P ROMISE N EIGHBORHOODS P LANNING G RANTS 2012 COMPETITION PRE-APPLICATION WEBINAR MAY 15 AND JUNE 12, 2012

PROMISE NEIGHBORHOODS

PLANNING GRANTS 2012 COMPETITION

PRE-APPLICATION WEBINARMAY 15 AND JUNE 12, 2012

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Agenda

Welcome and Program Overview AnnaEligibility and Matching Requirements Ron

Q/A Absolute Priority 1 Jane

Break

Other Priorities AdrienneSelection Criteria BonniePeer Review Bonnie

Q/A

BreakIntent to Apply Bonnie

Application Process SarahImportant Dates and Closing Anna

VisionVision The vision of this program is that all children and youth growing up in Promise Neighborhoods have access to great schools and strong systems of family and community support that will prepare them to attain an excellent education and successfully transition to college and a career.

FundingFunding $60 million to be obligated by December 31, 2012

ApplicantsApplicantsEligible applicants are: (1)Nonprofit organizations,(2)Institutions of higher education, and (3)Indian tribes

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Promise Neighborhoods Summary

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A Few Notes on Q&A

We have budgeted time after each speaker for Q&A. Members of the Promise Neighborhoods team will moderate the Q&A portion.

Participants should submit their questions via the webinar Q&A function on the right-hand-side of your screen.

Please submit questions relevant to the topic being addressed by the current speaker.

Due to time constraints, we will not be able to answer all questions received.

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A Few Notes on Q&A (cont’d)

We will consider questions from today’s webinar for our next FAQ update.

If your question is not addressed, you can submit it to [email protected].

We cannot respond to each inquiry with an individual response, but we will regularly post answers to the most frequently asked questions on our website, www.ed.gov/programs/promiseneighborhoods/index.html.

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A Few Notes on Q&A (cont’d)

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The 2012 Promise Neighborhoods program will include two competitions: planning and implementation

Planning ImplementationEstimated Funding Available

Up to $7M Up to $27*

Estimated Number of Grants

Up to 15 5 to 7

Estimated Size of Grants

$500K $4M - $6M annually

Term 1 year3 years with the potential for an

additional 2 years

* Project period range from 36-60 months (3-5 years). Budget period should match project period.

Note: The balance of funding ($1.5MM) will be used for national activities—technical assistance, evaluation, and peer review

FY 2012 Promise Neighborhoods Competition

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Aligned City/Regional Infrastructure and

LeadershipEffective

Community Services

PN students meet

outcomes, prepared for college and

career

Distressed communities are

transformed

Strong Family Supports

PN Theory of Change

Families/children segmented by need

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RESOURCE LEVERAGING, INTEGRATION, AND

TARGETING

Private funding (individual, corporate, philanthropic)

New Promise Neighborhoods funding, support (ED)

Other public funds, programs(ED, HUD, HHS, Justice, Labor, USDA, State, local, etc)

Build continuum of solutions with great schools at center

Integrate other community supports: housing, health, etc.

PN Theory of Action

Increase capacity of organizations focused on achieving results for children and youth in an entire neighborhoods

Increase capacity of organizations focused on achieving results for children and youth in an entire neighborhoods

Integrate programs and break down agency “silos”Integrate programs and break down agency “silos”

Sustain and “scale up” proven, effective solutionsSustain and “scale up” proven, effective solutions

Learn about impact of Promise Neighborhoods, relationship between particular strategies and student outcomes

Learn about impact of Promise Neighborhoods, relationship between particular strategies and student outcomes

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MUST

Eligible Organization:Eligible Organization:

Indian Tribeor

TO RECEIVE A GRANT,MUST

• Be representative of the geographic area proposed to be served (including board members who are from the neighborhood, are low-income, and/or are public officials)

• Currently provide at least one of the solutions from the applicant’s proposed continuum of solutions in neighborhood to be served

• Operates or proposes to work with and involve in carrying out its proposed project, in coordination with the school’s LEA, at least one public elementary or secondary school that is located within the identified geographic area that the grant will serve

• Be representative of the geographic area proposed to be served (including board members who are from the neighborhood, are low-income, and/or are public officials)

• Currently provide at least one of the solutions from the applicant’s proposed continuum of solutions in neighborhood to be served

• Operates or proposes to work with and involve in carrying out its proposed project, in coordination with the school’s LEA, at least one public elementary or secondary school that is located within the identified geographic area that the grant will serve

