC

This Contract for Fire Protection and Inspection Services is made by and between the

City of Portage (“City”) and the Towns of Caledonia, Fort Winnebago, Lewiston and Pacific

(“Towns”), all being municipalities which adjoin the boundaries of the City.

RECITALS

WHEREAS the City has previously entered into a Contract with the Towns to provide

fire and rescue services and other related services to the Towns;

WHEREAS, Wis. Stat. §§60.55(1)(a)(3) and 66.0301 permit the Towns and the City to

enter into a Contract for the provision of fire protection and inspection services;

WHEREAS, the City and Towns desire to enter into a Contract for the City to provide

fire protection and inspection services to the Towns;

WHEREAS, the Towns have entered into a separate agreement between themselves to

establish a Fiscal Agent to address issues set forth in this Contract;

WHEREAS, the City and Towns have entered a separate agreement for the City to

purchase the equipment and vehicles which they jointly owned;

NOW, THEREFORE, in consideration of the mutual terms and conditions set forth

below in this Contract, the parties hereby agree as follows

ARTICLE I

TERM

This Contract shall commence on January 1, 2019 and shall automatically renew unless

one or more of the parties seek to terminate pursuant to Article VI.

Upon the request of any party, the parties agree to meet during the term of this Contract

to discuss any questions or concerns relating to the Contract. In addition, the parties shall meet

and confer no later than October 1 annual during the term of this Contract to discuss the revision

of rates as provided in Schedule XX.

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ARTICLE II

TERRITORY TO BE SERVED

The territory to be served under this Contract is shown on Appendix 1. It shall include all

of the Town of Fort Winnebago and all of the Town of Pacific. It shall also include all of the

Town of Caledonia, except that portion being served by the Merrimac Fire Department. It shall

also include all of the Town of Lewiston, (except those sections being served by the Briggsville

Fire Department). Additionally, Sections of 7, 8, and 9 of Township 13 North, Range 8 East and

Sections 10, 11, and 12 of Township 13, Range 7 East in the Town of Lewiston will be paged

simultaneously to calls for service.

ARTICLE III

SERVICES

The City shall provide fire and rescue services, fire inspection services, and fire code

enforcement services to the Towns in that territory to be served under this Contract pursuant to

fees and terms set forth below.

1. FIRE AND RESCUE SERVICES:

The City’s on-duty Engineer at the Fire Station and other available firefighters shall, with

reasonable diligence, respond to all calls for fire protection and rescue services needed at any

location to be served under this Contract. They shall deliver such trucks/equipment covered by

this Contract to the reported source of need and render such firefighting and rescue services, as

reasonably necessary to do so. Those firefighters shall at all times be under the direction of the

senior officer at the scene and that senior officer shall exercise his/her judgment as to the best

manner to utilize the firefighters and provide the fire and rescue services at that location. The

Fire Chief or designee shall at all times retain the right to determine the amount of fire personnel

needed for any fire/rescue call.

All calls for services covered by this Contract shall be answered without delay for

verification. The Town to which a crew and vehicles are sent, in response to such a call, shall be

responsible for the charges incurred, regardless of whether the call turns out to be a false alarm.

If fire trucks/equipment are required in more than one location at the same time within

the territory to be served under this Contract, the senior officer at the Fire Station shall, in the

exercise of his/her judgment, determine where such equipment shall first be sent, based upon the

available information.

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For those calls where mutual aid is sought from another fire department, the department

to be contacted to provide that mutual aid shall be the department located closest to the site

where the services are required, that is capable of providing the services needed at that site.

The Paid-on-Call personnel providing services under this Contract to the Towns are

independent contractors.

2. INSPECTION AND ENFORCEMENT SERVICES.

The City’s Fire Chief and/or Fire Inspector shall regularly inspect for compliance with

fire codes and shall cite fire code violations, within the territory to be serviced under this

Contract. A copy of any citation issues in the Town shall be sent to the respective Town Clerk.

Each Town shall have in effect an ordinance adopting such pertinent regulations as shall

be necessary for the inspection and enforcement services to be performed under this Contract.

Initial annual inspections shall be conducted at no additional cost to the Towns. Any

subsequent or follow up inspection beyond the initial Fire Code Inspection at any location within

the territory to be serviced under this Contract shall be invoiced to the respective Town Clerk for

the Township where the additional Fire Code Inspection occurred. The fee for any subsequent or

follow-up inspections shall be as provided in Schedule XX and paid as provided in Article V,

Section 2.

ARTICLE IV

EQUIPMENT

1. EQUIPMENT OWNERSHIP.

The Towns are the present owners of Tenders 4 and 5, Engine 3, Brush 1 and 20 SCBA

units. The disposition of previously jointly owned vehicles and equipment was addressed in the

Contract for the Sale and Purchase of Jointly-Owned Vehicles and Equipment. All other

equipment and vehicles are owned solely by the City. The City shall be responsible for any

licensing, registration, certification and inspection testing on the vehicles.

2. EQUIPMENT USE

The trucks and other equipment owned by the Towns are intended for fire and rescue

services in the Towns’ territory covered by this Contract, but may also be used within the City’s

boundaries if the City’s own equipment is in use and the Fire Chief or designee deems it

necessary to utilize that equipment for the City’s fire fighting purposes.

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3. CHARGES

The following charges shall be billed for use of the equipment:

A. The City shall pay the Towns the rates as set forth in Schedule XX for Equipment

owned by the Towns used within the City for firefighting and rescue services.

B. The Towns shall pay the City the rates as set forth in Schedule XX for Equipment

owned by the City and used within the Towns’ territory as listed in Article II for

firefighting, rescue and inspection services.

It is intended that the attached schedules would be reviewed by the parties to this

Contract and updated annually by November 1. As part of that process a review of actual

expenses compared with actual revenues collected by the City will occur for the purpose

of insuring revenues are accurately offsetting expenses incurred. If an operating deficit is

observed, such deficit will be added to the subsequent Annual Fixed Expense fee. If an

operating surplus is realized, such surplus will be credited (deducted) to the subsequent

Annual Fixed Expense fee

4. EQUIPMENT STORAGE.

The City shall store the equipment described in Article IV, Section 1 above, including the

equipment and vehicles owned by the Towns at the Portage Fire Station or some other suitable

heated storage facility within the City of Portage during the term of this Contract and shall at all

times keep all vehicles filled with water and fuel.

5. INSURANCE

Upon transfer of Town-Owned vehicles to City ownership, the City shall equally insure

all vehicles with reasonable liability and collision coverage, covering the operation of such

equipment under this Contract. The City shall provide Worker’s Compensation coverage

covering the personnel of providing services under this Contract.

The total annual premium expense for Vehicle & Equipment insurance is included in the

hourly vehicle rates as shown on Schedule XX. The Towns’ share (prior 5-year average of

response calls to Towns) of total annual premium expense for General Liability, Property, and

Workers Compensation insurances are included in the Annual Fixed Expense as listed in

Schedule XX. 100% of the total annual premium expense for Employee Assistance Program and

Accidental Death & Dismemberment insurance coverages are provided for in the Standard

5 Rev.7/19/18

Response Rate as shown in Schedule XX. The itemized detail of the aforementioned expenses

shall be as shown in Schedule C of this Contract.

6. VEHICLE REPAIRS & SMALL EQUIPMENT MAINTENANCE

The City shall be responsible for keeping the vehicles and equipment covered by this

Contract properly maintained and in good repair during the term of this Contract.

When the cost to repair any of the Towns’ vehicles or equipment is less than

$2,500, the City may repair the vehicle or equipment and invoice the Towns’

Fiscal Agent for the actual cost without prior notice to or consent from the Towns.

Invoices for such repairs or replacement shall be submitted to the Towns on a

quarterly basis for the prior three months. The Towns’ Fiscal agent shall be

responsible for payment of the invoice pursuant to Article V, Section 2.

For repairs to any of the Towns’ equipment or vehicles that are expected to

exceed $2500, the Towns’ Fiscal Agent shall be contacted in advance for

permission to proceed before such repairs are undertaken.

Invoices itemizing the repairs and costs shall be provided to the Towns’ Fiscal Agent on a

quarterly basis and paid pursuant to Article V, Section 2. The City will be reimbursed at the

Engineer’s hour rate listed in Schedule B for making repairs to equipment or vehicles owned by

the Towns.

7. REPLACEMENT

The City shall be responsible for notifying the Towns’ of the need to replace all vehicles

and equipment. The Towns shall be provided notice of intent to replace Engine 3, Tankers 4 and

5 or Brush 1 at least 24 months prior to actual replacement. The newest Engine shall be

designated as the primary responding vehicle (1st responding vehicle), regardless of ownership. It

is intended that the 3 Engines (1 Town + 2 City) will be replaced every 30 years (an average of 1

engine replacement every 10 years), unless otherwise mutually agreed upon.

In the event the City determines that the continued use of any Town Engine creates a

safety risk or is no longer reliable for service, the City shall notify the Towns that it will no

longer use that vehicle or equipment. The City shall provide the Towns with reasonable notice of

its intent to discontinue use of the Towns’ vehicle or equipment and the Towns shall either

replace or arrange with the City to repair the discontinued vehicle or equipment.

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ARTICLE V

CHARGES FOR SERVICES AND EQUIPMENT USE

The following provisions shall apply to compensation for services and equipment use

covered by this Contract:

1. CHARGES FOR EACH TOWN FOR CALLS WITHIN THAT TOWN:

A record shall be kept of the time each truck leaves the Portage Fire Station, the time of

its return and the time of its required clean up, and each Town shall be responsible for, and pay

for, services rendered within the limits of such time and associated costs, as follows:

a) STANDARD RESPONSE.

For purposes of this Contract, the standard response shall be the first response to a call

for service and consist of one response apparatus, a maximum of five (5) personnel as

transported by that apparatus (including operator/driver) and such equipment contained on the

apparatus for a maximum of one hour. The Towns shall pay the fee shown in Schedule XX for

each standard response located within their respective Township.

After the first hour of the standard response, the Towns shall pay the hourly rate shown in

Schedule XX for each additional hour (in fifteen [15] minute increments).

In addition to the standard response, the City shall invoice the respective Town Clerk for

any equipment, personnel or materials not included in the standard response as follows:

i) Upon expiration of the 1st hour (Standard Response Rate), the hourly firefighter

rate shown in Schedule XX per firefighter (volunteer/paid-on-call) in addition to

those included in the standard response responding to the emergency page out

regardless if a vehicle leaves the station or not. After the first hour or service,

charges will be assessed per quarter hour.

ii) For each piece of City-owned vehicle and/or equipment the amounts shown in

Schedule XX per hour for each emergency page out to the Town when the

responding unit reports to the scene. After the first hour of service, charges will be

assessed per quarter hour. This sum will only be charged if a vehicle leaves the

station. If the responding unit leaves the station but is called off prior to reaching

the scene, the Towns shall pay for quarter hour increments of the hourly rate for

the duration of time the responding unit incurs to return to the station.

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iii) The cost of the Fire Chief’s labor cost including wages and benefits per hour for

response of the Fire Chief to any fire/rescue response or investigation per Exhibit

B.

iv) The cost of on-duty Engineer straight time and off-duty Engineer overtime wages

incurred as a result of the emergency page out, regardless if a vehicle leaves the

station or not.

v) The cost of any Consumables used on calls within the Township. A Consumable is

defined as any item that is used once and is disposed of or requires replacement

such as fire suppression foam, oil absorption material, bags, etc.

vi) A charge for all City water used to flush out contaminants and/or to refill the

engine/tanker utilized during the emergency page out to the Town. These charges

shall be assessed at the current Public Fire Protection rate as established by the

Public Service Commission.

The City of Portage Treasurer or designee shall monthly invoice each Town itemized

bills for these charges. The City will make every effort to provide each Town with such

information as that Town may need in order to seek reimbursement of such charges from

property owners, vehicle owners, insurers or others who may be responsible for reimbursing the

Town. All payments be paid as set forth in Article V, Section 2.

Services provided to the Towns that Wisconsin Department of Natural Resources

reimburses the City or Association shall be credited to the appropriate Town Clerk invoice

b) 2% DUES:

Pursuant to Wis. Stat. § 101.575(6)(b), each Town will annually submit to the City no

later than August 1, the 2% Dues that it receives from the State of Wisconsin for that portion of

the Township served by Portage Fire Department. Payments received after August 1 shall be

subject to a late interest fee under Section 2.

c) ANNUAL FEES:

The Towns’ shall reimburse the City for the annual fees set forth in Schedule XX

(Annual Fixed Expense). The City shall send an invoice to the Towns’ Fiscal Agent on or

before January 31 which shall be due and payable to the City on or before March 1 of each year

of the Contract. Payments received after March 1 for the annual fees shall be subject to a late

interest fee per Section 2.

