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PACIFIC NORTHWEST MEDICAL MANAGEMENT
CONFERENCEHosted By
OREGON
Sponsor and Exhibitor ProgramGreater Tacoma Convention Center
Tacoma, Washington
May 8-10, 2019
Strengthen Your Business Relationshipswww.pnwmgmaconf.com
www.pnwmgmaconf.com | Email: [email protected] | Phone: (678)-523-5915 | Fax (877) 872-3493
Your Potential
May 8-10, 2019Hotel Murano and
Greater Tacoma
Convention Center
Tacoma, WA
HOSTED BY:
OREGON WASHINGTON STATE
PACIFIC NORTHWEST
MEDICAL MANAGEMENT
CONFERENCE
Key Dates - Mark Your CalendarNovember 1, 2018... Sponsor and exhibitor registration opens The first 20 organizations to register and pay receive a $200 early bird discount April 5, 2019... Pre-conference attendee list released to all sponsorship levels April 9, 2019... Group room block at the Hotel Murano closes* Sponsor and exhibitor registration closes* May 8, 2019... Move in and set up at Greater Tacoma Convention Center Welcome Opening Reception at Hotel Murano May 9-10, 2019... Exhibitor Marketplace Open Conference in Session *Date is subject to change pending sell out. Conference management strongly recommends exhibitors secure their registration options and hotel reservation as soon as possible to ensure your place.
TThe Pacific Northwest Medical Management Conference (formerly the OR/WA
MGMA Annual Conference) is a highly anticipated annual conference. The conference
focuses on continuing education for the medical practice professional along
with providing networking opportunities for those on and interested in the pacific
northwest region.
We recognize the value and importance of your marketing dollar. The Pacific
Northwest Medical Management Conference offers a unique opportunity to connect
with practices from all over Oregon and Washington State.
Through sponsorship and exhibit opportunities, you have a unique opportunity to
network with an anticipated 300 attendees, exclusively focused in medical practice
management. When you choose to highlight your products and services as an
exhibitor, you will be taking advantage of a tailor-made opportunity to access
decision makers and quality leaders.
Oregon MGMAOregon Medical Group Management Association (OMGMA) is the state affiliate chapter of national MGMA. OMGMA is a growing and vital professional association of more than 280 members engaged in healthcare administration, representing over 5,400 physicians. Our members are closely connected and utilize their network to build professional skills and create collaborative, collegial relationships.
Washington State MGMASince 1974, Washington State MGMA (WSMGMA) has worked to understand what our members need to grow professionally, manage a medical practice, deliver quality patient care, and develop strong administrator and physician leadership teams. For more than 40 years, we have grown to become one of the most dynamic state MGMA chapters in the country with more than 450 practice manager and administrator members throughout Washington.
2019 marks a historic milestone for both the Oregon Medical Group Management
Association and the Washington State Medical Group Management Association.
We would like to thank all of the current members, past members, association leaders,
sponsors and supporters who enabled us to reach these milestone anniversaries.
Join us at the Pacific Northwest Medical Management Conference and help us celebrate!
CELE
BRATING 30 YEARS
1989
- 2019
OREGON
CELEBRATING 45 YEARS
WASHINGTON STATE
1974 - 2019
General InformationExhibitor MarketplaceGreater Tacoma Convention Center 1500 Commerce | Tacoma, WA 98402 | Exhibition Hall BJust 18 miles from the Sea-Tac International Airport, the Greater Tacoma Convention Center (GTCC) is located in walkable downtown Tacoma in the heart of a thriving arts and culture district.
Hotel Room BlockHotel Murano - 1320 Broadway Plaza | Tacoma, Washington 98402
Avoid the stress of traffic and stay at our host hotel during the conference! The Hotel Murano is right next door and within easy walking distance to the Greater Tacoma Convention Center.
Make your reservation at the Hotel Murano today! Our group room block closes on April 9th or whenever capacity is reached.
Phone Reservations: (888) 986-8083 and make sure you use our group code: PNW MGMA Conference when booking!