Institution of Higher Education o

r

Eligibility Requirements

Nonprofit Organization

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Eligibility: Key Terms

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Eligibility: Key Definitions

Representative of the geographic area proposed to be served means that

residents of the geographic area proposed to be served have an active role in

decision-making and that at least one-third of the eligible entity’s governing

board or advisory board is made up of:

• Residents who live in the geographic area proposed to be served;

• Residents of the city or county in which the neighborhood is located but who live outside the geographic area proposed to be served, and who are low-income (earn less than 80 percent of the area’s median income);

• Public officials who serve the geographic area proposed to be served (although not more than one-half of the governing board or advisory board may be made up of public officials); or

• Some combination of individuals from the three groups listed above.

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Rural community means a neighborhood that: (1)Is served by an LEA that is currently eligible under the Small Rural School Achievement (SRSA) program or the Rural and Low-Income School (RLIS) program authorized under Title VI, Part B of the ESEA; or

(2) Includes only schools designated with a school locale code of 42 or 43.

•Applicants may determine SRSA, RLIS, and locale codes via links in the Notice Inviting Applications

Rural community means a neighborhood that: (1)Is served by an LEA that is currently eligible under the Small Rural School Achievement (SRSA) program or the Rural and Low-Income School (RLIS) program authorized under Title VI, Part B of the ESEA; or



Absolute Priority 2: Rural Communities

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Indian tribe means any Indian or Alaska Native tribe, band, nation, pueblo, village or community that the Secretary of the Interior acknowledges to exist as an Indian tribe, 25 U.S.C. 479a and 479a–1 or any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act, 43 U.S.C. 1601, et seq., that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. The term ‘‘Indian’’ means a member of an Indian tribe.


Absolute Priority 3: Tribal Communities

Absolute Priority of Applicant

Matching Requirement

Absolute Priority 1 At least 50 percent of grant award

Absolute Priority 2 Rural Communities

At least 25 percent of grant award

Absolute Priority 3Tribal Communities

At least 25 percent of grant award

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Matching Requirement

• Sources may include Federal, State, and local public agencies, philanthropic organizations, private businesses, or individuals

• Contributions may be cash or in-kind

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Matching Requirement (cont.)

Demonstrating the Match Commitment: Each applicant must demonstrate the commitment of matching funds by including letters in its application explaining the source of the contribution, the type and quantity of the match commitment, and original signatures from the executives of organizations or agencies providing the match

Exceptional Circumstances:•The Secretary may consider decreasing the matching requirement in the most exceptional circumstances, on a case-by-case basis

•An applicant that is unable to meet the matching requirement must include in its application a request to the Secretary to reduce the matching level requirement, including the amount of the requested reduction and a statement of the basis for the request

Q & A

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PN Planning Notice Priorities

Absolute Priority 2 – Rural Communities

All applicants must apply under only one of the absolute priorities

Absolute Priority 3 – Tribal Communities

Competitive and

Invitational Priorities

Absolute Priority 1 –Promise Neighborhood Plan

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Absolute Priority 1: Promise Neighborhoods Plan Five Requirements

1. Describe the geographically defined area to be served and the level of distress in that area based on indicators of need and other relevant indicators

2. Applicants may propose to serve multiple, non-contiguous geographically defined areas

Note: In cases where target areas are not contiguous, the applicant must explain its rationale for including non-contiguous areas

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Absolute Priority 1: Requirement 1Neighborhood and level of distress

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Absolute Priority 1: Requirement 2Plan to build a continuum of solutions

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Absolute Priority 1: Requirement 2planning a continuum of solutions (cont’d)

• Plan must ensure children have access to solutions

• Examples of solutions are: • After-school and other programs• School turnaround

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Absolute Priority 1: Requirement 2Target Schools

Public schools served through the grant may include--

An applicant may serve effective school(s) only if it also serves a persistently lowest-achieving or low-performing school

or

Schools (one or more) Required strategies

1) Persistently lowest-achieving school

One of four intervention models - turnaround model, restart model, school closure, or transformation model described in Race to the Top (RTT)

2) Low-performing school that is not also a persistently lowest-achieving school

One of four intervention models (described in RTT), or another model of sufficient ambition, rigor, and comprehensiveness to significantly improve academic and other outcomes for students

3) Effective schoolProviding academic programs in a manner that significantly enhances and expands current efforts to improve the academic outcomes

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Absolute Priority 1: Requirement 2Types of target schools and strategies

… an applicant must—

Explain how it will conduct a comprehensive needs assessment and segmentation analysis of children and youth in the neighborhood during the planning grant project period

Show the grantee will use the needs assessment and segmentation analysis

to determine the children with the highest needs and ensure that those children receive the appropriate services from the continuum of solutions.