8 Rev.7/19/18

The Towns shall pay the City on or before March 1 each year the Contract is in effect, the

Annual Fixed Expense as shown in Schedule XX for such storage of Town equipment. The City

shall invoice the Town’ Fiscal Agent the Annual Fixed Expense prorating the total cost to each

Town based on their respective average percent of total calls to the Town over the prior five (5)

years. Payment of the Annual Fixed Expense after March 1 shall result in the assessment of a late

interest fee as provided in Article V, Section 2.

d) ISO CERTIFICATION COSTS:

The Towns shall reimburse the City for all expenses incurred during any ISO certification

or re-certification for the Towns, which has been requested by the Towns in written form.

2. CHARGES FOR CITY USE OF TOWN VEHICLES

For vehicles in which the Towns’ have a lienholder interest per the Contract for the Sale

and Purchase of Jointly-Owned Vehicles and Equipment (Sale and Purchase Contract) that

respond to emergency page outs within the City limits, the City shall pay the Towns’ Fiscal

Agent the hourly rate as listed in Schedule XX for total number of hours for each vehicle as

noted in the Sale and Purchase Contract that reports to the scene. Such charges will be assessed

per quarter hour. This charge will only be charged if a vehicle leaves the station.

2. 3. PAYMENT OF INVOICES:

Unless otherwise stated herein, all invoices shall be due within 45 days of date of invoice.

Any invoice not paid within 45 days shall be subject to an interest rate of 1% per month on the

outstanding balance. If a Town disputes an invoice, written notice shall be given to the City

Finance Director within 10 days of due date of invoice disputed and a mutually agreed extension

of the payment due date will be granted until the dispute is resolved.

ARTICLE VI

TERMINATION OF CONTRACT

This Contract may be terminated as follows:

a) Pursuant to the expiration of its term as set forth in Article 1;

b) By mutual written agreement of all parties to the Contract;

c) By material breach of any party, provided that such party receives from the other

party written notice identifying the breach and providing a minimum of thirty (30)

days to cure or remedy such material breach. If such notice is provided and the

9 Rev.7/19/18

breaching party does not cure the breach, the other party may terminate the

contract by providing thirty (30) days written notice of termination following the

expiration of the cure/remedy notice period. For purposes of implementation of

this provision, all of the Towns must be a signatory to any cure/remedy or

termination notice.

ARTICLE VII

MEDIATION

In the event that there is a dispute among the parties in regard to the construction or

application of any of the provisions in this Contract, the parties agree to submit that dispute to

mediation, with the mediator to be mutually agreed upon by the parties. The City and Towns

shall each pay half of the costs charged by the mediator.

ARTICLE VIII

AMENDMENT

This Contract may be amended at any time by the parties, through a written amendment

executed by all of the parties.

ARTICLE IX

BINDING EFFECT

The terms of this Contract shall be binding on each of the parties and on their governing

boards and representatives. This Contract shall be effective commencing upon its execution.

IN WITNESS WHEREOF, each of the parties has caused this Contract to be duly

executed by its authorized representative.

10 Rev.7/19/18

CITY OF PORTAGE:

BY: Rick Dodd BY: Marie A. Moe

Mayor City Clerk

Signed:____________________________ Signed:_______________________

Dated: ____________________________ Dated: _______________________

TOWN OF CALEDONIA: TOWN OF LEWISTON:

BY: Steve Pate BY: Thomas Klappstein

Chairperson Chairperson

Signed: ___________________________ Signed: _______________________

Dated: ___________________________ Dated: ________________________

TOWN OF FORT WINNEBAGO: TOWN OF PACIFIC:

BY: William Schroeder BY: William Devine

Chairperson Chairperson

Signed: __________________________ Signed: _______________________

Dated: __________________________ Dated: _______________________

11 Rev.7/19/18

SCHEDULE XX

(5/30/2018)

ITEM RATE UNIT

Standard response

Standard response

$487.57

Actual

Cost

1st Hour

Subsequent Hr

Boat 1 $95.00 Hourly

Brush 1 $75.00 Hourly

Brush 2

Car 1

Car 2

Engine 3(Primary)

Engine 6

Engine 8

$45.00

$68.93

$83.75

$204.75

$309.42

$501.84

Hourly

Hourly

Hourly

Hourly

Hourly

Hourly

HazMat (Squad 2)

Hovercraft

Tender 4

Tender 5

Tower 1

Annual Fixed Expense

Fire Inspection Fee

Association Rate

$170.33

$120.00

$60.00

$60.00

$826.52

$53,474.00

$75.00

$12.00

Hourly

Hourly

Hourly

Hourly

Hourly

Annually

Per Inspection

Hourly/Firefighter

12 Rev.7/19/18

SCHEDULE B

Clerical Hours Vacation Sick Holiday Training Admin Work Hrs Rate Retire FICA Health Ins Dental Life Ins ICI Uniform Total Training Hrly Rate

Essex 2080 160 96 88 0 0.00 1736 22.47$ 3,131.42$ 3,575.43$ 7,310.64$ 480.00$ 175.20$ 0.00 61,410.29$ 0.00 35.37$

Chief Hours Vacation Sick Holiday Training Admin Work Hrs Rate Retire FICA Health Ins Dental Life Ins ICI Uniform Total training OT Rate

Simonson 2080 120 96 88 90 56 1686 38.17$ 11,889.60$ 1,157.04$ 18,005.04$ 480.00$ 492.00$ 0.00 400.00$ 111,819.69$ 5.00 71.32$

Engineer Hours Vacation Sick Holiday Training Admin Work Hrs Rate Holiday Comp Retire FICA Health Ins Dental Life Ins ICI Uniform Total training Hrly Rate

Asch 2912 360 288 726 90 0.00 1448 17.69 5,393.00$ 1,226.00$ 8,661.71$ 842.92$ 18,005.04$ 480.00$ 65.47$ 0.00 350.00$ 86,537.42$ 5.57 65.34$

Hours Vacation Sick Holiday Training Admin Work Hrs Rate Retire FICA Health Ins Dental Life Ins ICI Uniform cost 1/2 hr hr OT cost

overtime 0.50 0.00 0.00 0.00 0.00 0.50 8.85$ 1.32 0.13 0.00 0.00 0.00 0.00 0.00 10.29$ 75.63$

Lt. Engineer 1 Hours Vacation Sick Holiday Training Admin Work Hrs Rate Holiday Comp Retire FICA Health Ins Dental Life Ins ICI Uniform Total training Hrly Rate

Dehn 2912 360 288 726 90 0.00 1448 20.09$ 5,201.00$ 1,182.00$ 9,667.88$ 940.83$ 18,005.04$ 480.00$ 219.00$ -$ 350.00$ 94,547.83$ 6.33 71.62$

overtime Hours Vacation Sick Holiday Training Admin Work Hrs Rate Retire FICA Health Ins Dental Life Ins ICI Uniform cost 1/2 hr OT Rate

0.50 0.00 0.00 0.00 0.00 0.50 10.05$ 1.50 0.15 0.00 0.00 0.00 0.00 0.00 11.69$ 83.31$

Lt. Engineer 2 Hours Vacation Sick Holiday Training Admin Work Hrs Rate Holiday Comp Retire FICA Health Ins Dental Life Ins ICI Uniform Total training Hrly Rate

Anderson 2912 360 288 726 90 0.00 1448 20.09$ 5,201.00$ 1,096.00$ 9,655.06$ 939.59$ 18,005.04$ -$ 356.00$ -$ 350.00$ 94,104.77$ 6.33 71.32$

overtime Hours Vacation Sick Holiday Training Admin Work Hrs Rate Retire FICA Health Ins Dental Life Ins ICI Uniform cost 1/2 hr OT Rate

0.50 0.00 0.00 0.00 0.00 0.50 10.05$ 1.50 0.15 0.00 0.00 0.00 0.00 0.00 11.69$ 83.01$

Inspector Hours Vacation Sick Holiday Training Admin Work Hrs Rate Holiday Comp Retire FICA Health Ins Dental Life Ins ICI Uniform Total training Hrly Rate

Ratz 2080 120 96 88 90 0.00 1686 26.83$ 2,315.00$ -$ 8,660.09$ 842.76$ 18,005.04$ 480.00$ 115.00$ -$ 350.00$ 86,574.29$ 8.45 59.80$

Inspector/overtimeHours Vacation Sick Holiday Training Admin Work Hrs Rate Retire FICA Health Ins Dental Life Ins ICI Uniform cost 1/2 hr OT Rate

0.50 0.00 0.00 0.00 0.00 0.50 13.42$ 2.00 0.19 0.00 0.00 0.00 0.00 0.00 15.61$ 75.41$

Engineer Hours Vacation Sick Holiday Training Admin Work Hrs Rate Holiday Comp Retire FICA Health Ins Dental Life Ins ICI Uniform Total training Hrly Rate

Bublitz 2912 264 288 726 90 0.00 1544 19.20$ 4,968.00$ 1,096.00$ 9,234.19$ 898.63$ 18,005.04$ 480.00$ 340.00$ -$ 350.00$ 91,282.25$ 6.33 65.45$

overtime Hours Vacation Sick Holiday Training Admin Work Hrs Rate Retire FICA Health Ins Dental Life Ins ICI Uniform cost 1/2 hr OT Rate

0.50 0.00 0.00 0.00 0.00 0.50 9.60$ 1.43 0.14 0.00 0.00 0.00 0.00 0.00 11.17$ 76.62$

13 Rev.7/19/18

EXHIBIT C

14 Rev.7/19/18

APPRENDIX I

6/28/18

CONTRACT FOR THE SALE AND PURCHASE OF JOINTLY-OWNED VEHICLES

AND EQUIPMENT

BETWEEN THE CITY OF PORTAGE AND

THE TOWNS OF CALEDONIA, FORT WINNEBAGO, LEWISTON and PACIFIC

This Contract for the sale and purchase of jointly owned vehicles and equipment is made by

and between the City of Portage (“City”) and the Towns of Caledonia, Fort Winnebago, Lewiston

and Pacific (“Towns”).

RECITALS

WHEREAS, Wis. Stats. §§60.10(2)(c), 60.22(3) and 61.34(1) permits the Towns’ Boards to

sell the Towns’ ownership in property, including the vehicles and equipment set forth below;

WHEREAS, Wis. Stats. §62.11(5) permits the City to purchase property, including the

vehicles and equipment set forth below;

WHEREAS, Wis. Stats. §66.0301 permits the Towns and the City to enter into a Contract

for the sale and purchase of jointly owned vehicles and equipment;

WHEREAS, the City and Towns jointly own the following equipment and vehicles with the

City owning Fifty-One Percent (51%) and the Towns owning Forty-Nine Percent (49%) with each

having a purchase cost as set forth:

a). Brush 1 (2009 Chevrolet VIN: 1GBJK74K09F139661); $53,761

b). Engine 3 (2015 Rosenbauer, VIN 54F2CB728FWM10881): $464,789

c). 40 SCBA (Self-Contained Breathing Apparatus): $595 each

WHEREAS, the equipment and vehicles are not subject to any existing liens or

encumbrances;

WHEREAS, the equipment and vehicles are currently titled as follows:

a). Brush 1: City of Portage

b). Engine 3: Portage City Fire Department

c). 40 SCBA: City and Townships

d). Tender 4: Four Townships Fire Department

e). Tender 5: Four Townships Fire Department

6/28/18

WHEREAS, the Towns desire to purchase the Fifty-One Percent (51%) City interest in

Brush 1 and Engine 3 from the City and jointly title Brush 1, Engine 3, Tender 4 and Tender 5

under both Town and City ownership to effectuate comprehensive, collision and liability insurance

coverage through the City’s insurance provider; and

WHEREAS, the Towns have entered into a separate agreement between themselves to

allocate the proceeds from the sale and have formed the Portage Area Fund Management District

and appointed a Fiscal Agent to receive the purchase proceeds from the City; and

WHEREAS, the Towns own one hundred percent (100%) of Tender 4 and Tender 5, both of

which are titled to the Four Townships Fire Department;

NOW, THEREFORE, in consideration of the mutual terms and conditions set forth below

in this Contract, the parties hereby agree as follows

1. Purchase of City Interest in Jointly Owned Vehicles:

A. The Town Fiscal Agent shall purchase the City’s interest in Engine 3 from the City at

the stated price which represents Fifty-One Percent (51%) of the original purchase

price: Engine 3 ($237,042).

B. Additionally, the Town Fiscal Agent shall purchase the City’s interest in Brush 1

from the City at the stated price which represents Fifty-One percent (51%) of the

appraised value (as of the date of this agreement): Brush 1 ($15,300)

C. The Town Fiscal Agent shall make payment to the City Treasurer:

Payment of $252,342 due in full no later than November 1, 2018.

2. The City and Town Fiscal Agent shall take such steps as necessary to convert title and

registration of Brush 1, Engine 3, Tender 4 and Tender 5 into ownership of the City,

with Towns listed as lienholders no later than November 1, 2018.

3. This Contract may be amended at any time by the parties, through a written amendment

executed by all of the parties.

4. The terms of this Contract shall be binding on each of the parties and on their governing

boards and representatives. This Contract shall be effective commencing upon its

execution.

IN WITNESS WHEREOF, each of the parties has caused this Contract to be duly executed by its

authorized representative.

