P.A.D. ALUMNI CHAPTER OPERATIONS · and establish a successful chapter. Be sure to contact the DAR to learn of any alumni that have expressed an interest in Alumni Chapter involvement

PHI ALPHA DELTA LAW FRATERNITY, INTERNATIONAL • ALUMNI CHAPTER OPERATIONS • PAGE 1

1PHI ALPHA DELTA

LAW FRATERNITY, INTERNATIONAL

345 N. CHARLES STREET • 3RD FLOOR, BALTIMORE, MARYLAND 21201410-347-3118 • 410-347-3119 FAX

WWW.PAD.ORG

COPYRIGHT © 2011 PHI ALPHA DELTA LAW FRATERNITY, INTERNATIONAL

S E R V I C E T O T H E S T U D E N T , T H E S C H O O L ,T H E P R O F E S S I O N , A N D T H E C O M M U N I T Y

P.A.D.ALUMNI CHAPTER

OPERATIONSA LEADERSHIP GUIDE FOR SUCCESS

WITH P.A.D. ALUMNI CHAPTERS

http://www.pad.org

Φ Α ΔPHI ALPHA DELTA LAW FRATERNITY, INTERNATIONAL • ALUMNI CHAPTER OPERATIONS • PAGE 2

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S E R V I C E T O T H E S T U D E N T , T H E S C H O O L ,T H E P R O F E S S I O N , A N D T H E C O M M U N I T Y

“Leadership is the capacity to translate vision into reality.”Warren G. Bennis


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MISSION, MISSION, MISSION, MISSION, MISSION, VISION & CORE VISION & CORE VISION & CORE VISION & CORE VISION & CORE VVVVVALALALALALUESUESUESUESUES

MMMMMissionissionissionissionissionPhi Alpha Delta Law Fraternity, International is a professional law fraternity advancing integrity,

compassion and courage through service to the student, the school, the profession and thecommunity.

VVVVVisionisionisionisionisionWe are the preeminent law fraternity promoting the bonds of fraternalism and we are the leader in

the development and advancement of professional ideals.

CorCorCorCorCore e e e e VVVVValuesaluesaluesaluesaluesBound together by tradition and our common interest in the law, we share these core values:

Integrity, Compassion, Courage, Professionalism, Service, Diversity, and Innovation.

DECLDECLDECLDECLDECLARAARAARAARAARATION OF PURPOSETION OF PURPOSETION OF PURPOSETION OF PURPOSETION OF PURPOSE

The purpose of this Fraternity shall be to form a strong bond uniting students and teachers of thelaw with members of the Bench and Bar in a fraternal fellowship designed to advance the ideals ofliberty and equal justice under law; to stimulate excellence in scholarship; to inspire the virtues ofcompassion and courage; to foster integrity and professional competence; to promote the welfareof its members; and to encourage their moral, intellectual, and cultural advancement; so that each

member may enjoy a lifetime of honorable professional and public service.


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Mission, Vision, Core Valuesand Declaration of Purpose ............................................ 3Foreword ....................................................................... 5Common P.A.D. Abbreviations ...................................... 5

CHAPTER I: GETCHAPTER I: GETCHAPTER I: GETCHAPTER I: GETCHAPTER I: GETTING STTING STTING STTING STTING STARARARARARTEDTEDTEDTEDTEDDeveloping Initial Interest in an Alumni Chapter .......... 6The Charter Meeting ...................................................... 7Chapter By-Laws ............................................................ 8Electronic Opportunities—P.A.D. Connections ................ 8The Reporter .................................................................. 9Chapter Visits ................................................................. 9

CHAPTER II: CHAPTER ORCHAPTER II: CHAPTER ORCHAPTER II: CHAPTER ORCHAPTER II: CHAPTER ORCHAPTER II: CHAPTER ORGANIZGANIZGANIZGANIZGANIZAAAAATIONTIONTIONTIONTIONChapter Officers .......................................................... 10The Chapter Meeting .................................................. 10Chapter Committees .................................................... 11Follow-Through........................................................... 13

CHAPTER III: PROGRAMMING & ACTIVITIESCHAPTER III: PROGRAMMING & ACTIVITIESCHAPTER III: PROGRAMMING & ACTIVITIESCHAPTER III: PROGRAMMING & ACTIVITIESCHAPTER III: PROGRAMMING & ACTIVITIESChapter Programming Guide and Deadlines ................ 14Programming Examples ............................................... 14Organizing a Program .................................................. 15

CHAPTER IVCHAPTER IVCHAPTER IVCHAPTER IVCHAPTER IV: RECR: RECR: RECR: RECR: RECRUITMENTUITMENTUITMENTUITMENTUITMENTWhy Join P.A.D.? ......................................................... 17Recent Graduates ......................................................... 17

CHAPTER CHAPTER CHAPTER CHAPTER CHAPTER VVVVV: LA: LA: LA: LA: LAW CHAPTER RELW CHAPTER RELW CHAPTER RELW CHAPTER RELW CHAPTER RELAAAAATIONSTIONSTIONSTIONSTIONSProfessional Development ............................................ 18Alumni Support for Chapters ....................................... 18Joint Events ................................................................. 18

CHAPTER CHAPTER CHAPTER CHAPTER CHAPTER VI: FINANCESVI: FINANCESVI: FINANCESVI: FINANCESVI: FINANCESInitiation Fees .............................................................. 19Local Dues ................................................................... 19The Chapter Tax .......................................................... 19Budget ......................................................................... 19P.A.D. Tax Status ......................................................... 20

CHAPTER CHAPTER CHAPTER CHAPTER CHAPTER VII: INTERNAVII: INTERNAVII: INTERNAVII: INTERNAVII: INTERNATIONAL ETIONAL ETIONAL ETIONAL ETIONAL EVENTVENTVENTVENTVENTSSSSSDistrict Conferences .................................................... 21The P.A.D. Mock Trial Competition ............................ 21P.A.D. Day at the Supreme Court ................................ 21International Convention ............................................ 21

CHAPTER CHAPTER CHAPTER CHAPTER CHAPTER VIII: INTERNAVIII: INTERNAVIII: INTERNAVIII: INTERNAVIII: INTERNATIONAL ATIONAL ATIONAL ATIONAL ATIONAL AWWWWWARDSARDSARDSARDSARDSChapter Awards ........................................................... 23

APPENDIX AAPPENDIX AAPPENDIX AAPPENDIX AAPPENDIX AHow to Start an Alumni Chapter ................................... 25

APPAPPAPPAPPAPPENDIX B: POLICIESENDIX B: POLICIESENDIX B: POLICIESENDIX B: POLICIESENDIX B: POLICIESAlcohol and Drug Policy .............................................. 26Anti-Hazing Policy ....................................................... 26Whistle Blower Policy .................................................. 27Crest/Logo Usage Guidelines ......................................... 27

APPENDIX C:APPENDIX C:APPENDIX C:APPENDIX C:APPENDIX C:Social Network Policy .................................................... 28

PPPPP.A.D. AL.A.D. AL.A.D. AL.A.D. AL.A.D. ALUMNI CHAPTER OPUMNI CHAPTER OPUMNI CHAPTER OPUMNI CHAPTER OPUMNI CHAPTER OPERAERAERAERAERATIONSTIONSTIONSTIONSTIONS _________________________________________________________________

TTTTTABLE OF CONTENTABLE OF CONTENTABLE OF CONTENTABLE OF CONTENTABLE OF CONTENTSSSSS


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FOREFOREFOREFOREFOREWWWWWORDORDORDORDORD _________________________________________________________________________________________________________________________________________________________________________________________

P.A.D. Alumni and Alumnae:

Whether you are a member that is looking to rekindle the fraternal flame or an elected officer of yourChapter, the Alumni Chapter Operations Guide is a great resource for learning not only how to forma P.A.D. Alumni Chapter, but also how one should operate. Inside this guide you will find informationon starting a Chapter, Chapter organization, programming, and much more. These tools are necessary forthe Chapter to be a success!

Support for you and your Chapter does not end with this guide. The International Executive Office,IEB, Alumni Advisory Council, and many dedicated volunteers of P.A.D. are available to answer thequestions that you may have regarding the Fraternity.