Make Your Reservation Online Here: https://gc.synxis.com/rez.aspx?Hotel=76784&Chain=21650&arrive=5/4/2019&depart=5/19/2019&adult=1&child=0&group=PNW%20MGMA
A conference group room block has been arranged at the Hotel Murano, just steps away from The Greater Tacoma Convention Center. Room rate includes complimentary wireless internet access in guest room and 24-hour fitness center access. Discounted self-parking is available to conference attendees at $10 per day (excludes valet parking). Our group rates may be available for 3 days pre-and-post conference dates based upon hotel availability.
Guest check-in begins at 3:00 PM and Guest check-out is 11:00 AM. Requests for early check-in or late check-out should be made directly with the hotel and is subject to availability.
*Single Rate *Double Rate *Triple Rate *Quad Rate
Deluxe King Bed $169 $169 $179 $189
Deluxe Two Double Beds $169 $169 $179 $189
*Room rate does not include additional applicable tax or Pierce County Tourism Assessment per room, per night.
Attendee DemographicsApproximately 300 medical practice executives from across the Pacific Northwest convene annually for this event. Titles which make up our conference roster include medical group administrators, executives, managers, health administration students and faculty. The meeting is not too big to be impersonal, but plenty big to provide numerous, quality leads. Pacific Northwest Medical Management Conference attendees will be looking to be introduced to new products, services, and technologies in our Exhibitor Marketplace.
Will you be there, too?
Your Potential
NetworkingWhile the meeting will be packed with educational and entertaining presentations, the onsite meal functions and networking breaks provide an opportunity for attendees to catch-up with colleagues and make new connections. There will be two breakfasts, one lunch, and three networking breaks which will be held inside the exhibit hall. Additional networking opportunities outside the exhibit hall include two receptions and a lunch. Exhibitors are encouraged to attend sessions with our conference attendees for your own professional development and additional networking time.
Exhibit Booth – What’s Included(75) 8’x10’ exhibit spaces are available. Exhibit booths include:
•Full pipe and drape•A 6’ draped table•Signage•Two chairs•A wastebasket•Wireless internet access
•Basic electrical power drop.•Registration including meals, receptions and
meetings for (2) two exhibit representatives•A Post-conference attendee list in excel format
o Note: only Platinum thru Bronze sponsor levels will receive a pre-conference attendee list
You may order and purchase carpet, additional furniture or signage from our Conference Decorator DWA. Additional electrical needs or rigging can be purchased directly from PSAV. Price sheets and order forms for these suppliers are available at http://www.pnwmgmaconf.com/site_page.cfm?pk_association_webpage_menu=7328&pk_association_webpage=14598
Exhibitor EventsWednesday, May 8
1:00 PM – 5:00 PM Exhibitor Registration & Move In at Greater Tacoma Convention Center
5:00 PM – 7:00 PM Welcome Reception at Hotel Murano
Thursday, May 9
7:00 AM – 5:00 PM Exhibitor Marketplace Open at Greater Tacoma Convention Center
7:00 AM – 8:00 AM Networking Breakfast Buffet in Exhibitor Marketplace
9:15 AM – 10:00 AM Networking Break in Exhibitor Marketplace
12:30 PM – 1:15 PM Strolling Lunch in Exhibitor Marketplace
2:30 PM – 3:00 PM Networking Break in Exhibitor Marketplace
5:30 PM – 8:00 PM Networking Cocktail Hour and Social Event
Friday, May 10
7:00 AM - 2:00 PM Exhibitor Marketplace Open at Greater Tacoma Convention Center
7:30 AM – 8:15 AM Networking Breakfast Buffet in Exhibitor Marketplace
9:30 AM – 10:15 AM Networking Break in Exhibitor Marketplace
12:30 PM - 1:00 PM Networking Lunch in General Session Room
2:00 PM – 4:00 PM Exhibitor Tear Down and Move Out of Greater Tacoma Convention Center
Increase your brand recognition and visibility at the Pacific Northwest Medical Management Conference.
Become a Conference Sponsor! We’ve created a variety of sponsor opportunities to fit your budget.