6/28/18

CITY OF PORTAGE

BY: Rick Dodd BY: Marie Moe

Mayor City Clerk

Signed:____________________________ Signed:_______________________

Dated: ____________________________ Dated: _______________________

TOWN OF CALEDONIA TOWN OF LEWISTON

BY: Steve Pate BY: Thomas Klappstein

Chairperson Chairperson

Signed: ___________________________ Signed: _______________________

Dated: ___________________________ Dated: ________________________

TOWN OF FORT WINNEBAGO TOWN OF PACIFIC

BY: William Schroeder BY: William Devine

Chairperson Chairperson

Signed: __________________________ Signed: _______________________

Dated: __________________________ Dated: _______________________

Rev. 07/2/2018

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SCHOOL RESOURCE OFFICER AGREEMENT BETWEEN THE CITY OF PORTAGE

AND THE PORTAGE COMMUNITY SCHOOL DISTRICT

This Agreement by and between the City of Portage (“City”) and the Portage Community School

District (“District”) dated this _____ day of ________, 2018 as follows:

WHEREAS, the District agrees to contract from the Portage Police Department ("Department") and

the Department agrees to provide for and manage a School Resource Officer Program ("SRO

Program") in the District consisting of one (1) full time School Resource Officer ("SRO") and the

District agrees to reimburse the City for its expenses in providing the said SRO Program; and

WHEREAS, the Parties hereto intend to set forth the responsibilities of the SRO and the terms and

conditions of the services to be performed and provided by said SRO in the District.

NOW THEREFORE, in consideration of the mutual covenants expressed herein, the Parties hereto

agree to the following terms and conditions:

1. Term of the Agreement. The initial term of the agreement shall commence on January 1,

2019 and continue through August 31, 2021. Upon expiration of the initial term, this

Agreement shall automatically renew for successive one year Agreements, unless either

party provides at least 180 day written notice of intent to modify, terminate or otherwise

revise any portion of this Agreement.

2. Consideration. The City and District shall be responsible for cost sharing of wages,

benefits, vehicle, equipment and supplies expense incurred in the provision and assignment

of a Patrol Officer as the SRO to the District. The District shall pay the City 66.7% (2/3) of

the actual cost of providing a SRO on a quarterly basis within 30 days of the City issuing an

invoice for such expense.

Specifically, the City shall obtain and the District shall pay 66.7% or (2/3) of the following

actual costs (except for Squad Replacement Allocation for which the entire amount is due

March 31) incurred by the City quarterly on March 31, June 30, September 30 and

December 31:

a. Wages/Benefits. Actual wages; social security; leave pay (vacation, compensatory, sick

or holiday), health, dental, life, and income continuation insurance premiums; pension,

uniform allowance, and overtime costs (for additional SRO hours requested by the

District). A summary of such initial estimated costs are shown on Exhibit B.

b. Squad Replacement Allocation. Actual annual vehicle replacement allocation based on

purchase cost, including costs associated with installation of equipment and

designations that are normally included in the acquisition of a squad vehicle (radio,

emblem detailing, cage, lights, etc.). Such initial allocation as shown on Exhibit B shall

be due and payable to the City by March 31, 2019 and the annual vehicle replacement

allocation shall be due and payable thereafter on March 31.

c. Equipment: Actual expenses for equipment obtained for and issued to SRO which are

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returned upon employment separation (See Exhibit B for detailed list of equipment).

Additionally, the City shall, at is sole expense, provide all fuel, maintenance and

consumables (lubricants, tires, etc.) for the safe operation of the Squad.

The District shall, at its sole expense, provide an office with desk, chairs, filing cabinet,

phone and computer for the SRO.

3. Selection, Assignment, and Employment of SRO.

a. Employment Status. The City agrees to assign one (1) Patrol Officer as the SRO during

the term of this SRO Agreement. The SRO shall be an employee of the Department and

shall be subject to the administration, supervision, and control of the Department,

except as such administration, supervision, and control is subject to the terms and

conditions of this SRO Agreement.

b. Selection. While it is recognized that the Police Chief shall have sole discretion in the

selection and assignment of a Patrol Officer as SRO, the Superintendent, or his/her

designee may review applicants and provide a recommendation. After selection, the

Chief of Police shall assign the SRO to duties at the District.

c. Assignment. The City shall designate a trained and qualified Patrol Officer as the

School Resource Officer, assigned to the District. The Department shall maintain

supervisory authority over the officer. It is acknowledged and agreed by the parties that

said officer will remain an employee of the City.

d. Compensation. The City agrees to provide and pay the SRO's salary and employment

benefits in accordance with the bargaining unit agreement and employment practices of

the City and Department, including but not necessarily limited to: benefits, worker's

compensation, and unemployment compensation. The SRO shall be subject to all other

personnel policies and practices of the City and Department except as such policies or

practices may have to be modified to comply with the terms and conditions of this

Agreement.

e. Supervision. The Department, in its sole discretion, shall have the power and authority

to hire, discharge, and discipline the SRO. In the performance of his/her duties, the

SRO shall coordinate and communicate with the Superintendent.

f. Chain-of-Command. The SRO shall report to the Chief of Police or his/her designee. In

the absence of the Chief or a specified designee, the SRO shall report to the next

ranking supervisor.

g. Absences. The SRO shall notify the Superintendent or his/her designee and the

Department of the days that he/she will not be available by reason of illness or injury or

any other reason. To the extent practicable, the Department agrees to assign another

officer to substitute for the absent SRO.

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h. SRO Evaluation. District officials will provide a yearly performance evaluation report

of the SRO to the Chief of Police in June of each year. Additionally, the SRO

Program shall be assessed annually by an ad hoc committee of 6 members

comprising of 3 members appointed by the Common Council and 3 members

appointed by the School Board. The ad hoc committee shall meet with the intent of

evaluating the success of the SRO Program in attaining goals and objectives;

consideration of SRO activities, responsibilities and communications and

recommending changes to the SRO Program or Agreement. The ad hoc committee

shall submit a report of such assessment to the Common Council and School Board

no later than July 1 each year of Agreement.

i. Training/Briefing. The SRO is required by the Department to attend training and briefing

sessions as directed by the Chief of Police or his/her designee. Briefing sessions will be

conducted to provide for the exchange of information between the Department and

SROs. The District Superintendent or her designee shall have the right to attend the

briefing sessions and to participate in the briefing of the SROs.

Training sessions will be conducted to provide the SRO with appropriate in-service

training such as updates in the law, firearm training, and other tactical training. The

District also may provide training in District policies, regulations and procedures.

j. Dismissal, suspension or re-assignment of SRO.

In the event the Superintendent is dissatisfied with the effectiveness or performance of

the SRO assigned to the District, the Superintendent shall notify the Department, in

writing of his/her dissatisfaction, including the reasons and/or events for the his/her

dissatisfaction within 5 days school days of the event that resulted in the dissatisfaction.

Within 5 school days of receipt of the notification from the Superintendent, the Police

Chief shall schedule a meeting with the Superintendent, the City Administrator and

other parties as necessary, in an attempt to resolve any problems that may exist or

determine if further investigation is necessary to warrant reassignment, suspension or

dismissal of the SRO.

Only the Police Chief or his designee may suspend, terminate or reassign the Officer

currently assigned as the SRO. In the event of the resignation, dismissal, suspension or

reassignment of the SRO, the Police Chief shall provide a temporary replacement for

the SRO within thirty (30) calendar days of reassignment, dismissal or suspension. As

soon as practicable, the Police Chief shall assign a permanent SRO pursuant to Section

3.b. herein.

4. Supplies and Equipment.

a. Patrol Vehicle. The Department shall provide a patrol vehicle for the SRO. In addition,

the Department agrees to maintain the vehicle assigned to the SRO; pay for gasoline,

oil, replacement tires and other expenses associated with the operation of the vehicle;

and purchase and maintain comprehensive general auto liability insurance.

b. Issued Equipment. The Department agrees to provide the standard issue of

equipment as listed on Exhibit B attached hereto and made part of this Agreement.

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The SRO shall dress in regulation uniform as required by Police Patrol Division that is

obtained by the SRO, unless otherwise authorized by the Chief of Police or his/her

designee.

c. Office Space and Supplies. The District shall provide the SRO with access to an air-

conditioned and properly lit private office which shall contain a telephone which may be

used for general business purposes; a location for files and records which can be

properly locked and secured; a desk with drawers, chairs, work table, filing cabinet, and

office supplies; a computer and printer with access to the District computer network;

and other supplies and forms required in the performance of the SRO's duties.

5. Work Days. The SRO shall be available for assignment to the District for at least 180

days during each school year. During that period, the SRO shall work a flexible

schedule of service to the District for a period of 40 hours per week.

6. Hours of Employment.

a. Duty Hours. While performing services at the District, the SRO shall report to

his/her school site at the time prescribed by the Superintendent. The work day may

consist of hours consistent with the school operation. The SRO, if required for any

special school event, may flex his/her daily hours with the approval of the

Superintendent or his/her designee.

b. Work Schedules. In coordination with the District, the Department shall prepare a

monthly schedule in advance indicating programs and activities that the SRO will

likely attend. This schedule, for each month, shall be prepared on or before the 20th

of every month, reviewed by the Superintendent and approved by the Chief of

Police or his/her designee.

c. Special Programs. The SRO shall work with school officials to schedule and

support existing programs, as well as create new educational safety related

programs to address the changing needs of the school district. The SRO is not

intended to replace all former police involved educational programs; rather the SRO

will augment those existing programs, and assisting in making recommendations to

the school staff for modifications or improvements.

It is understood and agreed that time spent by the SRO attending court and/or

criminal cases arising from and/or out of their employment as an SRO shall be

considered as hours worked under this SRO Agreement.

It is understood between the Parties that the SRO may be called to respond to an

emergency or provide assistance to the Department during normal school duty

hours, which shall not serve to reduce the compensation paid by the District under

this Agreement. The SRO may make up the hours in a manner determined by

mutual agreement of the Parties.

Extra-Curricular Activities. Extra-curricular activities of the District, such as athletic

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events, dances, etc., shall be part of the SRO Program and the SRO shall be

required to attend these types of events, subject to the scheduling requirements as

set by the Superintendent and approved by the Department.

7. Job Description, Duties and Responsibilities of SRO

The SRO shall possess the requisite experiences, qualifications, skills and certifications as

provided in the job description (attached for reference as Exhibit A).

a. Incidents. Incidents occurring on school premises that require police intervention

shall be investigated by the SRO assigned and the SRO shall prepare normal

police investigation and incident reports and complete all investigations in

accordance with law enforcement standards.

b. Guidance Counselor. The SRO shall not engage in guidance counseling activities

and shall refer any students who may require guidance counseling to the District

administration.

c. School Discipline Rules. The SRO is not to enforce school disciplinary rules, except

to the extent that it may involve the law enforcement activities as to matters subject

to the criminal code of the State of Wisconsin or local ordinances. As to school

policy violations, the SRO will refer the student to the District for discipline to be

meted out by school officials. It is agreed and understood that the District and

appropriate school staff shall be responsible for investigating and determining, in

their discretion, whether a student has violated school and/or board disciplinary

policies and standards and the appropriate administrative action to take. This shall

not be construed to prevent the SRO from sharing information with school officials,

which may aid in the determination of whether a disciplinary offense occurred.

In the event of an emergent student disciplinary situation, an SRO may take

necessary action to prevent a disruption that would, if ignored, place students,

faculty, and staff at risk of harm. In such case, the SRO will resolve the disruption to

preserve the school climate. The SRO will then escort the involved student(s) to the

Principal's office for discipline to be meted out by school officials.

d. Child Abuse or Neglect. The SRO shall act as required by law, including reporting

an investigation as to any information regarding abused or neglected children which

comes to his/her attention in the course of his/her duties as the SRO.

e. Information Sharing. The District designates the SRO as a “school official” as

provided in the Federal Educational Rights and Privacy Act (FERPA), 20 U.S.C.

1232g, and 118.125(2)(d) of the Wisconsin Statutes. A SRO may be provided

access to student records information maintained by the District only as needed by

the SRO to perform his/her duties. A SRO may also be granted access to student

records information in the event of an emergency situation threatening the health or

safety of a student or other individual. The SRO may only re-disclose student

records information consistent with FERPA and Wisconsin pupil records law.

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8. Transporting Students.

a. SROs shall not transport students in their vehicles except as follows:

(1) when the students are victims of a crime, under arrest, or other emergency

circumstances exist; and

(2) when students are suspended and sent home from school pursuant to school

disciplinary actions if the student's parent or guardian has refused or is unable to

pick-up the child within a reasonable time period and the student is

disruptive/disorderly and his/her continued presence on campus is a threat to the

safety and welfare of other students and school personnel.

b. If circumstances require that the SRO transport a student, a District employee of the

same gender of the student (if available) to be transported must accompany the

SRO in the same vehicle.

c. The SRO shall notify the Principal before removing a student from campus, unless

exigent circumstances exist, in which case the SRO shall notify the Principal of the

removal as soon as practicable.