As a member and employee of P.A.D., I am committed to helping your Chapter achieve its best! AsDirector of Alumni Relations, I’m here to answer questions that you may have when dealing with yourChapter. The success of each Chapter and the organization at large is why I’m here and what I’m workingtoward.

I look forward to working with you throughout this year, and many years to come.

Fraternally,

Justin P. RobertsDirector of Alumni Relations

COMMON PCOMMON PCOMMON PCOMMON PCOMMON P.A.D. ABBRE.A.D. ABBRE.A.D. ABBRE.A.D. ABBRE.A.D. ABBREVIAVIAVIAVIAVIATIONSTIONSTIONSTIONSTIONS __________________________________________________________________________________________

Following are a few common abbreviations that you will see in P.A.D. publications.IEO or EO ......................................... International Executive OfficeIEB ...................................................... International Executive BoardTRIB ................................................................ International TribuneED ........................................................................ Executive DirectorDAR ..................................................... Director of Alumni RelationsDLO ....................................................... Director of Law OperationsDJ ............................................................................... District JusticeADJ .............................................................. Assistant District JusticeAAC .......................................................... Alumni Advisory CouncilMSC ............................................... Membership Services Consultant

mailto:[email protected]


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CHAPTER ICHAPTER ICHAPTER ICHAPTER ICHAPTER I: GET: GET: GET: GET: GETTING STTING STTING STTING STTING STARARARARARTEDTEDTEDTEDTED _______________________________________________________________________________________________

A.A.A.A.A. DDDDDeveveveveveloping Ieloping Ieloping Ieloping Ieloping Initial Initial Initial Initial Initial Internternternternterest to Fest to Fest to Fest to Fest to Form an Alumni Chapterorm an Alumni Chapterorm an Alumni Chapterorm an Alumni Chapterorm an Alumni Chapter

1.1.1.1.1. BBBBBuild the Coruild the Coruild the Coruild the Coruild the Core Ge Ge Ge Ge Grrrrroup:oup:oup:oup:oup: To charter or reactivate an Alumni Chapter you will need torecruit ten members. It generally takes the diligent efforts of two or three members to organizeand establish a successful chapter. Be sure to contact the DAR to learn of any alumni thathave expressed an interest in Alumni Chapter involvement.

a. Ra. Ra. Ra. Ra. Request a Listequest a Listequest a Listequest a Listequest a List: The International Executive Office can provide youwith a list of alumni in your area to assist you with the alumni recruitment process.Any changes with the list should be noted and sent to the Executive Office.

2.2.2.2.2. GGGGGivivivivive it Se it Se it Se it Se it Strtrtrtrtructuructuructuructuructure:e:e:e:e: There are a few things that need to be decided before the AlumniChapter is chartered. First, the Alumni Chapter needs a name. When thinking of a name,choose one based on the name of the community, city, or county that the Alumni Chapter isin. If a Chapter wishes for “statewide” recognition, 25 signatures are required. Second, appointa few interim officers and get more alumni involved. People want to be a part of what theyhelp create. When the interest is generated, develop a list of possible ideas and objectives.

a. Na. Na. Na. Na. Networetworetworetworetworkkkkk: Contact other P.A.D. Alumni Chapters (listed onthe Alumni Resources section of the website at www.pad.org)for advice and information. What works for them may notnecessarily work for you, but they may be able to providematerial to begin with (activity ideas, Chapter By-Laws,programming suggestions, etc.) and offer insight thatcomes from experience.

3.3.3.3.3. The CharThe CharThe CharThe CharThe Charter Pter Pter Pter Pter Petition: etition: etition: etition: etition: The next step is to fill out thechartering petition. A sample version of a chartering petitionis available at www.pad.org and in the back of the AlumniChapter Operations Manual. Mail the completed charterpetition to the International Executive Office. Include a checkpayable to “Phi Alpha Delta Law Fraternity” to cover the AlumniChapter’s charter fee (set at $35). Once received, the petitionwill be presented to the International Executive Board for approval.

Send the completed charter petition or direct questions to:Phi Alpha Delta Law Fraternity, International

ATTN: Justin Roberts, Director of Alumni Relations345 N. Charles St, 3rd Floor, Baltimore, MD 21201

410-347-3118 — [email protected]

4. Planning the Charter Meeting:4. Planning the Charter Meeting:4. Planning the Charter Meeting:4. Planning the Charter Meeting:4. Planning the Charter Meeting:a. Contact:a. Contact:a. Contact:a. Contact:a. Contact: Using the email addresses received, send a general interest email to themembers at least six weeks prior to the first meeting. The letter should include thedate and place of the first meeting, the names of those already involved (the coregroup), a summary of potential goals and ideas, and an invitation to join the AlumniChapter. The letter will create the first impression of the group, so make it clear,



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concise, and interesting. Include in the email a biographical/suggestions sheet forinformation and ideas as well as requesting an RSVP to generate a stronger response.

bbbbb..... FFFFFolloolloolloolloollow-up: w-up: w-up: w-up: w-up: Follow up the general email with a meeting reminder about ten daysbefore the meeting and a telephone call (if possible) three days before the meeting.Naturally, the group’s ability to do this will depend on the size and number of brothers/sisters in the area. Typically, personal contact will result in increased attendance!

B.B.B.B.B. The Charter MeetingThe Charter MeetingThe Charter MeetingThe Charter MeetingThe Charter MeetingThe initial meeting of the alumni group should be an informal and interactive one, a chance forthe members to become acquainted and learn more about the Alumni Chapter concept. Duringthe meeting, the group should assess the needs and wishes of the members, decide on a temporarygoverning structure, approve a basic set of by-laws and set a time and place for the next meeting.Having a brief outline and some programming ideas already prepared by the core group isimportant. Coupled with good advance communication, it will show that the effort is organizedand will generate enthusiasm!

1. Plan the time/place carefully to ensure a strong turnout. Monday through Thursdayevenings tend to be the most convenient. The meeting may be held in a core groupmember’s home, office, or maybe even a local restaurant depending on the expectedattendance.

2. Name tags and refreshments should be provided for everyone. Have a bulletin board onhand, or think of a creative way for members to post their business cards. Members willlook at the bulletin board for business contacts and it will serve as a good conversationpiece. Ask each attendee to record his/her name, address, home/work phone numbers,and email addresses on a roster sheet to ensure the accuracy of the master list.

3. After everyone has arrived and settled, hand out the outline of objectives and ideas andopen the floor for discussion. Have someone record everything to ensure that no ideas arelost. It may be helpful to have a flip chart available to structure the discussion. A suggestedorder of business is:

a. Discuss objectives and possibilities for the Chapter.b. Select a name, using city/area that Chapter will serve.

If going for statewide recognition (e.g. Oklahoma Statewide Chapter), 25 petitionsignatures are required, instead of ten.

c. Elect officers.d. Complete and sign the petition to be recognized as an official Alumni Chapter andforward it to the Executive Office along with the chartering fee of $35.e. Decide on plans for the next meeting and other events.

4. The group may hold a special charter signing ceremony, inviting local Law SchoolChapter members and key P.A.D. volunteers in the area to mark the occasion.

5. Be fraternal. A good idea for a follow-up function is lunch or dinner at a nearby restaurant.The purpose of the group should revolve around enjoying each other’s company, notattending business meetings.

6. Submit an article and pictures to the Executive Office for publication in The Reporter.7. The officers should send a thank you note to all of the new members and a reminder for

the next event. Also send an email to those who did not attend, informing them of theChapter’s formation, ideas, the names of those involved, place and time of the next eventand extending the invitation to join. Forward that email to the Executive Office. Ask


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members that know other members that couldn’t attend to call them specifically. Havinga friend call proves more effective.

8. Contact the Director of Alumni Relations at the Executive Office and your DistrictJustice. They will provide additional leadership and ideas for building commitment andenthusiasm.

C.C.C.C.C. Chapter By-LawsChapter By-LawsChapter By-LawsChapter By-LawsChapter By-LawsEvery Chapter must have a set of By-Laws to govern operations. Model Chapter By-Laws can befound on the P.A.D. website. Once the Chapter has adopted its By-Laws, submit them to theIEO for Fraternity record. The Constitution states that any Chapter that has not adopted a set ofBy-Laws is to be governed by the Model Chapter By-Laws.

