Pacific Humanitarian Team

3rd Annual Regional Workshop for Humanitarian Assistance in the Pacific8-10 December

PHT regional workshop

Introduction to the Pacific Inter-Agency Emergency

Preparedness and Response Plan

(EPREP)

WHAT WE’VE HEARD FROM NDMOS:

WANT TO KNOW WHO IS RESPONSIBLE FOR WHAT IN A RESPONSE

WANT TO KNOW HOW TO TRIGGER INTERNATIONAL ASSISTANCE (IE WHO ASKS WHO)

WANT TO KNOW WHAT TO EXPECT FROM THE PHT IN AN EMERGENCY RESPONSE

WHO IS IT FOR?

REGIONAL MEMBERS OF THE PHT:

-PHT HOO

-PHT ICCG

-CLUSTER LEADS

-CLUSTER MEMBERS

-DONORS

OBJECTIVES

1. TO GUIDE INTERNATIONAL “PACIFIC HUMANITARIAN TEAM” RESPONSE IF AND WHEN GOVERNMENTS IN THE PACIFIC ARE OVERWHELMED BY AN EMERGENCY OR DISASTER; AND

OBJECTIVE

2.TO STRENGTHEN REGIONAL AND NATIONAL PREPAREDNESS TO RESPOND TO THE RANGE OF EMERGENCIES THAT MAY AFFECT THE PACIFIC.

most likely, worst case scenario

TRIGGER FOR A FULL-SCALE “PHT” RESPONSE

IN PREVIOUS PHT REGIONAL WORKSHOPS, MEMBERS AGREED THAT THE PHT SHOULD BE PREPARED TO RESPOND TO THE ‘MOST LIKELY, WORST CASE SCENARIO’, SO THAT ALL ‘LESSER’ DISASTERS WOULD BE CATERED FOR IN OUR PREPAREDNESS AND RESPONSE PLANNING

Main Elements of ‘most likely, worst case scenario”

Trigger Rapid on-set natural disaster (e.g. cyclone, flood, earthquake or tsunami)

Humanitarian Consequences

Event has caused major disruptions to life and livelihoods; significant external assistance is required

Affected Population

30,000 or more people (women, men, boys and girls) or the majority of the population

Main actors available

National capacity to coordinate the response is limited

Constraining factors/gaps

Insufficient regional human resourcesInsufficient regional stockpilesInsufficient funding

LEVELS OF ‘PHT’ RESPONSE

LEVEL ONE – SMALL SCALE

Description Concept of Operations

• localized event (one location in one country)

• one or few sectors/areas of activity are affected and priority needs

• Affected Government is generally able to respond to the needs; may request specialized assistance

• generally sufficient stockpiles in country to address needs

•Individual agencies provide aid to affected area/s via local networks

•Coordination ensured through existing regional set-up or bilaterally with in-country partners

•In country organisations lead sectoral coordination

LEVEL TWO – MEDIUM SCALE

DescriptionDescription

Description Concept of Operations

• humanitarian needs are of a sufficiently large scale and complexity that significant external assistance and resources are required

•Multi-cluster response is needed with the engagement of a wide range of international humanitarian actors

•Insufficient local stockpiles, but sufficient regional

•Funding from regional partners is sufficient

•Cluster approach may be rolled in affected countries

•Regional cluster leads coordinate the sectoral response

LEVEL THREE: LARGE SCALEDescription Concept of Operations

• multiple locations/islands affected•Humanitarian needs are of a sufficiently large scale and complexity that significant external assistance and resources are required•Multi-cluster responses is needed with the engagement of a wide range of international humanitarian actors •Insufficient regional stockpiles•Insufficient funding available in the region

•Cluster approach is rolled out in affected area(s)•Global clusters provide support ie deploy extra personnel, funding

TOPICS FROM THIS WEEK:

ASSESSMENT PLAN ASSESSMENT FORM PUBLIC INFORMATION

SOPS/GUIDELINES HUMANITARIAN ACTION PLAN TERMS OF REFERENCE CLUSTER PLANNING EVALUATION

CONTENTS

1. PURPOSE2. CONTEXT ANALYSIS AND RISK

ASSESSMENT3. OVERALL MANAGEMENT AND

COORDINATION4. STRATEGIES AND OBJECTIVES5. CLUSTER PLANS6. BUSINESS CONTINUITY7. PREPAREDNESS (RESOURCE

INVENTORY)8. ANNEXES

RESOURCE AVAILABILITY & MOBILIZATION

Agency Fund Name Days required for mobilization (in order of time) Financial Resources ( Maximum amount)

ABM 24 hours AUD$50,000

ADB

ADRA 24 hours US$100,000

AusAID 3-7 days case by case basis

EU

IFRC To be confirmed DREF

JICA

NZAID 24 hours Based on need

NZ Red Cross Immediately NZ$250,000

OCHAEmergency Cash Grant

as soon as requested US$100,000

Oxfam Immediately Aus$500,000(tbc)

Save the Children 3-7 days US$100,000

UNDP 1-2 weeks US$100,000

UNFPA 24 hours US$50,000 to 100,000

UNICEF 24 hours US$500,000

WFP 48 hours US$500,000

WHO Depends US$100,000World Vision 24 hours (Pacific), 3 days (Asia Pacific) US$25,000 (Pacific), US$500,000(Asia Pacific)

IMMEDIATE RESPONSE ACTIONS AND PROCEDURENo. Action Responsible Timeframe Location

1 Contact government - determine priority sectors or areas of activity for the emergency - offer deployment- discuss their plans for a flyover / preliminary situation overview

OCHA & cluster leads

Immediately Regional

2 Brief RC on what has happened OCHA Immediately Regional

3 Send update with available information OCHA Update sent: ASAP, within 2 hours

Regional

4 Brief RC on safety and security of UN staff DSS ASAP Regional

5 Convene a meeting of the Pacific Humanitarian Team HOO (PHT-HOO). The designated sector/cluster leads or nominees should be present at the meeting. Agencies will have an opportunity to provide the most up-to-date information about the situation on the ground in the affected country(ies). Decisions will be taken as to: - assessment(s) - activation of clusters - set-up of coordination structures, including operations center (in capital or

in affected area(s))- UNDAC deployment- triggering of relevant funding mechanisms- identification of potential humanitarian protection and/or violence issues- broad agreement on gendered situation analysis and issues- activating the inter-agency contingency plan

RC / OCHA Meeting held: ASAP, within 12 hours

Regional

6 Contact relevant national government ministries/agencies or non-governmental counterparts, detailing the type of immediate support that the PHT can provide- Liaise with government to ensure request for assistance is communicated

to humanitarian community

OCHA, responding organizations and/or cluster leads

Contact made: Immediately after meeting

Regional

GROUP DISCUSSION – IMMEDIATE RESPONSE PLAN

IN GROUPS LOOK AT THE IMMEDIATE RESPONSE PLAN FOR:

LEVEL 1 LEVEL 2 LEVEL 3 …AND IDENTIFY ANY MISSING

ELEMENTS THAT SHOULD BE INCLUDED.

SUGGESTIONS FOR THE FINAL EPREP?

FORMAT? TOPICS? USAGE?

DOES IT NEED TO BE TAILORED IT TO NATIONAL COUNTERPARTS? IF YES, HOW?

TO THINK ABOUT IN CLUSTER PLANNING SESSIONS…

1. CLUSTER PLANS FROM 2009 ARE INCLUDED – THE OUTCOMES FROM YOUR PLANNING TODAY WILL BE INCLUDED IN THE UPDATED EPREP. WHAT DO YOU WANT IN IT?

2. THINK ABOUT HOW YOU CAN FILL IN OTHER SECTIONS – RESOURCE INVENTORY, OPERATIONAL OBJECTIVES ETC