9. Body Worn Camera Technology. City and District agree that any use of body-worn

cameras by SRO or other law enforcement officers will be subject to and in compliance

with state law and City policies and regarding the use and operation of body worn

cameras (“BWC”). Such recordings from BWC shall become records of the Department

and therefore subject to the Department’s policies and procedures regarding the use of

such recordings and/or the release of such recordings in response to public records

requests.

IN WITNESS WHEREOF, this contract has been executed this _____ day of __________________, 2018.

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CITY OF PORTAGE BY: _______________________________ _______________________ Rick Dodd, Mayor Date _______________________________ ________________________ Marie A. Moe, City Clerk Date

PORTAGE COMMUNITY SCHOOL DISTRICT BY: _______________________________ _______________________ Steve Pate, School Board President Date _______________________________ ________________________

Date

Rev. 07/2/2018

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EXHIBIT A

Job Description: School Resource Officer

Department: Portage Police Department

Reports To: Patrol Lieutenant

Locations: Portage School District Grounds within the City of Portage

**This job description details the functions and qualifications while the officer is in the SRO

role during the school year. During the off-season (summer months) the officer will report

back to officer patrol duties.

Description summary:

The School Resource Officer (SRO) employed by the Portage Police Department is a sworn police

officer assigned to the Portage School District. The SRO works in corroboration with the school

administration, staff, students, and parents to improve school safety and the educational climate.

The SRO is a community resource responsible for educating students and school staff, investigating

complaints and crimes, offering crime prevention information, and providing preventative patrol in

and around the school grounds.

Essential Functions:

The SRO must have knowledge and apply the goals and objectives of both; the Portage Police

Department and the Portage School District.

Being a sworn officer, the SRO must have working knowledge of state and federal laws, juvenile

code, ordinances, Portage Police department policies, and Portage School district policies.

The SRO must have an understanding with the school administration that the SRO is responsible for

dealing with ordinance and criminal law issues, not to enforce school discipline or punish students,

except to provide advice when requested.

The SRO role is to discuss school safety and preventative measures with school administration,

teachers, students, parents, and participate in faculty meetings and assemblies when appropriate

providing guidance and resources.

The SRO will keep the immediate supervisor apprised of his/her investigations and activity while

informing the respective school principal or designee apprised of incidents within the school.

The SRO shall patrol the school properties to prevent, reduce or detect municipal ordinance

violations, delinquent behavior, or criminal behavior. The SRO shall detain, make arrests, or issue

citations, when appropriate.

Rev. 07/2/2018

Pag

e9

Additional Responsibilities:

The SRO shall submit reports in a timely manner as required by the Portage Police Department

policy and procedures.

The SRO shall guide students and staff through presentations and/or discussions providing

information and resources pertaining to crime prevention, drug and AODA prevention, safety

issues, conflict resolution, incident response, emergency response, and rehearsing school safety

protocols.

The SRO shall attend athletic events and/or other school sponsored activities when deemed

necessary and approved by the Patrol Lieutenant.

Attend training courses, meetings, in-service, and conferences as directed by administration from

the Portage Police Department.

The SRO shall collect, maintain, and share data to evaluate the effectiveness of the SRO program,

report reductions and or increases in activity or incidents, scan data to identify patterns of recurrent

problems and instill intervention options.

Prepare monthly schedule in coordination with Portage Community School District for approval by

Patrol Lieutenant.

Position Requirements:

The program’s success is contingent on selecting the right officer that is a good fit and meets the

following criteria:

Minimum of three years of full-time law enforcement experience

Must be able to perform all duties required of a police officer

Ability to work and communicate effectively with students, parents, teachers, and

school administration

Understand and utilize diversion programs and alternatives to arrest

Ability to use computers and technology to access, manage, or input data

Ability to use sound judgment and discretion when making decisions and evaluating

critical situations.

Ability to act and respond appropriately to emergencies, stressful situations, and

provide direction to administration staff during such times.

Ability to use all issued equipment.

Rev. 07/2/2018

Pag

e10

Goals:

The goals of the SRO program are to:

Reduce crime and disorder in and around the Portage schools

Develop positive relationships with students, teacher, and parents

Relieve school-related workload on patrol officers

Prevent violence in and around the Portage schools

Assist to improve school attendance, productivity, and the overall performance at the

schools.

Special Guidelines:

The SRO is an employee of the Portage Police Department and follows the agencies policies and

procedures.

This position is a union represented position currently through the Wisconsin Professional Police

Association (WPPA).

The selected SRO will wear the approved regulation uniform such as required by the patrol

division.

This job description does not constitute an employment agreement between the employer and the

employee and is subject to change by the employer as the needs and requirements of the job change.

Rev. 07/2/2018

Pag

e11

EXHIBIT B

Annual Personnel Estimated Cost(2019): $92,470* *Includes Annual Cellular, Licensing & SIMS Card Fees

School Resource Officer Equipment

ITEM Estimated Cost Estimated Life

Portable Radio $2,955 8 years

Body Camera $1,000 5 years

Ballistic Vest $ 650 5 years

Personal voice recorder $ 150 5 years

Handcuffs/Badges $ 380 10 years

Electronic Control Device $1,000 5 years

Firearm $ 500 10 years TOTAL: $6,635

Police Squad Equipment Estimated Service Item Cost Life

Ford Explorer Sport Utility $29,000 5 Years

Decal Stripping $ 750 5 Years

Push Bumper $ 490 8 Years

Passenger Separation Screen $ 2,000 8 Years

Roof Mounted Access Lights & Lightbar $ 4,340 8 Years

Squad Radio $ 4,810 8 Years

Mobile Computer $ 4,410 5 Years

Watchguard Dash Camera $ 5,000 5 Years

Cradle Point Communication Device $ 1,050 5 Years

Rifle/Shotgun/Holder $ 2,750 8 Years

Equipment Installation $ 1,600 5 Years TOTAL $56,450 Estimated 2019 Squad Allocation: $11,400 Estimated 2020 Squad Allocation: $11,575 District Allocation: $ 7,638 District Allocation: $ 7,755 City Allocation $ 3,762 City Allocation $ 3,820

Estimated 2021 Squad Allocation: $11,750 District Allocation: $ 7,873 City Allocation $ 3,878

TOTAL SRO ANNUAL COST(2019): $110,505 Estimated District Obligation(66.7%) Estimated City Obligation(33.3%)

Personnel: $61,677 Personnel: $30,793 Equipment: $ 4,426 Equipment: $ 2,209 Squad: $ 7,603 Squad: $ 3,796 TOTAL: $73,707 TOTAL: $36,798

Rev. 07/2/2018

Pag

e12

EXHIBIT C Due to the unique role the SRO plays as a direct partnership between the City and District, the

following are critical roles and responsibilities that an SRO strives to possess in addition to those

duties and requirements listed in the position description (Exhibit A):

Key attributes of an SRO

The ability to work effectively with students within the age range of the school

The ability to work with parents

The ability to work with principals and other school administrators

Knowledge of school-based legal issues

Knowledge of school resources

Knowledge of social service resource

An understanding of child development and psychology

An understanding of crime prevention through environmental design

Teaching skills

Public speaking skills

Knowledge of school safety technology and implementation

School Resource Officer’s (SRO) role:

In addition to his/her primary responsibilities as a law enforcement officer, the SRO will seek to

provide assistance in the following areas:

Safety expert and law enforcer

Problem solver and liaison to community resources

Educator

Safety Expert and Law Enforcer

As sworn police officers, SROs play a unique role in preserving order and promoting safety on

campus by, for example assisting with:

Initial response with calls for service from the school and in coordinating the response of

other police resources.

Addressing crime and disorder problems, gangs, and drug activities occurring in or around

the school.

Providing leads and information to the appropriate investigative units.

School building safety and security issues, truancy enforcement, traffic monitoring, and

other security devices.

Serving as liaisons between the school and the police and providing information to students

and school personnel about law enforcement matters.

Support advance planning for managing crises, including assisting with:

o Developing and coordinating emergency response plans (in conjunction with other

emergency responders)

o Development and/or review of incident response systems.

o Incorporating law enforcement onto school crisis management teams

o Developing protocols for handling specific types of emergencies

o Rehearsing such protocols using tabletop exercises, drills, and mock evacuations and

lockdowns.

Rev. 07/2/2018

Pag

e13

Problem Solver and Liaison to Community Resources

In the school settings, problem solving involves coordinated efforts among administrators,

teachers, students, parents, mental health professionals, and community-based stakeholders. The

SRO assists in resolving problems that are not necessarily law violations, such as bullying or

disorderly behavior, but which are nonetheless safety issues that can result in or contribute to

criminal incidents. Helping resolve these problems frequently requires the officer to act as a

resource liaison, referring students to professional services within both the school (guidance

counselors), and the community (social workers, youth and family service organizations). In

particular, SRO builds relationships with juvenile justice counselors, who are responsible for

supervising delinquent youths, connecting them with needed services, and recommending

additional services as needed.

Problem-solving activities commonly include providing input on the:

Development and expansion of crime prevention efforts for students

Development and expansion of community justice initiatives for students

Identification of environmental changes that can reduce crime in or around schools

Development of school policies that address crime and recommending procedural changes

to implement those policies.

Educator

A police officer can serve as a resource for classroom presentations that complement the

educational curriculum by emphasizing the fundamental principles and skills needed for

responsible citizenship, as well as by teaching topics related to policing. SROs can present

courses for students, faculty, and parents.

Topics commonly covered in an SRO curriculum include:

Policing as a career

Alcohol and drug awareness

Gang and stranger awareness and resistance

General crime prevention

Conflict resolution

Restorative justice

Babysitting safety

Bicycling, pedestrian, and motor vehicle safety

Special crimes in which students are especially likely to be offenders or victims, such as

vandalism, shoplifting, and sexual assault by acquaintances

Social Media

Rev. 07/2/2018

Pag

e14

Goal of program Data that may help measure progress

Increased safety on school property

Incidents by type on school property, e.g., fights, bullying, bus incidents, etc.

Develop positive relationships with students, school staff, parents, and community to improve perceptions of school safety

Perceptions of relationships among students, police officers, school staff, parents, and community.

Relieve school-related workload on patrol officers

Police calls for service to schools

Improve school attendance Truancy rates

MEMORANDUM

TO: Common Council From: Shawn Murphy, City Administrator Re: Appointment of Assistant Chief Date: 7/30/2018 The April 4, 2018 Police & Fire Commission voted to appoint Administrative Lieutenant Klafke to Assistant Chief contingent upon Human Resources Committee approving revised compensation. In May, 2018, the Human Resource Committee considered a proposal to increase Klafke’s hourly wage rate, and upon a recommendation from Carlson Dettman considered a recommendation to place the Assistant Chief of Police in the “O” pay grade classification. However, the HR Committee correctly pointed out that historically, the Assistant Chief of Police position has been a salaried position and requested a recommendation of a proposed salary. Chief Manthey queried other nearby communities and developed a short list of senior management positions in Police Departments and their accompanying salaries. Additionally, internal annual earnings for both the Detective and Patrol Lieutenants were reviewed for comparison. Lastly, Lt. Klafke’s annual earnings for 2016 – June, 2018 were reviewed. Based on average senior law enforcement salaries in comparable communities, taking into consideration existing earnings of the Detective and Patrol Lieutenant positions, Klafke’s projected earnings for 2018 and reviewing the pay scale for the “O” pay grade classification, the following salary proposals are recommended for the Assistant Chief of Police: Effective August 1, 2018: $79,000 Additionally, it will be proposed to increase the salary to $82,000 as of January 1, 2019 in conjunction with the 2019 budget approval process. Klafke will be eligible for annual Administrative Days (pro-rated for 2018) and retain accumulated compensatory and holiday time he earned through July, 2018 as a non-exempt employee but will not accrue further compensatory time after July 31, 2018. It is further understood that should Klafke continue to participate in the annual deer management harvest; time accumulated for the annual deer harvest will be compensated as it has been in past years via in lieu of time. This equates to one hour of additional leave for every hour accrued outside of normal work hours for deer harvest activities.

MEMORANDUM To: Common Council From: Shawn Murphy, City Administrator Re: Conditional Offer of Employment – Administrative Assistant/Receptionist Date: July 24, 2018 We received 24 applications for this position. Staff consisting of Becky Ness, Jean Mohr, Marie Moe and myself reviewed and scored the applications and narrowed the list to 4 whom we interviewed last week. We settled on 2 excellent candidates and selected Carrianne Engelhart for the position. Carrianne has been working at the Portage Utilities office since June, 2017 as a 0.75 FTE Customer Account Clerk. I spoke with Carrianne and we reached agreement on a conditional offer of employee for the City of Portage. Therefore I wish to recommend employment with the following terms:

1. Probationary Period. Carrianne will be a transferred employee and the 6 month probationary period would apply.

2. Pre-Employment Background & Drug Test Check. These were successfully completed upon her hire in June, 2017.

3. Employee Benefits. Holiday leave and participation in in the Health/Life/Dental/Income Continuation Insurances and retirement programs will remain the same as other non-represented employees.