SPONSOR AND EXHIBITOR LEVELS: What you get Platinum Gold Silver Bronze Sponsor Sponsor Sponsor Sponsor Exhibitor $15,000 $10,000 $6,500 - $5000 $3,000 $2,000
16’ x 20’ Double Exhibit Booth X X
8’ x 10’ Exhibit Booth X X X
# of representatives included 5 4 3 2 2with registration
Pre-conference electronic attendee X X X Xlist emailed on April 5 (with allowed email addresses)
On-site hard copy attendee list X X X X X
Post conference electronic attendee X X X X Xlist emailed on May 15 (with allowed email addresses)
Company listing in conference program X X X X X
Premium booth placement based on X x X Xsponsorship level
Color logo in attendee conference X x X brochure, conference printed collateral and signage
Color logo on conference website X X Xsponsors page
Branded promotional item or X X Xdistribution of supplied handouts *refer to specific sponsorship for details
Rotating Banner Ad on conference X X website: 468 x 60 px
Reserved seating for your company Xduring event
Introduction of your company during X Xevent, opening and closing sessions
*Deadline for logo placement in attendee conference brochure is December 15**Deadline for logo placement in attendee notebook is April 4
Increase your brand recognition and visibility at the Pacific Northwest Medical Management Conference.
Become a Conference Sponsor! We’ve created a variety of sponsor opportunities to fit your budget.
SPONSORSHIP OPTIONS: Details and costsSponsorship Options Cost Sponsorship Details
Platinum: Opening Reception $15,000 double booth, your logo on attendee drink tickets and event signage/collateral
Platinum: Networking Reception $15,000 double booth, your logo on attendee drink tickets and event signage/collateral
Gold: Tote Bag $10,000 double booth, your logo on branded conference tote bags handed to all attendees from the registration desk
Gold: Water Bottle $10,000 double booth, your logo on branded attendee water bottles, water re-fill station in your booth for attendees, signage/collateral
Gold: Professional Headshot $10,000 double booth, with professional photographer/photography sessions for attendees on one side, signage/collateral
Gold: Charging Stations $10,000 double booth, includes charging stations on one side for attendees to use, signage/collateral
Silver: Validated Parking Convention Center $6,500 single booth, validated GTCC parking tickets to giveaway from booth, signage/collateral
Silver: Name badge $6,000 single booth, logo included on attendee name badges
Silver: $1000, Cash Drawing $6,000 single booth, attendees must register to win at your booth
Silver: Hotel Key Card $6,000 single booth, logo or ad included on hotel key cards
Silver: Hospitality Host (Breakfast/Breaks) $6,000 single booth, logo included on event signage/collateral
Silver: Lunch $6,000 single booth, logo included on event signage/collateral
Silver: Flash drive $6,000 single booth, your logo on flash drives loaded with company content and handed to attendees from registration desk
Silver: Attendee Notebook $5,500 single booth, logo included on front cover
Silver: Education Grant $5,000 single booth, logo included on special signage/collateral
Silver: WIFI $5,000 single booth, logo included on special signage/collateral
Bronze: General $3,000 single booth
Exhibit Booth Only $2,000 single booth
Add On: Additional booth space (8’ x 10’) $900 double the size of your booth!
Add on: Exhibit Hall Wine Country Map $500 inclusion in our exhibit hall game where attendees will need to stop by your booth to be qualified to win
Add On: Additional exhibit booth representative registration, each $500 maximum of 6 exhibitors in any booth
Add On: Breakout speaker introduction $250 script will be provided and will include a short intro for your company, speaker assignments made closer to conference
Two Registration Discounts Available – read below to see if you are eligible!
Early Bird DiscountWe are offering a $200 discount off of total registration for the first 20 companies who register AND pay! Discount will automatically end when we’ve reached capacity. Payment must accompany registration to be eligible. Use PRIORITY CODE: EARLY19 during registration to receive the discount.
Oregon MGMA Partners and Washington State MGMA Vendor Affiliate Members DiscountIf you are current with your Oregon MGMA Partner dues and/or your Washington State MGMA Vendor Affiliate Member dues at the time of the conference, you are eligible to receive a $300 discount off of exhibit booth ONLY registration. This discount does not apply to sponsorships.