D.D.D.D.D. EEEEElectrlectrlectrlectrlectronic Oonic Oonic Oonic Oonic Opporpporpporpporpportunities—Ptunities—Ptunities—Ptunities—Ptunities—P.A.D. Connections.A.D. Connections.A.D. Connections.A.D. Connections.A.D. ConnectionsP.A.D. embraces technology and web-based functions. You can find P.A.D. information, net-work with members, and post information on the P.A.D. Facebook Page, Linked In, Yahoo!Group, and P.A.D. Community. Check the website for additional resources under P.A.D. Con-nections as they become available.

1.1.1.1.1. The PThe PThe PThe PThe P.A.D. .A.D. .A.D. .A.D. .A.D. WWWWWebsiteebsiteebsiteebsiteebsiteThe P.A.D. Website, located at www.pad.org, is your source for the most up-to-dateinformation on the Fraternity and its benefits. Here you can familiarize yourself with thehistory of the Fraternity; locate the various Pre-Law, Law School and Alumni Chapters ofthe Fraternity; learn about and contact the Fraternity’s International Executive Board members,International Tribunal members, and District Justices and Assistant District Justices; learnabout the benefits of membership; read the current issue of The Reporter; download formsand manuals; access the Online Directory; pay your annual alumni dues; and more.

2.2.2.2.2. The PThe PThe PThe PThe P.A.D. .A.D. .A.D. .A.D. .A.D. YYYYYahoo! Gahoo! Gahoo! Gahoo! Gahoo! GrrrrroupoupoupoupoupThe P.A.D. Yahoo! Group, “padlaw,”allows members to post messagesabout upcoming events, jobopenings, referral requests, requestsfor information on legal topics ofinterest, etc., and provides a forumfor the discussion of legal issuespertaining to students and alumnialike. Postings can be received asindividual emails or, if you prefer, youcan change your settings to receive thepostings once per day in digest form.

3.3.3.3.3. The PThe PThe PThe PThe P.A.D. O.A.D. O.A.D. O.A.D. O.A.D. Online Dnline Dnline Dnline Dnline DiririririrectorectorectorectorectoryyyyyAnother valuable resource for alumni is the P.A.D. Online Directory. This online database issearchable by a variety of fields, including name, location, Chapter and/or specialty, and canbe used to find another member to answer questions in a particular field of law, or to whoma case can be referred, or simply to locate an old friend from law school with whom you’velost touch.

http://www.pad.org

http://shop.pad.org/PortalTools/Login.cfm

http://groups.yahoo.com/group/padlaw/

http://shop.pad.org/PortalTools/Login.cfm


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E.E.E.E.E. The ReporterThe ReporterThe ReporterThe ReporterThe ReporterPhi Alpha Delta’s official quarterly publication is called The Reporter. Every dues payingalumni member receives a complimentary copy mailed to them. Upon request, anAlumni Chapter may receive several copies to use for recruitment purposes.

Officers are encouraged to submit articles of their Chapter events for publication in TheReporter. This is a fantastic way to tell your fellow brothers and sisters around the globe whatyour Chapter is doing.

To submit an article, story or picture for publication, please visit the P.A.D. website or emailus at [email protected].

FFFFF..... Chapter VisitsChapter VisitsChapter VisitsChapter VisitsChapter Visits1.1.1.1.1. Director of Alumni Relations (DAR)Director of Alumni Relations (DAR)Director of Alumni Relations (DAR)Director of Alumni Relations (DAR)Director of Alumni Relations (DAR)

Expect to hear from the DAR on a regular basis regardingChapter operations. The DAR may attend Chapter functionsand/or assist in Chapter planning. Be sure to notify the DARof any upcoming Chapter events.

2.2.2.2.2. DDDDDistrict Jistrict Jistrict Jistrict Jistrict Justice (DJ)ustice (DJ)ustice (DJ)ustice (DJ)ustice (DJ)The District Justice may set up a time to meet with yourChapter to discuss operations, Convention and otherimportant Fraternity topics.

3.3.3.3.3. VirtualVirtualVirtualVirtualVirtualYour Chapter may schedule a virtual visit where the ExecutiveOffice uses technology to accomplish specific goals. Varioustraining sessions are available during the year. Contact theDAR for details.



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CHAPTER II: CHAPTER II: CHAPTER II: CHAPTER II: CHAPTER II: CHAPTER ORCHAPTER ORCHAPTER ORCHAPTER ORCHAPTER ORGANIZGANIZGANIZGANIZGANIZAAAAATIONTIONTIONTIONTION ____________________________________________________________

The Constitution and International By-Laws of Phi Alpha Delta require that a Chapter elect a Justice,Vice Justice, Clerk, Treasurer, and Marshal, as well as delegates to the Biennial Convention. Whileofficer responsibilities are similar to those of the Law School Chapters, the Alumni Chapter maychoose to assign different tasks depending on the Chapter’s size.

A.A.A.A.A. Chapter OfficersChapter OfficersChapter OfficersChapter OfficersChapter Officers

1.1.1.1.1. JJJJJusticeusticeusticeusticeusticeOversees functioning and progress of Alumni Chapter as a whole, serves as the officialspokesperson for the group, presides at Chapter meetings.

2.2.2.2.2. VVVVVice Jice Jice Jice Jice JusticeusticeusticeusticeusticePresides at Chapter meetings and represents the Chapter when the Justice cannot, oversees allcommittees, and is ex-officio member of each; serves as parliamentarian. May also be thesocial/activities coordinator.

3.3.3.3.3. ClerkClerkClerkClerkClerkKeeps minutes at Chapter meetings, conducts all official correspondence, maintains officialrecords and files, and submits articles for The Reporter and local newspaper publications.

44444..... TTTTTrrrrreasureasureasureasureasurerererererCollects and keeps dues; makes all necessary expenditures; and prepares the budget.

5.5.5.5.5. MarshalMarshalMarshalMarshalMarshalResponsible for notifyingmembers of Chapter activitiesand meetings and encouragingattendance. Oversees riskmanagement at events.

B.B.B.B.B. The Chapter MeetingThe Chapter MeetingThe Chapter MeetingThe Chapter MeetingThe Chapter MeetingThe success of an Alumni Chapter isdetermined by how well it meets theneeds and fulfills the wishes of itsmembers. This task is largelyaccomplished through the Chapter’s activities. Alumni Chapter programming consists of all activities(educational, social, etc.) that bring the members together.

1.1.1.1.1. TTTTTimingimingimingimingimingChapter meetings should be held once a month, on a set day, at a consistent time, e.g. the firstMonday of every month at 7:00 P.M. The scheduling of the meeting should be carefullyconsidered so they are held at times and places convenient to the majority of the members.The Marshal should make certain that all necessary arrangements for the meeting are madeand that the Chapter room is prepared properly.


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2.2.2.2.2. PlacePlacePlacePlacePlaceThe location of Chapter meetings should reflect the wishes of its members. Many AlumniChapters prefer a formal setting (private dining room in a restaurant, members office, etc.)while others find meeting informally in local restaurants to be more effective. It is suggestedthat the meeting place remain the same month-to-month as it may provide better attendance.Additionally the consistency allows prospective members who wish to attend the opportunityto do so, even if they aren’t on a particular contact list.

3.3.3.3.3. AAAAActivitiesctivitiesctivitiesctivitiesctivitiesThe Alumni Chapter meeting can provide its members more than just Chapter news andplans. Since the amount of business conducted each month may vary, the Chapter may wishto schedule activities after the meeting, such as speakers, CLE events, and so forth. TheChapter may also decide to adjourn to a local restaurant or a member’s home to enjoy somesocial time. As long as its members are informed and active in the decision-making process,the Chapter will be able to achieve its goals no matter what the meeting environment. Arepresentative from each area Law School Chapter should also be invited to keep the studentmembers updated on the Alumni Chapter’s activities.