4. Salary. This position is in the E pay grade classification with a hire point of $15.08/hr. Due to her prior experience, and willingness and ability to take on additional computer network maintenance functions I propose a starting wage rate of $16.35/hr as of 8/13/18 with a $0.40/hr increase upon satisfactory completion of her 6 month probationary period.

5. Leave Balances: Carrianne has accrued some vacation and sick leave over the past year of her employment with the City; therefore she will receive 80 hours of vacation leave and maintain her current accumulated unused sick leave as of 8/13/18 hire date.

All other provisions will remain as stated for non-represented employees. Assuming approve of this offer, Carrianne would start 8/13/18.

Cc: M. Moe, City Clerk R. Ness, Dep. Clerk

Claims ‐ Finance Meeting 8/9/18

Vendor Summary Report

398,328.96         A‐1 Excavating: (1) (1) A‐1 ‐ CARROLL ST PYMT #3

4,350.00              Accurate Appraisal, LLC 17‐620S12 113,351.00$                                       SEWER REPL

34,773.49            Alliant (20110) 17‐610W10 61,415.00$                                         WATERMAIN REPL

2,340.00              Aquachem ‐ Sewer Chemicals 18‐20C02 144,164.46$                                       STREET/SW REPL

13,500.00            ARMS Unltd: 18‐23501 Rifles ‐ Drug Seizure $ 18‐20C11 79,398.50$                                         STORM WATER

2,422.45              Bruce Equipment Veh Equip Repair 398,328.96$                                      

13,253.85            Cargill Water chemicals

3,157.51              Core & Main: Water ‐ Hydrant Collipp Worden

3,038.75              Crane Eng: Sewer Repair Lower Bearing

111,102.48         Dept of Employee Trust (Aug) (2) General Eng (July)

7,218.75              Ehlers Invst: Continuing Disclosure $3,800; Wtr Rate Case $3,418.75 2,332.00$                                          Permit Comm (8)

37,230.00            Fahrner Asphalt: Wheel Tax LaDawn, Riley, Smith Rd 1,995.00$                                          Permits Resid (17) 

2,074.86              Frontier ‐$                                                  

4,327.00              General Engineering (2) 4,327.00$                                         

24,499.98            H&K Sports Fields: 17‐30C06 Ltl Lg3,985.81              Hawkins Sewer Chemicals

21,454.00            JF Ahern: 18‐620S05 SILVER LK LIFT ST REPAIRS2,500.00              Journal Communications; PEC Ptg Industrial Pk Ad

48,257.24            LMS Const: 18‐20C08 Hnry Dr Storm $24,292.14; 18‐20C04 Hnry Dr Pavement $23,965.10

6,935.00              Midwest Testing, LLC Water

3,312.00              Miller & Miller, LLC

5,680.80              Mooers Products, Inc. Sewer Diffusers

166,383.00         MZ Const: 17‐30C03 Const Adult Ball Fld

80,750.00            Peiper Electric: Adult Field VMF 17‐30C03 (3) R.A. Smith ‐ CARROLL ST 

34,787.62            Portage Water Utility 17‐620S12 2,406.55$                                           SEWER REPL

12,935.62            R.A. Smith (3) 17‐610W10 3,178.50$                                           WATERMAIN REPL

3,672.13              Rettler Corp: Adult Field VMF 17‐30C03 18‐20C02 4,850.57$                                           STREET/SW REPL

11,500.00            Water Tower Clean & Coat: Industrial (Cardinal) Tower 18‐20C11 2,500.00$                                           STORM WATER

12,952.40            Wis DOT : WI St TID 7 $2,917.36: TID 6 $1,436.91: Canal $1,179.58 12,935.62$                                        

54,017.88            WRS (July)

1,130,741.58      Subtotal

1,193,800.46         1,193,800.46      Total

95%

Paid Invoice Listing 7/13/18‐8/3/18

5,582.50              Cardmember Svc ‐ various (4) General Engineering (June)

26,425.00            IBA Manhole; Sewer $20,000 18‐620S01; City $6,425 943.00$                                               Permit Comm (5)

2,713.95              Columbia County Treas: Munic Crt  1,063.00$                                           Permits Resid (14) 

3,000.00              Scott Davis ‐ BID 1,000.00$                                           ROW Reimbursement

3,006.00              General Engineering (4) 3,006.00$                                          

3,300.00              Journal Sentinal: Tourism 

14,054.79            Kwik Trip (June)

4,000.00              Portage Area Chamber: Tourism $4,000

2,419.00              Village of Endeavor Jan ‐ June Muni Court

6,791.82              Delta Dental 

6,115.12              State of WI Munic Crt 

4,690.00              WIFR: Tourism on air ads

16,315.74            Comm Bank of Ptg Tax W/H State (907)

98,413.92            Subtotal

102,108.96             102,108.96         Total

96%

1,295,909.42         Total Claims

839,963.33             Total Capital Related Claims

City of Portage Check Register - PD DETAIL Page: 1Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

Report Criteria:Report type: GL detailCheck.Check number = 156714-156789,917178-917182Check.Type = {<>} "Adjustment"

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

15671407/18 07/13/2018 156714 99002018 BRIANNA E JACKO 180711 JAC CITATION REFUND 100-45-45110-000 .00 222.80 222.80

Total 156714: .00 222.80

15671507/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 MASTER ACADEMY-MOE 100-02-51400-790 .00 349.00 349.0007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 WMCA CONF-MOE 100-02-51400-290 .00 210.00 210.0007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-15-52230-390 .00 32.63 32.6307/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 GOV CONF 100-10-52120-290 .00 95.00 95.0007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 GOV CONF 100-10-52120-290 .00 177.94 177.9407/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 CONES 100-10-52120-341 .00 682.56 682.5607/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 POSTAGE 100-10-52110-211 .00 10.19 10.1907/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 BADGER SCHOOL 100-10-52120-290 .00 50.00 50.0007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-10-52110-870 .00 51.70 51.7007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SSL CERT 100-02-51400-211 .00 335.87 335.8707/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 CIVIC LUNCH 100-02-51500-290 .00 24.62 24.6207/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 POSTAGE 275-00-56710-790 .00 6.70 6.7007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 TAPESTRY 275-00-56710-790 .00 6.95 6.9507/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 275-00-56710-310 .00 3.13 3.1307/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 JOHN BOAT 100-30-55400-341 .00 32.82 32.8207/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-20-53100-310 .00 7.99 7.9907/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 POSTAGE 100-20-53100-291 .00 7.90 7.9007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 CAMCORDER 100-20-53100-310 .00 40.99 40.9907/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 PAPER 100-20-53100-310 .00 40.79 40.7907/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 IRONWORKERGEAR 610-40-53740-359 .00 131.88 131.8807/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 GREET CARDS 100-20-53100-310 .00 11.59 11.5907/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 POSTAGE 100-20-53100-291 .00 6.70 6.7007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-30-55300-340 .00 59.67 59.6707/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 PERMITS 100-30-55200-505 .00 303.85 303.8507/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-30-55300-340 .00 208.41 208.4107/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 Supplies 100-30-55300-340 .00 30.28 30.2807/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 FISHING 100-30-55300-340 .00 58.86 58.8607/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 AD 100-30-55300-340 .00 89.60 89.60

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 2Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

07/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 GRILL 100-30-55400-351 .00 347.47 347.4707/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-30-55300-340 .00 31.00 31.0007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-30-55300-340 .00 300.65 300.6507/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-30-55300-293 .00 728.52 728.5207/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-30-55300-340 .00 52.95 52.9507/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 AMERICAN RED CROSS 211-30-55300-290 .00 252.00 252.0007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 WALMART - OFFICE SUPPLIES 100-30-55300-340 .00 26.37 26.3707/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 SUPPLIES 100-30-55300-293 .00 467.36 467.3607/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 WALMART - OFFICE SUPPLIES 100-30-55300-340 .00 75.23 75.2307/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 WALMART - OFFICE SUPPLIES 100-30-55300-340 .00 76.60 76.6007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 WALMART - OFFICE SUPPLIES 100-30-55300-340 .00 81.19 81.1907/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 DOLLAR TREE-SUPPLIES 100-30-55300-340 .00 29.00 29.0007/18 07/13/2018 156715 20473 CARDMEMBER SE 4798510058 WALMART - OFFICE SUPPLIES 100-30-55300-340 .00 46.54 46.54

Total 156715: .00 5,582.50

15671607/18 07/13/2018 156716 20591 CLEMMONS, ANG 180713 CAF CAFE REIMB 100-00-21000-928 .00 496.64 496.64

Total 156716: .00 496.64

15671707/18 07/13/2018 156717 20502 COLUMBIA COUNT 2400056000 FAIR BOARD 240-00-56000-710 .00 2,000.00 2,000.00

Total 156717: .00 2,000.00

15671807/18 07/13/2018 156718 21405 IBA MANHOLE & R 3344 REBUID CHIMNEYS 620-55-53610-820 .00 20,000.00 20,000.00 18-620S0107/18 07/13/2018 156718 21405 IBA MANHOLE & R 3344 REBUILD CHIMNEYS ON 4 STO 100-20-53441-380 .00 6,425.00 6,425.00

Total 156718: .00 26,425.00

15671907/18 07/13/2018 156719 21527 JOURNAL SENTIN 1110435-6-1 ADVER 240-00-56000-296 .00 3,300.00 3,300.00

Total 156719: .00 3,300.00

15672007/18 07/13/2018 156720 1143 KWIK TRIP EXTEN NP53667137 FUEL - PARKS 100-30-55400-342 .00 2,150.44 2,150.44

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 3Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

07/18 07/13/2018 156720 1143 KWIK TRIP EXTEN NP53667388 FUEL - WATER 610-40-53720-221 .00 1,130.36 1,130.3607/18 07/13/2018 156720 1143 KWIK TRIP EXTEN NP53667880 FUEL - POLICE 100-10-52120-342 .00 3,784.98 3,784.9807/18 07/13/2018 156720 1143 KWIK TRIP EXTEN NP53667987 FUEL - DPW 100-20-53311-342 .00 5,183.71 5,183.7107/18 07/13/2018 156720 1143 KWIK TRIP EXTEN NP53668047 FUEL - FIRE 100-15-52220-342 .00 824.28 824.2807/18 07/13/2018 156720 1143 KWIK TRIP EXTEN NP53668049 FUEL - WWTP 620-55-53610-342 .00 981.02 981.02

Total 156720: .00 14,054.79

15672107/18 07/13/2018 156721 99002018 LUCAS SHAW 180711 CITATION REFUND 100-45-45110-000 .00 147.82 147.82

Total 156721: .00 147.82

15672207/18 07/13/2018 156722 22248 PORTAGE WATER 9.03747.00 1 SPLASH PAD BATHROOM CON 100-30-55400-222 .00 93.92 93.92

Total 156722: .00 93.92

15672307/18 07/13/2018 156723 99002018 ROGELIO ARELLA AC7542312 CITATION REFUND 100-45-45110-000 .00 124.00 124.00

Total 156723: .00 124.00

15672407/18 07/13/2018 156724 22778 SUPERIOR CHEMI 194696 CLEANING SUPPLIES 100-02-51600-340 .00 331.75 331.75

Total 156724: .00 331.75

15672507/18 07/13/2018 156725 99002018 SYLVIA BISSONET 180711 BISS CITATION REFUND 100-45-45110-000 .00 193.00 193.00

Total 156725: .00 193.00

15672607/18 07/13/2018 156726 99602018 TERRYTOWN PLU 18-19 RIGHT OF WAY DEPOSIT 100-00-23000-939 .00 1,000.00 1,000.00

Total 156726: .00 1,000.00

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 4Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

15672707/18 07/13/2018 156727 99002018 TREVOR MEISEL 180711-MEI CITATION REFUND 100-45-45110-000 .00 22.97 22.97

Total 156727: .00 22.97

15672807/18 07/13/2018 156728 1670 U S POSTAL SERV 180710 STAMPS 230-00-55110-291 .00 100.00 100.00

Total 156728: .00 100.00

15672907/18 07/13/2018 156729 24613 WI DEPT. OF TRAN 180713 SUSPEND REFUSE 100-45-45110-000 .00 15.00 15.00

Total 156729: .00 15.00

15673007/18 07/13/2018 156730 24767 WWOA 18 WWOA C REGISTRATION- D. HORNISCH 620-55-53610-290 .00 195.00 195.00

Total 156730: .00 195.00

15673107/18 07/13/2018 156731 24893 WYOCENA AUTO 1807 REFUN CUP REFUND 100-46-46180-000 .00 200.00 200.0007/18 07/13/2018 156731 24893 WYOCENA AUTO 1807 REFUN CUP REFUND 100-00-21000-935 .00 30.00 30.00

Total 156731: .00 230.00

15673407/18 07/20/2018 156734 20078 AMERICAN FAMIL 458261 AFLAC 100-00-21000-926 .00 951.40 951.4007/18 07/20/2018 156734 20078 AMERICAN FAMIL 458261 AFLAC 225-00-21000-926 .00 16.14 16.14