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Absolute Priority 1: Requirement 3Data and Needs Assessment

Identify and describe the academic and family and community support indicators that the applicant will use in conducting the needs assessment during the planning year.

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Program indicators are indicators that the Department will use only for research and evaluation purposes and for which an applicant is not required to propose solutions.

Program indicators are indicators that the Department will use only for research and evaluation purposes and for which an applicant is not required to propose solutions.

Project indicators are indicators for which an applicant proposes solutions intended to result in progress on the indicators.Project indicators are indicators for which an applicant proposes solutions intended to result in progress on the indicators.

Absolute Priority 1: Requirement 3Data and Needs Assessment (cont.)

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GradeAge

Education Programs

Family and Community Supports

Absolute Priority 1: Requirement 3Results

Absolute Priority 1: Requirement 3Results and Indicators- Education Programs

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Grade

Students Proficient in

Core Subjects

Indicator: #/% of students at or above grade level according to 3rd-8th grade and high school assessments

High School

Graduation

Indicator: Graduation rate in neighborhood high school

College/ Career Success

Indicator: #/% of students with post secondary degrees or other credentials w/o need for remediation

Age

Grantees must collect data for the five academic indicators (program and project) stated above.

Successful MS to

HS Transition

Indicator: Attendance rate of students in sixth, seventh, eighth and ninth grades

Children Ready for

Kindergarten

Indicators: #/% of young children who demonstrate age-appropriate functioning; have a medical home; and participate in early learning programs.

Absolute Priority 1: Requirement 3Results and Indicators- Family and Community Supports

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Students Are Healthy

Indicator: #/% of children participating in 60 mins. of physical activity daily; #/% who eat 5 or more fruits and vegetables daily

Students Feel Safe

Indicator: #/% of students who feel safe at school and traveling to and from school as measured by a school climate survey

Students Live in Stable

Communities

Indicator: Student mobility rate (as defined in notice inviting applications)

Family/ Community

Support Learning

Indicator: #/% of families who read to their children, encourage their children to read, and talk to their children about college

Students w/ 21st Century

Learning Tools

Indicator: #/% students with school and home access to broadband and connected computing device

Grantees must collect data for the five family and community support program indicators stated above.

Grantees may also select their own project indicator in each category to fitthe needs of their communities or use the indicators prescribed by ED.

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Absolute Priority 1: Requirement 4Experience, organizational capacity, and partners

Describe the applicant’s experience and lessons learned, and how the applicant will build the capacity of its management team and project director in all of the following areas:

• In the case of a newly created eligible entity, the applicant must describe the prior performance of its management team in developing and managing projects or programs similar to the proposed Promise Neighborhood.

• Its proposal to plan to build, adapt, or expand a longitudinal data system that integrates student-level data from multiple sources;

• How the applicant will link the longitudinal data system to school-based, LEA, and State data systems… while abiding by… privacy laws and requirements; and

• How the applicant will use rapid-time data… for continuous program improvement

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Absolute Priority 1: Requirement 4Data collection, analysis, management

The applicant must describe:

Collecting, analyzing, and using data

Providing a preliminary memorandum of understanding, which must describe--

• Each partner’s financial and programmatic commitment;

• How each partner’s existing vision, theory of change, theory of action, and existing activities align with those of the proposed Promise Neighborhoods; and

• The governance structure of the proposed Promise Neighborhood, including how the eligible entity’s governing board or advisory board is representative of the geographic area proposed to be served

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Absolute Priority 1: Requirement 4Preliminary memorandum of understanding

Creating formal and informal relationships

Describe the applicant’s commitment to work with the Department, and with a national evaluator for Promise Neighborhoods or another entity designated by the Department, to ensure that data collection and program design are consistent with plans to conduct a rigorous national evaluation of the Promise Neighborhoods Program

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Absolute Priority 1: Requirement 5Commitment to Work with a National Evaluator

Q & A

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BREAK

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Absolute Priority 1 – Promise Neighborhood Plan