4.4.4.4.4. AgendaAgendaAgendaAgendaAgendaAll Chapter meetings should be conducted with a planned agenda. Prior to each meeting, theJustice should contact the Executive Board to establish the agenda. While all members shouldbe encouraged to submit items to be included on the agenda, the final decision on thearrangement of the agenda rests with the Executive Board. The Clerk should distribute theminutes of the preceding Chapter meeting ahead of time in order to keep the business of theChapter moving. At the conclusion of the agenda, the Justice should allow individual Chaptermembers to submit additional items for Chapter consideration.

5.5.5.5.5. MMMMMinutesinutesinutesinutesinutesThe Clerk must take minutes of every meeting. The minutes are to be proofread anddistributed before Chapter meetings. Many Chapters distribute minutes electronically. Theminutes of the meetings should also be available for review by the Chapter membership.

C.C.C.C.C. Chapter CommitteesChapter CommitteesChapter CommitteesChapter CommitteesChapter Committees

1.1.1.1.1. CorCorCorCorCore Committeese Committeese Committeese Committeese CommitteesAs in most organizations, the Alumni Chapter’s committee system provides a productiveoutlet for programming and member development. These core committees are recommendedfor any Alumni Chapter.

a.a.a.a.a. PPPPPrrrrrofessional Dofessional Dofessional Dofessional Dofessional DevevevevevelopmentelopmentelopmentelopmentelopmentDevelops, plans, and implements programs for the advancement of professionaldevelopment among its members.

bbbbb..... Community SCommunity SCommunity SCommunity SCommunity SerererererviceviceviceviceviceDevelops, plans, and implements projects aimed at professional service, both inthe legal field as well as the community at large.


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c.c.c.c.c. SocialSocialSocialSocialSocialPlans and coordinates all Chapter socialfunctions. The social activities of theChapter provide an important opportunityfor members to become better acquaintedon an informal basis.

d.d.d.d.d. Law Chapter RelationsLaw Chapter RelationsLaw Chapter RelationsLaw Chapter RelationsLaw Chapter RelationsOur law school members benefit greatlyfrom the experiences, perspectives andinsights that alumni can offer. Theinteraction between Law School andAlumni Chapters is an exceptionallyrewarding experience for P.A.D. members.See Chapter V below for details.

e.e.e.e.e. PlacementPlacementPlacementPlacementPlacementAssists both alumni and law studentmembers seeking legal positions in the local area. This assistance may be in the formof counseling on placement, career opportunities, serving as local contacts for out-of-town members, or other activities. The committee may assist local Law StudentChapters in placement training programs (e.g., mock interviews), law clerk trainingprograms, or the identification of positions available.

2.2.2.2.2. Other CommitteesOther CommitteesOther CommitteesOther CommitteesOther CommitteesShould the Alumni Chapter wish to diversify or expand its committee structure, here aresome additional suggestions.

a.a.a.a.a. Scholarship/PhilanthropyScholarship/PhilanthropyScholarship/PhilanthropyScholarship/PhilanthropyScholarship/PhilanthropyRaise money and administer scholarship funds for local Law School Chapters. Stimulateacademic achievement in those Chapters through mentorship.

b.b.b.b.b. NetworkingNetworkingNetworkingNetworkingNetworkingArrange professional counseling and mentoring for local Law School Chaptermembers.

c.c.c.c.c. PublicityPublicityPublicityPublicityPublicityProduce a regularly published newsletter about the Alumni Chapter and its activities.

d.d.d.d.d. Recruitment/RetentionRecruitment/RetentionRecruitment/RetentionRecruitment/RetentionRecruitment/RetentionRecruit new members for the Chapter and encourage attendance at meetings andactivities. It should consist of a cross-section of the membership, thus allowing aprospective member to be approached by a member who understands his/her needsand ideas. This committee should be responsible for ensuring that members are awareof local and International membership benefits.


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e.e.e.e.e. New Admissions CommitteeNew Admissions CommitteeNew Admissions CommitteeNew Admissions CommitteeNew Admissions CommitteeProvide information and assistance to new members and out-of-town members seekingadmission to local courts. This may include information as to Bar review courses andlocal admission requirements as well as sponsoring the admission of new candidatesto the Bar of local state and Federal courts.

Your Alumni Chapter is free to create whatever committees that it feels will best serve themembers’ interests.

D.D.D.D.D. FFFFFolloolloolloolloollow-Thrw-Thrw-Thrw-Thrw-ThroughoughoughoughoughFollow-through is crucial! The Fraternity has seen many different Alumni Chapters charter. Inmany cases, a group of individuals plans and conducts an event, and then little is heard from thegroup again. Keeping the Chapter operating after the novelty of the initial event has worn off isa challenge and takes carefully planned action.

11111..... SSSSShohohohohow Aw Aw Aw Aw ApprpprpprpprppreciationeciationeciationeciationeciationThe most important note anyone will ever write is a “thank you” note. It is important thatthe members who attend know that their attendance was appreciated. Thank the people whohelped organize and implement the event. If people know they are appreciated, you will havea better chance of keeping them involved.

2.2.2.2.2. PPPPPublicityublicityublicityublicityublicityFollow up publicity can go a long way toward letting others know of the Alumni Chapter.Take pictures at the event and designate someone to write an article about it for The Reporter,and local and state bar publications. Many other alumni in the area will see the story and maywant to get involved. Law School Chapter newsletters also reach many alumni, and you maywant to try to include something in one of their newsletters as well.

3.3.3.3.3. TTTTTime Lapseime Lapseime Lapseime Lapseime LapseIt is important to have a plan for a follow-up event prior to the first event. Announcing yournext Chapter event will increase future attendance. The longer you wait after the initialgathering to plan another event, the more you increase the chance that future events willsuffer from poor attendance or not happen at all.

4.4.4.4.4. EEEEEvvvvvaluationaluationaluationaluationaluationTake a few minutes after an event to think critically about that event. What went well? Whatcould have been better? What would you do better the next time? These are all importantquestions to think about, and the answers will help as plans progress for future events. Also,as part of the evaluation, it is important to keep the database up to date with address changesand the like. Make sure the International Executive Office receives any changes.

With solid follow through, things will continue to run smoothly, no one person will beoverwhelmed and everyone will have plenty of time to start planning the next event.


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CHAPTER III: PRCHAPTER III: PRCHAPTER III: PRCHAPTER III: PRCHAPTER III: PROGRAMMING & AOGRAMMING & AOGRAMMING & AOGRAMMING & AOGRAMMING & ACTIVITIESCTIVITIESCTIVITIESCTIVITIESCTIVITIES ___________________________________

A.A.A.A.A. Chapter PChapter PChapter PChapter PChapter Prrrrrogramming Gogramming Gogramming Gogramming Gogramming Guide and Duide and Duide and Duide and Duide and DeadlineseadlineseadlineseadlineseadlinesPlease use this guide to set up your calendar and create programs to provide services to thestudent, the school, the profession and the community:

Each Calendar Each Calendar Each Calendar Each Calendar Each Calendar YYYYYear – Mear – Mear – Mear – Mear – Minimum Rinimum Rinimum Rinimum Rinimum Requirequirequirequirequired:ed:ed:ed:ed:

1. One Chapter meeting every month (send minutes to DAR and DJ)2. One professional development program3. One social event4. One community service event5. One event with a Law School Chapter6. One or more new member initiations7. Pay Chapter tax, if no new members initiated, by MMMMMay 31ay 31ay 31ay 31ay 31ststststst

Each Calendar Each Calendar Each Calendar Each Calendar Each Calendar YYYYYear – Sear – Sear – Sear – Sear – Suggested:uggested:uggested:uggested:uggested:

1. One Chapter meeting every month (send minutes to DAR and DJ)2. Two professional development programs3. Four social events4. Two community service events5. Two events with a Law School Chapter (one per semester)6. Two or more new member initiations7. Pay Chapter tax, if no new members initiated, by MMMMMay 31ay 31ay 31ay 31ay 31ststststst

B.B.B.B.B. PPPPPrrrrrogramming Eogramming Eogramming Eogramming Eogramming Examplesxamplesxamplesxamplesxamples

1.1.1.1.1. PPPPPrrrrrofessional Dofessional Dofessional Dofessional Dofessional Devevevevevelopment Pelopment Pelopment Pelopment Pelopment PrrrrrogramsogramsogramsogramsogramsThese programs are designed to help members increase their knowledge about the practice oflaw. The programs cover issues that help members improve their knowledge on a variety oflegal or nonlegal matters. Also, Alumni Chapter members may provide programs for local LawSchool Chapter members to accomplish the same purpose. Examples include: CLEs, etiquettedinners, having students shadow alumni members, arranging lunches with judges, etc.