Total 156734: .00 967.54

15673507/18 07/20/2018 156735 24832 D & D PRODUCTS, 218206 6 GAL FUEL TANK PORTABLE 100-30-55400-341 .00 283.02 283.02

Total 156735: .00 283.02

15673607/18 07/20/2018 156736 20873 DODD, RICHARD 1804 WAUW MILEAGE 100-01-51110-290 .00 103.55 103.55

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 5Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

07/18 07/20/2018 156736 20873 DODD, RICHARD 1806 APPLE MILEAGE 100-01-51110-290 .00 99.83 99.8307/18 07/20/2018 156736 20873 DODD, RICHARD 1806 MADIS MILEAGE 100-01-51110-790 .00 40.06 40.0607/18 07/20/2018 156736 20873 DODD, RICHARD 1807 FORT REGISTRATION 100-01-51110-790 .00 30.00 30.00

Total 156736: .00 273.44

15673707/18 07/20/2018 156737 24896 ESO SOLUTIONS I 7597 LICENSE 100-15-52210-211 .00 120.00 120.0007/18 07/20/2018 156737 24896 ESO SOLUTIONS I 7597 SUPPORT 100-15-52210-211 .00 675.00 675.00

Total 156737: .00 795.00

15673807/18 07/20/2018 156738 99402018 JULIE KRUEGER REFUND 10 REFUND 610-00-11000-001 .00 16.87 16.87

Total 156738: .00 16.87

15673907/18 07/20/2018 156739 21824 MARTIN, RONALD 1807 SAFET SAFETY SHOES 100-20-53311-293 .00 59.99 59.99

Total 156739: .00 59.99

15674007/18 07/20/2018 156740 22212 PORTAGE AREA C 14861 TASTE OF PORTAGE 240-00-56000-710 .00 4,000.00 4,000.00

Total 156740: .00 4,000.00

15674107/18 07/20/2018 156741 22350 REGISTRATION FE 1807 TRANS PLATE TRANSER VIN 9467 100-10-52120-341 .00 1.00 1.0007/18 07/20/2018 156741 22350 REGISTRATION FE 1807 TRANS PLATE TRANSFER VIN 3376 100-10-52120-341 .00 1.00 1.00

Total 156741: .00 2.00

15674207/18 07/20/2018 156742 22456 RICHARDS, KEVIN 1807 CAFE CAFE 100-00-21000-928 .00 361.10 361.10

Total 156742: .00 361.10

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 6Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

15674307/18 07/20/2018 156743 22727 STAPLES - POLICE 6035517820 OFFICE SUPPLIES 100-10-52110-310 .00 127.54 127.5407/18 07/20/2018 156743 22727 STAPLES - POLICE 6035517820 OFFICE SUPPLIES 100-10-52110-310 .00 62.67 62.67

Total 156743: .00 190.21

15674407/18 07/20/2018 156744 2013 TRACTOR SUPPLY 6035301202 EZ FLOW ALUM 100-15-52220-390 .00 14.99 14.9907/18 07/20/2018 156744 2013 TRACTOR SUPPLY 6035301202 SUPPLIES 610-40-53750-341 .00 57.98 57.98

Total 156744: .00 72.97

15674507/18 07/20/2018 156745 24503 VILLAGE OF ENDE 18 JAN-JUN JAN-JUNE 100-45-45115-000 .00 2,419.00 2,419.00

Total 156745: .00 2,419.00

15674607/18 07/20/2018 156746 24756 WISCONSIN PARK 18 WPRA SI GREAT AMERICA TICKETS 7/1 - 100-46-46752-000 .00 75.00 75.00

Total 156746: .00 75.00

15674707/18 07/27/2018 156747 99302018 AKERS, AMANDA 180727-AKE PROGRAM CANCELLATION 100-46-46751-000 .00 25.00 25.00

Total 156747: .00 25.00

15674807/18 07/27/2018 156748 99302018 BOCINSKY, LAURE 180727-BOC PROGRAM CANCELLATION 100-46-46751-000 .00 25.00 25.00

Total 156748: .00 25.00

15674907/18 07/27/2018 156749 20514 COLUMBIA CO. RE WELCOME RECORDING FEES 270-00-56710-790 .00 30.00 30.00

Total 156749: .00 30.00

15675007/18 07/27/2018 156750 99302018 DAHL, MEGAN 180724-DAH PROGRAM CANCELLATION 100-46-46751-000 .00 25.00 25.00

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 7Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

Total 156750: .00 25.00

15675107/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 100-00-21000-913 .00 2,321.98 2,321.9807/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 100-00-21000-930 .00 2,910.75 2,910.7507/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 211-00-21000-913 .00 2.00 2.0007/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 211-00-21000-930 .00 .16 .1607/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 225-00-21000-913 .00 27.69 27.6907/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 225-00-21000-930 .00 25.95 25.9507/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 230-00-21000-913 .00 220.00 220.0007/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 230-00-21000-930 .00 234.23 234.2307/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 275-00-21000-913 .00 54.94 54.9407/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 275-00-21000-930 .00 35.91 35.9107/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 610-00-21000-913 .00 174.00 174.0007/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 610-00-21000-930 .00 211.01 211.0107/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 620-00-21000-913 .00 222.00 222.0007/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 620-00-21000-930 .00 264.68 264.6807/18 07/27/2018 156751 20809 DELTA DENTAL PL 1188092 DENTAL 100-00-21000-930 .00 86.52 86.52

Total 156751: .00 6,791.82

15675207/18 07/27/2018 156752 99302018 DOPSON, ASHLEY 180727-DOP FACILITY RESERVATION CANC 100-46-46720-000 .00 42.20 42.20

Total 156752: .00 42.20

15675307/18 07/27/2018 156753 99302018 HOMAN, KATHLEE 180724-HOM PROGRAM CANCELLATION 100-46-46751-000 .00 43.00 43.00

Total 156753: .00 43.00

15675407/18 07/27/2018 156754 99302018 HOWLAND, BILL 180727-HO PROGRAM CANCELLATION 100-46-46751-000 .00 25.00 25.00

Total 156754: .00 25.00

15675507/18 07/27/2018 156755 21498 JOHN DEERE FINA 70107-29978 MISC PARTS #89 & #90 100-30-55400-341 .00 750.94 750.94

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 8Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

Total 156755: .00 750.94

15675607/18 07/27/2018 156756 99302018 KREISER, ELIZABE 180724-KREI PROGRAM CANCELLATION 100-46-46751-000 .00 25.00 25.00

Total 156756: .00 25.00

15675707/18 07/27/2018 156757 21936 MOE, MARIE A. 18 IIMC REI REIMBURSEMENT- MILEAGE 100-02-51400-290 .00 180.00 180.0007/18 07/27/2018 156757 21936 MOE, MARIE A. 18 IIMC REI REIMBURSEMENT- HOTEL 100-02-51400-290 .00 741.51 741.5107/18 07/27/2018 156757 21936 MOE, MARIE A. 18 MASTER REIMBURSEMENT- HOTEL 100-02-51400-790 .00 328.00 328.00

Total 156757: .00 1,249.51

15675807/18 07/27/2018 156758 22093 OUR WISCONSIN 2078 1/4 PAGE AD 240-00-56000-296 .00 986.00 986.00

Total 156758: .00 986.00

15675907/18 07/27/2018 156759 99302018 PARK REFUND 180727-ZHE PROGRAM CANCELLATION 100-46-46751-000 .00 25.00 25.00

Total 156759: .00 25.00

15676007/18 07/27/2018 156760 22155 PETTY CASH 1807 POLIC POSTAGE 100-10-52110-340 .00 92.23 92.23

Total 156760: .00 92.23

15676107/18 07/27/2018 156761 22176 PIXLER, DUAINE M 180724 CAF CAFE REIMB 100-00-21000-928 .00 200.00 200.00

Total 156761: .00 200.00

15676207/18 07/27/2018 156762 22295 PULSFUS, DANIEL 18 SEMINAR MILEAGE 100-03-51200-290 .00 85.02 85.0207/18 07/27/2018 156762 22295 PULSFUS, DANIEL 18 SEMINAR MEALS 100-03-51200-290 .00 52.00 52.0007/18 07/27/2018 156762 22295 PULSFUS, DANIEL 18 SEMINAR HOTEL 100-03-51200-290 .00 34.00- 34.00-

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 9Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

Total 156762: .00 103.02

15676307/18 07/27/2018 156763 99002018 TOSER, JAY 180723-TOS CITATION REFUND 100-45-45110-000 .00 98.80 98.80

Total 156763: .00 98.80

15676407/18 07/27/2018 156764 24533 WALMART COMMU 6032202000 SUPPLIES 100-10-52110-340 .00 28.96 28.9607/18 07/27/2018 156764 24533 WALMART COMMU 6032202000 SUPPLIES 100-10-52120-340 .00 23.52 23.5207/18 07/27/2018 156764 24533 WALMART COMMU 6032202000 SUPPLIES 100-10-52140-340 .00 17.92 17.9207/18 07/27/2018 156764 24533 WALMART COMMU 6032202000 SUPPLIES 100-01-51110-340 .00 3.22 3.22

Total 156764: .00 73.62

15676507/18 07/27/2018 156765 24866 WI HOTEL & LODG 9437 DIGITAL BILLBOARD 240-00-56000-296 .00 290.00 290.00

Total 156765: .00 290.00

15677008/18 08/03/2018 156770 20371 BOND TRUST SER 40739 BONDS SERIES 2016A 100-02-51500-590 .00 227.50 227.5008/18 08/03/2018 156770 20371 BOND TRUST SER 40739 BONDS SERIES 2016A 218-00-56000-590 .00 4.67 4.6708/18 08/03/2018 156770 20371 BOND TRUST SER 40739 BONDS SERIES 2016A 219-00-56000-590 .00 12.83 12.8308/18 08/03/2018 156770 20371 BOND TRUST SER 40739 BONDS SERIES 2016A 620-55-53610-590 .00 105.00 105.00

Total 156770: .00 350.00

15677108/18 08/03/2018 156771 20519 COLUMBIA COUNT 1806 PORT COURT FEES 100-45-45110-000 .00 2,713.95 2,713.95

Total 156771: .00 2,713.95

15677208/18 08/03/2018 156772 99002018 COTTLE, DENISE 180731 RES RESTITUTION 100-45-45110-000 .00 50.00 50.00

Total 156772: .00 50.00

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 10Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

15677308/18 08/03/2018 156773 20816 DEPARTMENT OF 1807 SDC F SDC FEES 100-45-45110-000 .00 464.00 464.00

Total 156773: .00 464.00

15677408/18 08/03/2018 156774 21146 GENERAL ENGINE 18-21 501 E RIGHT OF WAY DEPOSIT 100-00-23000-939 .00 1,000.00 1,000.0008/18 08/03/2018 156774 21146 GENERAL ENGINE I11-271-1805 COMMERCIAL (5) 225-20-52400-228 .00 943.00 943.0008/18 08/03/2018 156774 21146 GENERAL ENGINE I11-271-1805 RESIDENTIAL (14) 225-20-52400-228 .00 1,063.00 1,063.00

Total 156774: .00 3,006.00

15677508/18 08/03/2018 156775 99602018 GOCKE, JUNE 180801-GOC RIGHT OF WAY DEPOSIT 100-00-23000-939 .00 1,000.00 1,000.00

Total 156775: .00 1,000.00

15677608/18 08/03/2018 156776 99302018 GORDON, SARAH 180802-GOR PROGRAM CANCELLATION 211-46-46751-000 .00 33.00 33.00

Total 156776: .00 33.00

15677708/18 08/03/2018 156777 99302018 KARL, DENISE 180802-KAR PROGRAM CANCELLATION 100-46-46751-000 .00 75.00 75.00

Total 156777: .00 75.00

15677808/18 08/03/2018 156778 99302018 KOWALSKI, SARA 180802-KOW PROGRAM CANCELLATION 211-46-46751-000 .00 43.00 43.00

Total 156778: .00 43.00

15677908/18 08/03/2018 156779 99002018 KWIK TRIP NORTH 180731 RES RESTITUTION 100-45-45110-000 .00 3.13 3.13

Total 156779: .00 3.13

15678008/18 08/03/2018 156780 99002018 MARKET BASKET 180731-MAR RESTITUTION 100-45-45110-000 .00 20.00 20.00

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 11Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

Total 156780: .00 20.00

15678108/18 08/03/2018 156781 21818 MARQUETTE COU 1806 ENDVR COUNTY SHARE CT 100-45-45115-000 .00 80.00 80.00

Total 156781: .00 80.00

15678208/18 08/03/2018 156782 99302018 MYERS, LAURA 180802-MYE PROGRAM CANCELLATION 211-46-46751-000 .00 33.00 33.00

Total 156782: .00 33.00

15678308/18 08/03/2018 156783 22200 POMEROY, DENNI 18 DARE RE DARE CONFERENCE REIM 100-10-52120-290 .00 42.99 42.99

Total 156783: .00 42.99

15678408/18 08/03/2018 156784 20787 SCOTT DAVIS DBA 1808 JULY 245-00-56720-241 .00 3,000.00 3,000.00

Total 156784: .00 3,000.00

15678508/18 08/03/2018 156785 22765 STATE OF WISCO 1806 ENDVR STATE SHARE CT FINES 100-45-45115-000 .00 238.90 238.9008/18 08/03/2018 156785 22765 STATE OF WISCO 1806 PORT STATE SHARE CT FINES 100-45-45110-000 .00 5,876.22 5,876.22