Absolute Priority 2 –

Rural Communities



Tribal Communities


Tribal Communities

Competitive and


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Rural community means a neighborhood that :(1)Is served by an LEA that is currently eligible under the Small Rural School Achievement (SRSA) program or the Rural and Low-Income School (RLIS) program authorized under Title VI, Part B of the ESEA; or



Rural community means a neighborhood that :(1)Is served by an LEA that is currently eligible under the Small Rural School Achievement (SRSA) program or the Rural and Low-Income School (RLIS) program authorized under Title VI, Part B of the ESEA; or



Absolute Priority 2: Rural Communities

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Absolute Priority 2 – Rural Communities Absolute Priority 2 – Rural Communities



Tribal Communities

Competitive and


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Absolute Priority 3: Tribal Communities

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Absolute Priority 1 –Promise Neighborhood

Plan

Absolute Priority 1 –Promise Neighborhood

Plan


Rural Communities


Rural Communities



Tribal Communities


Tribal Communities

Competitive Priorities

• Comprehensive Early Learning Network

• Internet Connectivity

• Arts and Humanities

• Quality Affordable Housing (HUD Partnership)

Invitational Priority

• Family Engagement in Learning Through Adult Ed

Competitive Priorities

• Comprehensive Early Learning Network

• Internet Connectivity

• Arts and Humanities

• Quality Affordable Housing (HUD Partnership)

Invitational Priority

• Family Engagement in Learning Through Adult Ed

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Competitive Preference Priorities (#4-#7)

Applicants for planning grants may identify no more than two CPPs for the purpose of earning competitive preference points.

Applicants may address as many of the competitive preference priorities as they wish for the purpose of providing a comprehensive description of their proposed projects.

However, the Department will only review and award points under a maximum of two CPPs the applicant identifies.

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Competitive Preference Priorities (cont.)

The Secretary is interested in receiving applications with plans that are coordinated with adult education programs that provide training and opportunities for family members to support student learning.

An application that meets this priority will not receive preference over other applications.

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Invitational Priority: Family Engagement in Learning Through Adult Education

Q & A

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PN Selection Criteria

Priority Alignment

Selection Criteria Planning Score

Need Need for the Project 15

Strategy

Quality of the Project Design

20

Quality of the Project Services

20

Capacity Quality of the

Management Plan 45

Total Points 100

The magnitude or severity of the problems to be addressed by the proposed project as described by indicators of need and other relevant indicators identified in part by the needs assessment and segmentation analysis (10 points); and

The extent to which the geographically defined area has been described (5 points).

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Need for Project (15 points)

The extent to which the continuum of solutions is aligned with an ambitious, rigorous, and comprehensive strategy for improvement of schools in the neighborhood (10 points);

The extent to which the applicant describes a proposal to plan to create a complete continuum of solutions, including early learning through grade 12, college- and career-readiness, and family and community supports, without time and resource gaps that will prepare all children in the neighborhood to attain an excellent education and successfully transition to college and a career (5 points); and

The extent to which solutions leverage existing neighborhood assets and coordinate with other efforts, including programs supported by Federal, State, local, and private funds (5 points).

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Quality of Project Design (20 points)

The extent to which the applicant describes how the needs assessment and segmentation analysis, including identifying and describing indicators, will be used during the planning phase to determine each solution within the continuum (10 points); and

The extent to which the applicant describes how it will determine that solutions are based on the best available evidence including, where available, strong or moderate evidence, and ensure that solutions drive results and lead to changes on indicators (10 points).

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Quality of Project Services (20 points)

In determining the quality of the management plan for the proposed project, the Secretary considers the experience, lessons learned, and proposal to build capacity of the applicant’s management team and project director in all of the following areas—

Working with the neighborhood and its residents; the schools described in paragraph (2)(b) of Absolute Priority 1; the LEA in which those schools are located; Federal, State, and local government leaders; and other service providers (10 points);

Collecting, analyzing, and using data for decision-making, learning, continuous improvement, and accountability (15 points);

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Quality of Management Plan (45 points)

Creating formal and informal partnerships, including the alignment of the visions, theories of action, and theories of change described in its memorandum of understanding, and creating a system for holding partners accountable for performance in accordance with the memorandum of understanding (10 points); and

Integrating funding streams from multiple public and private sources, including its proposal to leverage and integrate high-quality programs in the neighborhood into the continuum of solutions (10 points).