2.2.2.2.2. Social ProgrammingSocial ProgrammingSocial ProgrammingSocial ProgrammingSocial ProgrammingSocial Programming is the fraternal heartbeat of the Chapter. Keep in mind that membershave different time commitments and a variety of interests so try to plan an assortment ofsocial events. Examples include:monthly dinners, Motion to StrikeBowling Nights, golf outings, familycookouts, sporting events, etc. Pleaserefer to the P.A.D. Alcohol Policy whenplanning social events.


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3.3.3.3.3. Community ServiceCommunity ServiceCommunity ServiceCommunity ServiceCommunity ServiceCommunity Service Programs havealways been a hallmark of Phi AlphaDelta operations. This is your Chapter’schance to support charities and otherworthwhile causes. Try to brainstormideas that help the community but arestill law related. Examples include:Coaching a mock trial team,volunteering at a clinic, SpecialOlympics, Food drives, Blood drives,etc. If a Chapter is holding a communityservice project for a charitable organization, any contributions made through the event shouldbe made out directly to the charitable organization and not to the Chapter. If you need moreinformation regarding how contributions affect taxes, please contact the Executive Office.

C.C.C.C.C. OOOOOrganizing a Prganizing a Prganizing a Prganizing a Prganizing a Prrrrrogramogramogramogramogram

1. Brainstorming1. Brainstorming1. Brainstorming1. Brainstorming1. BrainstormingThe entire Chapter should brainstorm for ideas. Think of ideas that could really benefit yourmembers. If you are having trouble thinking of ideas, contact the DAR.

2.2.2.2.2. TTTTTime and Pime and Pime and Pime and Pime and PlacelacelacelacelaceSet a time and date. Make sure that there is adequate time to set up the event and publicize.When planning events, have several dates available to see which works best.

3.3.3.3.3. MMMMMake ake ake ake ake YYYYYour Contacts/Nour Contacts/Nour Contacts/Nour Contacts/Nour Contacts/NetworetworetworetworetworkkkkkGive your guests adequate time to get the event in their calendar. Use member contacts andnetworks to increase attendance. For example, if you are having a speaker on patent law andhave an individual in the Chapter working for a patent firm, have the member make thatcontact.

4.4.4.4.4. PPPPPublicizingublicizingublicizingublicizingublicizingThere should be two groups that are the target of publicity: local members and the Fraternityat large. Regardless of whether the program is intended for local members only, make surethe entire Fraternity is aware of the event. The publicity will draw in new members thatmay be new to the area or are looking to move to the area.

Pursue the many available avenues when publicizing an event. Common areas of publicityare emails, listserves, flyers/bulletin boards, Facebook, and LinkedIn. Contact the ExecutiveOffice to publicize your Chapter’s event.

5.5.5.5.5. EEEEExxxxxecutionecutionecutionecutionecutionPreparation is key. Make changes to accommodate where necessary but the best plan is onethat is followed. If a Chapter continually changes or cancels dates and programs, it will loseits credibility. Be prepared and the event will go smoothly.


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When holding events, the Chapter should take a few minutes to speak about your localChapter so attendees know who is hosting the occasion. Assign a member to lead theintroductions and announce how to join P.A.D., if necessary. Include a sign-up sheet andmembership applications.

6.6.6.6.6. Show AppreciationShow AppreciationShow AppreciationShow AppreciationShow AppreciationWhen holding a program or event, it is important to leteveryone involved know that they are appreciated. Thesingle greatest thing a Chapter can do to keep membersinvolved is to publicly thank them for the work theydo. After the event, thank speakers, members helpingwith the event, and the audience for attending.

7.7.7.7.7. Reducing LiabilityReducing LiabilityReducing LiabilityReducing LiabilityReducing LiabilityIt is important that every Chapter do what it can to not onlyreduce liability for the Fraternity but also for the Chapter and its officers.Chapter Officers are likely to be personally named for any lawsuit that occurs undertheir leadership. Do what you can to ensure that a lawsuit does not occur by implementingthe following:

• Ensure that the programs and activities of the Chapter comply with all federal,state, local, and Phi Alpha Delta laws and regulations. Take extra precautionswhen planning special events, especially social functions.

• Personal vehicles should not be used for group transportation to and from Chapterevents. Chapters should use a licensed third party transportation vendor that willprovide professional drivers when possible.

• Check to see if the business/location of any events being held by the Chapterrequires a certificate of insurance. If they do, please contact the IEO for one.

• Be on the lookout for general liability claims. If bodily, property or personalinjury occurs at a Chapter function, get the contact information of everyoneinvolved. Contact the IEO as soon as possible.

• If a lawsuit does or MAY occur, IMMEDIAIMMEDIAIMMEDIAIMMEDIAIMMEDIATELTELTELTELTELY Y Y Y Y contact the Executive Directoror Director of Alumni Relations by phone. Be sure to forward all reports andpaperwork pertaining to the lawsuit to the IEO.


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CHAPTER IVCHAPTER IVCHAPTER IVCHAPTER IVCHAPTER IV: RECR: RECR: RECR: RECR: RECRUITMENTUITMENTUITMENTUITMENTUITMENT ______________________________________________________________________________________________________________

A.A.A.A.A. Why JWhy JWhy JWhy JWhy Join Poin Poin Poin Poin P.A.D.?.A.D.?.A.D.?.A.D.?.A.D.?Think back to when you became a member of P.A.D. What were the main reasons you joinedthe Fraternity? Although there may be a variety of underlying reasons, the most important thingto remember is that individuals join P.A.D. usually because someone asked them tosomeone asked them tosomeone asked them tosomeone asked them tosomeone asked them to. This is thesimplest, and yet most forgotten, element of effective recruitment. At some point during therecruitment process, the recruiter/officers need to specifically ask someone to fill out an application,pay the initiation fee, and JOIN!

Important reasons to join P.A.D. include:• Networking and professional contacts• Professional programs• Building leadership skills• Member benefits• New friends and social activities• Association with prominent leaders in the legal profession

B.B.B.B.B. RRRRRecent Gecent Gecent Gecent Gecent GraduatesraduatesraduatesraduatesraduatesOne way to “jump start” a fraternal connection with recent graduates is for the Alumni Chapterto maintain a contact list of recent graduates from local law schools. Each year, there are dozens ofinvolved law student members that lose connection when they graduate. By keeping a contactlist, Alumni Chapters can keep these individuals involved with the Chapter and the Fraternity.The Executive Office and the District Justice can help facilitate this connection.


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CHAPTER CHAPTER CHAPTER CHAPTER CHAPTER VVVVV: L: L: L: L: LAAAAAW CHAPTER RELW CHAPTER RELW CHAPTER RELW CHAPTER RELW CHAPTER RELAAAAATIONSTIONSTIONSTIONSTIONS ____________________________________________________________

Members of Alumni Chapters often enjoy the opportunity to interact with local Law School Chapters.It is extremely important for an Alumni Chapter not to tie itself only to one local Chapter and for theAlumni Chapter members to be from a variety of Chapters. This will help avoid the perception that theChapter is only for members of one specific Law School Chapter and otherwise could hurt membership.As an alumni member, there is so much a P.A.D. member can offer to the members of a Law SchoolChapter, and that interaction is often one of the most rewarding experiences one can have as a member ofPhi Alpha Delta. At the same time, law members benefit greatly from the experiences, perspectives andinsights that alumni can offer. It is a win-win situation for all involved. Some of the methods in which anAlumni Chapter can impact its Law School counterparts are as follows:

A.A.A.A.A. PPPPPrrrrrofessional Dofessional Dofessional Dofessional Dofessional DevevevevevelopmentelopmentelopmentelopmentelopmentAlumni Chapters are often made up of members from a variety of legal fields and many differentlevels of experience. These members can be invaluable to law school members by reviewing theresumes of members, doing mock interviews and offering educational sessions to the Chapterson a variety of topics such as professional dress, etiquette, time management skills, beginning ajob hunt, etc. Alumni members know what employers are looking for. These are great resourcesfor law students. Additionally, alumni can assist the law students by offering insight toward theparticular fields that the Alumni Chapter represents across its membership.