Eligibility Terms
1. Membership with MGMA at the national level does not apply to this discount.
2. Not a current Oregon MGMA Partner or Washington State MGMA Vendor Affiliate Member? Join BEFORE you register for the conference to receive your discount.
3. You must ensure you are current in your partner and/or member dues at the time of the conference to remain eligible.
4. Unauthorized use of this discount or failure to remain current with your dues on your part will result in automatic cancellation of your conference registration. If you have any questions about your status within our associations contact: Oregon MGMA [email protected] | Washington State MGMA [email protected]
Total Commitment $___________________
Select (X) Sponsorship Options Cost
_________ _________ Platinum: Opening Reception $15,000
_________ _________ Platinum: Networking Reception $15,000
_________ _________ Gold: Tote Bag $10,000
_________ _________ Gold: Water Bottle $10,000
_________ _________ Gold: Professional Headshot $10,000
_________ _________ Gold: Charging Stations $10,000
_________ _________ Silver: Validated Parking Convention Center $6,500
_________ _________ Silver: Namebadge $6,000
_________ _________ Silver: $1000, Cash Drawing $6,000
_________ _________ Silver: Hotel Key Card $6,000
_________ _________ Silver: Hospitality Host (Breakfast/Breaks) $6,000
_________ _________ Silver: Lunch $6,000
_________ _________ Silver: Flashdrive $6,000
_________ _________ Silver: Meeting Notebook $5,500
_________ _________ Silver: Education Grant $5,000
_________ _________ Silver: WiFi $5,000
_________ _________ Bronze: General $3,000
_________ _________ OMGMA Partner or WSMGMA Member General Exhibitor $1,700
_________ _________ General Exhibitor $2,000
_________ _________ Add on: Additional booth space (8’ x 10’) $900
# of reps____ _________ Add on: Additional exhibit booth representative registration, each $500
_________ _________ Add on: Exhibit Hall Wine Country Map $500
_________ _________ Add on: Breakout speaker introduction $250
Commitment Form
COMPANY NAME: ________________________________________________________
Do you hold a current Washington State MGMA Vendor Affiliate Membership? Yes | No
Do you hold a current Oregon MGMA Partnership? Yes | No
Not sure? Contact: [email protected]
Priority Code ____________________________
www.pnwmgmaconf.com | Email: [email protected] | Phone: (678)-523-5915 | Fax (877) 872-3493
PACIFIC NORTHWEST MEDICAL MANAGEMENT
CONFERENCEHosted By
OREGON
Email ______________________________________________ Phone ___________________________________________
____ I am authorized and agree to the terms, eligibility, conditions and policies as supplied by conference management, on behalf of my company and all on-site exhibit personnel for participation in the Pacific Northwest Medical Management Conference.
Mailing Address _______________________________________________________________________________________
______________________________________________________________________________________________________City State Zip
Exhibitor 1 - Name and email ___________________________________________________________________________
Exhibitor 2 - Name and email____________________________________________________________________________
Exhibitor 3 - Name and email ___________________________________________________________________________
Exhibitor 4 - Name and email ___________________________________________________________________________
Exhibitor 5 - Name and email ___________________________________________________________________________
Exhibitor 6 - Name and email ___________________________________________________________________________
*Refer to: SPONSOR AND EXHIBITOR LEVELS: What you get chart to reference the number of exhibitor registrations which come with your commitment level. Purchase additional exhibit representative registrations @ $500 each on of the Commitment Form as needed.
PaymentRequest a copy of our W9 at [email protected]
Register and pay with a credit card online at www.pnwmgmaconf.com / Exhibitor Registration
Payable to: Washington State MGMA
Mail to: Pacific Northwest Medical Management Conference Coordinator P.O. Box 790 Sherwood, OR 97140
Cancellation TermsAny company desiring to cancel their submitted commitment for this conference must notify conference management, in writing to [email protected]. An administrative fee of $300.00 is withheld on refunds plus the cost of any signage or promotional items already purchased. No refunds will be made on cancellations after March 31, 2019.