Total 156785: .00 6,115.12

15678608/18 08/03/2018 156786 24899 TULLY, JEREMY B 180803 UNIF UNIFORM 100-10-52120-133 .00 400.00 400.00

Total 156786: .00 400.00

15678708/18 08/03/2018 156787 1836 US POSTAL SERVI 1808 POSTAGE METER REFILL #439 610-40-53760-291 .00 1,500.00 1,500.00

Total 156787: .00 1,500.00

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 12Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Check Check Vendor Invoice Description Invoice Discount Invoice Check Job NumberPeriod Issue Date Number Number Payee Number GL Account Taken Amount Amount

15678808/18 08/03/2018 156788 99002018 WAL-MART 180731-RES RESTITUTION 100-45-45110-000 .00 78.34 78.34

Total 156788: .00 78.34

15678908/18 08/03/2018 156789 24758 WRWA TECHNOLO 1809 UTILIT TRAINING BORTZ 610-40-53763-290 .00 100.00 100.00

Total 156789: .00 100.00

91718007/18 07/27/2018 917180 24680 WIRESTAT-COMM 180630 PAY STATE 100-00-21000-907 .00 6,437.99 6,437.99 M07/18 07/27/2018 917180 24680 WIRESTAT-COMM 180630 PAY STATE 211-00-21000-907 .00 72.71 72.71 M07/18 07/27/2018 917180 24680 WIRESTAT-COMM 180630 PAY STATE 225-00-21000-907 .00 61.31 61.31 M07/18 07/27/2018 917180 24680 WIRESTAT-COMM 180630 PAY STATE 230-00-21000-907 .00 355.70 355.70 M07/18 07/27/2018 917180 24680 WIRESTAT-COMM 180630 PAY STATE 275-00-21000-907 .00 55.48 55.48 M07/18 07/27/2018 917180 24680 WIRESTAT-COMM 180630 PAY STATE 610-00-21000-907 .00 458.79 458.79 M07/18 07/27/2018 917180 24680 WIRESTAT-COMM 180630 PAY STATE 620-00-21000-907 .00 606.98 606.98 M

Total 917180: .00 8,048.96

Grand Totals: .00 102,108.96

Summary by General Ledger Account Number

GL Account Debit Credit Proof

1000021000901 34.00 58,717.89- 58,683.89-100-00-21000-907 6,437.99 .00 6,437.99100-00-21000-913 2,321.98 .00 2,321.98100-00-21000-926 951.40 .00 951.40100-00-21000-928 1,057.74 .00 1,057.74100-00-21000-930 2,997.27 .00 2,997.27100-00-21000-935 30.00 .00 30.00100-00-23000-939 3,000.00 .00 3,000.00100-01-51110-290 203.38 .00 203.38100-01-51110-340 3.22 .00 3.22

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 13Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Account Debit Credit Proof

100-01-51110-790 70.06 .00 70.06100-02-51400-211 335.87 .00 335.87100-02-51400-290 1,131.51 .00 1,131.51100-02-51400-790 677.00 .00 677.00100-02-51500-290 24.62 .00 24.62100-02-51500-590 227.50 .00 227.50100-02-51600-340 331.75 .00 331.75100-03-51200-290 137.02 34.00- 103.02100-10-52110-211 10.19 .00 10.19100-10-52110-310 190.21 .00 190.21100-10-52110-340 121.19 .00 121.19100-10-52110-870 51.70 .00 51.70100-10-52120-133 400.00 .00 400.00100-10-52120-290 365.93 .00 365.93100-10-52120-340 23.52 .00 23.52100-10-52120-341 684.56 .00 684.56100-10-52120-342 3,784.98 .00 3,784.98100-10-52140-340 17.92 .00 17.92100-15-52210-211 795.00 .00 795.00100-15-52220-342 824.28 .00 824.28100-15-52220-390 14.99 .00 14.99100-15-52230-390 32.63 .00 32.63100-20-53100-291 14.60 .00 14.60100-20-53100-310 101.36 .00 101.36100-20-53311-293 59.99 .00 59.99100-20-53311-342 5,183.71 .00 5,183.71100-20-53441-380 6,425.00 .00 6,425.00100-30-55200-505 303.85 .00 303.85100-30-55300-293 1,195.88 .00 1,195.88100-30-55300-340 1,166.35 .00 1,166.35100-30-55400-222 93.92 .00 93.92100-30-55400-341 1,066.78 .00 1,066.78100-30-55400-342 2,150.44 .00 2,150.44100-30-55400-351 347.47 .00 347.47100-45-45110-000 10,030.03 .00 10,030.03100-45-45115-000 2,737.90 .00 2,737.90100-46-46180-000 200.00 .00 200.00100-46-46720-000 42.20 .00 42.20100-46-46751-000 268.00 .00 268.00100-46-46752-000 75.00 .00 75.00

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 14Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Account Debit Credit Proof

2110021000901 .00 435.87- 435.87-211-00-21000-907 72.71 .00 72.71211-00-21000-913 2.00 .00 2.00211-00-21000-930 .16 .00 .16211-30-55300-290 252.00 .00 252.00211-46-46751-000 109.00 .00 109.00

2180021000901 .00 4.67- 4.67-218-00-56000-590 4.67 .00 4.67

2190021000901 .00 12.83- 12.83-219-00-56000-590 12.83 .00 12.83

2250021000901 .00 2,137.09- 2,137.09-225-00-21000-907 61.31 .00 61.31225-00-21000-913 27.69 .00 27.69225-00-21000-926 16.14 .00 16.14225-00-21000-930 25.95 .00 25.95225-20-52400-228 2,006.00 .00 2,006.00

2300021000901 .00 909.93- 909.93-230-00-21000-907 355.70 .00 355.70230-00-21000-913 220.00 .00 220.00230-00-21000-930 234.23 .00 234.23230-00-55110-291 100.00 .00 100.00

2400021000901 .00 10,576.00- 10,576.00-240-00-56000-296 4,576.00 .00 4,576.00240-00-56000-710 6,000.00 .00 6,000.00

2450021000901 .00 3,000.00- 3,000.00-245-00-56720-241 3,000.00 .00 3,000.00

2700021000901 .00 30.00- 30.00-270-00-56710-790 30.00 .00 30.00

2750021000901 .00 163.11- 163.11-275-00-21000-907 55.48 .00 55.48275-00-21000-913 54.94 .00 54.94275-00-21000-930 35.91 .00 35.91275-00-56710-310 3.13 .00 3.13275-00-56710-790 13.65 .00 13.65610-00-11000-001 16.87 .00 16.87

6100021000901 .00 3,780.89- 3,780.89-610-00-21000-907 458.79 .00 458.79610-00-21000-913 174.00 .00 174.00610-00-21000-930 211.01 .00 211.01610-40-53720-221 1,130.36 .00 1,130.36

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 15Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Account Debit Credit Proof

610-40-53740-359 131.88 .00 131.88610-40-53750-341 57.98 .00 57.98610-40-53760-291 1,500.00 .00 1,500.00610-40-53763-290 100.00 .00 100.00

6200021000901 .00 22,374.68- 22,374.68-620-00-21000-907 606.98 .00 606.98620-00-21000-913 222.00 .00 222.00620-00-21000-930 264.68 .00 264.68620-55-53610-290 195.00 .00 195.00620-55-53610-342 981.02 .00 981.02620-55-53610-590 105.00 .00 105.00620-55-53610-820 20,000.00 .00 20,000.00

Grand Totals: 102,176.96 102,176.96- .00

Dated: ______________________________________________________

Mayor: ______________________________________________________

City Council: ______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

City Recorder: _____________________________________________________

M = Manual Check, V = Void Check

City of Portage Check Register - PD DETAIL Page: 16Check Issue Dates: 7/13/2018 - 8/3/2018 Aug 02, 2018 01:39PM

GL Account Debit Credit Proof

Report Criteria:Report type: GL detailCheck.Check number = 156714-156789,917178-917182Check.Type = {<>} "Adjustment"

M = Manual Check, V = Void Check

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 1Posting period: 08/18 Aug 02, 2018 03:10PM

20033 1STAYD CORPORATIONTotal 1STAYD CORPORATION:

137.5820035 24 HOUR HOME COMFORT SERVICES

Total 24 HOUR HOME COMFORT SERVICES:23.95

20039 5 ALARMTotal 5 ALARM:

80.0020041 A-1 EXCAVATING, INC.

Total A-1 EXCAVATING, INC.:398,328.96

20050 ACCURATE APPRAISAL, LLCTotal ACCURATE APPRAISAL, LLC:

4,350.0020060 ADAMS-COLUMBIA ELECTRIC COOP

Total ADAMS-COLUMBIA ELECTRIC COOP:36.71

20070 ADVANTAGE LOCK & KEYTotal ADVANTAGE LOCK & KEY:

125.0020110 ALLIANT ENERGY20112 ALLIANT ENERGY

Total ALLIANT ENERGY:34,773.49

20119 AMAZONTotal AMAZON:

1,573.9420126 AMERICAN FASTENER

Total AMERICAN FASTENER:246.02

20142 AMERICAN RED CROSS-HEALTH&SAFETotal AMERICAN RED CROSS-HEALTH&SAFE:

1,015.0020158 AQUACHEM OF AMERICA INC.

Total AQUACHEM OF AMERICA INC.:2,340.00

180 ARAMARK UNIFORM SERVICESTotal ARAMARK UNIFORM SERVICES:

812.8920165 ARBOR GREEN, INC

Total ARBOR GREEN, INC:323.30

20164 ARBORCARE PROS LLCTotal ARBORCARE PROS LLC:

120.0024878 ARMS UNLIMITED

Total ARMS UNLIMITED:13,500.00

24817 ATIS ELEVATOR INSPECTIONS LLCTotal ATIS ELEVATOR INSPECTIONS LLC:

71.5024891 B & M TECHNICAL SERVICES, INC.

Total B & M TECHNICAL SERVICES, INC.:2,078.72

20274 BASSETT MECHANICALTotal BASSETT MECHANICAL:

370.00

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 2Posting period: 08/18 Aug 02, 2018 03:10PM

20282 BAYCOM INC.Total BAYCOM INC.:

182.5120288 BEAR GRAPHICS, INC.

Total BEAR GRAPHICS, INC.:350.26

20297 BELCO VEHICLE SOLUTIONSTotal BELCO VEHICLE SOLUTIONS:

200.2020327 BIG O'S TRAILERS, INC

Total BIG O'S TRAILERS, INC:100.46

20360 BOBCAT OF MADISON INCTotal BOBCAT OF MADISON INC:

87.9420421 BRUCE EQUIPMENT, INC

Total BRUCE EQUIPMENT, INC:2,422.45

24894 BTU MANAGEMENT, INC.Total BTU MANAGEMENT, INC.:

177.1520471 CAPITAL NEWSPAPERS

Total CAPITAL NEWSPAPERS:731.34

10049 CAREW CONCRETE & SUPPLY CO.Total CAREW CONCRETE & SUPPLY CO.:

492.00313 CARGILL INC-SALT DIVISION

Total CARGILL INC-SALT DIVISION:13,253.85

20521 CDW GOVERNMENT INC.Total CDW GOVERNMENT INC.:

423.1220529 CENTURY LINK

Total CENTURY LINK:47.79

20533 CENTURY SPRINGS BOTTLING COTotal CENTURY SPRINGS BOTTLING CO:

444.8020542 CHARTER COMMUNICATIONS

Total CHARTER COMMUNICATIONS:1,259.41

20553 CHIEF/LAW ENFORCENMENT SUPPLYTotal CHIEF/LAW ENFORCENMENT SUPPLY:

156.2920565 CINTAS CORPORATION #446

Total CINTAS CORPORATION #446:278.95

20506 COLUMBIA COUNTY HEALTH &Total COLUMBIA COUNTY HEALTH &:

45.0020507 COLUMBIA COUNTY HIGHWAY

Total COLUMBIA COUNTY HIGHWAY:210.89

20517 COLUMBIA COUNTY SOLID WASTETotal COLUMBIA COUNTY SOLID WASTE:

130.00365 CORE & MAIN

Total CORE & MAIN:3,157.51

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 3Posting period: 08/18 Aug 02, 2018 03:10PM