B.B.B.B.B. Alumni Support for ChaptersAlumni Support for ChaptersAlumni Support for ChaptersAlumni Support for ChaptersAlumni Support for ChaptersLaw School Chapters can always benefit from the advice, expertise and support of alumni in theday-to-day operations of the Chapter. By being involved and participating in the activities of anAlumni Chapter, law students are able to interact with potential employment resources, andalumni are able to meet law students.

C.C.C.C.C. JJJJJoint Eoint Eoint Eoint Eoint EvvvvventsentsentsentsentsInitiations, CLEs, dinners, sporting events, golf outings, etc. are all good events to do in conjunctionwith a Law School Chapter. The camaraderie and interaction are rewarding for all involved andmake for an even more enjoyable event. The law students are also able to help in getting the wordout to alumni from their own Chapters and can be great in helping with the legwork necessary tohave a successful event.


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CHAPTER VI: FINANCESCHAPTER VI: FINANCESCHAPTER VI: FINANCESCHAPTER VI: FINANCESCHAPTER VI: FINANCES __________________________________________________________________________________________________________________________________

A.A.A.A.A. IIIIInitiation Fnitiation Fnitiation Fnitiation Fnitiation FeeseeseeseeseesIt is the responsibility of the Treasurer to make sure that all initiation fees are collected prior toinitiation. The Chapter should check the membership status of each applicant via the onlineroster to make sure that they are not “pending payment” when initiated. If you have questionsregarding members in pending status, please contact the Executive Office.

B.B.B.B.B. Local DuesLocal DuesLocal DuesLocal DuesLocal DuesThe Chapter may collect local dues at an amount decided upon by the Executive Board.Nonpayment of local dues may affect an individual’s status with the local Chapter and the Fraternity.Please consult your Chapter By-Laws or the Model Chapter By-Laws for procedures on dealingwith local dues.

C.C.C.C.C. Chapter Chapter Chapter Chapter Chapter TTTTTaxaxaxaxaxIn accordance with the P.A.D. Constitution and International By-Laws, to remain in good standingeach Alumni Chapter is responsible for an annual Chapter Tax. The Chapter Tax is due June 1stand is equal to the amount of the current alumni Initiation Fee. Should the Chapter initiate atleast one member during the course of the year, the Chapter tax is waived for the following year.

D.D.D.D.D. BudgetBudgetBudgetBudgetBudgetA Chapter’s budget is its financial plan, and should guide all planning aspects of the Chapter.Each month the Treasurer should compare the budgeted income and expenses with the actualsituation and report in detail the financial status to the Executive Board. It’s also recommendedthat the Treasurer post a financial summary of expenses at least twice a year for the generalmembership. If the income has fallen below expectations or if the expenses are too great, stepsshould be taken to immediately rectify this situation. Proper use of a Chapter budget by theTreasurer and the other officers will strengthen the Chapter financially.

Chapter officers should prepare and adopt a budget annually. Assess the costs of each of theChapter’s professional, social, publicity and recruitment programs. A budget is not carved in

stone, but it should represent a workable plan and provide a goodstarting point for the Chapter. As plans and programs get underway,

Chapter officers should routinely review, update, and if necessary,revise the Chapter’s budget.

In preparing a budget, take intoconsideration the figures from the

previous year’s statement and theconditions of the upcoming fiscalyear. You should be able to fairlyaccurately forecast the income andexpenses for the coming year.

Remember, the income must alwaysequal or exceed the expenses. If the

income exceeds expenses, the excess eachyear will provide a fund which can be used

for various worthwhile projects.


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E.E.E.E.E. PPPPP.A.D. .A.D. .A.D. .A.D. .A.D. TTTTTax Sax Sax Sax Sax StatustatustatustatustatusPhi Alpha Delta Law Fraternity, International and its individual Chapters are considered an IRS501(c)(7) organization. This puts P.A.D. under the clubs and fraternities category as a nonprofit,tax exempt organization.

P.A.D. IS NOIS NOIS NOIS NOIS NOTTTTT a charitable organization under 501(c)(3) which allows donors to claimdeductions on contributions made to the organization. Firms and companies should contacttheir tax advisor for information regarding sponsorship.

In making another distinction between 501(c)(7) and (3) organizations, 501(c)(7) organizationsand P.A.D. are not exempt from sales tax. The tax exemption status deals only with exemptionfrom income taxes for the organization. This is important to remember when dealing with salesand purchases.

Each Chapter has an assigned Tax ID also known as the Federal Tax Identification number. TheEO will provide this ID number to the Chapter. This number is to be used for opening bankaccounts and other matters in which the number is required for doing business. Never use theFFFFFraternityraternityraternityraternityraternity’’’’’s s s s s designated Tax ID number, only use the Chapter’s number.

The EO handles the tax returns for each Chapter by filing a 990 postcard form annually. However,if your Chapter has cash receipts of $25,000 or more please contact the IEO as there are extrameasures that need to be followed.


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CHAPTER CHAPTER CHAPTER CHAPTER CHAPTER VII: INTERNAVII: INTERNAVII: INTERNAVII: INTERNAVII: INTERNATIONAL ETIONAL ETIONAL ETIONAL ETIONAL EVENTVENTVENTVENTVENTSSSSS _______________________________________________________

A.A.A.A.A. District ConferencesDistrict ConferencesDistrict ConferencesDistrict ConferencesDistrict ConferencesEvery fall, a Conference is held in each District. It is highly suggested that all Chapter officersattend the District Conference. All members are invited and encouraged to attend as well. This isespecially true for individuals looking to run for officer positions in the future. The DistrictConference is a session providing information, suggestions and advice as to the methods oforganization, programming, financing, and effective operation of both Law School and AlumniChapters.

B.B.B.B.B. PPPPP.A.D. M.A.D. M.A.D. M.A.D. M.A.D. Mock ock ock ock ock TTTTTrial Competition for Law School Chaptersrial Competition for Law School Chaptersrial Competition for Law School Chaptersrial Competition for Law School Chaptersrial Competition for Law School ChaptersHaving quickly become one of P.A.D.’s signature events, the Mock Trial Competition is anopportunity for Law School Chapters across the country to compete. The students serve as bothattorneys and witnesses and are scored on a variety of criteria. Alumni members have substantialinvolvement in the competition – they serve as the judges. Attendance at an event is a great wayto impart wisdom upon tomorrow’s trial attorneys and network with other attorneys at the sametime.

C. PC. PC. PC. PC. P.A.D. D.A.D. D.A.D. D.A.D. D.A.D. Day at theay at theay at theay at theay at theSupreme CourtSupreme CourtSupreme CourtSupreme CourtSupreme CourtAdmission to practice before theUnited States Supreme Court is oneof the greatest honors any attorney canever experience and is a mark ofdistinction in the law. It is a longstanding tradition for P.A.D. membersto move the admission of youngerP.A.D.’s before the highest court in theland at an exclusive ceremony for

P.A.D. members only. Over the years, P.A.D. has developed amazing connections within thecourt system. As of 2011, P.A.D. has four sitting U.S. Supreme Court Justices as members.

D.D.D.D.D. International ConventionInternational ConventionInternational ConventionInternational ConventionInternational ConventionThe International Convention is held every two years. Conventions bring together P.A.D. studentand alumni members from around the world. Delegates elect International Officers and set theFraternity’s course for the future. In addition to the business of the Convention, delegates participatein workshops which address Chapter operations and personal development. The Fraternityreimburses one delegate from each Chapter for airfare and partial hotel expenses. Chapters areencouraged to send more than one delegate to the Convention.

1. F1. F1. F1. F1. FraternalismraternalismraternalismraternalismraternalismThere is no better place to see Fraternalism at work than at a Convention. With students,alumni, District Justices, and International Board members coming together from all acrossthe country, Convention is a sight to behold. The knowledge that attendees gain at Conventionis invaluable. However, what all attendees take away from the Convention is a sense ofFraternalism, networking and pride in P.A.D. Whether a person has been to one or tenConventions, they will most surely tell you that P.A.D. Conventions are an experience of alifetime. Attending Convention gives you a heightened sense of the history of the Fraternity.