www.pnwmgmaconf.com | Email: [email protected] | Phone: (678)-523-5915 | Fax (877) 872-3493
PACIFIC NORTHWEST MEDICAL MANAGEMENT
CONFERENCEHosted By
OREGON
Registration Form
Company Name __________________________________________________
Company Product or Service _______________________________________
Conference Contact Name ________________________________________
Statement of agreement: By submitting registration and payment, your organization and all organization representatives agree to comply with the Exhibitor and Sponsor Terms and Conditions as provided by host associations and/or conference management. Your organization understands that exhibit booths and sponsorships have been assigned on a first-come, first-served basis, submitted with payment in full. Priority for booth placement is given to sponsors first. Your organization understands that host associations and/or conference management reserves the right to remove or refuse any registered organization or exhibit personnel from the conference venue(s) or any event associated with the conference, for failure to act in a professional or responsible manner at the sole discretion of host associations and/or conference management, or deemed to be out of compliance with our guidelines and policies.
•Host Associations and Conference Management reserve the right to restrict exhibits, without refund, that have been falsely submitted, and to terminate an agreement if prompt payment is not received.
•Exhibitors are responsible for shipping, storage, and installation of exhibit materials and all costs involved thereby.
•Host Associations and Conference Management do not guarantee against theft, vandalism or otherwise.
• It is expressly understood that host Associations and Conference Management will not pay for special equipment, facilities and services ordered by exhibitors outside the scope of this exhibit agreement.
•Distribution of literature, samples, etc. in the exhibit area by organizations not participating as registered exhibitors is strictly prohibited. Please notify show management if you should witness unauthorized solicitation.
• It is understood that all exhibitor representatives will maintain professional behavior throughout the conference including all meals, sessions, breaks and social activities. Host Associations and Conference Management reserves the right to expel or refuse admittance to any Exhibitor or booth personnel whose conduct is, at Host Associations and Conference Management’s sole discretion, not in keeping with the character and/or spirit of the Pacific Northwest Medical Management Conference.
•Solicitations or demonstrations by exhibitors must be confined within the bounds of their respective booth(s).
•Exhibitors are not allowed to distribute literature or items of any kind outside their assigned booth(s).
•Aisle space shall not be used for exhibit purposes. Display signs and displays are prohibited in any of the public space or elsewhere on the premises of the conference and lodging facilities.
•No exhibitor shall sublet, assign, or share its exhibit space with another company or individual. Exhibitor representatives must be employees or designated agents of the exhibiting company. Exhibitor representatives may not represent companies other than the company contracting for the exhibit space.
•Social activities sponsored by an exhibitor that might conflict with the conference schedule must be cleared with host associations and conference management.
•Electronic and other apparatus must be operated so that the noise will not interfere with other exhibitors. No musical presentations are allowed, live or mechanical, without the written authorization of conference management.
•All display materials and decorations must comply with requirements of the local fire authorities and the National Board of Fire Underwriters. Display fabrics must be non-flammable.
•Exhibitors must purchase food and beverage from the conference hotel or conference venue catering division for distribution. (Small candies & water bottles excluded.) Exhibitors must comply with the terms of the catering division contract.
•Care must be taken by the exhibitor not to deface or destroy any part of the exhibit area. In the event of property damage caused by him/her, the exhibiting organization will be held responsible.
•Use of the name “Oregon Medical Group Management Association, OMGMA, Washington State Medical Group Management Association or WSMGMA” or that of any officer of said associations, in recommendation or endorsement of a product or service, is expressly prohibited.
•Animals or pets, with the exception of ADA Service Animals, are not permitted at these events.
Pacific Northwest Medical Management ConferenceSponsor and Exhibitor Terms, Conditions and Policies
Your PotentialMay 8-10, 2019
Hotel Murano and Greater Tacoma
Convention CenterTacoma, WA
HOSTED BY:
OREGON WASHINGTON STATE
PACIFIC NORTHWEST MEDICAL MANAGEMENT CONFERENCE
PACIFIC NORTHWEST MEDICAL MANAGEMENT
CONFERENCEHosted By
OREGON
P.O. Box 790Sherwood, OR 97140
$200 Discount to the first 20 companies to register and pay | Hotel room block closes April 9
Sponsor and Exhibitor
Registration is Open
www.pnwmgmaconf.com