20651 COUNTRY PLUMBER, INCTotal COUNTRY PLUMBER, INC:

710.0020657 CRANE ENGINEERING SALES INC

Total CRANE ENGINEERING SALES INC:3,038.75

20661 CRAWFORD OIL CO., INC.Total CRAWFORD OIL CO., INC.:

.0020712 CT LABORATORIES, LLC

Total CT LABORATORIES, LLC:382.00

20780 DAVE JONES INC.Total DAVE JONES INC.:

240.0020788 DAVIS CONSTRUCTION CO

Total DAVIS CONSTRUCTION CO:330.00

20794 DEAN CLINICTotal DEAN CLINIC:

46.0020824 DEPT. OF EMPLOYEE TRUST FUNDS

Total DEPT. OF EMPLOYEE TRUST FUNDS:111,102.48

20834 DESIGN 1 APPARELTotal DESIGN 1 APPAREL:

495.6024865 DH WIRELESS SOLUTIONS

Total DH WIRELESS SOLUTIONS:1,025.05

20838 DIAMOND VOGEL PAINT CENTERTotal DIAMOND VOGEL PAINT CENTER:

980.00370 DIGGERS HOTLINE INC

Total DIGGERS HOTLINE INC:182.70

24073 DIVINE SAVIOR HEALTHCARETotal DIVINE SAVIOR HEALTHCARE:

1,400.0020869 DNR

Total DNR:8.25

20919 EAGLE ENGRAVINGTotal EAGLE ENGRAVING:

76.2520940 EHLERS INVESTMENT PARTNERS

Total EHLERS INVESTMENT PARTNERS:7,218.75

20949 ELECTION SYSTEMS & SOFTWARETotal ELECTION SYSTEMS & SOFTWARE:

75.0020946 ELECTRIC ONE

Total ELECTRIC ONE:515.04

20961 EMERGENCY COMMUNICATION SYSTEMTotal EMERGENCY COMMUNICATION SYSTEM:

1,346.9820985 ENVIROTECH EQUIPMENT CO

Total ENVIROTECH EQUIPMENT CO:367.18

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 4Posting period: 08/18 Aug 02, 2018 03:10PM

24898 ESS BROTHERS AND SONS, INC.Total ESS BROTHERS AND SONS, INC.:

1,000.0021018 FAHRNER ASPHALT SEALERS, LLC

Total FAHRNER ASPHALT SEALERS, LLC:37,230.00

21027 FASTENAL COMPANYTotal FASTENAL COMPANY:

5.59403 FIRE-RESCUE SUPPLY LLC

Total FIRE-RESCUE SUPPLY LLC:237.50

405 FREEDOM CARPETING INCTotal FREEDOM CARPETING INC:

740.0921108 FRONTIER ONLINE

Total FRONTIER ONLINE:2,074.86

21119 GALLS, LLCTotal GALLS, LLC:

1,924.2321146 GENERAL ENGINEERING COMPANY

Total GENERAL ENGINEERING COMPANY:4,327.00

21152 GERBER LEISURE PRODUCTS, INC.Total GERBER LEISURE PRODUCTS, INC.:

1,579.0021190 GRAINGER

Total GRAINGER:251.75

24849 H & K SPORTS FIELDSTotal H & K SPORTS FIELDS:

24,499.9821241 H & M CONTRACTING LLC

Total H & M CONTRACTING LLC:347.14

21249 HACH COMPANYTotal HACH COMPANY:

.0021269 HARDER CORP

Total HARDER CORP:301.20

21293 HAWKINS INC.Total HAWKINS INC.:

3,985.8121346 HINZE, RANDALL L.

Total HINZE, RANDALL L.:10.90

21352 HOHL'S FARM SUPPLYTotal HOHL'S FARM SUPPLY:

442.0021353 HOLIDAY WHOLESALE

Total HOLIDAY WHOLESALE:1,343.85

21452 I&S LANDSCAPING SUPPLIESTotal I&S LANDSCAPING SUPPLIES:

167.4021404 I.A.M. DAIRY DISTRIBUTING LLC

Total I.A.M. DAIRY DISTRIBUTING LLC:560.88

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 5Posting period: 08/18 Aug 02, 2018 03:10PM

21429 INGRAM LIBRARY SERVICESTotal INGRAM LIBRARY SERVICES:

1,030.7321470 JEFFERSON FIRE & SAFETY, INC.

Total JEFFERSON FIRE & SAFETY, INC.:350.00

24835 JF AHERNTotal JF AHERN:

21,454.0021525 JOURNAL COMMUNICATIONS

Total JOURNAL COMMUNICATIONS:2,500.00

21759 L.W. ALLEN, LLCTotal L.W. ALLEN, LLC:

276.4221674 LARK UNIFORM, INC.

Total LARK UNIFORM, INC.:240.25

21730 LMS CONSTRUCTION INCTotal LMS CONSTRUCTION INC:

48,257.2421778 MADISON COLLEGE

Total MADISON COLLEGE:350.00

1318 MARTELLE WATER TREATMENTTotal MARTELLE WATER TREATMENT:

498.4021903 MID-STATE EQUIPMENT INC.

Total MID-STATE EQUIPMENT INC.:68.08

21899 MIDWEST IMAGING SOLUTIONSTotal MIDWEST IMAGING SOLUTIONS:

241.9610015 MIDWEST METER INC

Total MIDWEST METER INC:343.85

21906 MIDWEST TAPETotal MIDWEST TAPE:

244.0010021 MIDWEST TESTING LLC

Total MIDWEST TESTING LLC:6,935.00

21918 MILLER & MILLER LLCTotal MILLER & MILLER LLC:

3,312.0021912 MILLER-BRADFORD & RISBERG INC

Total MILLER-BRADFORD & RISBERG INC:419.78

24879 MOOERS PRODUCTS, INC.Total MOOERS PRODUCTS, INC.:

5,680.801621 MUNICIPAL WELL & PUMP

Total MUNICIPAL WELL & PUMP:420.00

21974 MZ CONSTRUCTION, INC.Total MZ CONSTRUCTION, INC.:

166,383.0021978 NAPA AUTO PARTS

Total NAPA AUTO PARTS:307.17

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 6Posting period: 08/18 Aug 02, 2018 03:10PM

21999 NATURESWAY LANDSCAPINGTotal NATURESWAY LANDSCAPING:

480.0022001 NEENAH FOUNDRY COMPANY

Total NEENAH FOUNDRY COMPANY:513.16

22017 NEW PIG CORPORATIONTotal NEW PIG CORPORATION:

309.3222035 NORTH CENTRAL LABORATORIES

Total NORTH CENTRAL LABORATORIES:1,331.81

22041 NORTHERN LAKE SERVICE, INCTotal NORTHERN LAKE SERVICE, INC:

248.0022038 NORTHLAND DOOR SYSTEMS INC

Total NORTHLAND DOOR SYSTEMS INC:571.25

22055 NUMMELIN TESTING SERVICESTotal NUMMELIN TESTING SERVICES:

339.0024875 O'DONNELL PAINT SERVICE

Total O'DONNELL PAINT SERVICE:1,200.00

22137 PEPSI COLA COMPANYTotal PEPSI COLA COMPANY:

98.6524892 PIEPER ELECTRIC, INC.

Total PIEPER ELECTRIC, INC.:80,750.00

22197 POLNOW AUTOMOTIVE REPAIRTotal POLNOW AUTOMOTIVE REPAIR:

51.7022241 PORTAGE COMMUNITY SCHOOL DIST.

Total PORTAGE COMMUNITY SCHOOL DIST.:1,944.55

22223 PORTAGE FORD, CHRYLSER, DODGETotal PORTAGE FORD, CHRYLSER, DODGE:

90.8822235 PORTAGE LUMBER

Total PORTAGE LUMBER:635.45

22238 PORTAGE PRINTINGTotal PORTAGE PRINTING:

68.0022248 PORTAGE WATER UTILITY

Total PORTAGE WATER UTILITY:34,787.62

22279 PROFESSIONAL PAVEMENT PRODUCTSTotal PROFESSIONAL PAVEMENT PRODUCTS:

246.7822293 PUBLIC SAFETY CENTER INC

Total PUBLIC SAFETY CENTER INC:31.12

22329 R.A. SMITH NATIONALTotal R.A. SMITH NATIONAL:

12,935.6222362 RENNERT'S FIRE EQUIPMENT

Total RENNERT'S FIRE EQUIPMENT:112.84

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 7Posting period: 08/18 Aug 02, 2018 03:10PM

22366 RETTLER CORPORATIONTotal RETTLER CORPORATION:

3,672.1322508 RUEKERT & MIELKE, INC.

Total RUEKERT & MIELKE, INC.:117.00

22597 SCHULTZ SMALL ENGINETotal SCHULTZ SMALL ENGINE:

637.6922666 SIRCHIE FINGER PRINT

Total SIRCHIE FINGER PRINT:393.76

22680 SOBIEK, STEVETotal SOBIEK, STEVE:

176.5824873 STAPLES CREDIT PLAN - CITY

Total STAPLES CREDIT PLAN - CITY:657.01

24853 STAPLES CREDIT PLAN - WATERTotal STAPLES CREDIT PLAN - WATER:

58.9222743 STENBERG, JASON

Total STENBERG, JASON:109.71

22757 STRAND ASSOCIATES INCTotal STRAND ASSOCIATES INC:

880.0022778 SUPERIOR CHEMICAL INC

Total SUPERIOR CHEMICAL INC:2,053.70

212 THE KRAEMER COMPANYTotal THE KRAEMER COMPANY:

651.6622059 THE O'BRION AGENCY, LLC

Total THE O'BRION AGENCY, LLC:1,593.28

24409 THE UNIFORM SHOPPETotal THE UNIFORM SHOPPE:

64.952011 THERMA-STOR LLC

Total THERMA-STOR LLC:120.13

24895 Topcon Solutions StoreTotal Topcon Solutions Store:

411.8024159 TRECEK AUTOMOTIVE OF

Total TRECEK AUTOMOTIVE OF:166.88

24180 TRUGREENTotal TRUGREEN:

900.0024186 TWO RIVERS SIGNS & DESIGN

Total TWO RIVERS SIGNS & DESIGN:1,105.00

24436 U. S. CELLULARTotal U. S. CELLULAR:

1,496.0524404 ULTRACOM WIRELESS

Total ULTRACOM WIRELESS:556.82

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 8Posting period: 08/18 Aug 02, 2018 03:10PM

24411 UNIQUE MANAGEMENT SERVICES INCTotal UNIQUE MANAGEMENT SERVICES INC:

71.602170 USA BLUE BOOK

Total USA BLUE BOOK:274.91

24497 V&H, INC. - MADISONTotal V&H, INC. - MADISON:

77.3224537 WALSH MARINE PRODUCTS

Total WALSH MARINE PRODUCTS:467.00

30 WALSH'S ACE HARDWARETotal WALSH'S ACE HARDWARE:

861.3224549 WATCH GUARD

Total WATCH GUARD:240.00

24550 WATER TOWER CLEAN & COAT, INC.Total WATER TOWER CLEAN & COAT, INC.:

11,500.0024570 WEAVER AUTO PARTS

Total WEAVER AUTO PARTS:977.37

24589 WELSH, WILLIAMTotal WELSH, WILLIAM:

624.0024630 WI DEPT OF JUSTICE - TIME

Total WI DEPT OF JUSTICE - TIME:426.00

24645 WIESER CONCRETETotal WIESER CONCRETE:

383.0024661 WILL ENTERPRISES

Total WILL ENTERPRISES:2,256.10

24628 WIS DEPT OF TRANSPORTATIONTotal WIS DEPT OF TRANSPORTATION:

12,952.5424724 WISCONSIN POLICY FORUM

Total WISCONSIN POLICY FORUM:48.00

24757 WISCONSIN RETIREMENT SYSTEMTotal WISCONSIN RETIREMENT SYSTEM:

54,017.8824762 WISCONSIN STATE FIRE CHIEFS'

Total WISCONSIN STATE FIRE CHIEFS':118.60

24827 WISCONSIN STATE LAB OF HYGIENETotal WISCONSIN STATE LAB OF HYGIENE:

25.0024701 WISCONSIN SUPREME COURT

Total WISCONSIN SUPREME COURT:40.00

24733 WMCA DISTRICT IVTotal WMCA DISTRICT IV:

130.0024752 WORLD BOOK, INC.

Total WORLD BOOK, INC.:699.00

City of Portage Unpaid Invoice Report - Summary By Vendor Page: 9Posting period: 08/18 Aug 02, 2018 03:10PM

24795 ZIMMERMAN PLUMBING INCTotal ZIMMERMAN PLUMBING INC:

701.13

Total :1,193,800.46

Grand Totals:1,193,800.46

________________________________________From: Daniel Brunt [brunt.daniel@gmail.com]Sent: Monday, July 16, 2018 9:37 AMTo: Rick Dodd; Dan Kremer; Todd KreckmanSubject: Silver Lake fencing

Gentlemen,

I would like to give my input on the removal of the fence at the Silver Lake Beach park. I supportremoving and not replacing the fence area with the exception of the portion that divides the park fromthe Tollison property line. I have not heard of any support for replacing the fence from the neighborsthat I have spoken with. I would appreciate your sharing this email with the members of the CommonCouncil.

Thank you,Dan Brunt

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