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The amount of knowledge and experience thatcan be gained by those who have walked in yourshoes is second-to-none, not to mention thesatisfaction gained by educating the newgeneration of student members!

2. Knowledge and Experience2. Knowledge and Experience2. Knowledge and Experience2. Knowledge and Experience2. Knowledge and ExperienceWhile at Convention you will learn how tobring the most out of your Chapter and fulfillthe Fraternity’s motto of “Service to theStudent, the School, the Profession, and theCommunity.” Alumni specific sessions havedealt with increasing a Chapter’s membershipand discussions on different types of alumniprogramming. Workshops deal with topicssuch as effective recruitment, leadership,organization, etc. Although all of the knowledgegained at Convention can be taken back to theChapter, there are enormous amounts ofpersonal knowledge that can benefit each personwho attends.


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CCCCCHAPTER HAPTER HAPTER HAPTER HAPTER VIII: INTERNAVIII: INTERNAVIII: INTERNAVIII: INTERNAVIII: INTERNATIONAL ATIONAL ATIONAL ATIONAL ATIONAL AWWWWWARDSARDSARDSARDSARDS __________________________________________________

Phi Alpha Delta has a number of Inter-national Awards that are presentedannually. This is a fantastic way to buildcredibility and recognize your effortswithin your Chapter and in the Frater-nity as a whole. All of the AwardsApplications are available for downloadon the P.A.D. website. All Chapters areencouraged to apply for these awards.Applications are due into the ExecutiveOffice no later than the first Monday inJune each year.

A.A.A.A.A. Chapter AChapter AChapter AChapter AChapter Awarwarwarwarwardsdsdsdsds

1.1.1.1.1. Outstanding Alumni ChapterOutstanding Alumni ChapterOutstanding Alumni ChapterOutstanding Alumni ChapterOutstanding Alumni ChapterPresented to the Outstanding Alumni Chapter of the Fraternity. Determined by theInternational Executive Board. The top three Chapters will receive a plaque for theiraccomplishments.

2.2.2.2.2. Chapter MChapter MChapter MChapter MChapter Merit Aerit Aerit Aerit Aerit AwarwarwarwarwardddddPresented to those Chapters which qualify by objective criteria. The application for thisaward is integrated into the Outstanding Alumni Chapter Award. Each qualifying Chapterwill receive a certificate for their efforts.

3.3.3.3.3. OOOOOutstanding Outstanding Outstanding Outstanding Outstanding Officer Afficer Afficer Afficer Afficer Awarwarwarwarwardsdsdsdsds• Outstanding Justice• Outstanding Vice Justice• Outstanding Clerk• Outstanding Treasurer• Outstanding Marshal

Each of the above awards will be determined on completed applications submitted to theExecutive Office and voted on by the International Executive Board.

4.4.4.4.4. OOOOOutstanding Putstanding Putstanding Putstanding Putstanding Prrrrrogramming Aogramming Aogramming Aogramming Aogramming Awarwarwarwarwardsdsdsdsds• Outstanding Professional Program• Outstanding Social Program• Outstanding Community Service Program


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These awards are determined annually by the International Executive Board for the BestProgram of all Alumni Chapters in each category.

5.5.5.5.5. TTTTTop Rop Rop Rop Rop Recrecrecrecrecruiting Auiting Auiting Auiting Auiting AwarwarwarwarwardddddThe Chapter that recruits the most members in one year will receive a certificate for theirrecruitment efforts.

6.6.6.6.6. MMMMMeet or Beet or Beet or Beet or Beet or Beat Aeat Aeat Aeat Aeat AwarwarwarwarwardddddEach Alumni Chapter that meets or beats it’s all time record for initiating new members in asingle year shall receive a certificate memorializing its accomplishment. This award is basedupon objective criteria and requires the proper reporting of all new initiates.


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APPAPPAPPAPPAPPENDIX A: HOENDIX A: HOENDIX A: HOENDIX A: HOENDIX A: HOW W W W W TTTTTO STO STO STO STO STARARARARART AN ALT AN ALT AN ALT AN ALT AN ALUMNI CHAPTERUMNI CHAPTERUMNI CHAPTERUMNI CHAPTERUMNI CHAPTER_____

RRRRRecrecrecrecrecruit uit uit uit uit TTTTTen Alumnien Alumnien Alumnien Alumnien AlumniTo charter or reactivate an Alumni Chapter you will need to recruit ten mem-bers. It generally takes the diligent efforts of two or three members to orga-nize and establish a successful Chapter. The International Executive Officecan provide you with a list of alumni in your area to assist you with thealumni recruitment process.

GGGGGivivivivive Ie Ie Ie Ie It St St St St StrtrtrtrtructuructuructuructuructureeeeeThere are a couple of administrative tasks that need to be addressed beforethe Alumni Chapter is chartered. First, the Alumni Chapter needs a name.When thinking of a name, choose one based on the name of the commu-nity, city, or county that the Alumni Chapter is in. If a Chapter wishes for“statewide” recognition, 25 signatures are required. Second, appoint a fewinterim officers and get more alumni involved. People want to be a part ofwhat they help create.

SSSSSubmit the Charubmit the Charubmit the Charubmit the Charubmit the Charter Pter Pter Pter Pter PetitionetitionetitionetitionetitionThe next step is to fill out the chartering petition. A sample version of achartering petition is available at www.pad.org and in the Alumni ChapterOperations Manual. Mail the completed charter petition to the Interna-tional Executive Office. Include a check payable to “Phi Alpha Delta LawFraternity” to cover the Alumni Chapter’s charter fee (set at $35). Oncereceived, the petition will be presented to the International Executive Boardfor approval.

Alumni Chapter MAlumni Chapter MAlumni Chapter MAlumni Chapter MAlumni Chapter MeetingseetingseetingseetingseetingsPlan for events to take place approximately every six to eight weeks. Themost successful Alumni Chapters schedule a strong balance of professionaldevelopment, social, fraternal, and community service events in order tomeet the desires of a wide variety of members in the Alumni Chapter. Itmight be helpful to maintain a website, email listserve, and/or newsletter toallow for low-cost, timely communication of events, alumni news and Chap-ter meetings.

SSSSSend the completed charend the completed charend the completed charend the completed charend the completed charter petition or dirter petition or dirter petition or dirter petition or dirter petition or direct questions to:ect questions to:ect questions to:ect questions to:ect questions to:Phi Alpha Delta Law Fraternity, International

ATTN: Justin Roberts, Director of Alumni Relations345 N. Charles St, 3rd Floor, Baltimore, MD 21201

410-347-3118 — [email protected]



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APPENDIX B: POLICIESAPPENDIX B: POLICIESAPPENDIX B: POLICIESAPPENDIX B: POLICIESAPPENDIX B: POLICIES____________________________________________________________________________________________________________________________________________

Phi Alpha Delta Law Fraternity, International has a comprehensive Policy Manual that is available uponrequest from the Executive Office. The Policy Manual includes many other policies than the ones listedin this guide. For example the more complex and longer policies such as the complete conflict of interest,whistle blower, and other policies can be found in the Policy Manual.

For ease of publication, there are a few policies, guidelines and samples for you to refer too when runningyour Chapter. If at any time you have questions regarding policy and best practices, contact the ExecutiveOffice.

A.A.A.A.A. Alcohol and DAlcohol and DAlcohol and DAlcohol and DAlcohol and Drrrrrug Pug Pug Pug Pug PolicyolicyolicyolicyolicyAll members of Phi Alpha Delta Law Fraternity, International, including all members of thePhi Alpha Delta Pre-Law Program, agree to obey all applicable laws and regulations pertainingto alcohol possession, consumption and sale in effect in (1) the jurisdiction where their schoolis located or (2) the jurisdiction where they are hosting a Phi Alpha Delta related event, whicheveris more restrictive. In addition, all members agree to abide by their respective school policies asthose policies relate to alcohol and drugs. The possession, sale or use of any illegal drug orcontrolled substance at any Fraternity event is prohibited.