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Quality of Management Plan (45 points)

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Peer Review Process

Awards announced no later than December 31, 2012

Q & A

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BREAK

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I. Complete the Intent to Apply form on the PN website by June 8, 2012

II. Application process using grants.govA. Register early

B. Find the applicationC. Review application instructions D. 24-hour support from grants.gov: 1-800-518-4726 or

[email protected]. Complete ED Abstract FormF. Avoid using special characters. Applications with special characters

will be rejected.G. Double-check the checklist to ensure completion of required formsH. Submit application on grants.gov by July 27, 2012

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Application Process Overview

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The intent to apply form is located on the

Promise Neighborhoods website. The

Notice of Intent to Apply

is not required, but

is very helpful. The Intent to Apply must be submitted by June 8, 2012.

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Start by going to

www.grants.gov.

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On the far left toolbar, select “Get Registered”.

REGISTER EARLY! The grants.gov registration

process takes 3-14 business days to complete. You must register with grants.gov to

submit an application.

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Select “Organization Registration.”

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After selecting “Organization Registration”,

the five (5) steps for

registering will appear in

the toolbar and on the

screen. Follow each step

carefully to ensure proper registration.

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Get registered at Central

Contractor Registration

(CCR) www.bpn.gov

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CCR New Update/Announcement:

The migration to the System for Award Management (SAM)

www.SAM.gov WILL NOT OCCUR UNTIL LATE JULY. .

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The easiest way to find the

Promise Neighborhoods grants is to select “Basic Search” to

search for the opportunity by CFDA number.

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In the “Search by CFDA

Number” field, enter 84.215

and select “SEARCH”.

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The search will yield three

options. The implementatio

n grant information is identified by

the CFDA number

84.215N. The planning

application has a CFDA

number of 84.215P. Select the

appropriate link.

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This is the planning grant

link. To view the full

announcement, select “Full

Announcement” at the top. To view the application

instructions and to download the

application, select “Application” at

the top. This will open a new

window.

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Read this page carefully, then

select “download” in

the bottom right-hand

corner.

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The application instructions are the same as the guide

found on the Promise

Neighborhoods website. Select

“Download Application Package”.

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The application package is a .PDF form. You should

save the file so that you can access it

offline.

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Populate the “Application Filing Name” field with a title for your mandatory

document; Select the mandatory document from the list of documents

provided in the “Mandatory Documents” box; Select the box to “Move Form to

Complete” for the document to appear in the “Mandatory Documents for

Submission” box. .

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When you scroll down, you will see

the instructions

for the application. If you are having

trouble, you can contact

the grants.gov help line, open 24 hours, at 1-800-518-4726

or via [email protected]

.

Submission of Application

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Successful SubmissionApplicants should receive a time and date stamped confirmation and an assigned tracking number from Grants.gov

Applicants should receive a validation email from Grants.gov within two days business days. This means the application is ready for Department pickup

Applicant should receive an email with their ED assigned PR Award #Check spam and junk folder for this email since it will not come from ED.

Unsuccessful SubmissionApplicants should receive a confirmation email with a time and date stamp and an assigned tracking number from Grants.gov

If the application is received after 4:30:00 PM (DC Time) on July 27, 2012or validation is not successful, applicant should receive an error email

Email may list the error, or applicant can use their tracking number to find the submission error

1. Complete the Intent to Apply form on the PN website by June 8, 2012

2. Application process using grants.gov1. Register early2. Find the application3. Review application instructions 4. 24-hour support from grants.gov: 1-800-518-4726 or

[email protected]. Complete ED Abstract Form 6. Avoid using special characters. Applications with special

characters will be rejected.7. Double-check the checklist to ensure completion of required

forms8. Submit application on grants.gov by July 27, 2012 72

Application Process Review

Promise Neighborhoods Website: http://www2.ed.gov/programs/promiseneighborhoods/index.html

Notice Inviting Applications, Requirements, Definitions, and Selection Criteria

Application Package (includes the Notice Inviting Applications)

Abstract Form Application Checklist Applicant Eligibility Checklist Frequently Asked Questions Promise Neighborhoods Summary Document (PowerPoint) Promise Neighborhoods At-A-Glance (quick reference)

Further questions may be sent to [email protected]. Answers to the most frequently asked questions will be posted on our website.

Other Important Resources

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Note: These slides are intended as guidance only. Please refer to the official Notice in the Federal Register.

Q & A

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