B.B.B.B.B. Anti-HAnti-HAnti-HAnti-HAnti-Hazing Pazing Pazing Pazing Pazing PolicyolicyolicyolicyolicyPhi Alpha Delta Law Fraternity, International, is an international professional organizationcomprised of judges, lawyers, law students and pre-law members, having Chapters located inalmost all of the 50 states and beyond. Phi Alpha Delta Law Fraternity, International recognizesthat there exist state and local laws prohibiting the practice of “hazing”*. An attempt to codifyone uniform rule prohibiting hazing might conflict with such laws from state to state. Therefore,the universal policy of Phi Alpha Delta Law Fraternity, International relative to the practice ofhazing is as follows:

Phi Alpha Delta Law Fraternity, International does not condone any form of hazing. No Chapter,member, pre-law member or prospective member shall engage in any activities which may beconstrued as hazing. Each member and Chapter of Phi Alpha Delta Law Fraternity, International,including each member and Chapter of the Pre-Law program, shall fully comply with allapplicable state and local ordinances and laws which prohibit the practice of “hazing”. In addition,each member and Chapter shall comply with their school’s policies as those policies relate tohazing.

It is the duty and responsibility of every member of Phi Alpha Delta to report to local authoritiesand the International Executive Office of Phi Alpha Delta any and all conduct which thatmember in good faith believes violates such laws, ordinances or school policies. Failure to reportsuch activities when required shall constitute grounds for the International Executive Board ofPhi Alpha Delta to suspend membership and/or the charter of the offending Chapter until suchtime as there is satisfactory showing that such activity has ceased in its entirety.

Phi Alpha Delta Law Fraternity, International, reserves the right to revoke the rights and privilegesof membership of a member or pre-law member who has at any time brought disrepute to theFraternity through unworthy conduct, including but not limited to engaging in hazing activities.”


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*For purposes of this policy, the term “hazing’ shall be defined to include but shall not be limitedto: (1) the applicable state or local definition of such activities for the purposes of the criminalstatute; (2) any course of conduct, whether committed on or off the school campus, by individualscalculated to, as a continuing prerequisite for association or membership into any organization,subject the victim(s) to physical or psychological abuse, harassment, violation of law, or otherwisedesigned to publicly or privately cause humiliation and embarrassment. Furthermore, theInternational Executive Board of Phi Alpha Delta Law Fraternity, International has determinedthat should there exist any conflict between the foregoing definition and that which has beenestablished by legislative enactment for the purposes of criminal prosecution, the latter definitionshall be and is hereby incorporated by reference into the fraternity’s policy.

C.C.C.C.C. Whistle BWhistle BWhistle BWhistle BWhistle Blololololowwwwwer Per Per Per Per PolicyolicyolicyolicyolicyP.A.D.’s “whistle blower” policy which allows members to report fraudulent, dishonest andquestionable conduct of IEB members, EO staff members, District Justices, Chapter officers,volunteers, and members. This policy allows for reports to be made with an expectation ofconfidentiality and without a fear of retaliation. The Fraternity will not tolerate any sort ofretaliation when a member, in good faith, informs appropriate individuals of such misconduct.This policy extends to officers and members within a Chapter informing the Executive Officeor the District Justice of questionable policies or activity of officers, Executive Boards, andmembers at the Chapter level. In all instances, the appropriate authorities are allowed toinvestigate such reports and expect cooperation without revealing the identity of thewhistleblower

D.D.D.D.D. CCCCCrrrrrest/Logo Uest/Logo Uest/Logo Uest/Logo Uest/Logo Usage Gsage Gsage Gsage Gsage Guidelinesuidelinesuidelinesuidelinesuidelines• Use of Phi Alpha Delta’s distinctive crest is a benefit of membership. You are encouraged to

promote P.A.D.’s mission by using the crest on flyers, business cards, and stationery forprofessional purposes. You should not use the crest on promotional items such as t-shirts orcups which are intended to advertise or involve alcohol.

• The crest, and any marks associated with P.A.D., are the property of P.A.D. and are protectedby state and federal laws.

• The logo is the property of P.A.D.• Members may not use the crest to state or imply that P.A.D. has endorsed their company or

their company’s products or services.• Members will indemnify and hold P.A.D. harmless for any damages, including attorney’s

fees, incurred by the member as a result of use of the crest.• Members agree to cease using P.A.D.’s crest upon request of the Executive Office and/or the

International Executive Board.


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APPENDIX C: SOCIAL NETWORK POLICYAPPENDIX C: SOCIAL NETWORK POLICYAPPENDIX C: SOCIAL NETWORK POLICYAPPENDIX C: SOCIAL NETWORK POLICYAPPENDIX C: SOCIAL NETWORK POLICY _______________________________________________________

Social Network SitesSocial Network SitesSocial Network SitesSocial Network SitesSocial Network Sites for the purposes of this policy are any web-based platform in which a Chapter and/or itsmembers can share information. Social Network Sites include but are not limited to Facebook, MySpace, Twitter,TWEN, LinkedIn and web pages. The absence of or lack of explicit reference to a specific site or conduct does notlimit the extent of the application of this policy. Especially where no guidelines exist, members and Chapters shoulduse their professional judgment. Consult the Executive Office with any questions.

IndividualsIndividualsIndividualsIndividualsIndividualsMembers of Phi Alpha Delta Law Fraternity, International (P.A.D.) shall refrain from using “PhiAlpha Delta,” “P.A.D.,” or any name meant to refer to the Fraternity, it’s Chapters or membership inany content, pictures, graphics or unlicensed music used in any electronic media that are inconsistentwith the Mission, Vision, Core Values or Purpose of Phi Alpha Delta Law Fraternity, International.

Chapter PChapter PChapter PChapter PChapter PagesagesagesagesagesChapters of Phi Alpha Delta Law Fraternity, International (P.A.D.) shall refrain from using “Phi AlphaDelta,” “P.A.D.,” or any name meant to refer to the Fraternity, it’s Chapters or membership in anycontent, pictures, graphics or unlicensed music used in any electronic media that are inconsistent withthe Mission, Vision, Core Values or Purpose of Phi Alpha Delta Law Fraternity, International.

TTTTTitleitleitleitleitleWhen creating a page, members should identify themselves properly. The title must contain boththe Chapter name and reference to Phi Alpha Delta Law Fraternity, International.

Logo ULogo ULogo ULogo ULogo UsagesagesagesagesageSocial media pages are subject to the P.A.D. Crest/Logo Usage Guidelines available at www.pad.org.

LimitLimitLimitLimitLimitA Chapter should only have one page per networking site. When possible, Chapters should linkthe content of various networking sites to ensure all pages have up-to-date information.

ContentContentContentContentContentSocial media pages are strictly for the use of posting official Chapter news, events and otherrelevant content. Any member may request that their picture or information not be published.

The following may not be posted on a Chapter page:• Privileged or private information• Disrespectful or negative comments• A stance on religious, political or social issues. However, this does not preclude a Chapter

from posting a notice of a particular event or speaker in which a particular stance is taken.• Personal information about any individual who does not consent in writing to such

posting• Content pertaining to illegal, unprofessional or inappropriate conduct of the Chapter or

its members• Announcements of an unofficial or individual event(s)• Postings that may be viewed as discrimination, harassment or cyber-bullying• Music, links, or photos without license to use


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The following must be posted on the Chapter Page:• A link to the Fraternity website (www.pad.org)• Current and accurate information regarding the Fraternity• Identification as a professional organization page• Current list of officers and advisors• Contact information for the Executive Office• Acknowledgment that Phi Alpha Delta Law Fraternity, International is not responsible

for third party conduct• A link to the Fraternity’s website disclaimer

Chapters and members at all times shall adhere to school policies regarding social networkingsites, policies and procedures of the networking site and all local, state and federal laws.

Any Chapter violating these guidelines shall be referred to the International Executive Board forfurther action.


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345 N. Charles Street 3rd Floor • Baltimore, MD 21201410-347-3118 Phone • 410-347-3119 Fax • www.pad.org

http://www.pad.org

Documents

P.A.D. ALUMNI CHAPTER OPERATIONS · and establish a successful chapter. Be sure to contact the DAR to learn of any alumni that have expressed an interest in Alumni Chapter involvement